EMIRATES FOUNDATION USER MANUAL. Employers Manual

Transcription

1 EMIRATES FOUNDATION USER MANUAL Employers Manual

2 Employers Manual 1. Registration In order to post internships and search for CVs you will need to sign up first. Click on the Login link at the top of the page and then click on I m a new company link. Fill out the entire registration form and click on the Register button.

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4 Your account will then be sent for approval by the admin. Once your account gets approved, you will receive a confirmation .

5 After that you should be able to post internships and search for CVs. 2. Dashboard As the name suggests, the Dashboard section is like a dashboard of all your recruitment activity on the Career Portal. This section gives you a quick snapshot of Positions & Talent Acquisition Summary, recommended CV s, Talent breakdown, etc. Positions Summary Talent Acquisition Summary

6 Hires Over Time & Recommended CV s Recommended CVs- Based on your most recent searches, the system recommends CVs that match the criteria you had specified earlier. This is a very useful tool and saves a lot of time and recruitment effort if you re working on similar candidate requirements. Application Process Time / Talent Breakdown & Login Activity 3. My Workspace On My Workspace you will find some features which enables you to manage your tasks & your account along with some Admin options. My Tasks

7 The Task section lets a recruiter effectively delegate work by creating tasks for herself/himself and for their team. Get a comprehensive overview of upcoming, pending and overdue tasks. Completed, Overdue and Assigned tabs maintain a detailed log of tasks created to date. These tasks can be edited or deleted. Their status can also be changed to reflect a more accurate picture. The Add Task section on the right-hand corner of the screen can be used to create a new task. This can be used as an effective task management system to maintain a personal checklist or reminder, or to manage and delegate tasks to other team members. Since task lists are downloadable, they can be used very effectively to gauge performance of users and for appraisals. My Account

8 Password - It is advisable to change your system password frequently to ensure data privacy and security. Personal Profile - You can edit your personal information, contact information and designation through this option. Company Profile You can update your company profile and your company address details. Company Logo - Add your company logo for display on your internship postings and company profile. & Newsletter Subscriptions-You can choose to subscribe to company employer newsletters in English, French or Arabic.

9 Find Talent Search CVs Recruiters can use the Search CV interface to find the most suitable candidates from their extensive talent pool. Filtering criteria to instantly drill down to the most relevant candidates. You can apply multiple filtration criteria simultaneously based on the Internship description at hand. Use keyword search for specific requirements that cannot be addressed with any other filter. You can add as many keywords as necessary. More Search Options- Selecting one of the extended search filters will exclude candidates that may not have entered these fields in their CVs. Categories in this section are not mandatory for Internship seekers when they create their CV online. Filters appearing above the More Search Options section are mandatory for all Internship seekers to specify when creating their online CV. Once you have selected relevant filters, you can click on Search to review results. The system will display results sorted according to Relevance to filters (default setting). The top of the page will display the total number of relevant CVs. Each page displays 25 results.

10 Each candidate's CV carries a unique reference code. You can search for a particular CV or candidate by entering this code in the keyword text field. There are multiple actions that can be taken from the CV List view that appears in the CV Search Results. Every CV brief in this view has a button labelled Actions that allows the recruiter to take various actions on the CV: Clicking on the candidate's name will open the full CV.

11 The CV View shows a candidate s entire profile, their CV, all annotations made by one/multiple recruiters, status updates, attachments, questionnaire results and evaluation forms, etc. - all at one place. This is a comprehensive record of the candidate. On the CV, the recruiter will see a set of buttons, similar to the ones which appear on clicking the Actions button from CV List View. Let us go through these one by one. Annotate Buttons Add a Tag Tags are short descriptors that can be added to a CV to index or identify them later. Tags once created and saved will be attached to the candidate's CV. Any tagged CVs can be later retrieved by running a quick search. Any CVs carrying these tags will be displayed as search results. Add a Note - Once a CV has been opened and reviewed, notes can be added for recall. This feature is especially useful if multiple recruiters are working on a position. Any notes added are permanently attached to the CV. Clicking on this tab will display the following window. Text can be added for internal communication or recording first impressions. Add Attachments - Any documents related to a candidate's profile (e.g. design portfolios, original CVs, educational documents etc.) can be attached to the online CV. This is a great way of maintaining a comprehensive record of each candidate. Add Evaluation Form -This can be used to add structured standardized forms which might be in use at your organization for evaluation of candidates, such as Telephonic Screening forms, Face-to-Face Evaluation for Ground Officer, etc. Manage CV Buttons Copy to a CV Folder - A CV can be copied to a separate folder for easy retrieval at a later time, so that it doesn t get lost in the milieu of hundreds of applicant CVs. This might be

