Microsoft Outlook 2002 Keyboard Shortcuts

Transcription

1 F1 ALT+ the letter underlined in an optn ALT+A ALT+C ALT+C ALT+D ALT+ ALT+ ALT+EQUAL SIGN ALT+F4 ALT+HYPHEN SIGN ALT+I ALT+LEFT ALT+LEFT ALT+number ALT+O ALT+O ALT+O, and then press B ALT+O, and then press F ALT+O, and then press H ALT+O, and then press I ALT+O, and then press P ALT+O, and then press R ALT+O, and then press S ALT+O, and then press T ALT+P ALT+PAGE DOWN ALT+ ALT+PRINT SCREEN ALT+ ALT+ ALT+S ALT+S or ALT+U ALT+Shift+ ALT+SPACEBAR ALT+ ALT+ ALT+ ALT+ ALT+ ALT+UP, DOWN, LEFT, or RIGHT ALT+Z Arrow keys Display the Assistant balloon (if the Assistant is turned off, F1 opens the Help window) Select an option in a dialog box; select or clear a check box in a dialog box Switch to the Answer Wizard tab Switch to the Contents tab in Help In the Calendar, Accept a Meeting request In the Calendar, Decline a Meeting request In Help, Display more Help topics in the Assistant list Open a selected drop-down list in a dialog box Switch to months in the Calendar view Close the selected program window; if this is the only open window, closes the program Switch to weeks in the Calendar view In Help, switch to the Index tab In Help, go to the previous Help topic Move selected item to the previous day when multiple days appear Select a Help topic from the list the Assistant displays. ALT+1 is the first topic, ALT+2 is the second, and so on. Display the Options menu to access any Help toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) command. Display the Format menu Display the previously viewed topic Display the next topic in a previously displayed sequence of topics Return to the specified home page Open the Internet Options dialog box for Microsoft Internet Explorer, where you can change accessibility settings Print all topics in a book or a selected topic only Refresh the topic (useful if you have linked to a Web page) Stop the Help window from opening a Help topic (useful if you want to stop a Web page from downloading) Hide or show the pane with the Contents, Answer Wizard, and Index tabs Print a print preview In the Calendar, go to the last day of the month in Date Navigation In the Calendar, go to the first day of the month in Date Navigation Copy a picture of the selected window to the Clipboard Go to the next Help topic Move selected item to the next day when multiple days appear Save and Close, Send Print preview page setup Switch to the previous window Display the window shortcut menu (Control menu) Switch to the next window Display previous Help topics in the Assistant list Go to the same day in the previous week Move selected item to the same day in the previous week Go to the same day in the previous week in Date Navigation Move an appointment up, down, left, or right Zoom in print preview Move between options in an open drop-down list, or between options in a group of options in a dialog

2 box CTRL+U Underline selected text CTRL+ COMMA CTRL+ Shift+S CTRL+[ CTRL+] CTRL+A CTRL+A CTRL+B CTRL+C CTRL+INSERT CTRL+D CTRL+ CTRL+ CTRL+E CTRL+ CTRL+ CTRL+ENTER (Outlook editor only) CTRL+ESC CTRL+F CTRL+F2 CTRL+F6 CTRL+F7 CTRL+F8 CTRL+F9 CTRL+ CTRL+ Next item (with item open) Post to a folder Decrease font size Increase font size Select the entire Help topic Select all items in Table view Add bold to selected text Copy the selected items to the Clipboard Copy the selected items to the Clipboard Delete When a personalized menu is open, display the full set of commands To the next address card Center To the last address card in the list Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group Send/post/invite all Display the Start menu Forward Open print preview When more than one window is open, switch to the next window When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC. When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC. Minimize a window to an icon (works only for some Microsoft Office programs) To the first address card in the list Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group CTRL+ or CTRL+ (with in-cell Move every item in the selection to the top or bottom in the list order in Table view editing disabl CTRL+I CTRL+K (using the Outlook editor) CTRL+K (When using Word as editor only) CTRL+L CTRL+LEFT CTRL+LEFT CTRL+LEFT +SPACEBAR or CTRL++SPACE CTRL+left mouse button CTRL+M or F5 CTRL+N CTRL+P CTRL+PAGE DOWN CTRL+ Add italics Check names Insert a hyperlink Left align Move one word to the left To the closest address card in the previous column Select several nonadjacent items Edit a URL in the body of an item Check for new mail Open a received message Print To the first address card on the next page To the first address card on the previous page

