Letter Belle Fundraising Easter Letter

Transcription

1 Letter Belle Fundraising Easter Letter 1. Introduction 2. What to do 3. Fundraising Registration 4. Advertising Flyer 5. Order Form 6. Tally Sheet 7. Remittance Slip Please note: Letter Belle has a strict Privacy Policy. Under no circumstances are any details, personal, organisational or otherwise, copied, distributed or sold. All Child and parent details are destroyed one calendar month after order is finalised. Letter Belle letters are for entertainment purposes only, we use fictional characters and locations. Bianca Jones Letter Belle

2 Introduction Thank you for your enquiry regarding Letter Belles Easter and Christmas letters as a unique fundraising idea. This Fundraising Kit contains everything you need to know to get your fundraiser started. Letter Belle was created specifically for fundraising drives. I have been personally involved in fundraising committees and know how much time and effort is needed for a successful campaign. At only AU$4.00 per letter, this is the easy and fuss free way to raise money without any financial outlay to your organisation. Letter Belle donates AU$2.00 per letter ordered directly to your organisation. That s a 50% profit! Look how much you can raise for your organisation: No of letters Profit 50 $ $ $ $400 The letters are ed direct to print at home (PDF) The child is praised Achievements and holiday activities mentioned (up to two of each) A colour-in picture is included with each letter Instructions for a craft project (recipe or decoration) is included Children s and parents details will not be kept or sold Letter Belle is here to make it as simple as we can to help you get the most out of your fundraiser. If you have any questions regarding fundraising for your organisation please don t hesitate to contact Letter Belle. Bianca Jones

3 What to do Letter Belle has created the following list to assist you in a successful fundraiser. 1. Fill out the details on the Letter Belle Fundraising Registration and return to Letter Belle as soon as convenient. (These can be copied and ed to sales@letterbelle.com.au with your organisation and the word Fundraiser in the subject) 2. Work out how long you want your fundraiser to run for, and the final date for orders to be returned. For our Easter fundraiser please allow 2 weeks before Easter (Friday 8 th April 2011) for Letter Belle to be able to the letters before the Easter long weekend. For our Christmas Fundraiser please return all orders by 19 th December Advertise. Letter Belle has created a flyer specifically for our letters. (sample attached) 4. the parents (preferred method) and advise them of this fabulous fundraiser, or give a photocopy of the order form and flyer to the child to take home. Keep a few spare order forms available in the class / common areas. (All documents will be ed to you in Word format for you to add in your own details). 5. Keep a record of the orders as they come in with our tally sheet. Bank all monies from orders as they are received. Keep the orders together in a safe location 6. One week before the orders are due back, send out a reminder. 7. On the due date complete the remittance slip and tally sheet (keep a copy for your records) and return them to Letter Belle with the orders and your payment. See remittance slip for payment options. 8. After Letter Belle has received the remittance slip, tally sheet, payment and orders we will contact you once the letters have been processed and ed. Please note that letters will not be ed until payment has cleared. 9. Letter Belle will delete all client details after one calendar month, so you can reassure the parents their details will not be used unlawfully or sold to another entity. 10. Letter Belle will contact you approx two weeks after the letters are sent out to receive feedback and ensure you of our exceptional customer service.

4 Fundraising Registration Please fill in the following and return via or post to Letter Belle asap. Once this is processed we can proceed with your fundraiser. Organisation Name: ABN: Address: Phone numbers (s): Contact Person: Estimated money collection date: Please Circle Easter 2011 Christmas 2011 Are you interested in being on our mailing list? Yes No We will keep you informed of other up-coming fundraisers throughout the year.

5 It s nearly Easter Time! Do you want to give your child a surprise that s not chocolate based? Do you remember what it was like when you were little and received a letter in the post? Re create that magic with our Easter Bunny Letter Fundraiser! Your child will receive: An ed (pdf) personalised letter, direct from Bunny Town The child receives the letter before the Easter weekend The child is praised Achievements and holiday activities mentioned (up to two of each) A colour-in picture is included with each letter Instructions for a craft project (recipe or decoration) is included A small colour-in picture is included with each letter The letters are complimented with a decorative envelope All for only $4! PLUS $2.00 from every letter will go towards our fundraiser

6 Easter Letter Order Form Easter Letter - $4 each If you would like to be part of our (organisation name) Easter Letter Fundraiser please fill out this form and Return to: At By Child s full name: Contact (to send to): Gender: Easter Activity 1 (eg: egg race, annual beach trip) Easter Activity 2 (eg: see the family, treasure hunt) Achievement 1 (eg: dance lessons, Swimming medal) Achievement 2 (eg: ride bike with no training wheels) Child s full name: Contact (to send to): Gender: Easter Activity 1 (eg: egg race, annual beach trip) Easter Activity 2 (eg: see the family, treasure hunt) Achievement 1 (eg: dance lessons, Swimming medal) Achievement 2 (eg: ride bike with no training wheels) Parent name No of letters Total Cost enclosed $ Children s and parents details will be destroyed within one month after order has been processed Add more order forms if needed.

7 Easter Letter Tally Sheet Organisation Name: Contact Person: Phone: Parent Name Totals No of letters Amount Paid ( ) (Please print out more sheets as needed).

8 Fundraising Remittance Slip Organisation Name: ABN: Postal Address: Contact Person : Phone Number (s): Thank you for using Letter Belle for your Fundraising Campaign Total number of letters ordered: X $2.00 = $ Payable to Letter Belle via: PayPal - sales@letterbelle.com.au Direct Deposit (Please put organisation name as reference) (These details will be provided upon registration completion) Cheque