Keeping Important Data Safe and Secure Online. Norm Kaufman

Transcription

1 Keeping Important Data Safe and Secure Online Norm Kaufman

2 Examples of Important Data Passwords and Secret Answers Personal Documents (Licenses, Passports, Insurance Cards, Credit Cards) Social Security Numbers Health Proxy/Living Will Financial Data Tax Data Medical/Benefits Personal Requests

3 Storing Important Data Online Why Would You Want To Do It? Personal Documents Are Difficult To Replace Scan and Store Them Online In Case of Emergency e.g. Hurricane Already Doing It icloud Drive Retrieve Data Away From Home Share With Family/Trustee in an Emergency Less Information to Carry With You

4 Agenda Password Managers File Hosting Services Encrypting Folders and Files Using Apple Tools What I Use

5 Password Managers Limited Features Full Featured Apple s Keychain DashLane LastPass 1Password

6 Someone Stole My Password So I Changed The Name of My Dog. Anonymous

7 I needed a password eight characters and one capital. So, I picked Tallahassee, Snow White and the Seven Dwarves. -Anonymous

8 Why Use A Password Manager Avoid Using Weak Passwords (64%) Avoid Reusing Passwords (59%) Auto Create Long, Complex, Unique Passwords: 1H7FkP9pa!P$ Passwords Stored Encrypted Only You Have Crypto Key A Place To Store Secure Notes Only Need To Remember One Password But Don t Forget It

9 Apple s Keychain A Basic Password Manager By Apple Safari, Mail, ios Apps, Routers (OS and ios) Strong Security 128 Bit AES For Tutorial: Designed For Simplicity How to Access Passwords For FAQ apple.co/2kd9upf On Mac: Safari Preferences and also in Applications Folder>Utility Folder On Mobile Device: Settings>Accounts & Passwords Negatives: Doesn t work on Chrome or non Apple Devices; not easy to share

10 Full Function Password Managers Dashlane 1Password Strong Security 256 Bit AES (cloud) 2 Factor Verification Auto Fill, Auto Password Create, Auto Password Change, Form Fill, Secure Notes Implemented as Browser Extensions on The Mac and as Apps On Mobile Devices Work on Apple, Windows, Linux Cloud Based Negatives: Targets of Hackers

11 Sample Vault Entree

12 LastPass Emergency Access A Useful Side Feature

13 Agenda Password Managers File Hosting Services Encrypting Folders and Files Using Apple Tools What I Use

14 Many File Hosting Sites

15 File Hosting Desirable Features: 1.Strong Security and Privacy 2.File Sharing/Collaboration Capability 3.Easy To Use 4.Service Has An ios App 5.Some Backup Capability

16 icloud Drive on Mac icloud Drive is Contained in Apple s icloud 128 Bit AES Stores User Created Folders/Files Mac Apps ios Apps Data Syncs Data; Not a Backup Service Negatives: File Sharing is Limited & Only Can Be Used On Apple Devices

17 icloud Drive On ios Tap The Files App

18 Dropbox Popular, Versatile, Easy To Use File Storage For All File Types Easy Collaboration AES Encryption But a Few Employees Can Access Your Files For Legal Reasons Has 2 Factor Authentication Syncs With All Devices Has ios App That Interfaces With Other ios Apps Negative: Dropbox Hacked in 2012

19 Google Drive Popular; Provides Substantial Free Storage Converts File Types To Its Own Preferences Integrated With Docs, Sheets, Draw, Slides, Forms, and Sites Collaboration AES Encryption But Employees Can Access Your Files Syncs With All Devices Has ios App That Works With Other ios Apps

20 SpiderOak High Security (AES Encryption) No Knowledge; Employs Cannot Access Data Uses a Combination of 2048-Bit RSA and AES 256 Bit Encryption All File Types Collaboration & File Sharing File Backup Capability ios App Limited Features Syncs Across Devices Negative: Somewhat Confusing to Use

21 File Hosting Summary icloud Drive Dropbox Google Drive SpiderOak Strong Security Sharing Collaboration Yes Employees Can Access Employees Can Access & Ad Driven Company No Yes Yes Yes Yes - Each Shared Folder Has Unique Encryption Easy To Use Yes Yes Somewhat Confusing ios App Yes Yes Yes Yes - Not Feature Rich Backup No Limited Backup Limited Backup Backup Biggest Vulnerability is Poor Password Practices

22 Agenda Password Managers File Hosting Services Encrypting Files and Folders Using Apple Tools What I Use

23 Use Print to PDF to Encrypt Files Open Apple Document Select Print Click PDF Button Select Save as PDF Name Your File Select Security Options Enter Password and Save Results in PDF Requiring Password

24 Features of Encrypted PDF Files Uses 128-bit RC4 Algorithm Not As Good As AES But Good For Day to Day Use Readable on ios devices and On Most PDF Viewers Can Be Stored On Line e.g. Dropbox Can Be Sent Via

25 Use Disk Utility to Encrypt Folders 1. Create Folder on Desktop 5. Enter Passwords 2. Open Disk Utility 3. File>New Image>Image from Folder 4. Select Folder and Choose Encryption 6. Select Read/Write and Save

26 Features of Encrypted Folder Places Encrypted 10 Mb Disk Image on Computer Opening Disk Image Decrypts Disk Files Can Be Moved In and Out of Disk Ejecting Disk Encrypts All Contents Can Be Stored on Dropbox, etc.

27 Agenda Password Managers File Hosting Services Encrypting Folders and Files Using Apple Tools What I Use

28 What I Use Lastpass Provides A Way For My Daughter To Have Password Access In An Emergency; I use Keychain for ios apps SpiderOak Provides Super Secure On Line Storage of Sensitive Data icloud Drive Is Used For All Apple Needs Dropbox and Google Drive for Mundane Storage Export to PDF Used to Send Sensitive Information Over Haven t Used Folder Encryption

29 Questions

30 Keychain Links For Tutorial: For FAQ apple.co/2kd9upf