SABO On-Line USER INSTRUCTIONS

Transcription

1 1 2 Go to Click on the SABO Online icon Sign in using eden/rci & password, and organization account number.

2 3 SABO On-Line USER INSTRUCTIONS The account home page will display all line codes and line balances as well as any pending transactions. Click Approvals to view pending transactions Select a transaction type to create a new check request or transfer. Displays pending Check Requests and Transfers submitted on-line that have not been posted to the account.

3 CHECK REQUEST INSTRUCTIONS All check requests require 2 approvers Choose check request from the menu options on the login page. Complete the on-line check request form using pull down menus for the line codes and transaction codes All check requests require two approvals. Choose two approvers for the check request using the pull down menus. You may select yourself as one of the approvers. NOTE: If you select yourself as an approver, you must remember to also approve the check request using the approvals menu option on the log-in page after the check request is submitted. Some check requests require one of the two approvers to be an Administrative Advisor. Refer to the treasurer s handbook authorizations section to determine the level of approval needed for each transaction. Click on Submit Check Request. You will receive a confirmation containing a voucher number (C00001). An will be sent to your eden/rci account immediately with a printable version of the check request attached for your reference. After the check request is electronically approved by the selected approvers, it will be electronically transmitted to the SABO for processing. However, checks will not be released or mailed by the SABO without proper documentation. DOCUMENTATION Most check requests require documentation, depending on the type of transaction. For example, documentation may include include original receipts for reimbursements, invoices, bills, contracts, etc. Please refer to the treasurers handbook for specific documentation requirements for each transaction type. The documentation may be brought to the SABO when you come to pick up your check. Please reference the confirmation number on any documentation submitted.

4 Approving transactions Once a requisition is referred, it becomes pending in the selected person s queue. Only officers and Advisors associated with the account can be selected. ONLY Administrative Advisors and Preparers can edit the requisition. If the preparer edits any of the information after the approver has approved it, the requisition will be rerouted to the approver for second approval. A Student/Officer can only approve or Refer another student s requisition. A student/officer cannot cancel another student/officers requisition Any student/officer associated with the account may approve a requisition on behalf of another officer. Displays history of approvals including requested approver and actual approver. Once all approvals are complete the requisition is forwarded to the SABO for processing.

5 TRANSFER FORM INSTRUCTIONS All transfers require 2 approvers Select transfer from the menu options on the log-in page Complete the on-line transfer form using pull down menus for line codes and transaction codes Choose two approvers using the pull down menus. You may select yourself as one of the approvers. NOTE: if you select yourself as an approver, you must remember to also approve the transfer once it is submitted using the approvals menu option on the log-in page. Some transfers may require one of the two approvers to be an Administrative Advisor. Refer to the Treasurer s Handbook authorizations section to determine the level of approval needed for each transaction. Click submit transfer request. You will receive a confirmation number (T00001) and an will be forwarded to your eden/rci account immediately with a printable version of the transfer form for your reference Once the selected approvers electronically authorize the transfer request, the transfer will be electronically transmitted to the SABO for processing. Some transfers may require additional documentation depending upon the type of transaction. Refer to the Treasurer s Handbook transfer section for documentation requirements. DOCUMENTATION Some transfers require additional documentation, depending on the type of transaction. These might include co-sponsorship agreements or departmental memos. Please refer to the Treasurer s Handbook transfer section to determine if any documentation is needed. Documentation may be brought to the SABO after the transfer form is submitted. Please reference the confirmation number on any documentation.

6 INSTANT STATEMENTS Users may send the Rutgers College SABO an through the on-line system. Choose Instant from the menu options on the Account Home page. This is sent to the SABO general account which is checked regularly throughout the day. An SABO staff member will respond to your promptly. Click on Statement from the menu options Enter the desired From and To dates within the current fiscal year. NOTE: Prior year statements may be obtained by contacting the SABO. Click statement A statement will be ed immediately to your eden/rci account NOTE: statements do not reflect pending transactions. Statements reflect only transactions that have been posted to the account.