MacBook Pro. PORTABLE GENIUS 4th EDITION

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3 MacBook Pro PORTABLE GENIUS 4th EDITION

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5 MacBook Pro PORTABLE GENIUS 4th EDITION Brad Miser

6 MacBook Pro Portable Genius, 4th Edition Published by John Wiley & Sons, Inc Crosspoint Blvd. Indianapolis, IN Copyright 2012 by John Wiley & Sons, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: Manufactured in the United States of America No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) , fax (978) Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, , fax , or online at wiley.com/go/permissions. Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose. No warranty may be created or extended by sales or promotional materials. The advice and strategies contained herein may not be suitable for every situation. This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If professional assistance is required, the services of a competent professional person should be sought. Neither the publisher nor the author shall be liable for damages arising herefrom. The fact that an organization or Web site is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization of Web site may provide or recommendations it may make. Further, readers should be aware that Internet Web sites listed in this work may have changed or disappeared between when this work was written and when it is read. For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S. at (877) , outside the U.S. at (317) or fax (317) Wiley publishes in a variety of print and electronic formats and by print-on-demand. Some material included with standard print versions of this book may not be included in e-books or in print-on-demand. If this book refers to media such as a CD or DVD that is not included in the version you purchased, you may download this material at For more information about Wiley products, visit Library of Congress Control Number: Trademarks: Wiley and the Wiley logo are trademarks or registered trademarks of John Wiley and Sons, Inc. and/or its affiliates in the United States and/or other countries, and may not be used without written permission. MacBook Pro is a registered trademark of Apple, Inc. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book. MacBook Pro Portable Genius, 4th Edition is an independent publication and has not been authorized, sponsored, or otherwise approved by Apple, Inc.

7 Credits Senior Acquisitions Editor Stephanie McComb Project Editor Amanda Gambill Technical Editor John Lynn Senior Copy Editor Kim Heusel Project Coordinator Katherine Crocker Graphics and Production Specialists Joyce Haughey Andrea Hornberger Christin Swinford Proofreading and Indexing Penny L. Stuart Potomac Indexing, LLC Editorial Director Robyn Siesky Business Manager Amy Knies Senior Marketing Manager Sandy Smith Vice President and Executive Group Publisher Richard Swadley Vice President and Executive Publisher Barry Pruett

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9 About the Author has written more than 45 books to help people get more out of their technology, Brad Miser faster and easier. In addition to MacBook Pro Portable Genius, Brad has written Teach Yourself Visually MacBook Pro, iphoto 11 Portable Genius, My iphone, My ipod touch, Sams Teach Yourself icloud in 10 Minutes, and Sams Teach Yourself Mac OS X Lion in 10 Minutes. He has also been a co-author, and development or technical editor on more than 50 titles. Brad is currently a solutions consultant. He has been the director of product and customer services, and the manager of education and support services for several software development companies. In addition to his passion for silicon-based technology, Brad enjoys his steel-based technology in the form of a motorcycle whenever and wherever possible. Originally from California, Brad now lives in Indiana with his wife Amy; their three daughters, Jill, Emily, and Grace; a rabbit; and a sometimes-inside cat. Brad would love to hear about your experiences with this book (the good, the bad, and the ugly). You can write to him at: bradmiser@me.com.

10 Acknowledgments has my emphatic thanks because she is the one with whom this Stephanie McComb project had its genesis and who allowed me to be involved. Amanda Gambill deserves lots of credit for keeping the project on track and on target; I m sure working with me was a challenge at times. John Lynn did a great job of keeping me on my toes to make sure this book contains fewer technical gaffs than it would have without his help. Kim Heusel transformed my stumbling, bumbling text into something people can read and understand. Lastly, thanks to all the people on the Wiley team who handle the other equally important parts of the process, such as production, sales, proofreading, and indexing. On my personal team, I d like to thank my wife Amy for her tolerance of the author lifestyle, which is both odd and challenging. My delightful daughters, Jill, Emily, and Grace, are always a source of joy and inspiration for all that I do, and for which I m ever grateful.