3 CTRL+PERIOD Previous item (with item open) CTRL+Q CTRL+R CTRL+ CTRL+ CTRL+S or Shift+F12 CTRL+Shift+A CTRL+Shift+B CTRL+Shift+C CTRL+Shift+D CTRL+Shift+ CTRL+Shift+E CTRL+Shift+F CTRL+Shift+F6 CTRL+Shift+G CTRL+Shift+H CTRL+Shift+I CTRL+Shift+J CTRL+Shift+K CTRL+Shift+L CTRL+Shift+L CTRL+Shift+LEFT CTRL+Shift+M CTRL+Shift+N CTRL+Shift+O CTRL+Shift+O CTRL+Shift+Q CTRL+Shift+R CTRL+Shift+ CTRL+Shift+S CTRL+Shift+T CTRL+Shift+ CTRL+Shift+U CTRL+Shift+ CTRL+Shift+V CTRL+Shift+Y CTRL+Shift+Z or CTRL+SPACEBAR CTRL+SPACEBAR CTRL+SPACEBAR CTRL+T CTRL+ CTRL+ CTRL+ (with focus on the To line) and then CTRL+ or CTRL+Shift+ CTRL+ or F6 CTRL+ CTRL+ or CTRL+DOWN Mark as read Reply to a message Move one word to the right In Address Book, to the closest address card in the next column Save Create an Appointment Display the Address Book Create a Contact Dial a contact Extend the selection to the next address card, regardless of the starting point Create a Folder Use Advanced Find Switch to the previous window Flag for follow-up Create a new Office document Switch to Inbox Create a Journal Entry Create a Task Create a Distribution List Add bullets Select or unselect one word to the left Create a Message Create a Note Switch to Outbox Convert an HTML or RTF message to plain text Create a Meeting request Reply all to a message Select or unselect one word to the right Create a Post in this folder Decrease indent Switch to the previous tab in a dialog box Create a Task Request Extend the selection to the previous address card, regardless of the starting point Move item Copy item Clear formatting Select or unselect the active item in Table view Select or unselect the active address card Increase indent Switch to the next tab Switch to the next tab in a dialog box Choose the account from which to send a message When a toolbar is selected, select the next or previous toolbar Move between Calendar, TaskPad, and the Folder List To the previous address card Go to the next or previous item without extending the selection in Table view

4 CTRL+V or Shift+INSERT Paste CTRL+X or Shift+DELETE CTRL+Y CTRL+Z or ALT+BACKSPACE Display and use the Help window or ENTER ENTER or LEFT ENTER or ESC ESC F1 F10 or ALT F11 F12 F2 F3 or CTRL+E F4 F4 or ALT+I F5 F6 F6 or CTRL+Shift+ F7 First letter of an option in a drop-down list Cut Go to a different folder Undo To use the Help window, the Microsoft Office Assistant must be turned off. To turn off the Assistant, press F1 to display the Assistant. Press ALT+O to open the Options tab in the Office Assistant dialog box. Press ALT+U to clear the Use the Office Assistant check box, and then press ENTER. Press F1 to display the Help window. Select the next book or Help topic Select the next group Select the next block of time in Day view Select the next address card Move to the next line in a multi-line field Select the next group When a menu or submenu is open, select the next or previous command Move to the end of the entry Select the last group Select the time that ends your work day in Day view Go to the last day of the week Select the last address card in the list Move to the end of a line Select the last item on the timeline (if items are not grouped) or the last item in the group Select the last group on the timeline Perform the action assigned to a default button in a dialog box Collapse the group Expand the group Close an Assistant message or a tip Close an open menu. When a submenu is open, close only the submenu. Display the Help window if the Assistant is turned off. (If the Assistant is turned on, F1 displays the Assistant balloon.) Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time Enter a name in the Find a Contact box Save As Turn on editing in a field (except icon view) Find items Search for text in items Open the Look in list Refresh the file list Switch between the Help topic and the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ) Switch between the Folder List and the main Outlook window Check spelling Open the list if it is closed and move to that option in the list of a dialog box Move to the beginning of the entry Select the first group Select the time that begins your work day in Day view Go to the first day of the week

