User Guide for the Information Technology System to Monitor the Progress of International Doctoral Students. Faculty of Nursing, Chiang Mai University

Transcription

1 User Guide for the Information Technology System to Monitor the Progress of International Doctoral Students Faculty of Nursing, Chiang Mai University

2 . To open and log in to the website This website is best accessed using Firefox or Google Chrome. 1. The web address for the electronic logbook is or 2. Please enter your username and password. 3. Click submit to enter the website If you entered an incorrect username or password, you will receive the following error message: Login Failed! Please try again. Please enter your correct username or password. Warning message.

3 2 5. If you login successfully, your will see your name in the upper right hand corner of screen. Your name

4 3 2. Website Content Below are the following features available from the website home page once you have successfully logged in to the website: 1. Student Profile 2. Course Work Report 3. Dissertation/Thesis Timeline 4. Academic Activity Record 5. Dissertation/Thesis Meeting Record 6. Program Requirements 7. Download Forms 8. Logout

5 4 3. Student Profile You are required to enter the following information: 1. Personal information such as first and last name, age, address, phone number and address. 2. A person to contact in the event of an emergency (emergency contact) 3. Degree Program 4. English test score (TOEFL, IELTS, TOEIC, TEGs) 5. Name of your academic/thesis advisor 6. Thesis topic 7. Upload your research residency plan ***Every time you enter new information or update information in this section, you must click Update Record to save your changes. Click the Back to Menu at the bottom of the page to return to the homepage.

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7 6 4. Course Work Report How to enter your information 1. Click Add Data 1

8 7 2. Enter information for each course completed. Information required is: year, semester, course name, and grade received. 3. Click Insert record 3 2 Once you have clicked Insert record, your course work report will update to show course information that you have added. To add additional courses, repeat steps 1-3. To return to the homepage, click the Back to Menu button at the bottom of the page.

9 8 If you need to edit your entry, click the button. You will now be allowed to change the information for that entry. Once your changes are complete, click Update record to save your changes. If you wish to delete your entry, click the button. You will now be allowed to delete the information for that entry.

10 9 5. Dissertation/Thesis Timeline ***Please enter in your timeline for completing your thesis. Enter activities already completed, are currently in progress, as well as activities that are still incomplete. 1. Click Add Data 1

11 10 2. Select the appropriate topic. 3. Enter in the date you are entering the information (current date). 4. In Description write a detailed description of the activity. 5. Click Insert record to save your information

12 11 After you click insert record the page will update to show the information that you have added. Continuing following steps 1-5 to add all activities regarding your thesis timeline. Once all of your information has been entered, click Back to Menu to return to the Main Menu. If you need to edit your information click on the green check mark. You will be taken to a screen where you can edit your entry or to delete it completely. After you have finished updating your information, click Update record to save your changes. If you wish to delete your entry, click the Delete button at the bottom of the screen.

13 12 6. Academic Activity Record Steps to enter data: 1. Click Add Data 1

14 13 2. Enter the name of the activity. 3. Enter the date the activity took place. 4. Describe the activity in detail. Include your thoughts on the activity and any benefits received. 5. Click Insert record to save your entry After you click insert record the page will update to show the information that you have added. Continuing following steps 1-5 to add more activities. Once all of your information has been entered, click Back to Menu to return to the Main Menu.

15 14 If you need to edit your information click on the green check mark. You will be taken to a screen where you can edit your entry or to delete it completely. After you have finished updating your information, click Update record to save your changes. If you wish to delete your entry, click Delete button at the bottom of the screen.

16 15 7. Dissertation/Thesis Meeting Record To add information, follow the following steps: 1. Click Add Data 1

17 16 2. Enter the date you met with your advisor. 3. Select the name of your advisor(s). 4. Enter the meeting purpose. 5. Enter the meeting duration. 6. Write a summary of the discussion. 7. Enter your next scheduled appointment with your advisor(s). Note: You are not required to enter this information if you do not have another appointment. 8. Enter the topic for your next meeting. Note: You are not required to enter this information if you do not have another appointment. 9. Click Insert record to save the entry

18 17 Clicking Insert record will update the page to show the information that you have added. Click Back to return to the main menu. Follow steps 1-9 to enter additional appointments.

19 18 8. Program Requirements You are required to enter the following information: 1. Research experiences 2. Academic seminars 3. Publications 1 2 3

20 Research Experiences Steps to enter data: 1. Click Add data 1

21 20 2. For each project, enter date started and date ended. 3. Enter the name of your research mentor(s). 4. Enter the research objectives 5. Enter the research activities 6. Enter details regarding the various research activities you participated in. 7. Enter details regarding the time spent conducting research in hours. Be specific and list specific dates that you worked. 8. Describe your lessons learned. 9. Enter your research mentor s feedback. 10. Enter feedback from your academic/thesis advisor (Chair). 11. Click Insert record to save your entry

22 21 Clicking insert record will update the page to show the information that you have added. Continuing following steps 1-11 to add more research activities. Once all of your information has been entered, click Back to return to the Main Menu. Click (view) to print your entry. Click (edit) to make changes to your entry. After you have edited your information click update record to save your changes. Click (Del) to delete your entry.

23 Academic Seminars How to enter your information: 1. Click Add Data 1 2. Enter your Seminar Topic 3. Enter the date and time the seminar took place. 4. List your advisor(s) 5. Describe in detail what the seminar was about. 6. Click Insert record to save your entry

24 23 Clicking insert record will update the page to show the information that you have added. Continuing following steps 1-6 to add more seminars. Once all of your information has been entered, click Back to return to the Main Menu. Click (view) to print your entry. Click (edit) to make changes to your entry. After you have edited your information click update record to save your changes. Click (Del) to delete your entry.

25 Publications How to enter your information: 1. Click Add Data 1

26 25 2. Enter the name of your published article. 3. Enter the names of everyone on your dissertation advisory committee. 4. Upload your file. 5. Enter the details of your publication. 6. Enter the regarding an oral presentation. 7. Enter the regarding a poster presentation. 8. Click insert record to save your entry

27 26 When you click Insert record, your entry will be displayed, similar to the example below. To add more publications, repeat steps 1-8 until completed then click Back to return to the main menu. Click (view) to print your entry. Click (edit) to make changes to your entry. After you have edited your information click update record to save your changes. Click (Del) to delete your entry.

28 27 9. Downloading Forms The following documents are available for download on the site: 10. Click (Logout) to exit the program.

29 28 Working Committee for the Development of an Information Technology System to Monitor the Progress of International Doctoral Students, Faculty of Nursing, Chiang Mai University: 1. Professor Dr. Warunee Fongkaew (Consultant) 2. Assistant Professor Dr. Nongkran Viseskul 3. Assistant Professor Dr. Chiraporn Tachaudomdach 4. Dr. Apiradee Nantsupawat 5. Mr. Grid Sriteerajit We wish to thank the following: - : Center for Quality Development in Nursing Education and Innovation Faculty of Nursing, CMU - Expert Reviewers: 1. Associate Professor Dr. Duangruedee Lasuka 2. Dr. Hunsa Sethabouppha 3. Dr. Napaporn Reeveerakul