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12 Acknowledgments Introduction chapter 1 viii xviii How Can I Use My Desktop Space Efficiently? 2 Setting the Finder Desktop Icon Preferences 4 Utilizing the Sidebar and Toolbar 4 Using and configuring the sidebar 5 Using and configuring the toolbar 7 Working with the Dock 9 Configuring and using Dock icons 12 Changing the Dock s appearance and behavior 15 Using the Launchpad 16 Configuring the Dashboard 19 Setting the Dashboard keyboard shortcut and hot corner 20 Customizing the Dashboard 21 Configuring widgets 22 Installing more widgets 23 Creating your own web widgets 24 Managing Your Desktop with Mission Control 26 Managing windows on a Desktop 27 Hiding all open windows 28 Showing application windows 29 Showing all windows 30 Using Desktops 30 Configuring Mission Control 31 Managing your Desktop 34 Using Applications in Full Screen Mode 35 Configuring Notifications 36 Working with the Notification Center 36 Configuring notifications 38 Working with Displays 39 Configuring the MacBook Pro display 39 Connecting and configuring an external display with a cable 41

13 Connecting and configuring an external display with AirPlay 44 Using a projector 45 Setting a Desktop picture 47 chapter 2 How Do I Manage User Accounts? 50 Configuring the Login Window 71 Working with Fast User Switching 72 Working with the Root User Account 73 chapter 3 What Are My Internet Connection Options? 76 Working with User Accounts 52 Creating Administrator or Standard user accounts 53 Setting Login Items for a user account 58 Configuring , contacts, and calendar accounts 59 Creating Sharing Only user accounts 60 Creating Group user accounts 60 Changing accounts 61 Deleting accounts 62 Limiting access with Parental Controls 62 Restricting system resources 63 Restricting content 65 Limiting people 66 Setting time limits 68 Setting other limits 69 Using Automatic Login 70 Setting Up a Local Network 78 Installing an AirPort Extreme Base Station or Time Capsule 78 Building a local network 87 Connecting via Wi-Fi 87 Connecting via Ethernet 91 Connecting via Cellular Modem 92 Connecting via iphone or ipad Tethering 95 Managing Multiple Network Connections 96 Configuring network connections 96 Managing network connections with locations 97 Troubleshooting an Internet Connection 100 Solving a network connection problem 101 Solving a MacBook Pro connection problem 103 Finding help for Internet connection problems 104

14 chapter 4 What Can I Do on a Local Network? 106 Sharing another Mac s screen on a local network 126 Sharing Printers 130 Sharing USB printers connected to a base station 130 Sharing printers connected to a Mac 130 Sharing an Internet Connection 131 chapter 5 How Can I Control My MacBook Pro and Maintain Battery Power? 134 Sharing Files 108 Sharing files with AirDrop 108 Sharing your files with others 110 Configuring sharing user accounts 110 Configuring file sharing 111 Setting sharing permissions from the Finder 115 Accessing shared files 116 Using the sidebar to access shared files 116 Accessing shared files using a URL 118 Sharing files with Windows PCs 119 Sharing files on a MacBook Pro with a Windows PC 119 Accessing files from a Windows PC 120 Sharing files from a Windows PC 122 Accessing shared files from a Windows PC using a Mac 123 Sharing Screens 124 Sharing your MacBook Pro screen with other Macs 125 Using the Trackpad Effectively 136 Configuring the trackpad 136 Using gestures to control your MacBook Pro 138 Using the Keyboard Effectively 139 Configuring the keyboard 139 Configuring language settings and the Input menu 141 Using keyboard tricks 145 Controlling the keyboard backlight 145 Controlling your MacBook Pro with function keys 145 Controlling your MacBook Pro with default keyboard shortcuts 146 Configuring keyboard shortcuts 147

15 Creating your own keyboard shortcuts 147 Navigating with the keyboard 148 Using the Input menu 150 Using the Character Viewer 151 Using the Keyboard Viewer 152 Configuring Bluetooth 153 Adding a Bluetooth Mouse 155 Adding a Bluetooth Keyboard 155 Sharing Files with Bluetooth 156 Maintaining the Battery 159 Monitoring battery status 159 Extending battery life 160 Using the Energy Saver 160 Adopting low-energy habits 163 Powering your MacBook Pro while traveling 164 Working with Your icloud Website 175 Managing your icloud account 176 Working with icloud web applications 177 Using Find My Mac 178 Using icloud with Documents 182 chapter 7 How Do I Manage Contacts and ? 186 chapter 6 How Do I Take Advantage of icloud? 166 Getting Started with icloud 168 Synchronizing Data on Multiple Devices 169 Configuring icloud on a MacBook Pro 170 Configuring icloud syncing on an ios device 174 Adding Contact Information to Contacts 188 Configuring the card template 188 Creating a contact manually 189 Importing vcards 192 Adding contact information from 192 Editing cards 193 Working with Cards in Contacts 194 Browsing contact information 194 Setting format and sort preferences 194 Browsing for cards 195 Browsing for cards in Card Only view 195 Searching for cards 196

