Microsoft.LifeTips.com

Transcription

1 Microsoft.LifeTips.com

2 Category: Access Subcategory: Glossary Tip: Action Query Action query finds designated records and performs a sort of action on those records. Tip: Append Query Append query adds records from one table to another table. Tip: Input Mask An input mask helps to control the values that are entered into a field and might include dashes, spaces, or parentheses. Then fill in the blanks. Tip: Primary Key The primary key is the unique identifier for each record, such as an employee number, a product number, or a customer number. Tip: Record A record is all of the information collected about a specific event, thing, product, or person, such as a customer record. Tip: Relational Database A relational database management system is an application that allows you to organize, manipulate, query, and view your data, while building links between related topics. Tip: Single-column Report A single-column report prints all the data in one column. The quickest way to produce one that allows you to choose your fields is to use Report Wizard, then select Vertical under layout options. Subcategory: Shortcuts Tip: Copying, Moving, Changing, or Deleting Text The shortcuts for copying, moving, changing or deleting text are: CTRL+C = Copy CTRL+X = Cut CTRL+V = Paste BACKSPACE = Delete to the left of the cursor DEL =

3 Delete to the right of the cursor CTRL+Z = Undo typing ESC = Undo changes in current field or current record Tip: Entering Data in Datasheet or Form View The shortcuts for entering data in a datasheet or form view are: CTRL+SEMICOLON = Insert current date CTRL+COLON = Insert current time CTRL+APOSTROPHE = Insert the value from the same field in the previous record CTRL+PLUS SIGN = Add new record CTRL+MINUS SIGN = Delete current record SHIFT+ENTER = Save changes to the current record SPACEBAR = Switch between values in check box or option button CTRL+ENTER = Insert a new line Category: Excel Subcategory: Edit Tip: Automatically Insert Numbers To automatically insert a series of numbers, type in the first number and fill down, click Edit, Fill and Series. Subcategory: Format Tip: Column Length If the columns are too small for the data in them, change the column length by going up to the seam at the top of the Worksheet and double click on the mouse. When the cursor changes into a two headed arrow or when the cursor changes to the two headed arrow, drag with the mouse to make the column wider. Subcategory: Glossary Tip: 3-D Reference A 3-D reference links worksheets together. When the name of the sheet tab appears in a formula followed by an exclamation point, the cell address is a 3-D reference. Tip: Cell Comments Cell comments are hidden text notations that can be added to any cell. To indicate that a cell contains cell comments, Excel places a red square in the upper right corner of the cell.

4 Tip: Criteria Criteria are specifications that you want matched when you are searching for records. Tip: Protection You can lock selected parts of a worksheet to protect those parts from being altered by an outside source by activating the Protection feature under the Tools menu. Tip: Protection Password Protection Passwords give you additional control over who can access locked cells. Tip: Unlocked Unlocked cells are cells that can be changed. Subcategory: Insert Tip: Highlight Cells To highlight cells from the current cell to another cell, press F5, then type in the second cell coordinates and hit Shift and Enter. Subcategory: Tools Tip: Protect Worksheet To protect a worksheet or workbook, click on Tools and Protect option. This will prevent people from making changes to to the Worksheet. Subcategory: Window Tip: Freeze Panes To compare the first column with the last column in the spreadsheet, highlight the first column. Then go to Window and select Freeze Panes. Scroll right at the bottom, all columns will move except for the first one. Category: Frontpage Subcategory: Glossary