5 Select the first address card in the list or or LEFT LEFT LEFT or LEFT or PAGE DOWN PAGE DOWN PAGE DOWN or PAGE DOWN PLUS or MINUS SIGN on the numeric keypad PRINT SCREEN Shift+ Shift+ Shift+ Shift+ Shift+ENTER Shift+F1 Shift+F10 Shift+F3 Shift+F4 Shift+F6 Shift+ Shift+ Shift+LEFT Shift+LEFT or Shift+RIGHT Shift+left mouse button Shift+LEFT, RIGHT, UP, or DOWN ; or Shift+HOM Shift+PAGE DOWN Shift+ Move to the beginning of a line Select the first item on the timeline (if items are not grouped) or the first item in the group Select the first group on the timeline Go to the beginning or end of a Help topic Select the first or last command on the menu or submenu Go to the previous day Select the previous item Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu. Move one character to the left or right Go to the item at the bottom of the screen in Table view Move to the end of a multi-line field Display the items one screen below the items on screen Go to the item at the top of the screen in Table view Select the first address card on the current page Move to the beginning of a multi-line field Display the items one screen above the items on screen Scroll toward the beginning or end of a Help topic in large increments Expand/collapse a group (with a group selected) Copy a picture of the screen to the Clipboard Select the first item on screen in an expanded group or the first item off screen to the right Go to the next day Select the closest address card in the next column Move to the next character in a field Select the next item Move forward in increments of time that are the same as those shown on the time scale, when a unit of time on the time scale for days is selected When a menu is selected, display the list of commands Extend the selection to the next address card and unselect address cards before the starting point Select from the insertion point to the end of the entry Extend the selection to the last address card in the list Move to the previous field without leaving the active card Display ScreenTip for the active element Display a shortcut menu Switch case (with text selected) Find next during text search Move to a pane from another pane in the program window (counterclockwise direction) Select from the insertion point to the beginning of the entry Extend the selection to the first address card in the list Select or unselect one character to the left Select several adjacent items Specify a Web browser Change the duration of the selected block of time Extend the selection to the last address card on the last page Extend the selection to the first address card on the previous page

6 Shift+ Select or unselect one character to the right Shift+ Shift+ Shift+ Shift+ Shift+ Shift+ Shift+ Shift+ or Shift+ or Shift+DOWN SPACEBAR or Shift+ To use the following keys, make sure a card is sel To use the following keys, make sure a field in a Select the previous hidden text, hyperlink, Show All, or Hide All Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article. Move to the previous option or option group in a dialog box Select the previous appointment Move to the previous field and, from the first field of a card, move to the last field in the previous card When the lower time scale is selected, select the upper time scale Extend the selection to the previous address card and unselect address cards after the starting point Extend or reduce the selected time in Day view Extend or reduce the selected items by one item in Table view Perform the action assigned to the selected button in a dialog box; check or clear the selected check box in a dialog box Select Show All or Hide All at the top of a topic; the next hidden text or hyperlink; or the Browser View button at the top of a Microsoft Office Web site article. Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic Move to the next option or option group in a dialog box Move between options or areas in the dialog box Move to the next field and, from the last field of a card, move to the first field in the next card When the upper time scale is selected, select the lower time scale When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) is selected, select the next or previous button or menu on the toolbar. n/a n/a Type one or more letters of the name the Select a specific card in the list card is f or Use the Ask a Question box Use the Contents, Answer Wizard, and Index panes Use the Help topic pane Use the Open, Save As, and Insert File dialog boxe Select the previous book or Help topic Select the previous group Select the previous block of time in Day view Select the previous address card Move to the previous line in a multi-line field Scroll toward the beginning or end of a Help topic Press F10 or ALT to select the menu bar, and then press until the insertion point appears in the Ask a Question box. Type your question, and then press ENTER. To select a topic, use the UP or DOWN arrow keys, and then press ENTER to open the topic in the Help window. To select the next or previous set of topics in the Microsoft Office Assistant balloon, select See more or See previous, and then press ENTER. Press F6 to switch from the Help topic to the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ). Press F6 to switch from the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ) to the open Help topic. The Open, Save As, and Insert File dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use dialog boxes and Use edit boxes within dialog boxes sections in this topic.) These dialog boxes also support the shortcuts below.

7 With the cursor in the appointment, Change an appointment start or end time ALT+Shift+UP A With the cursor in the appointment, Move an appointment ALT+ o Visit for more printable keyboard shortcuts