Learning Portal: Continuing Professional Development (CPD)

Transcription

1 Learning Portal: Continuing Professional Development (CPD) User Guide Learning Portal: Continuing Professional Development (CPD) The Royal Australian and New Zealand College of Radiologists (RANZCR) Learning Portal is a platform for all things learning with the College. The Continuing Professional Development (CPD) online is one of the systems contained within the Learning Portal. The introduction of the CPD system means you can enjoy the convenience of an online CPD portfolio management, with 24/7 access to online learning, online entry and management of activities. The purpose of this document is to assist first time users on how to use CPD online, particularly on how to access the online system, and enter, edit and delete entries. Level 9, 51 Druitt Street, Sydney NSW 2000, Australia Ph: Fax: Web: ranzcr@ranzcr.edu.au ABN

2 Table of Contents Logging into the Learning Portal... 2 Accessing CPD online from the Learning Portal... 4 Getting to know the CPD layout... 5 Setting a CPD Triennium Period... 7 CPD activities: Entering a CPD activity... 8 CPD activities: Editing an activity... 9 CPD activities: Deleting an activity CPD activities: Enable recording of MRI and/or Mammography-specific CPD points CPD activities: Recording activities which are either MRI or Mammography CPD activities: Uploading evidence CPD activities: Attaching evidence to an activity CPD activities: Managing your evidence Diary: Adding a reflective diary entry Diary: Exporting reflective diary entries Diary: Editing a reflective diary entry Diary: Deleting a reflective diary entry Certificates CPD support resources CPD support contact... 23

3 Logging into the Learning Portal Go to the RANZCR website at Click on the Member Login button at the top right-hand corner of the website. On the Members Login page, enter your Address and Password, then click the Sign in button. Page 2 of 23

4 Once you have logged in, you can click on the Login to the Learning Portal icon under Quick Links. If you do not have a password or have forgotten your password, click on Forgot Your Password? and then insert your address on the Forgot your password page. You will be sent an to the address you have lodged with the College, with a link to a page where you can reset your password. If you do not receive the , please contact the College. Page 3 of 23

5 Accessing CPD online from the Learning Portal Once you have logged into the Learning Portal, click the CPD button on the menu bar. This will take you to the Overview page of CPD online. Page 4 of 23

6 Getting to know the CPD layout Overview The Overview page contains: Your details e.g. member number and address Triennium and yearly progress of points claimed College contact details Annual Point-Based Summary for each year including the total Graphic representation of yearly CPD category progression, triennium category progression and progression against CanMEDS roles. My Activities The My Activities page contains: The date, category, description and points you have entered for an activity The option to edit or delete an activity The Add a new activity button will allow you to self-record an activity or select an activity from the event calendar An Evidence page for you to upload any evidence (for audit purposes). Diary On the Diary page: You can document your personal reflection on a CPD activity Certificates A selection of certificates will be available for you to print from the Certificates page, such as a CPD Statement of Participation. Help The Help page contains further resources to assist you in using CPD online: Frequently Asked Questions (FAQs) document User Guide Current CPD Handbook CanMEDS Framework Radiology logbook templates. Page 5 of 23

7 Preferences The Preferences page provides you with options for MRI and Mammography-specific CPD points settings and settings. General Preferences Turn on or off automatic s to your address. CPD Preferences Set your MRI Radiologist preference (if you wish to record MRI-specific CPD points) Set you Mammography Radiologist preference (if you wish to record Mammography-specific CPD points). Page 6 of 23

8 Setting a CPD Triennium Period Before you begin entering CPD activities, ensure that you have the correct CPD triennium selected on CPD online. For example, to enter your 2015 CPD activities, you need to have the triennium selected. Select CPD from the menu bar. The CPD triennium is listed on the left hand side of the blue menu bar. By default, the current triennium is selected. To change the triennium: Click on the small arrow next to the white triennium box, or Click on the white box and press the down arrow on your keyboard. Select the triennium you would like to access and it will appear in the white box in the blue menu bar. Page 7 of 23