16 Organizing Cards with Groups in Contacts 197 Creating groups manually 197 Creating Smart Groups 198 Changing groups 199 Synchronizing Contact Information with iphones, ipod touches, or ipads 200 Synchronizing via itunes 200 Synchronizing via icloud 202 Configuring Accounts in Mail 203 Configuring icloud accounts 205 Configuring POP accounts 208 Configuring IMAP accounts 210 Configuring Exchange accounts 210 Testing accounts 212 Working with File Attachments in Mail 212 Sending compressed files through 213 Preparing attachments for Windows users 214 Working with received files 214 Organizing in Mail 216 Using mailboxes 216 Using Smart Mailboxes 218 Receiving a call 224 Conducting a call 225 Messaging with Messages 225 Configuring Messages 226 Creating and configuring chat accounts 226 Setting General preferences 230 Setting Messages preferences 231 Setting Alerts preferences 232 Setting Audio/Video preferences 232 Using Messages to text chat 233 Using Messages to audio or video chat 236 Sharing Desktops during a chat 240 Sharing Your Content 242 chapter 9 How Can I Manage My Calendars? 244 chapter 8 How Do I Communicate and Share in Real Time? 220 Conversing with FaceTime 222 Configuring FaceTime 222 Starting a call 223 Managing Calendars 246 Configuring Calendar preferences 246 Creating calendars 251 Managing calendars 252 Adding events to calendars 253 Working with event invitations and availability 256 Managing events 256 Printing Calendars 258

17 Sharing Calendars 259 Publishing calendars via icloud 259 Sharing calendars via icloud 261 Working with Published and Shared Calendars 262 Subscribing to published calendars 262 Working with shared calendars 263 Subscribing to public calendars 263 Moving Calendars to iphones, ipods, and ipads 264 chapter 10 How Can I Make Better Use of the MacBook Pro Audio Features? 266 Recording and Working with Sound 277 Recording sound with the internal microphone 277 Configuring the internal microphone 278 Recording sound with the internal microphone in imovie 279 Recording sound with a USB headset 279 Recording sound with a video camera 280 Recording sound from external microphones and musical instruments 281 Recording sound with an iphone, ipod touch, or ipad 281 Dictating to Your MacBook Pro 282 chapter 11 How Do I Add and Manage Storage Space? 284 Getting Sound Out of a MacBook Pro 268 Understanding sound output options 268 Using external speakers 269 Connecting an analog system 269 Connecting a digital system 269 Controlling sound output 270 Creating and Using Sound Effects 272 Configuring sound effects 273 Creating and using custom sound alerts 274 Creating a sound alert 274 Adding a custom sound alert 276 Using External Hard Drives 286 Installing an external hard drive 287 Preparing an external hard drive with Disk Utility 288 Working with external hard drives 292

18 Maintaining Hard Drives 293 Managing free space on a hard drive 293 Checking the available space on a drive with Activity Monitor 295 Checking or repairing an external drive with Disk Utility 296 Checking or repairing the internal drive with Disk Utility 297 Erasing an external hard drive with Disk Utility 298 Working with SD Cards and Flash Drives 300 chapter 13 How Can I Protect My MacBook Pro? 318 chapter 12 How Can I Run Windows Applications? 304 Choosing a Windows Option 306 Running Windows with Boot Camp 307 Configuring Boot Camp and installing Windows 307 Running Windows using Boot Camp 311 Running Windows Virtually with VMware Fusion 313 Installing VMware Fusion 314 Running Windows under VMware Fusion 314 Keeping Software Current 320 Keeping App Store software current 320 Updating App Store software manually 320 Updating App Store software automatically 322 Keeping other software current 323 Manually updating Microsoft Office applications 324 Automatically updating Snapz Pro X 325 Preventing Internet Attacks 325 Shielding your MacBook Pro with a base station 325 Shielding your MacBook Pro with the Mac OS X firewall 326 Protecting MacBook Pro with General Security 328 Protecting Data with Time Machine 330 Preparing a backup drive 331 Backing up with Time Machine 332