5 Tip: Active Hyperlink Active hyperlink is a hyperlink that is currently selected in a Web browser. Some Web browsers indicate the active hyperlink by changing its color. Category: Games Subcategory: Zoo Tycoon Tip: Animals that Can't Jump In Zoo Tycoon, the animals that can't jump include: African Warthog, Giant Anteater, Black Rhino, Hippo, California Sealion, Greater Flamingo, African Buffalo, Dromedary Camel, Salt Water Crocodile, American Bison, and Emperor Penguin Tip: High Guest Happiness Rating Make sure your guests can see always animals; from the moment they enter the zoo. The more exhibits and different animals, the happier your guests are. Make sure your animals are happy. Add attractions like the carousel, elephant ride, and animal theater. The Japanese garden is an attraction that gives your guests the highest happiness. Add scenery such as: zoo maps, fountains, statues, topiaries, flowerbeds, etc. Use brick or stone paths instead of dirt. Use plexiglass fence for the exhibits, since it is the most attractive fence for guests. Hire tour guides and assign them to exhibits. Tip: Maintenance Workers You will have problems with Maintenance Workers in Zoo Tycoon because they will try to do the same job at once when there is plenty of work to be done elsewhere. They will pass up full trash cans to repair a fence on the other side of the zoo, and occasionally, do nothing at all. Tip: Needs and Wants The guests will get angry, in Zoo Tycoon, if they can't find what they need or want (food, drinks, bathrooms, and trash cans). Make sure to have a good number of guest necessities distributed throughout the zoo. Tip: Not Enough Food Stands If you have lots of hungry guests, in Zoo Tycoon, add more food stands that are all centrally located. Then disperse more stands throughout the park. Be sure to add a couple of tables and/or trash cans where you place stands.

6 Tip: Trampled Terrain The five terrain types in Zoo Tycoon that can get trampled are: grass, savannah, rainforest, coniferous, and deciduous. Category: PowerPoint Subcategory: Edit Tip: Duplicating a Slide To duplicate a slide, click on Edit and Duplicate (Ctrl+D). Subcategory: Format Tip: Template To use a template, click Apply Design on the Format menu. Subcategory: Slide Show Tip: Animation Preview To see how the animation looks without running the slide show, choose Animation Preview from Slide Show menu. Tip: Hide a Slide If you have a slide that you want to hide, click on Hide Slide option from the Slide Show menu. Subcategory: View Tip: Master Styles Set master styles for the slides by using the Master Option in the View. Tip: Rearrange the Slides To rearrange the order of your slides, either cut and paste using the Outline view, or use the Slide sorter view.

7 Category: Publisher Subcategory: Format Tip: Custom Border To create a Custom Border, select an item, click on Format, Choose Border style and More Style. Then click on Create Custom Border and choose a border. Subcategory: Insert Tip: Design Gallery To make the publication more interesting, insert a Design Gallery object. Subcategory: Shortcuts Tip: Adding Breaks or Hyphens Shortcuts The shortcuts for adding breaks or hyphens are: ENTER = Start a new paragraph SHIFT + ENTER = Start a new line but not a new paragraph CTRL + SHIFT + ENTER = End one column of text and begin a new column CTRL + SHIFT + SPACE = Add a non-breaking space CTRL + SHIFT + 0 = Add a zero width non-breaking space CTRL + - = Add an optional hyphen CTRL + SHIFT + H = Add or remove hyphens automatically CTRL + ENTER = Insert a frame break CTRL + TAB = Insert a tab in a table cell Tip: Changing and Nudging Objects Shortcuts The shortcuts for changing and nudging objects are: CTRL + D = Add shadow CTRL + T = Make transparent or opaque CTRL + G = Group or Ungroup objects F6 = Bring to front SHIFT + F6 = Send to back ALT + SHIFT + PLUS = Expand text below a heading ALT + ARROW KEYS = Nudge CTRL + ALT + RIGHT ARROW = Rotate clockwise 5 degrees CTRL + ALT + LEFT ARROW = Rotate counterwise 5 degrees Subcategory: Table Tip: Fill Text To fill text either horizontally or vertically, highlight the cells, right mouse click, Change Text and Fill Down or Fill Right.