12 useful for instance, when you come across a very good CV which is not suitable for any of the open positions at the moment, but which you would like to consider for a future relevant position. Collaborate Buttons Add Task - Tasks can be set up and assigned to yourself or team members. The date and time can be specified to send out timely reminders. This feature helps reduce procedural delays in recruitment workflow. To obtain a quick overview of all pending, completed or overdue tasks go to My Workspace > My Tasks. Share CV - The CV can be ed directly to a friend, colleague or manager's inbox with a personalized message. Other Actions Print Export - To get a printed copy of the online CV. - Allows you to download the CV in MS Word/PDF and Excel. View Applications - This tab discloses whether a candidate has applied for multiple vacancies within your organization. If he is not shortlisted for one position, perhaps he can be recommended for another. Any notes inserted will be visible to all recruiters/hiring managers. Alerts Your Branded Career Channel offers a number of time-saving options for recruiters. Once filters have been specified and a short list of relevant candidates is identified, the search can be saved for future reference. The drop down list will display all previously saved searches.

13 Edit Saved Searches allows you to edit titles, keywords, filters and set notifications of new candidates on a daily, weekly or monthly basis. The next time you log in, you will not have to specify each filter again. The short list of relevant CVs can be accessed through a previously saved search. The list of CVs will automatically populate with any new registrations that match saved filters. You can choose to receive notifications of fresh CVs instead of logging in and checking frequently. CV Folders To organize your recruitment workflow, a number of folders can be created for easy access. These folders can be shared with other team members who are directly involved in the screening/recruitment process. My CV Folders - Lists folders created by the user. Shared CV Folders - Lists folders created by other users that have been shared with you. Once you click on a folder name, the full list of stored CVs will be displayed. You can now print, or download the CVs in bulk. You can also choose to dispatch questionnaires or

14 letters to all candidates within a folder. multiple candidates using either pre-saved letters or customized messages. 5. Internships - My Internships Under this section, recruiters will be able to Post a new Internship or Create new Internship template. By clicking on Post an Internship, the below page will appear. Fill in as much information as possible about your internship vacancy.

15 Internship Title - Enter the official Internship title of the position. Alternative Internship titles can also be entered and separated by commas. Internship Description - Text can be entered in Bold, Italics or emphasized by an underscore. This section can be previewed before information is published. Internship Location - Specify location of employment (country and city) by selecting relevant options from the drop-down menu. Internship Role - This field can be set as an auto-filter by checking the Set as applicant autoscreen filter option. Applicants who do not match specified auto-filters will be notified. Their CVs will be moved to the "Screened Out" folder if they choose to apply. To access these CVs go to Home Post a Internship My Internships Applicants Auto-filters can be applied on Internship Role, Company Industry, Years of experience, Residence Location, Gender, Nationality, Degree and Age. Fields highlighted in red are mandatory fields such as Internship Title and Internship Role. Optional fields will not be visible to applicants unless they are filled out.

16 Technical & Soft Skills - Essential, Internship-specific requirements can be communicated to candidates. Text can be entered in Bold, Italics or underscored.

17 Internship Settings Settings: Do not me - Selecting this option will disable all notifications. You will have to login through your BCC account to check applications. me the daily count of new applications (recommended) - You will receive a daily mentioning the total number of new applications. You will need to login to access these CVs through your Workspace. me CVs of new applicants - Each application will appear in your BCC Workspace and will also be replicated in your inbox.

18 Contact Information Section Contact Information will be populated automatically based on the current user's system information. These details can be modified if necessary. Once done, click on the Save & Continue button to preview your vacancy and then submit the Internship to be published on the platform. Once you click on Save & Continue option, you will be able to: View the saved internship Internship Closing Date Specify the date to notify you on internship expiry Activate Edit

19 You can see all your posted internships under My Internships link under Internships. You can as identify candidates, view their profile as well as manage the process.