19 Restoring files with Time Machine 336 Restoring files in the Finder 336 Restoring files in applications 338 Using the Mac OS X Document Protection Features 339 Using Auto Save 339 Restoring documents with Versioning 340 Protecting Data with Online Backup Services 341 Protecting Data with Encryption 342 Protecting Information with Keychains 344 Viewing and configuring keychains 345 Adding items to a keychain 347 Working with keychains 348 chapter 14 How Do I Solve MacBook Pro Problems? 350 Trying Fast and Easy Solutions 359 Forcing applications to quit 359 Forcing the Finder to relaunch 360 Restarting or restoring 361 Shutting down soft 361 Shutting down hard 362 Using a troubleshooting user account and deleting preferences 362 Repairing external hard drives 365 Repairing the internal hard drive 365 Repairing permissions 366 Reinstalling applications 366 Starting up from the Recovery partition 368 Starting up from an alternate external drive 369 Getting Help with MacBook Pro Problems 370 Using the Mac Help system 370 Describing a problem in detail 371 Profiling a MacBook Pro 371 Monitoring MacBook Pro activity 372 Capturing screenshots 373 Getting help from others 375 Starting Over 375 Reinstalling Mac OS X 376 Melting and repouring 377 Looking for Trouble 352 Understanding and Describing Problems 355 Recognizing user errors 355 Recognizing software problems 356 Recognizing hardware problems 357 Describing problems 358

20 metallic finish to its backlit keyboard, dazzling display, and inviting From its distinctive design, the MacBook Pro is amazing technology that looks as great as it works. Running Mac OS X and including a lot of amazing software, a MacBook Pro allows you to do more right out of the box more easily than any other computer. In fact, a MacBook Pro does so much, it s easy to overlook even more of the great things it can do. That s where this book comes in. While you probably already know how to turn on your MacBook Pro, you might not know how to create virtual working spaces on the desktop, so that you can keep many applications and windows open at the same time and move among them easily. While you likely know how to use the trackpad to point to objects on the screen and select them, you might not know how to create your own keyboard shortcuts for just about any command in any application that you use. While you have probably thought about how you need to back up your important data, you might not have actually done it. Also, while you ve probably surfed the web, you may not have taken advantage of all of the options being connected can give you, from sharing files locally to communicating with people around the world, easily and inexpensively. The purpose of this book is to provide a resource for you when you are wondering how to do something better, how to do it more easily, or even how to do it at all. You ll find that each chapter is organized around a question. Within each chapter are answers to that question. These answers are task-focused so that you learn by doing rather than just by reading. The steps you ll find are very specific and, hopefully, quite complete. If you start at Step 1 and work through each one in sequence, you ll end up someplace you want to go. Thus, the book s title of Portable Genius; it is

21 Introduction intended to be your companion, and guide you on your in-depth exploration of your MacBook Pro. Once you ve been through a topic s steps, you ll be prepared to go even further by extending what you ve learned to other tasks. This book is designed to cover a broad range of topics in which most MacBook Pro users are interested. There s no particular order to the topics in this book, so you can jump to any chapter without having read the proceeding ones. To get started, I recommend that you take a look at the table of contents and decide which question you want answered first. Turn to the appropriate page and off you go! 1

22 1 How Can I Use My Desktop Space Efficiently?

23 The MacBook Pro Desktop is the area displayed on its screen. Like a physical Desktop, you place things (in this case, windows) on top to focus your attention on them and use their content. As you work, your Desktop naturally becomes cluttered with windows for applications, documents, and system tools. Keeping control of all of these windows helps you make the most of your Desktop space. With all of the great Desktop management tools Mac OS X offers, it s a lot easier to keep your MacBook Pro Desktop neat and tidy than it is a real desktop. Setting the Finder Desktop Icon Preferences... 4 Utilizing the Sidebar and Toolbar Working with the Dock Using the Launchpad Configuring the Dashboard Managing Your Desktop with Mission Control Using Applications in Full Screen Mode Configuring Notifications Working with Displays....39