9 CPD activities: Entering a CPD activity Select My Activities from the menu bar. Click on the green Add a new ACTIVITY button. A drop down menu will allow you to enter the activity in one of two ways: a) Self record an Activity Click Self record an Activity and a screen will appear for you to create a new activity. Enter the category, CanMEDS role, units specified (hours, cases etc.), the completion date and a short description of the activity. If the CPD category is eligible, record MRI and/or Mammography-specific CPD points in the boxes provided (please note that in order to access MRI and/or Mammography setting you will need to follow the instructions provided on page 10 of this document). Upload evidence (if available). Tick the disclaimer. Click Save. b) Select an event from the Event Calendar Click Select an Activity from Event Calendar. The Event Calendar screen will appear which will allow you to search and select an activity. If the event you are looking for is not included in the calendar, you will need to selfrecord the activity. Alternatively, if you wish to advise the College of the event to include on the Event Calendar, you can do so by following the instructions provided in the CPD FAQs document, question 33. After selecting the event, it will automatically load into the box. If you attended the entire event, select Total; if the event has multiple days and you only attended specific days, select the days which you attended. Enter in a short description and if the CPD category is eligible, record MRI and/or Mammography-specific CPD points in the boxes provided (please note that in order to access MRI and/or Mammography setting you will need to follow the instructions provided on page 10 of this document). If available, upload and attach an evidence (for example, conference certificate). Tick the disclaimer. Click Save. Page 8 of 23

10 CPD activities: Editing an activity You can edit an activity if you have made a mistake or forgotten to add some information. Select My Activities from the menu bar. Find the activity you wish to change; either by clicking the page number and checking the list of activities or using the Search function. Once you have found the activity, click Edit in the Action column. An editing screen will open and you will be able to change the information previously entered. Once you have made your changes, tick the disclaimer and click Save. Page 9 of 23 The changes made to the activity will now be saved and the updated activity will be visible on the My Activities screen.

11 CPD activities: Deleting an activity Select My Activities from the menu bar. Find the activity you wish to delete; either by clicking the page number and checking the list of activities or using the Search function. Once you have found the activity, click the downward arrow icon next to Edit on the Action column, which will show the Delete option. Click Delete. A deletion confirmation window will appear. By selecting Yes to the above question, the item will be deleted and will no longer appear in your My Activities screen. By selecting No to the question, the item will not be deleted and will remain on the list of activities. Page 10 of 23

12 CPD activities: Enable recording of MRI and/or Mammography-specific CPD points If you are a Radiologist and you wish to record your MRI or Mammography-specific CPD points, you will be able to do so after setting your preferences. You will need to select your preference setting for each triennium; for example at the beginning of the CPD triennium, you will need to set your preferences before you can record MRI and/or Mammography-specific CPD points. Select Preferences from the menu bar. Click CPD on the second menu bar when it appears. Select the desired triennium Period. Tick one or both of the 2 options available: o MRI Radiologist o Mammography Radiologist. *Please note that when you select or change your preference setting, it may take a few minutes to update in the system. Once you have enabled recording of MRI and/or Mammography-specific CPD points, you will be able to see progress bar(s) on the right hand side of the Overview page. Page 11 of 23

13 CPD activities: Recording activities which are either MRI or Mammography To record MRI and/or Mammography CPD points for your activities, you must ensure your CPD Preferences have been set correctly (see previous section on Enable recording of MRI and/or Mammography-specific CPD points). Please note that MRI and/or Mammography-specific CPD points cannot be claimed in all activities. If these points can be claimed in a specific category, then boxes labelled MRI and Mammography will appear under the Description field. Refer to the Help page on CPD online for more information regarding which categories are MRI and Mammography specific. Select My Activities from the menu bar. For activities which are either MRI or Mammography-specific, you can record your MRI or Mammography CPD points as you enter an activity. Example Select Add a New Activity. Select Self record an Activity. On the Self Record New Activity window, select a Category (this will enable the MRI and/or Mammography field). Enter the CanMEDS role, units specified (hours, cases etc.), the completion date and a short description of the activity. If the activity involved MRI and/or Mammography, enter the number of points in the MRI box and/or the Mammography box. The total number of points entered into these fields cannot exceed the total number of CPD points claimed for the activity. Tick the disclaimer. Click Save. Page 12 of 23

14 CPD activities: Uploading evidence There are two ways to upload evidence: via the Evidence tab and when you are creating/editing an activity. Method 1: Uploading evidence using the Evidence tab Select from the menu bar. My Activities Click the Evidence tab. If you wish to upload a document into a specific folder, please click on the relevant folder. Click Upload and the Upload File box will appear. Click Select File to find the relevant file on your computer. Once you have selected the relevant file, click OK to complete the file upload. Page 13 of 23

15 Method 2: Uploading evidence while adding/editing an activity To upload evidence while adding/editing an activity, click Add next to the Evidence field. A new screen will open showing the Evidence tab. Click Upload and the Upload File box will appear. Click Select File to find the relevant file on your computer. Once you have selected the relevant file, click OK to complete the file upload. Please note that the words locked and Type Value that appear on the Add Evidence screen are technical comments made by the system. These statements do not affect the upload of your document. Page 14 of 23

