ICTP_026_ Page 1 of 9 ProductivI.T.y tip 97_(Outlook) Setting your Local PST as Default Delivery Mailbox in Outlook
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- Heather Clark
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1 ICTP_026_ Page 1 of 9
2 Default delivery mailbox By default, Outlook automatically stores all information in one of the following locations: In a Personal storage folder on your hard disk drive, also known as.pst file. In a Mailbox that is located on the server. The mailbox on server can only store a limited amount of data depending on the size limit. When the limit is reached, an Outlook user may not be able to receive s. The sender will get undeliverable message when trying to send an to an Outlook user with full mailbox. Outlook user will also not be able to send an and the drafted message will be stuck in the Outbox folder. To avoid this problem, you can use the Personal storage folder (.pst file) as the default delivery mailbox since its size limit is dependent on the available size of the hard disk drive where it resides. Checking the default delivery mailbox To check your default delivery mailbox, 1. On Tools menu, choose Account Settings. ICTP_026_ Page 2 of 9
3 2. Account Settings window will appear. Go to Accounts tab. The lower portion of the window will display the selected default delivery location. If the display is Mailbox [Name]\Inbox, the selected location is the Mailbox on server. ICTP_026_ Page 3 of 9
![If the display is [Mailbox Name]\Inbox and the location of data file (.pst) is specified, the selected location is the Personal Storage folder (.pst file). Setting a.](/docs-images/85/93048275/images/4-0.jpg "pst file as the default delivery mailbox To change your default delivery mailbox, 1. In Account Settings window, go to Data Files tab. 2. Select a.")
4 If the display is [Mailbox Name]\Inbox and the location of data file (.pst) is specified, the selected location is the Personal Storage folder (.pst file). Setting a.pst file as the default delivery mailbox To change your default delivery mailbox, 1. In Account Settings window, go to Data Files tab. 2. Select a.pst file among the Outlook Data Files list and then, click the Set as Default button. ICTP_026_ Page 4 of 9
5 3. Click Yes when this prompt appears. 4. Changing of default delivery mailbox is successful if the selected Outlook Data File has a comment Default. You may also check the selected default delivery location in the tab of the Account Settings window. ICTP_026_ Page 5 of 9
6 NOTE: Make sure that you have already created a.pst file before setting the default delivery mailbox. Adding/Removing a.pst file To create a new.pst file, 1. From the Data Files tab of Account Settings window, click the Add button. 2. When the New Outlook Data File window appears, select Office Outlook Personal Folders File (.pst) as type of storage and then, click OK. ICTP_026_ Page 6 of 9
7 3. Select the location where to place the.pst file then, click OK. NOTE: It is recommended to place the.pst file on Local Disk (D:) or the disk where you usually store your backup files. 4. After selecting the location, Create Microsoft Personal Folders window will appear. ICTP_026_ Page 7 of 9
8 5. Type the name of Outlook Data File in the Name: field then, click OK. The new Outlook Data File will now be included in the list. To avoid using the wrong.pst file caused by many Outlook Data File, 1. You can delete an existing.pst file by clicking the Remove button. ICTP_026_ Page 8 of 9
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