Google Apps Deciphered

Size: px

Start display at page:

Download "Google Apps Deciphered"

Ami Ariel Williams
6 years ago
Views:

1 Google Apps Deciphered Compute in the Cloud to Streamline Your Desktop St. Louis UNIX Users Group R. Scott Granneman R. Scott Granneman Last updated You are free to use this work, with certain restrictions. For full licensing information, please see the last slide/page. 1

2 2

3 ? 3

4 4

5 Adjunct Professor Washington University in St. Louis Technology in Our Changing Society Web Site Management Web Design & Advanced Web Design From Blogs to Wikis: Building Community in a Virtual Environment Technology & The Law Practical Security 5

6 6

7 7

8 8

9 9

10 10

11 11

12 12

13 13

14 14

15 15

16 16

17 What Is It? 17

18 18

19 18

20 18

21 18

22 18

23 Editions 19

24 Standard Premier Team Education (& Nonprofits) Partner 20

25 Standard Premier Team Education Partner $$$ $0 $50/ user/yr $0 $0 $0 / $0.15/user/ mo. Gmail!!!! 99% uptime Storage per user!! 6.75 GB 25 GB 6.75 GB 6.75 GB Ads Standard Optional Optional 21 Standard / No

26 Standard Premier Team Education Partner Calendar!!!!! Docs!!!!! Talk!!!!! Sites Start Page 24/7 Phone Support!!!!!!!!!!! 22

27 Setting Up DNS 23

28 24

29 25

30 25

31 Migrating 26

32 Gmail 27

33 Planning 28

34 Mold your folder structure into the one used by Gmail 29

35 2 levels of folders max Friends Friends/Jackie Friends/Jackie/Project A 30

36 Don t freak! Simply your folders & rely on search (& beware of automatic migration tools) 31

37 2 ways to migrate:! Manually! 2-way synchronization 32

38 Manually 33

39 Set up IMAP at Gmail Connect to Gmail in your mail client Manually copy messages 34

40 Advantages! Metadata preserved! Control! Automatic labeling 35

41 Disadvantages! Takes a loooooong time! Tedious 36

42 Gmail collapses threads into conversations You transfer 5000 messages Gmail reports 2000 conversations Don t panic 37

43 Sync 38

44 If you use the Premier or Education Editions, you can use Google s free IMAP Migration Tool 39

45 Automatically migrate mbox file 2gmail.rb mboxfile GmailFolder [StartingMessage] " 2gmail.rb WebSanity Work/WebSanity 40

46 Thunderbird + WebMail Extension Allows you to migrate from:! Hotmail! Yahoo! Gmail! AOL! & others 41

47 Other solutions for webmail! FreePOPs! MacFreePOPs!! YPOPs 42

48 OS T-bird Mail Redirect Extension! 43

49 Contacts 44

50 2 ways to import:! Manually via CSV! 2-way synchronization 45

51 Gotchas! Records must have unique addresses! ~3,000 contacts at a time! You can t transfer groups or lists 46

52 CSV 47

53 Google tries to work with default CSV exports, but you may have to massage it Test with a few contacts first! 48

54 Most basic CSV file! Name! 49

55 Create a contact in Google Contacts, export it, & examine the CSV file 50

56 Evolution evolution-addressbook-export - format=csv -output=~/evolution.csv 51

57 KAddressBook File > Export 52

58 Thunderbird Address Book: Tools > Export 53

59 Once you have your CSV file, go to Google Contacts Import 54

60 Sync 55

61 OS Apple Address Book Outlook T-bird Plaxo!! Spanning Sync! Zindus T-bird Calendar Sync! 56

62 Calendar 57

63 2 ways to import:! Manually via ICAL or CSV! 2-way synchronization 58

64 Manual 59

65 Gotchas with CSV! Recurring events become a series of individual events 60

66 Apple ical File > Export 61

67 Evolution No export?!? ~/.evolution/calendar/ local/system/calendar.ics 62

68 KOrganizer File > Export > icalendar 63

69 Sunbird OR Thunderbird with Lightning File > Export Calendar 64

70 Sync 65

71 OS ical Evolution T-bird Outlook ScheduleWorld!!!! Spanning Sync! GCALDaemon!!! Provider (Tbird extension)! 66

72 Gmail 67

73 68

74 Settings 69

75 70

76 70

77 71

78 71

79 71

80 71

81 71

82 71

83 72

84 73

85 73

86 73

87 73

88 73

89 73

90 73

91 Search 74

92 Headers to: cc: bcc: subject: from: 75

93 Attachments has:attachment filename:pdf (or csv, odt, ppt, rtf, txt, xls) filename:mpg (or avi, mov, mp4, wmv) filename:mp3 (or wav, wmv) filename:jpg (or bmp, gif, png, tiff) 76

94 Labels Search Shortcut Shortercut Shortestcut label:inbox in:inbox l:inbox l:^i label:starred in:starred l:starred l:^t label:sent in:sent l:sent l:^f label:spam in:spam l:spam l:^s 77