16 CPD activities: Attaching evidence to an activity To attach evidence to an activity: Click Add next to the Evidence field. A new screen will open showing the Evidence tab. To select a document which has already been uploaded, please click on the document and click Select. (If you need to upload your document, please read the previous section on Uploading Evidence.) The name of the file will now appear in the activity screen, next to the Evidence field, showing that it has been uploaded successfully. Tick the disclaimer and click Save. Page 15 of 23

17 CPD activities: Managing your evidence You can create folders and sub-folders in the Evidence tab which will enable you to easily manage your evidence files or documents. Create new folder To create a folder to save evidence documents related to a specific year or activity: My Activities Select from the menu bar. Click on Evidence tab. Click Create Folder. A box will appear on the screen and will allow you to type in the folder name; for example You can also enter a description if you wish however this is not necessary. Click OK and the folder will appear in the list of folders in the Evidence tab. Page 16 of 23

18 Creating sub-folder To create a sub-folder within a folder: Select My Activities from the menu bar. Click on Evidence tab. Click on the folder you would like to save the sub-folder in; for example, Click Create Folder. A box will appear on the screen and will allow you to type in the folder name; for example, Journal Reading. You can also enter a description if you wish however this is not necessary. Click OK and the folder will appear as a sub folder of the folder you selected in the Evidence tab. Page 17 of 23

19 Diary: Adding a reflective diary entry Participants are encouraged to document personal reflection on the CPD activities undertaken to gain insight into their educational values and influence on practice, and identify future learning needs. To this end, CPD online provides you with diary entry capabilities. The College will be able to note diary submissions (date and time), but will not have access to the contents of the diary submission. For more information about reflection please refer to the Radiology CPD Handbook or the Radiation Oncology CPD Program Guide. Please note that entering items in the Diary does NOT automatically transfer to your CPD activities points. To claim Reflective Diary points, you need to enter them as activities using Self record an activity on the My Activities page, and selecting the Reflective Diary category. Select Diary from the menu bar. Click Add new diary. A new window will appear for you to complete with activity date, activity title, time spent, and outcome. Press Save. Diary entries with the most recent date will appear at the top of the list. Page 18 of 23

20 Diary: Exporting reflective diary entries Diary entries are private and cannot be viewed by anyone else, including College staff members. If you require a record of your diary entries, you can export them to an Excel spread sheet by clicking the Export Diary button on the Diary page. Click on Export Diary and a screen will appear asking you what data you would like included in the exported file. Select the fields of data in the diary entries you would like to export by ticking the fields. If you are offering this as evidence for a CPD activity, we suggest that you do not tick the Outcome box. A message will then appear asking This operation may involve a large amount of data and a long delay may occur. Please be patient and do not close the browser. Are you sure you want to proceed? To proceed, click Yes. Depending on your computer and the internet browser you are using, you will be asked if you wish to save the file to your computer. You will then be able to save the exported file to a place of your choosing on your computer. Page 19 of 23

21 Diary: Editing a reflective diary entry Click the Edit button located on the left side of the diary entry. The Edit Diary Details window is now displayed. Make the changes to your diary entry and then click Save to store the changes. Page 20 of 23

22 Diary: Deleting a reflective diary entry Click the Delete button located on the left side of the diary entry you wish to edit. Select Yes to delete the diary entry. If you change your mind, select No to cancel deletion. Page 21 of 23

23 Certificates You can view and print CPD certificates from the Certificates page. There are 6 types of certificates you can obtain: 1. A CPD Triennium certificate is a certificate confirming that the participant has met the requirements of the triennium. Please note that this certificate will only be available after the completion of a triennium. The triennium certificate will be available for those who have met the triennium requirements from April A CPD Activities Report is a list of the CPD activities you have entered for a selected year. 3. A CPD Statement of Participation is a letter of confirmation of participation in the CPD program. 4. A CPD Summary Report is a list of the CPD activities by category which you have entered for a selected year. 5. Review of Credentials and Privileges Letter is a statement confirming that you are a current financial member of the College and are currently participating in the CPD program. 6. MRI and Mammography-specific CPD Points Report is a statement confirming the number of MRI or Mammography-specific points you have claimed in each year. Select a certificate to download and then indicate the year. Press OK to submit. Depending on your computer and your internet browser, a PDF report will either open on the screen or you will be asked if to open or save the PDF. You can either print the PDF or save it to your computer. If you are unable to open or save your certificates, please contact the CPD Administrator at cpd@ranzcr.edu.au. Page 22 of 23

24 CPD support resources Should you need further assistance, please refer to these support resources. Click the Help menu button and then select a document name to view the document. CPD support contact If you have questions or need assistance in using CPD online, please contact during office hours: CPD Ph: cpd@ranzcr.edu.au Page 23 of 23