erecruit User Guide Workflow Approver - Offer

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Arron Casey
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1 erecruit User Guide Workflow Approver - Offer

2 Brief Document Description Overview This User Guide explains how to approve a job offer in erecruit. The job offer could be for an advertised, direct (previously non-advertised) or unpaid position. Positions types include continuing, fixed term, secondments, transfers and unpaid (honorary, adjunct and visiting). Please refer to the end of this guide for troubleshooting material. About this Business Process All appointments at the University require workflow approval via erecruit. The nominated workflow approvers are based on the relevant staffing delegations policy: Staffing Delegations Academic Groups Staffing Delegations Administrative Divisions As a workflow approver, you will receive an when job offer requires your attention. Once the job offer is fully approved, Human Resources (HR) will generate a letter of offer to post to the applicant online. For further information on recruitment and selection, please refer to: Recruitment and Selection Policy Recruitment and Selection Procedures For further information on unpaid appointments, please refer to: Adjunct, Honorary and Visiting Appointments Policy and Procedures For further assistance using erecruit, please contact HR on (07) (ext ). 2 P age

3 Steps Step 1 Step 2 Step 3 Approval Request received Review the Offer Details Add Comments (if required) and Approve, Pushback or Deny Useful Icons Use this icon to view specific help text * Indicates a mandatory field Use this look up icon to search for data. Use this icon to display Comments Step 1 Approval Request received 3 P age

4 Step 2 Review the Offer Details Click on the link in the to access the job offer in erecruit. The Job Offer displays. From the Offer Details tab, review the details of the appointment including: Job Offer Components Salary Costing Information and Additional Offer Details. For Finance Approver, check Salary Costing Information. If blank, click Edit Offer 4 P age

To review any offer attachments, under Attachments click each documents File Name.

5 Use the look up icons to enter SpeedType Key, Class Field and add Percent to Allocate. Use the plus button to add additional rows note: total must equal 100. To review any offer attachments, under Attachments click each documents File Name. For advertised appointments, a minimum of two reference checks must be attached. Step 3 Add Comments (if required) and Approve, Pushback or Deny Click the Approvals tab. To add comments, enter information into the Comments Text box. Click Approve, Pushback (to previous approver) or Deny. 5 P age

6 If you need to Deny, please contact your HR Adviser, Appointment Services on (07) to discuss. To see comments made by previous workflow approvers, click the icon: 6 P age

Steps How to approve via My Staff Page Step 1 Step 2 Step 3 Step 4 Step 5 Log in to the Staff Portal>My Staff Page Click the flag symbol to view pending approvals

Page Open the Griffith Home Page and click on Staff Portal in the top right hand corner of the screen.

7 Steps How to approve via My Staff Page Step 1 Step 2 Step 3 Step 4 Step 5 Log in to the Staff Portal>My Staff Page Click the flag symbol to view pending approvals Select the Job Offer from the list Review the Offer Details Add Comments (if required) and Approve, Pushback or Deny Step 1 - Login in to the Staff Portal > My Staff Page Open the Griffith Home Page and click on Staff Portal in the top right hand corner of the screen. Log into the Staff Portal using your Griffith ID and Password The Staff Portal Page displays. My Staff Page can be accessed in two locations within the Staff Portal. The first location is by clicking on My Staff Page under Key Services. 7 P age

Alternatively you can select Employment from the

approvals The flag symbol is located in the red

8 Alternatively you can select Employment from the left hand side navigation menu, and click My Staff Page under Human Resource Management. Step 2 Click the flag symbol to view pending approvals The flag symbol is located in the red panel at the top of the screen Step 3 Select the Job Offer from the list 8 P age

9 Step 4 Review the Offer Details Click on the link in the to access the job offer in erecruit. The Job Offer displays. From the Offer Details tab, review the details of the appointment including: Job Offer Components Salary Costing Information and Additional Offer Details. For Finance Approver, check Salary Costing Information. If blank, click Edit Offer 9 P age

10 Use the look up icons to enter SpeedType Key, Class Field and add Percent to Allocate. Use the plus button to add additional rows note: total must equal 100. To review any offer attachments, under Attachments click each documents File Name. For advertised appointments, a minimum of two reference checks must be attached. Step 5 Add Comments (if required) and Approve, Pushback or Deny Click the Approvals tab. To add comments, enter information into the Comments Text box. 10 P age

11 Click Approve, Pushback (to previous approver) or Deny. To see comments made by previous workflow approvers, click the icon: Further information Staff Portal Access: IT Service Centre Phone: HR Information: AskHR webpage Phone: P age

User Guide. Creating and Varying Sessional Schedule (Course Convenors, School Admin/Secretaries)

User Guide. Creating and Varying Sessional Schedule (Course Convenors, School Admin/Secretaries) User Guide Creating and Varying Sessional Schedule (Course Convenors, School Admin/Secretaries) Brief Document Description Overview Sessional staff are required to submit their agreed Work Schedule for