Simply Access Tips. Issue June 14 th Welcome to the sixteenth edition of Simply Access Tips for 2007.

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1 Hi [FirstName], Simply Access Tips Issue June 14 th 2007 Welcome to the sixteenth edition of Simply Access Tips for Housekeeping as usual is at the end of the Newsletter so, if you need to know how to unsubscribe, white-list etc., then scroll to the bottom. Weekly Update Hello [FirstName], My apologies, it has been a while since my last Newsletter. Things have been a bit topsy-turvy. I decided to un-install Norton from my computer long story. The computer I have been using as a desktop is actually my old laptop and about 12 months ago the screen light went on the laptop, so I hooked it up to another screen and to a keyboard and mouse and hey presto!, a desktop. Onto the Norton saga my subscription from Norton was up and it was driving me a bit ratty, with the long time it took to load, scan, etc. It also prevented me doing a lot of nifty coding things in Access i.e. like sending out this Newsletter (individually en masse). It also is not actually turned off when you think it is. So, I thought I would give another virus protector a go - mind you I have been very happy with the protection. Well, when I un-installed Norton, all the Icons became massively large and would not let me change them, saying I did not have administration rights. I could only see about one quarter on an Internet page. I tried to re-install Norton, using the Restore Point, searching the Internet for hours and numerous other things, but could not revert back to normal screen size. Then the laptop no longer recognised the desktop screen. So, I gave up and bought a new tower. The only trouble is, every time I wish to do something I need to load it on to this new computer, which means getting a high powered torch to see the screen on the laptop, and copying and pasting what I need (which usually means looking for the original executables). I am slowly getting there. I have got Windows Vista on my new computer. I was tempted to stay with XP, but thought what the heck. It is very pretty some things are annoying, like I can t find the Find On this page function on Internet Explorer if anyone knows where this is on Vista, I would love to know. Enough venting for this week.

2 Cheers, Julie s Unfortunately, I am unable to answer individual questions, personally, via . Purely due to the fact that all I would do is answer questions. You do, though, have three other options for me to answer your questions: 1) I can include them in an edition of Simply Access Tips (if you do not mind your question being shared). There may be a wait before they are included, depending on how many I have. 2) You can go to All Experts and post your question there; I answer one question per day from All Experts (this helps to keep control of the questions): If I am not available, there are many other experts. 3) Or, you can subscribe to my Subscription Service, $23.95 AUD per month, for unlimited questions: Learn VBA You may have noticed I have used VBA code in some of my answers. If you would like to learn this valuable skill to enable you to expand the flexibility of your Microsoft Access database, then click below to get your first lesson free, or cut and paste into your URL Address bar. You will need to scroll to the bottom of the page and enter your information into the form. Tips NOTE: If you are copying code from the tips and find it is not copying correctly i.e. the html is also being copied, then copy them into NotePad first (not Microsoft Word, as Word keeps the formatting) then copy from NotePad into Microsoft Access.

3 Tip 1: Fill a Text Box Based on Combo Box Value I have two tables: TblMain and TblSource. TblSource holds the ship to information which includes: SourceID, SourceName, and SourceAddress. From a form, I want a user to be able to select the SourceName they wish to ship to from a combobox or possibly from a listbox. Is there a way to have a text box on the same form automatically be filled with the SourceAddress that corresponds with the SourceName? Both the SourceName and SourceAddress on the Form will need to be stored in the TblMain with the rest of the recordset data. Try the following to complete the text box: First of all, make sure you have the SourceAddress included in the query for the combo box. Right-click on the combo box and select properties from the drop-down list. Click on the 'Event' tab, then place your cursor next to 'After Update' and click on the '...' button that should now appear. On the window that is displayed, double-click on 'Code Builder'. This will open the VBE window with the following two lines of code (or similar): Private Sub Combo15_AfterUpdate() End Sub In between these two lines of code, type the following: Me!TextBoxName = Me!ComboName.Column(2) Change TextBoxname to the name of the text box you wish to fill. Change ComboName to the name of your combo box. Add the column number to the corresponding column in the combo box query that holds the address information. Note: columns start at 0, not 1, so it will be 1 less than you expect it to be.

4 Tip 2: How Many Values Lie Between Two Other Values I have two variables X and Y. Value of X are like a,b,c,d,e,f,g,h,...etc...and values of Y are 0, 0.5,7.5, 3.2, 5.6, 4.5, etc...i want to count how many values of x lie between say 0 and 1, how many of x lie in 1 and 2 then 2 and 3...etc...values of X and y are in same table in access. Try the following: In the query section of Microsoft Access, click on New and Design View, and add the table that contains the x and y values. In the first column, add the field that contains the X values. In the second column, first row, type the following (where [yvalue] is the name of your field that contains the y value): IntValue: Left([yvalue],1) Note: This will only work if the 'Y' values are less than 10. Let me know if they are higher than this and I will have to do a work around for you. Close and save the query. Build a second query based on the first query, adding the two fields. Then, click on the totals button on the tool bar (it looks like a funny E). This will add a new row called 'Total', there will be 'Group By' in this row for the two fields you have just added. In the third column, add the x value field for the second time; but instead of group by, choose 'Count' from the drop-down list. This will count the number for each x value. Close and run the query to check your results. Tip 3: Disabling Warning Message Prompts I have a command button that deletes all the content of a temporary table: DoCmd.RunSQL ("DELETE tablename.* FROM tablename")

5 This works fine but how do I disable the warning message it prompts before deleting the data? Type the following before the SQL: DoCmd.SetWarnings False Then, do not forget to turn the warning back on again after the SQL has been run: DoCmd.SetWarnings True Housekeeping Once again, just a quick reminder: Please ensure the following address is whitelisted with your ISP: jmisson@iprimus.com.au This will ensure the weekly arrival of this Newsletter. Unsubscribe To unsubscribe to this Newsletter, just hit the REPLY button and type UNSUBSCRIBE in the subject section of the . I will remove you from my ing list. You will not receive any more Newsletters unless you re-apply via the website.