Automated Background Check System (ABCS)- Requesting Access Guide. April 2018

Transcription

1 Automated Background Check System (ABCS)- Requesting Access Guide April 2018

2 How do I access ABCS? Complete Background Check Request Access to HHS Enterprise Portal Request Access to ABCS Use ABCS There are four main steps that must be completed to access ABCS. These steps will be outlined over the course of the presentation.

3 Step 1: Complete Background Check Complete Background Check Request Access to HHS Enterprise Portal Request Access to ABCS Use ABCS

4 Before a user may access ABCS, a background check should be submitted and completed on the individual by an existing ABCS user on the account. For new contracts, DFPS will work with the administrator to complete the background check process and set up for the initial user to access ABCS. **The background check must indicate the individual is cleared to work in the capacity requested in order to be approved for access to ABCS Step 1: Complete Background Check

5 Step 2: Request Access to HHSC Portal Complete Background Check Request Access to HHS Enterprise Portal Request Access to ABCS Use ABCS

6 1. Access the HHS Enterprise Portal at: 2. Select REGISTER Step 2: Request Access to HHSC Portal

7 DFPS staff 3. Select I am an HHS Employee 4. Enter and Re-enter 11 digit DFPS Employee ID 5. Select Next All other ABCS users, including external partners 3. Select I work for a Non-HHS Government Agency or Private Organization 4. Enter and Re-enter Employer Identification Number (EIN) also known as the Tax Identification Number (TIN). 5. Select Next Step 2: Request Access to HHSC Portal Don t know EIN or TIN? Select Search for Organization

8 NOTE: Notification of decisions made will be ed to you at the address provided Note: If you get a pop-up that says your address is already in use, click on Next to by-pass and move to the next step 6. Enter required profile details 7. Select Next Step 2: Request Access to HHSC Portal

9 You will receive an confirming request for HHS Enterprise Portal access advising a decision must be finalized within 10 calendar days or the request will expire. Step 2: Request Access to HHSC Portal

10 When request is approved, you will receive an with a listed Username and Temporary Password. 8. Click the link to the HHS Enterprise Portal 9. Enter Username and Temporary Password 10.Select Sign In Step 2: Request Access to HHSC Portal

11 11.Read the Acceptable Use Agreement 12.Scroll and select the checkbox confirming your understanding 13.Enter your name in the fields provided as your electronic signature 14.Select Next Step 2: Request Access to HHSC Portal

12 15.Enter and confirm new password following Password Rules 16.Select Next Step 2: Request Access to HHSC Portal

13 17.Choose three different security questions and enter answers for them 18.Select Next Step 2: Request Access to HHSC Portal

14 When additional account creation steps have been completed, you will be redirected to the HHS Enterprise Portal login page. 19.Enter Username and new password 20.Select Sign In Step 2: Request Access to HHSC Portal

15 Step 3: Request Access to ABCS Complete Background Check Request Access to HHS Enterprise Portal Request Access to ABCS Use ABCS

16 Once logged into the HHS Enterprise Portal, complete the following steps: 1. Select Manage Access 2. Select checkbox for ABCS 3. Select NEXT Step 3: Request Access to ABCS

17 4. Select Information Required 5. Complete additional required fields 6. Add the Agency Account ID you are requesting access to in the Comments section 7. Select Next Step 3: Request Access to ABCS

18 8. Read the agreement and check the box indicating that the request is true and necessary. 9. Click Submit Order. Step 3: Request Access to ABCS

19 You will receive an confirming request for ABCS access advising the approver has 10 calendar days to review and make a decision Step 3: Request Access to ABCS

20 When a decision has been made on your request, you will receive an notifying you whether the request was approved or not. If approved: Login to the HHS Enterprise Portal Click ABCS link under My Applications If denied: Contact the representative for the account Step 3: Request Access to ABCS

21 Step 4: Use ABCS Complete Background Check Request Access to HHS Enterprise Portal Request Access to ABCS Use ABCS

22 You are now ready to use ABCS! View ABCS resource document Using ABCS and the ABCS User Guide for additional instructions on ABCS functions. Step 4: Use ABCS

23 ABCS Resources DFPS Background Checks website Resource documents: Approving Access to ABCS Using ABCS Training ABCS User Guide BC Mailbox BC Handbook HHS Enterprise Portal Help (512) ome/help