REQUEST FOR ELDER OR DEPENDENT ADULT ABUSE RESTRAINING ORDER

Transcription

1 REQUEST FOR ELDER OR DEPENDENT ADULT ABUSE RESTRAINING ORDER PURPOSE: DOCUMENTS: An elder (65 years old or older) or dependent adult who has suffered abuse may seek protective orders from the court Request for Elder or Dependent Adult Abuse Restraining Orders (Judicial Council Form: EA-100) Ex Parte Declaration (Local Form) Notice of Court Hearing (Judicial Council Form: EA-109) Temporary Restraining Order (Judicial Council Form: EA-110) NOTE: Free-text data entry fields in Odyssey are case sensitive, at any time information is entered into Odyssey in a free-text data field; all entries must be made in proper case format. 1. Ensure the documents are complete, correct, & contain original signature(s). 2. File stamp the original documents that do not require a Judicial Officer s signature & conform copies, if copies were provided by the submitting party. 3. Click Add a Case from the left-side navigation menu or blue workspace. 4. In the Select Location dialogue box, click the Civil node. 5. From the Civil list of case types, click Request for Elder or Dependent Adult Abuse Restraining Order. 6. On the Detail tab, verify the File Date matches the file stamp on the request. 7. Click the Parties tab. 8. Right-click on the Protected Person connection & click Add Protected Person. 9. In the Add Party Connection dialogue box: a. Click the magnifying glass icon next to the Party field. b. In the Find a Party dialogue box: i. Enter the party s information & click Search or Alt + S. ii. iii. Select the appropriate party from the search results displayed. 1. To determine if a match has been located, the party s name, date of birth, & driver s license must match from the filing document to the information contained in Odyssey in order to select a party that already exists in Odyssey. If No Match Found displays or a match is not found from the list of results, click Add Party or Alt + A. 1. In the Add a New Protected Person dialogue box: a. Enter all available demographic information for the party. b. Click Save or Alt + S. c. Click Add Next or Alt + N to add the next party. d. Update the Connection field to the appropriate connection (e.g. Restrained Person, or Petitioner). e. Proceed with steps #9a - #9d above to add all remaining parties. Sutter County Superior Court REQUEST FOR ELDER OR DEPENDENT ADULT ABUSE RESTRAINING ORDER Page 1 of 5

2 f. When all parties have been entered, click Continue or Alt + C. 10. Right-click on the protected person s name link & click Add Attorney. 11. In the Add an Attorney dialogue box: a. If an attorney has not been identified to represent the party, click the Mark Pro Se check box. b. If an attorney has been identified to represent the party, click the magnifying glass icon next to the Attorney field. c. In the Find Attorney dialogue box: i. Enter the Attorney s information. ii. Click Search or Alt + S. iii. Select the appropriate attorney from the displayed results. d. Select the appropriate Type from the drop-down options. e. If the attorney is Appointed or acting as Public Defender click the appropriate check box, otherwise leave blank if neither applies. f. Verify the Added date field matches the date the attorney was added to represent the party. g. Click Continue or Alt + C. 12. Proceed with steps #10 11g to add an attorney for all parties. 13. Click Save or Alt + S. 14. At the Case Filed dialogue box, click Edit Case or Alt + E. 15. Click the Events tab. 16. Right-click on the Request for Elder or Dependent Adult Abuse Restraining Order event & click Add Related Event. 17. In the Add Event dialogue box: a. The event Type is EPD Ex Parte Declaration. b. Verify the Date field matches the file stamp, update if necessary. c. Update the Party field to indicate the party submitting the document. d. Click Add Next or Alt + N to add the next event. 18. Scan the documents to appropriate events. a. Right-click on the event & click Scan Document. b. In the Add New Image dialogue box: i. The Type field should auto-populate based on the event, if not, select the appropriate document type from the drop-down options. ii. When the type field has been populated, the Security Group field will auto-populate, verify it is correct or update from the drop-down options. iii. Update the Description field if necessary. iv. Click Scan or Alt +N. v. Verify the quality of the image scanned. Sutter County Superior Court Page 2 of 5