8 Subcategory: View Tip: Zoom In or Out To zoom in or out, click on View and Zoom. Category: Word Subcategory: Edit Tip: Select a Single Word or Sentence To select a single word, double click on it and to select a sentence start at the beginning of the row. Subcategory: Format Tip: Expand or Condense Text To expand or condense text, click Format, Font, select Character Spacing tab and increase or decrease the spacing. Tip: Fancy First Letter For fancy first letter, click Format and Drop Cap. Tip: Leader Dots, Dashes, or Lines To join words with leader dots, dashes or lines, click Format, Tabs and select a style, then click Set and OK. Subcategory: Insert Tip: Insert another File To insert all the information from another file into the current document, click Insert and File. Subcategory: Shortcuts Tip: Applying Formatting Shortcuts

9 The shortcuts for applying formatting are: CTRL+SHIFT+F = Change the font CTRL+SHIFT+P = Change the font size CTRL+SHIFT+> = Increase the font size CTRL+SHIFT+< = Decrease the font size CTRL+] = Increase the font size by 1 point CTRL+[ = Decrease the font size by 1 point SHIFT+F3 = Change the case of letters CTRL+SHIFT+A = Format letters in all capitals CTRL+B = Bold CTRL+U = Underline CTRL+SHIFT+W = Underline single words CTRL+SHIFT+D = Underline double words CTRL+SHIFT+H = Apply or remove hidden text CTRL+I = Italic CTRL+SHIFT+K = Format letters in all small capitals CTRL+EQUAL SIGN = Subscripts CTRL+SHIFT+EQUAL SIGN = Superscripts CTRL+SHIFT+Z = Remove formatting CTRL+SHIFT+Q = Change the selection to Symbol font CTRL+SHIFT+* = Display nonprinting characters Tip: Edit and Move Text Shortcuts - Move a Character, Word, Paragraph, Column, or Object The shortcuts for edit and move text - move a character, word, paragraph, column, or object are: LEFT ARROW = One character to the left RIGHT ARROW = One character to the right CTRL+LEFT ARROW = One word to the left CTRL+RIGHT ARROW = One word to the right CTRL+UP ARROW = One paragraph up CTRL+DOWN ARROW = One paragraph down ALT+UP ARROW = Previous frame or object ALT+DOWN ARROW = Next frame or object SHIFT+TAB = One column to the left TAB = One column to the right Tip: Edit and Move Text Shortcuts - Move around the Table The shortcuts for edit and move text - move around the table are: TAB = Next cell in a row SHIFT+TAB = Previous cell in a row ALT+HOME = First cell in a row ALT+PAGE UP = First cell in a column ALT+END = Last cell in a row ALT+PAGE DOWN = Last cell in a column Tip: Edit and Move Text Shortcuts - Select Text and Graphics The shortcuts for edit and move text - select text and graphics are: SHIFT+RIGHT ARROW = One character to the right SHIFT+LEFT ARROW = One character to the left CTRL+SHIFT+RIGHT ARROW = End of the word CTRL+SHIFT+LEFT ARROW = Beginning of the word SHIFT+END = End of the line SHIFT+HOME = Beginning of the line SHIFT+DOWN ARROW = One line down SHIFT+UP ARROW = One line up CTRL+SHIFT+DOWN ARROW = End of the paragraph CTRL+SHIFT+UP ARROW = Beginning of the paragraph SHIFT+PAGE DOWN = One screen down SHIFT+PAGE UP = One screen up CTRL+SHIFT+ END = End of the document CTRL+SHIFT+ HOME = Beginning of the document CTRL+A = The entire document CTRL+SHIFT+F8 = Vertical block of text F8+ARROW KEYS = Specific location in a document

10 Tip: Format Paragraphs Shortcuts - Set Paragraph Alignments and Indents The shortcuts for format paragraphs - set paragraph alignments and indents are: CTRL+E = Center CTRL+J = Justify CTRL+L = Left align CTRL+R = Right align CTRL+M = Indent a paragraph from the left CTRL+SHIFT+M = Remove a paragraph indent from the left CTRL+T = Create a hanging indent CTRL+SHIFT+T = Reduce a hanging indent CTRL+Q = Remove paragraph formatting Subcategory: Tools Tip: AutoFormat To turn off AutoFormat, click Tools and AutoFormat tab and uncheck the relevant boxes.