New Visions Online Application. Table of Contents

Transcription

1 New Visions Online Application Table of Contents About... 2 Logging In... 6 Changing your Account Settings... 7 Student Instructions... 8 Counselor Instructions Principal Instructions Other Staff Further Help... 13

2 What is New Visions Online Application? About New Visions Online Application is a program designed to move the paper application process of applying to the New Visions Academy to an online platform. It is an effort to bring BOCES into the 21 st century and eliminate existing issues in the paper application process, such as excess paper and storage of applications, as well as duplication of efforts on behalf of the students and counselors in certain circumstances. It is also serving as a springboard to moving the entire GST BOCES CTE program application to the online platform. Who is this program for? This program is for those involved in the New Visions Academy application process. o Students fill out their information as they would on the paper application. o o o Counselors review the student s application with them before final submission, as well as upload their transcript. Principals endorse the student s application. Since this is the only point of contact with the application, they won t be given accounts and they will be sent an to complete their part of the application. Other Staff are also important with this process, since the student will be sending out s to their selection of teachers, inviting them to complete a short survey about the student in order. Like the principals, these users will not be given an account, since they only have one purpose in the application. Instead, like the principals, they will receive an from the student with instructions on how to complete the survey. Where is this New Visions Academy? This application is for the New Visions Academy at the GST BOCES campus, located at 495 Philo road, Elmira, NY, When should this program be used? Students should use this online application in place of the paper application when applying to the New Visions Academy. This can be completed anywhere at any time before the application deadline of April 6 th Counselors should use this program to upload their student s transcripts, and review the application with the student before final submission.

3 Principals should use this only to endorse a student s application. Other staff should use this only when completing a survey of a student.

4 Creating an Account To create an account, you can access the application through a few different ways. Firstly, you can go to in your browser. Secondly, you can go to the New Visions Academy page on the GST BOCES website, and then follow the link on the left to go to the application. Below is where you can find the link:

5 You ll know you re in the right place when you see the following page; To create an account, click on the New Account button on the right-side of the white login box. A new box will load, showing 3 fields; Username, , and PIN. Firstly, enter a username you wish to use. Please keep in mind if you re going to use your network account or not. If you are going to use your network account, please enter your network username. Then enter an address that you want to use with this account. Various s will be sent to the entered at this step. Once the Send button is clicked, and will be sent containing the PIN number which will confirm the account. Once the arrives, which should only take a minute or two, enter the PIN number to confirm the account. Please keep in mind this PIN number is your password until you log in and change it.

6 Logging In Logging in should be an easy process. If you have an account on the network, you can log in using the same credentials without the GST\ or full . For example, if your name is Bob Smith, you would enter bsmith in the username field and use the same password. This should work regardless of where you are located, i.e. Horseheads, Elmira, Watkins Glen, etc. The username field will check the database for a user with the same user name, and will not check for a domain name or or anything except a username. Example; GST\bsmith mypassword o This will not work due to the GST\ in the username field. bsmith@gstboces.org o This will not work because the use bsmith exists, but there is no username bsmith@gstboces.org. bsmith; mypassword1234 o This WILL work because a user bsmith exists in the database, and the password entered - mypassword1234 matches the password associated with the account. If you don t have an account on the network, the same principles will apply. Sign in with the username and password you specified in your account settings. If you just created an account, your password will be the PIN number that you received in the until you log in and change it in your settings.

7 Changing your Account Settings It is recommended that you change your settings once you log in for the first time. To do so, once you log in, click on the Settings button on the right side of the dashboard. Once the new settings page loads, you ll see a few different things. Use network settings switch o If you wish to use your network account, including your network username and password, click this switch. This will disable the password fields next to it and light up in the BOCES red color. If you don t want to use your network account, make sure the switch is set to No, and the switch will be gray and the new password fields will be enabled. Set new password o If you want to set a new password, set the Use network password switch to no, and enter matching passwords into these fields. Set new o If you want to change the address that will receive s, change it in this field. Enter current password to confirm o To save any changes you ve made, make sure to enter the current password. Once you have the correct current password, click save, and your settings should now be changed.