24 MacBook Pro Portable Genius, 4th Edition Setting the Finder Desktop Icon Preferences By default, icons for the MacBook Pro hard drive, external hard drives, DVDs, CDs, and servers appear on the Desktop. This is okay if that is your preference, but they unnecessarily take up space on the Desktop because you can get to them more easily by opening a Finder window and using the sidebar. Genius The folders and files you see on the Desktop are determined by the contents of the Desktop folder, which is located within your Home folder. If you don t want a folder or file taking up space on your Desktop, move it into a different folder within your Home folder. In addition to having a neater appearance, this also helps you work more efficiently because it s easier to find folders and files if they re here rather than scattered on your Desktop. Perform the following steps to show or hide Desktop icons: 1. Choose Finder Preferences. The Finder Preferences dialog appears. 2. Click the General tab if it isn t already selected. 3. Deselect the check boxes for the icons that you don t want to see on your Desktop. For example, to hide the icon for the MacBook Pro internal hard drive or any external hard drive connected to it, deselect the Hard disks check box. As you deselect the check boxes, the related icons disappear from your Desktop. Genius To set the size, grid spacing, text size, and other options for the Desktop, click on the Desktop so that no Finder windows are selected. Choose View Show View Options, and use the resulting dialog to configure these settings for your Desktop. The title of this dialog indicates the object for which you are configuring the view options, so it should be Desktop. You can use this same command with any folder to set its view options. Utilizing the Sidebar and Toolbar Much of the time that you are working on your Desktop will involve Finder windows. Two areas of Finder windows that you will use frequently are the sidebar and the toolbar. You can use these features as they are, but you can also customize them to make your Desktop space more efficient. 4

25 Chapter 1: How Can I Use My Desktop Space Efficiently? Using and configuring the sidebar The Finder s sidebar makes it easy to get to specific locations. It comes with a number of default locations, but you can add items to, or remove them from, the sidebar so that it contains the items you use most frequently. The sidebar is organized into sections, as shown in Figure 1.1. Favorites are the locations on your MacBook Pro that you visit most frequently. The sidebar includes a number of default locations here, but you can customize this section so that it reflects the places you visit the most. Shared items are locations you are accessing on a network, such as a shared hard drive. Devices includes hard drives and disk images that are mounted on your MacBook Pro. 1.1 Use the sidebar to quickly move to the items that you want to view in a Finder window. Using the items on the sidebar is simple (which is why it s so useful). Simply click the icon with which you want to work. What happens when you click depends on the kind of icon it is. The following are the potential outcomes: All My Files. When you click this icon, all of the files you ve worked with appear in the Finder window. You can use the view and browse tools to access any file you need. AirDrop. When you click this icon, any Mac (running Mac OS X 10.7 or higher) with which your MacBook Pro can communicate that also has Wi-Fi on appears with the icon of its current user (given that the user has her own AirDrop folder selected). You can send files to other users by dropping them on the related icon and they can share files with you in the same way. 5

26 MacBook Pro Portable Genius, 4th Edition Applications. If the icon is for an application, the application launches. Documents. Clicking a document s icon opens the associated application, and you see and work with the document s contents. Folder. When you click a folder, you see its contents in the Finder window. Shared folder or drive. When you select a shared network resource, you see either the tools you can use to log in to it or (if your MacBook Pro is configured to automatically log in to the resource) its contents. Devices. When you select a device, its contents are displayed in the Finder window. Search. If you click a search icon, the search runs and you see the results in the Finder window. Note Each type of sidebar item has a distinctive icon, making what it represents easy to distinguish. You can show or hide the contents of each section. Point to the section s title and click Hide. The section is collapsed so you only see its title. Click Show to expand a section. Follow these steps to customize the sidebar so that it has the content you want: 1. Choose Finder Preferences. The Finder Preferences window appears. 2. Click the Sidebar tab, shown in Figure Select the check box for each item that you want to appear on the sidebar, and deselect those that you don t want to appear. 4. Close the Finder Preferences window. 5. Open a Finder window You can determine the kinds of resources available on the sidebar by setting the appropriate preferences.

27 Chapter 1: How Can I Use My Desktop Space Efficiently? Note The Favorites section is the only one that you can manually configure. The content of the other sections is determined by the Preferences settings, to what your MacBook Pro is connected on the network, and the mounted devices or disk images. If you drag an icon onto something in the other sections, it may be copied there instead (such as when you drag an icon onto a disk s icon). 6. To remove an item from the Favorites section of the sidebar, perform a secondary click on it (the default action is Control+click, but as covered in Chapter 5, you can configure a trackpad gesture for this), and then choose Remove from Sidebar. The icon disappears. Of course, when you remove something from the sidebar, it s not removed from the computer. It remains in its current location on your MacBook Pro, but is no longer accessible from the sidebar. 7. To add a folder to the sidebar, drag it from a Finder window or Desktop onto the Favorites section. As you move the folder onto the sidebar, a blue line appears at the location to which you ve moved it. When you re over the location in which you want to place the folder, release the trackpad button. The folder s icon is added to the sidebar, and you can use it just like the default items. 8. To add a file (document, application, etc.) to the Sidebar, select the item s icon and press +T. The item s icon is added to bottom of the Favorites section, and you can use it just like the default items. 9. To change the order of items in the sidebar, drag them up or down the list. As you move an item between others, they slide apart to show you where the item you are moving will be. (You can only move items within their sections.) Genius To move a file to a folder on the sidebar, open a Finder window so it shows the item you want to move. Drag the item s icon onto the sidebar folder in which you want to place it. To copy the file, hold the key down while you move the file s icon. If you drop items onto a shared item on the sidebar, it is copied instead of moved. Hold the key down to actually move the item. Using and configuring the toolbar The toolbar appears at the top of the Finder window and contains buttons and pop-up menus that you can use to access commands quickly and easily. You can configure the toolbar so that it contains the tools you use most frequently. When you open a Finder window, the toolbar appears at the top. 7