95 Time after:2008/12/5 before:2008/12/5 78

96 Booleans & Symbols AND or (space) OR or NOT or - 79

97 Integrating 80

98 Read Gmail via POP or IMAP! Apple Mail! Evolution! KMail! Thunderbird! iphone! Blackberry 81

99 Making Gmail the default on your Linux box 82

100 In Firefox about:config in the address bar Set network.protocol-handler.external.mailto to true 83

101 #!/bin/sh BROWSER= firefox # remove the? from the uri uri=`echo $1 sed -e s/subject=/su=/ -e s/ ^mailto:$[^&?]\+$[?&]\?$.*$$/\1\&\2/ ` if [ $uri ]; then exec $BROWSER view=cm&tf=0&ui=1&to=$uri fi exec $BROWSER 84

102 Download the script from googleapps/gmail_default.sh 85

103 Save script to ~/bin chmod 755 ~/bin/gmail_default.sh 86

104 GNOME System > Preferences > Preferred Applications > Internet > Mail Reader In Custom, enter: /home/user/bin/gmail_default.sh 87

105 KDE System Settings > Default Applications > Client > Use a Different Client Enter: /home/user/bin/gmail_default.sh 88

106 Contacts 89

107 90

108 You can t delete more than 20 contacts at a time Solution: 91

109 Calendar 92

110 93

111 93

112 94

113 95

114 Integrating 96

115 97

116 Read-Only Access 98

117 Evolution File > New > Calendar View, but can t add, edit, or delete events 99

118 ical Calendar > Subscribe 100

119 KOrganizer Settings > Sidebar > Show Resource View Add > Calendar in Remote File View, but can t add, edit, or delete events 101

120 Sunbird OR Thunderbird with Lightning Calendars > New Calendar > On the Network 102

121 Syncing with Spanning Sync or BusySync 103

122 Sync 104

123 OS ical Evolution T-bird Outlook ScheduleWorld!!!! Spanning Sync! GCALDaemon!!! Provider (Tbird extension)! 105

124 Docs 106

125 107

126 Templates 108

127 109

128 110

129 Some useful templates! Comprehensive Travel Itinerary! Gas Mileage Log! Wedding Album, Guest List, Planner, Budget Manager, Checklist! Sales Invoice! Video Christmas Card! Budget Planner! Presentations 111

130 Gears 112

131 Use Google Gears to go offline 113

132 Use Google Gears to go offline 113

133 Use Google Gears to go offline 113

134 Publishing & Sharing 114

135 115

136 115

137 115

138 Formulas 116

139 117

140 From Jans D&D website 118

141 Insert the ImportHtml function into your spreadsheet =ImportHtml(URL, Query, Index) Query = List or Table =ImportHtml( srd/combat/combatstatistics.htm, table, 1) 119

142 # 120

143 Forms 121

144 122

145 123

146 Question types! Text! Paragraph text! Multiple choice! Check boxes! Choose from a list! Scale (1-n) 124

147 125

148 125

149 Integrating 126

150 OpenOffice.org OoGdocsIntegrator extensions.services.openoffice.org/ project/oogdocsintegrator OpenOffice.org2GoogleDocs extensions.services.openoffice.org/ project/ooo2gd 127

151 OpenOffice.org2GoogleDocs 128

152 Firefox Send to Google Docs extension addons.mozilla.org/en-us/ firefox/addon/8552 Google Toolbar for Firefox toolbar.google.com gdocsbar extension addons.mozilla.org/en-us/ firefox/addon/

153 130

154 Backing Up 131

155 Gmail 132

156 getmail, a better fetchmail Free & open source POP3 over SSL & IMAP over SSL 133

157 Matt Cutt s How to back up your Gmail on Linux in four easy steps backup-gmail-in-linux-with-getmail/ 134

158 Contacts 135

159 Synchronize with:! Plaxo! Zindus Thunderbird Contact Sync! GCALDaemon! Spanning Sync! 136

160 Calendar 137

161 Synchronize with:! ScheduleWorld! GCALDaemon! Spanning Sync!! CalDAV! 138

162 Docs 139

163 Automated & scriptable Gdatacopier Python, CLI, & cron 140

164 Manual Greasemonkey Firefox extension + Google Docs Download + DownThemAll Firefox extension 141

165 Sites 142

166 wget -r -v -p -w 7 --random-wait -- cut-dirs=5 -nh -E -k -np --no-checkcertificate -D sites.google.com -X / support -R compare*,revisions*,createpage* -np --http-user="you@yourdomain.com" yourdomain.com/yourwiki/ 143

167 vim ~/.wgetrc http_password =

168 Thank you! Web: Publications: Blog: blog.granneman.com Blog: 145

169 Google Apps Deciphered Compute in the Cloud to Streamline Your Desktop St. Louis UNIX Users Group R. Scott Granneman R. Scott Granneman Last updated You are free to use this work, with certain restrictions. For full licensing information, please see the last slide/page. 146

170 Licensing of this work This work is licensed under the Creative Commons Attribution-ShareAlike License. To view a copy of this license, visit or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA. In addition to the rights and restrictions common to all Creative Commons licenses, the Attribution-ShareAlike License features the following key conditions: Attribution. The licensor permits others to copy, distribute, display, and perform the work. In return, licensees must give the original author credit. Share Alike. The licensor permits others to distribute derivative works under a license identical to the one that governs the licensor s work. Questions? scott@granneman.com 147

Laugh When Disaster Strikes

Laugh When Disaster Strikes Backup Methods & Procedures Washington University in St. Louis R. Scott Granneman scott@granneman.com www.granneman.com 2009-2012 R. Scott Granneman Last updated 20121003 You