3 1. To assure quality of the scanned image, the number of pages on the electronic image must match the original filing document. Blank pages should not be scanned, nor accepted in the final image if they are not a part of the original filing document. 2. The electronic image must also be clear, legible, & free from scanning related blemishes not contained on the original document(s). There should be no lines on the scanned images that are not contained on the original document(s), bleed-through must be minimized where possible, etc. vi. If the image passes the quality assurance phase, click Save or Alt + S to accept the image, otherwise reject the image & rescan proceeding with the beginning of step #22 above. 19. Click the Details tab. 20. Click the + icon in the Case Files header. a. Update the Location/Custody field to Judge s Chambers from the drop-down options. b. Update the Comment field to Request for Elder/Dependent Adult Restraining Order Clerk s Initials. c. Click Continue or Alt + C. 21. Forward documents to appropriate Judicial Officer for review. 22. Click Save to exit the case. 23. Return any conformed copies of any documents to the submitting party. If processing mail or drop-off documents, a self-addressed, stamped envelope should have been provided by the submitting party for the return of the documents, if an envelope was not provided, place in the documents in the appropriate distribution box for pick-up by the submitting party. WHEN DOCUMENTS ARE RETURNED FROM JUDICIAL OFFICER: 24. File stamp the original document signed by the Judicial Officer & conform copies, if copies were provided by the submitting party. 25. Open the case in Odyssey; refer to the Case / Name Search procedure if necessary. 26. Click the Detail tab. 27. Click the + icon in the Case Files header. 28. In the Move Case File dialogue box: a. Update the Location/Custody field to Returned to Clerk from the drop-down options. b. Click Continue or Alt + C. 29. Click the Events tab. 30. Right-click on the Request for Elder or Dependent Adult Abuse Restraining Order event & click Add Related Event. 31. In the Add Event dialogue box: a. The event Type is NOH Notice of Hearing. b. Verify the Date field matches the file stamp, update if necessary. c. Update the Comment field to indicate whether the temporary restraining orders were Granted or Denied. d. Click Save or Alt + S. 32. Scan the documents to appropriate events. Sutter County Superior Court Page 3 of 5

4 a. Right-click on the event & click Scan Document. b. In the Add New Image dialogue box: i. The Type field should auto-populate based on the event, if not, select the appropriate document type from the drop-down options. ii. When the type field has been populated, the Security Group field will auto-populate, verify it is correct or update from the drop-down options. iii. Update the Description field if necessary. iv. Click Scan or Alt +N. v. Verify the quality of the image scanned. 1. To assure quality of the scanned image, the number of pages on the electronic image must match the original filing document. Blank pages should not be scanned, nor accepted in the final image if they are not a part of the original filing document. 2. The electronic image must also be clear, legible, & free from scanning related blemishes not contained on the original document(s). There should be no lines on the scanned images that are not contained on the original document(s), bleed-through must be minimized where possible, etc. vi. If the image passes the quality assurance phase, click Save or Alt + S to accept the image, otherwise reject the image & rescan proceeding with the beginning of step #22 above. 33. Right-click on the Request for Elder or Dependent Adult Abuse Restraining Order event & click Add Related Hearing. 34. In the Find Court Sessions dialogue box: a. The hearing Type is HRO Hearing on Restraining Order. b. Verify the Location field indicates the node where the case resides (i.e. Civil). c. Update the Calendars section to Master Calendar by clicking on the magnifying glass icon. d. Enter the hearing date in the From date field. e. Click Find or Alt + F. f. Select the appropriate session from the Session Search Results. g. Click Save or Alt + S. 35. Click Save to exit case. 36. Return conformed copies to submitting party. If processing mail or drop-off documents, a selfaddressed, stamped envelope should have been provided by the party for the return of the documents, if no envelope is provided, place in the appropriate distribution box for pick-up by the submitting party. Sutter County Superior Court Page 4 of 5

5 REVISION HISTORY: Date: Name: Revision: 05/23/2016 Procedures Committee Procedure created/written Sutter County Superior Court Page 5 of 5