28 MacBook Pro Portable Genius, 4th Edition The following default tools appear on the toolbar (as grouped from left to right): Back/Forward buttons. These move you along the hierarchy of Finder windows that you ve moved through (just like the Back and Forward buttons in a web browser). View buttons. You can change the view of the current window by clicking one of the View buttons. For example, to see the window in List view, click the second button in the View group (its icon has horizontal lines). Action pop-up menu. This menu contains a number of useful contextual commands. These are the same as those that appear when you perform a secondary click on an item. Arrange menu. This menu enables you to arrange the contents of the window. For example, you can group items by name, date last opened, size, and so on. Choose None to remove the arrange settings. Share menu. Use this menu to share a selected item; the options you see depend on the type of item you have selected. Options can include , Message, AirDrop, Flickr, and so on. Search bar. You can search for items on the Desktop by typing text or numbers into the Search bar. As you type, items that match your search term appear in the Finder window. Perform the following steps to place the tools you prefer on your toolbar: 1. Open a Finder window. 2. Choose View Customize Toolbar. The Toolbar Customization sheet appears, as shown in Figure To remove a button from the toolbar, drag its icon from the toolbar onto the Desktop. When you release the trackpad button, the selected button disappears in a puff of smoke. The button continues to be available on the sheet if you want to add it again later. 4. To add a button to the toolbar, drag it from the sheet and drop it on the toolbar at the location in which you want to place it. When you release the trackpad button, the selected button is added to the toolbar. 5. On the Show menu, choose how you want the buttons on the toolbar to appear. Your options are: Icon and Text, Icon Only, or Text Only. 6. When you finish customizing the toolbar, click Done. The Toolbar Customization sheet closes and you see your customized toolbar. 8

29 Chapter 1: How Can I Use My Desktop Space Efficiently? 1.3 Use the Toolbar Customization sheet to define and organize the tools on your toolbar. Genius To return the toolbar to its default state, open the Toolbar Customization sheet and drag the default set of buttons onto the toolbar. Working with the Dock The Dock is an important part of your Desktop space. By default, it appears at the bottom of the Desktop, but you can control many aspects of its appearance, including where it is located and, to a great degree, how it works. The Dock is organized into two general sections. The area to the left of the application/document separation line (the white, dashed line that looks like a highway divider a few icons to the left of the Trash icon) contains application icons. The area to the right of this line contains icons for documents, folders, minimized Finder or application windows, and the Trash/Eject icon. 9

30 MacBook Pro Portable Genius, 4th Edition When folders appear on the Dock, they become stacks by default. When you click a stack, it pops up into a fan or appears as a grid (depending on how many items are in the folder), as shown in Figure 1.4, so that you can work with the items it contains. You can disable this feature for any folder so that it behaves more like a normal folder (more on that shortly). 1.4 Clicking a folder s icon on the Dock causes its contents to either appear in a grid or fan out, depending on how many items it contains and your preferences. You can perform all of the following functions from the Dock: See running applications. Whenever an application is running, you see its icon on the Dock. If the related preference is set (more details on this a bit later), a small, glowing blue light is located at the bottom of every running application s icon. Application icons also provide information about what is happening with those applications. For example, when you receive , a badge on the Mail application s icon changes to indicate the number of messages you have received since you last read messages. Open applications, folders, minimized windows, and documents quickly by clicking the related icon. Quickly switch among open applications and windows by clicking the icon for the item you want to bring to the front. Be alerted about issues. When an application needs your attention, its icon bounces on the Dock until you move into that application and handle the issues. 10