Folsom Lake College System. Creating Personal Storage Folders (.PST Files_)

Transcription

1 Folsom Lake College System Creating Personal Storage Folders (.PST Files_) As mentioned in Introduction & Concepts, Outlook personal storage folders appear as folders in Outlook, but are stored as files with the extension.pst. These folders can be given any title, and the corresponding.pst file will have the same name as the title of the folder. For example, a personal storage folder called will have a matching.pst filename of pst..PST files can be created on the local computer, a USB drive, network file share, and H: drive. It is highly recommended that you don t keep.pst files on the local work computer; local work computers are not backed up in case of failure/loss of data. For.PST files that are regularly changing and need to be readily accessible, they should be located on your H: drive. For older that you want to keep for archive purposes, it s best to move the to a separate.pst file, and then move the file to a USB flash drive or DVD. There will be instructions to follow on how to move.pst files from one location to another. In Outlook 2010 Creating a Personal Storage Folder (.PST) on the H: Drive 1. Click on the File tab.

2 2. Click on Accounting Settings. 3. On the dropdown window that appears, click on Account Settings again. 4. In the Account Settings window, click on the Data Files tab and then the Add button.

3 5. In the Create or Open Outlook Data File window, browse to the H:\Outlook folder. In the File name box type in a name that you want to call the personal storage folder (.PST). In this example, the name of the folder is

4 Click OK. If you don t see an Outlook folder on your H: drive and you want to create one, do the following: a. Highlight the H: drive an right-click. b. Select New and then Folder. c. Type the name Outlook and click OK. d. Then, browse to the H:\Outlook folder and create the new.pst as shown above. 6. You ll be returned to the Account Settings window. Click Close. 7. In the Outlook folder list (the list that shows folder such as Inbox, Sent Items, etc.), you ll now see the new personal storage folder just created. In this example (using a folder called 2014) it will appear like this:

5 In Outlook Click on the File tab. 9. Click on Accounting Settings.

6 10. On the dropdown window that appears, click on Account Settings again. 11. In the Account Settings window, click on the Data Files tab and then the Add button.

7 12. In the Create or Open Outlook Data File window, browse to the H:\Outlook folder. In the File name box type in a name that you want to call the personal storage folder (.PST). In this example, the name of the folder is

8 Click OK. If you don t see an Outlook folder on your H: drive and you want to create one, do the following: e. Highlight the H: drive an right-click. f. Select New and then Folder. g. Type the name Outlook and click OK. h. Then, browse to the H:\Outlook folder and create the new.pst as shown above. 13. You ll be returned to the Account Settings window. Click Close. 14. In the Outlook folder list (the list that shows folder such as Inbox, Sent Items, etc.), you ll now see the new personal storage folder just created. In this example (using a folder called 2014) it will appear like this:

9 Creating a Personal Storage Folder (.PST) on a USB Flash Drive The process for creating a personal storage folder (.PST file) on a USB flash drive is the same as previously shown. The only difference is that instead of browsing to your H: drive, you ll browse the drive letter that corresponds to your USB flash drive. Note that the USB flash drive must first be connected to the computer and assigned a drive letter before you can browse to it while creating a.pst file. Also, the use of USB flash drives is typically slower and they are not backed up by FLC IT Services for failure/loss of data.