20 Candidate Requirements Section Communication Templates Letters

21 Recruiters can automate communication by adding templates or using existing ones to dispatch letters to multiple candidates without accessing your program. You can add a letter, preview existing ones and edit or delete them as necessary. The Shared Letters tab includes any letters created by other users that have been shared with you. Saved letters can be accessed and sent out through multiple sections such as database search, Internship posting folders and saved folders. To add a letter template, a user has to simple click on the Add a Letter link. This opens the Letter Template form. Fill in the details in this form, such as the letter type, name of the letter, letter content, etc. You can personalize this letter template by adding macros for Name of the Candidate and Company Name. This way, when you re sending a letter in bulk, you do not have to go and change name for each candidate in the letter; the system does that automatically and the

22 macro gets populated with details about the specific candidate, making the letter personalized. Reports There are a number of reports that the admin can use to understand the performance of the portal. On the admin panel, the reports section shows the following options: Job Seekers CVs Report The Job Seekers CV Report allows the administrator to use a variety of filters to view the Internship-seeker candidate list by city, gender, residence location etc. Once the admin has decided on the criteria and clicks Submit, the results breakup will be shown. For example, if the selection is Gender, the report will be as follows:

23 Similarly, if the selection was Residence Location, the report would be as follows: The admin can also click on the Export to Excel button to export these results into an Excel file. CV Source Stats This report helps the employer understand how Internship-seekers are learning about the platform and shows how the various CV sources are performing. The administrator can generate a report to understand the source of CVs since the launch of the careers website or within a specified range. This can be used to evaluate the efficacy of various CV sources and adjust your marketing spend accordingly.

24 The employer can export this report by clicking on the Export to Excel button as well. Admin Panel Once you click on Admin Panel, you will be redirected to the Admin Panel page The Admin Panel has different sections to manage, moderate and administer content and functions on the career portal. These sections are: User Management Reports System Setup

25 User Management Each new employer has to be created and added by the system administrator. To add a new user, click on the tab Add a new user under User Management section.

26 Specify a unique identifier as the user name. You will need to run a quick check to verify if the chosen user name is available for registration. You can assign a predefined role to this user. The user's access rights will be determined based on the role category they are placed in. Click Register to complete the process.

27 System Setup CV Tags Management Tags are short descriptors that can be used to annotate Internship-seeker CVs with small snippets of information. Since tags are searchable and can be used as a filter from CV Search, they re very useful. Tags can be defined and managed from the Admin Panel under CV Tags Management. To add a new tag, type the name of the tag in the text field click Add. To color-code the tag, click on the color cube labeled next to the Tag Name field to display the wheel below:

28 Choose the main color from the external circle and then modify the color intensity by moving the dot within the inner square. Add an unlimited number of color-coded tags to help you organize and search applicants, you can also add a tag directly from the main CV Search listing page. Once created, tags can be edited or deleted. Any changes will be applied to all CVs containing these tags. Evaluation Forms Management The employer can add evaluation form by clicking on Add a new evaluation form. Fill in the required details for the form and click on Save & Continue

29 Start adding the questions, answer types to the Evaluation form. Add as the required questions and click on Save The form will be saved to My Evaluation Forms and the employer can: Edit Details View evaluation form Delete

30 Once the form is saved, the employer can add to any CV once he / she views it.

31 Job Template Management This section will list all Internship Posting Templates and will allow the user to create a new template that can be shared with other users and used in the future. Templates can be edited/updated or deleted as necessary by the employer. To add a new Internship Posting Template, click on New Template or Click here to add a new one. Fill in the required details and click on Add.

32 These job templates help users to save a lot of time and effort while posting jobs which have a high turnover or frequent recruitment requirements. Once job templates have been defined and added to the system, users can load them into their Post a Job form to post for any open positions and edit the fields, if necessary. Questions Library Where employers can add questions which can be saved and added directly to Questions Templates. Once you click on Questions Library tab, this will redirect you to the question templates.

33 You need to start adding the following details: o Question Text Answer Type Yes/No 2 answer options will appear (Yes/No) o Multiple Choice you can change the number of answers depending on the choices you need to add to the answer. o Free Text Field a space for adding the text will appear in the answer field.

34 o Free Text Box - a bigger space for adding the text will appear in the answer field. o Attachments you can use this option if the answer requires the Internship Seeker to attach a file. o Rating Scale Adding the required answers depending on the Answer Type specified previously Click on Save to continue or Save & Add Another to add more questions. These added questions can be easily added to any Question Templates, as this will save your time instead of keep writing the same questions whenever you add a questionnaire.