8 Student Instructions For you, the student, to begin the application, an account should be created. There are instructions above, or you can get help from your counselor. Once you have an account created and logged in, it is strongly recommended that you change your password to something more memorable than a 6-digit PIN number. Once that s taken care of, take a look at your dashboard. You ll see a few red buttons inside the main panel, and some similar red buttons off to the side. Most of these are things that will need to be completed before submitting the application. Essay o All students are required to write a brief word essay describing your personal, academic, and career goals, as well as your strengths and things that challenge you. Profile o 3 different sections about you as a student; personal information, academic information, and career information. Recommendations o This is the section where you ll send out s inviting people to complete surveys about you, giving the New Visions instructors a little more insight to you as an individual. Course Preferences o This is where you specify your preference in the programs offered, and order them from what you want the most to what you want the least. Transcript o Your school counselor must upload your transcript. Interview o The instructors schedule a time to meet and interview with you. Application Result o The final determination of acceptance or denial into the New Visions Academy, and either which course you were put in or why you were denied. As these things are completed, they will be grayed-out on the dashboard, indicating they ve been completed. However, you can click on the corresponding link on the left side of the dashboard to be taken to that section, where you can then change what you ve entered. Begin the application by going to the recommendations section and sending an invitation to your principal and school counselor. As they can only be 1 person,

9 it s important to make sure the right person is identified as your counselor and principal each. Please do this with your school counselor when you first meet with them. Once you send out those 2 invitations, you can then do the rest on your own time as you see fit. The instructions for each section are listed above, as well as on each panel inside the online application. Once you ve finished your application and all recommendations and endorsements have been received, schedule to meet with your counselor again to review all of the information you ve entered and submit the application. Once the application is received, it ll be reviewed by the New Visions instructors, and they ll be in contact shortly to notify you of your interview date and time. You ll also get an with the same information. After the interview, the New Visions instructors will review everything once more and then make a final decision in regards to your application, and you ll receive an once a decision has been made. At that point, please make sure to complete the BOCES CTE application with your counselor and have it sent in.

10 Counselor Instructions Counselors have a few primary roles in this application process. First and foremost, when the student wants to apply for the New Visions Academy, they ll need an account. Instructions for getting the student signed up with an account can be found earlier in this document. Once the student creates their account and signs in, it s recommended that they change their password from that temporary PIN number to something more memorable. They may need some help with this step. With the minor things taken care of, the student will then begin their application, and should begin by specifying their principal and counselor. With the student with you, have them send you an invitation, and one to the principal as well. You and the principal of the school should check your s and complete the surveys as soon as you get the invitations to prevent any shenanigans that might come later. Once you received an inviting you to complete a survey for a student, please follow the link to the survey. Once you reach the website, you ll see 3 fields; Relation to the student; o The dropdown should indicate your relation to the student, and you should select the Counselor option. Username o This should be your network username Password o This should be your network password Network usernames and password are required to make sure those participating in the surveys are legitimate and valid staff. Once you click Next, you ll be taken to a page where you answer a few questions about the student, the same ones that are on the paper application. After completing the survey, you ll then be registered as that student s counselor. After this, the student s application is entirely up to them and can be done at any time, on their own or with you. Once the student finishes the application, a time should be set up for you to review their application with them. To do this, you ll need to be logged in to your account on the application. Using the link on the left side, click on the Send Applications button and find the student. In this section, you can upload the student s transcript, which is required to complete the application. Click on the Review & Submit button to go into the student s application and verify each section with the student. If everything checks out and appears to be in order, submit the application to the New Visions instructors.

11 Principal Instructions If you received an inviting you to complete a survey for a student, please follow the link to the survey. Once you reach the website, you ll see 3 fields; Relation to the student; o The dropdown should indicate your relation to the student, and you should select the Principal. Username o This should be your network username Password o This should be your network password Network usernames and password are required to make sure those participating in the surveys are legitimate and valid staff.

12 Other Staff If you received an inviting you to complete a survey for a student, please follow the link to the survey. Once you reach the website, you ll see 3 fields; Relation to the student; o The dropdown should indicate your relation to the student, and you should select other. Username o This should be your network username Password o This should be your network password Network usernames and password are required to make sure those participating in the surveys are legitimate and valid staff. Once you click Next, you ll be taken to a page where you answer a few questions that rate the student on a scale of 1 through 5, and a box for additional comments.

13 Further Help If you need more help than what is outlined in this document, here are a few options available; Go to the help section on the right side of the dashboard, there you ll find contact information and you can view and download this document at your discretion. Contact the I.D.E.A.S. team at ideas@gstboces.org. Call the supporting staff at , ext Updated 1/17/18