Audit Reports User Guide

Transcription

1 Audit Reports User Guide As a participating organization of HealtheConnections, you are required to attest that your authorized users comply with the policies to access and use the health information exchange. HealtheConnections (HeC) audit reports are available on-line for your review. Each participating organization is required to attest to their audit reports annually. HealtheConnections will notify you via when you are required to attest, with a copy of the attestation form and deadline for returning the form. For Break-the-Glass reports, you will be notified daily of any occurrences from the previous day/weekend and you may attest for multiple days by noting the date range on the attestation form. Follow the steps below to access the reports and the required follow-up. Access myconnections in your browser Enter your Username and Password. If you do not currently have a myconnections account, contact HealtheConnections support at support@healtheconnections.org or x5 for your credentials. Once you have logged in, the following screen will appear. Select the Audit Reports button to access your online reports. 1

2 ABC Internal Medicine Associates Select a report by clicking on the bar with the report name. When the report opens, the data will be defaulted, as follows: To the last month for Patient Records Accessed (3 months of reports are available) To the last week for Public Health: Patient Records Accessed (4 weeks of reports are available) To the current week, accumulated daily, for Break-the-Glass (6 weeks of reports are available) To the last month for Consent Sample (3 months of reports are available) User Logins contains a rolling 13 months of data Example: Report is defaulted to as indicated by the button selected. All entries for March 2016 will be displayed. You may select another timeframe to view additional data. 2

3 ABC Internal Medicine Associates ABC Internal Medicine Associates Peter Piper ppiper Pepper, Mary G 12/1/42 CLINICAL DOCUMENTATION :02:32 Once you have reviewed a report and need to review another report, select Audit in the upper left-hand corner of the screen. A dropdown will appear, select the Audit option. This will return you to the main screen to select another report. (see diagram below) Medicine Associates What to review and how to attest: Audit Report package for annual attestation includes: 1. Patient Records Accessed this report lists patient records that have been accessed by users from your organization Review report. If no discrepancies exist, sign and return attestation form. In the subject line of the , include Your Organization Name Attestation Form. If discrepancies exist, contact HealtheConnections support at x5 for follow up. 2. Consent Sample this report is a sample of patient consents in place for your organization. You are required to locate the consent forms for the first 5 entries and return a copy of the forms to HealtheConnections. Please note that these can only be returned via fax at or Direct Mail at support@hi .healtheconnections.org. DO NOT SEND 3

4 VIA OUTLOOK OR OTHER STANDARD SOFTWARE. In the subject line of the or on the fax cover sheet, include Your Organization Name Consent Forms. 3. User Logins this is a list of your authorized users and the numbers of logins per month Review the report and notify HealtheConnections support of any required changes at x5 or support@healtheconnections.org or fax to NOTE: As a reminder, when an employee leaves your organization, HealtheConnections is to be notified within 24 hours of that employee s departure. NOTE: An attestation is required even if the reports show no activity for the reporting period. Break-the-Glass (BTG) reports will be available daily when a BTG event has occurred for your organization. HeC will notify you when a BTG event has occurred and the report is available. You can review these reports daily and will be required to attest within 5 business. You may attest daily or for multiple days by noting the date range (no longer than one week) on the attestation form. Public Health: Patient Records Accessed reports are only available to those participants designated as public health organizations. HeC will notify you weekly with an to attest. An attestation is required even if the report shows no activity for the reporting period. These reports will be available every Monday for your review from the previous week. You will be required to return your attestation form within 5 business days. Once your review is complete, you can exit by selecting x on the Home birst tab. =ABC Internal Medicine Associates 4

5 If you have any questions, contact HealtheConnections support at x5 or 5