CCAC Central for Faculty

Transcription

1 CCAC Central for Faculty Faculty may use CCAC Central to: Search for Sections; check enrollment page 5 View your Schedule page 6 Retrieve Rosters for your Class(es) page 7 Attendance Rosters page 8 Early Intervention page 9 Submit Grades page 10, 11 View your Stipends page 12 View Pay Advices page 13 My Budgets page 14 Don t have a CCAC Central account? This presentation shows you how to obtain a CCAC Central Account page 3, 4 Remember that you will view ONLY YOUR OWN INFORMATION from Colleague You will NOT be able to view another person s s rosters, students, etc. Faculty who do need to run inquiries and reports from the system (advisors, dept heads) will need a regular Colleague user ID, in addition to their Colleague CCAC Central ID. 1

2 ACCESS CCAC CENTRAL Select CCAC Central e-services wherever you see this logo on the CCAC Web Site Login with your CCAC Central ID & password; you must now log in before you will see all the faculty menu items available Use the FACULTY menu to access the options described on slides

3 NEED AN ACCOUNT? On the FACULTY menu, click on Reset or Create your CCAC Central Username and Password You can use this feature to create your account or reset your password whenever you need The Colleague ID is a 7-digit unique number that you are assigned in Colleague; you can find it on your roster or your paycheck; enter the entire number, including the leading 000 s. This screen will display your login ID and TEMPORARY password. You will also receive a confirming . NOTE: If assisting a student with obtaining a CCAC Central account, please do not allow them to use your address; if they do not have an account, they may sign up for NetID and obtain a student academic account. Proceed to Log In 3

4 NEED AN ACCOUNT? Log in using the login ID and TEMPORARY password When you log on for the first time, the system will tell you that your password has expired and prompt you to change it Enter the SAME login ID, temporary password and a new password that you will remember 4

5 SEARCH FOR SECTIONS Search for classes is open to anyone who wishes to view course schedules; no CCAC Central or security access required Search based on term, subject, course, section, times, keywords, locations or instructor last name To see only the classes that you teach, choose the term and your last name Your Search Results will display like this; you will view all open and closed classes that meet the criteria that you chose 5

6 MY CLASS SCHEDULE Select the correct term to view from the list If you are teaching an off-phase course and you are not sure of the term, enter a date range Your Class Schedule will display like this; you can click on the link for any of the sections to view more info 6

7 MY CLASS ROSTER Select the correct term to view from the list and Submit If you are teaching an off-phase course and you are not sure of the term, enter a date range Choose the section you wish to view & Submit To retrieve information about any of the students on your roster, check the Student Profile box for that student and click Submit 7

8 ATTENDANCE ROSTERS You will be asked to provide attendance information at certain intervals in the term; click on Class Non-Attendance Choose Term or Dates as you do for other rosters Your schedule for the term will appear; choose which type of information you are submitting Choose the section you wish to enter and click Submit If all students are attending class, simply check this box If not, check the Never Attended box OR enter the Date Last Attended for each student who is no longer attending 8

9 EARLY INTERVENTION To submit a student for Early Intervention, click on Early Intervention on the Faculty menu Choose Term or Dates as you do for other rosters To submit information for a student for early intervention, click the checkbox for that student and click Submit IMPORTANT: Work on one student at a time! If you select multiple l students, t referrals will not made for all selected students. Answer these questions about the student and enter specific comments that may help the staff in follow-up. Click Submit. A counselor will followup with each student whom you refer. 9

10 GRADING Choose the correct term OR enter a date range Choose whether you are entering final or midterm grades and choose the section you wish to grade 10

11 GRADING Notice that Midterm grades display when you are entering Final Grades If a student s status is Withdrawn, enter a W grade. A confirmation page will display so that you can print your grade roster. You will also receive an confirming your grade submission. Submit when done and grade additional sections if you have them. 11

12 MY STIPENDS On the FACULTY menu, click on My Stipends Your Stipends will display like this; processed stipends will display on top; submitted requests will display at the bottom. It is a good idea to check your payroll BEFORE payday. 12

13 PAY ADVICES On the FACULTY menu, click on Pay Advices ClickonthePayDate, Or select an Other Year to see past years Your pay advice will display 13

14 MY BUDGET My Budget will be available only for faculty who have purchasing responsibilities; you must be set up on RSGL by your business manager Choose the funds, objects, departments, locations that you wish to view 14

15 COMMON PROBLEMS Timeout: remember that CCAC Central will time-out after 15 minutes of non-activity This is done to provide a secure site for faculty who are submitting confidential information and students who are submitting financial info Do NOT use your browser s back and forward buttons when you are on a secure site. Use the menu choices instead. Only hitthe Submit itkey ONCE. You will get an error message if you hit Submit multiple times. Forgot your password? You can reset your own CCAC Central password; just click on the Reset or Create your CCAC Central Account link on the menu to establish a new password. Don t know your Colleague ID number? It is printed on your paycheck or faculty ID card. Or you can enter your social security number. Read error messages Error messages will appear at the top of the screen as shown; read these messages to determine what the problem is CCAC Central: edu/webadvisor/ More tools for Faculty: 15