Salvage How-To. 1. If item is in database, find that item in the database and assign it to the salvage user

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1 Salvage How-To Add Equipment to Salvage List This section describes how to add items to the salvage list that need to be advertised to the university for possible transfer. Items added won t show on the public site until the steps in the next step are taken. Good items are things that can still be used. Dead equipment is added in the same manner as good equipment, but not made active in the next section. For Items listed in the database 1. If item is in database, find that item in the database and assign it to the salvage user 2. Note Dept. and Area as NA and assign yourself as Installed By. 3. Click on the Deactivate All Assignments and Add To Salvage List button. 4. Make sure that the information listed is accurate. The Details and Condition sections are usually the fields that change (memory, hard drive, etc.). 5. Click on the Add Equipment button at the bottom of the screen. For Items not listed in the database 1. If item is not in the database, go to the salvage page and click on Add Salvage Equipment. 2. Enter in all information that is available, including serial numbers, manufacture date, make, model, details, and condition. 3. Click on the Add Equipment button at the bottom of the screen.

2 Advertise Salvage List This section describes how to advertise all good equipment to the university for transfer to other departments. Once advertised, they will appear on the public website for our salvage list. Do not make dead equipment active in this section as property accounting doesn t require us to advertise dead equipment. It will be made active in the next step for pickup by salvage. 1. Verify that all equipment in the salvage collection area is on the list AND that everything on the list is in the salvage collection area. 2. Click on each GOOD item and make it active. Leave DEAD items inactive. a. Click the Active checkbox at the top of the page b. Click the Update Equipment button at the bottom of the page c. Item will likely disappear from the default view, but will reappear in a later step (4) when we update the date posted for all items. 3. Repeat step 2 for all items on the salvage list 4. Click on the Reset Date Posted link at the top of the page a. Click Yes, reset the date to today s date b. All active items should reappear in the default view with today s date as date posted 5. Send to salvage mailing list informing IT groups on campus that items are available for transfer within the univeristy. A mailing list is coming from Property Accounting soon. Salvage Transfers to Other Departments This section describes what to do with equipment that other departments have signed up for and will transferred to other departments. 1. Once an item has been reserved, we need to verify that the person reserving it is a Purdue IT Staff Member. If not, we need to contact the person and have them contact their IT department to request the item. If the IT department will not request the item, remove the reservation and

3 let the item be advertised again. You can remove all reservation info simply by un-checking the Requested checkbox and clicking the Update button. All user info will be removed from the record. 2. Pick up times are Tuesdays from 4:00PM to 4:15PM. The room number for them to come to is We need to remove the cart from the salvage collection area before people come so that they don t ask to use it (we don t let them use our cart). 4. Once an item has been picked up, check the Picked Up check box. Click on Update Equipment. All Equipment has Expired This section describes what to do with all equipment that has expired (been advertised for two weeks) and not been reserved for transfer to another department. This includes all dead equipment that wasn t advertised. It needs to be picked up by and sent to salvage. All media sent to salvage gets destroyed, including hard drives in computers. A form 9 needs to be filled out and submitted for items transferred to other departments and another for items sent to salvage. Dead Items 1. Find all DEAD equipment and set the date posted to the same date as the active items. 2. Click the Active checkbox 3. Click Update Equipment button at the bottom of the screen. 4. Repeat for each dead item on the list Form ECS for Transferred Items We must submit a Form ECS for each batch of equipment being transferred to other Units. We print our list of equipment and attach the list to a Form ECS. Here s how to generate the list of transferred equipment from our database: 1. On the dropdown menu at the top of the screen, select Transferred-Expired and Need Paperwork. The view will change to all items that were transferred to other departments and picked up.

4 2. Click the Print View button next to the dropdown menu and print the page with all items listed. 3. Click on the Form ECS for Transfer link at the top of the screen and print the form for submitting items to salvage. 4. Staple both pages together and submit them to Bob for his signature and then to the Business Office for submission to Salvage. 5. Click on each item in the list and click on the Paperwork checkbox and Update Equipment button. 6. The item should disappear from the list. Form ECS for Salvaged Items We must submit another Form ECS for each batch of equipment being sent to salvage. We print our list of equipment and attach the list to a Form ECS. Here s how to generate the list of salvaged equipment from our database: 1. On the dropdown menu at the top of the screen, select Salvaged-Expired and Need Paperwork. The list will change to all items that were not transferred to other departments and have expired. 2. Click the Print View button next to the dropdown menu and print the page with all items listed. 3. Click on the Form ECS for Salvage link at the top of the screen and print the form for submitting items to salvage. 4. Staple both pages together and submit them to Bob for his signature and then to the Business Office for submission to Salvage.

5 5. Click on each item in the list and click on the Paperwork checkbox and Update Equipment button. 6. The item should disappear from the list.