Easy Start. Fax: (330) Telephone: +44 (0) Address: Fax: +44 (0)

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1 Easy Start PRC HEADQUARTERS PRC INTERNATIONAL 1022 Heyl Rd Liberator Ltd Wooster, OH Whitegates, High Street Telephone: (330) (800) Swinstead, Grantham, Lincolnshire NG33 4PA UK Fax: (330) Telephone: +44 (0) Address: Fax: +44 (0) Web Site Address: Address: Web Site Address: v1.02

2 Data can be uploaded from this unit to a personal computer for storage on a hard disk, CD, or other storage medium. Be sure to make multiple copies of all important data to protect against accidental loss. Essence, ECOpoint, WordCore, Language Activity Monitor (LAM), Memory Transfer Interface (MTI) and PRC Infrared Receiver (IRR) are trademarks of Prentke Romich Company. ECOpoint is a product developed by PRC in collaboration with Tobii Technology(AB) PCS Symbols are a product of Mayer-Johnson. Clarity Symbols are a product of Liberator, Ltd. Fonix-DECtalk Text-to-Speech software is a copyright of Fonix Corporation; all rights reserved. RealSpeak Text-to-Speech is a trademark of Nuance Communications, Inc. AT&T Natural Voices is a trademark of AT&T Corporation. Acapela speech technologies licensed from the Acapella Group. Non-English text-to-speech supplied by the Acapela Group and RealSpeak Text-to-Speech, a trademarked product of Nuance Communications, Inc. Windows, Windows Explorer, Windows Media Player, Microsoft Outlook, Microsoft Word, Windows WordPad and Microsoft PowerPoint are registered trademarks of the Microsoft Corporation. IBM is a registered trademark of International Business Machines. Tracker is a trademark of Madentec, Inc. Headpointing technology by Madentec IntelliTools is a registered trademark of IntelliTools, Inc. HeadMouse is a trademark of Origin Instruments, Inc. Bluetooth Wireless Technology is a registered trademark. The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by PRC is under license. Other trademarks and trade names are those of their respective owners. WordQ is a trademark of Bloorview MacMillan Children's Centre Paint Shop Pro software is copyrighted by JASC Software, Inc. Image Viewer/32 is shareware from SB Software. Digital photos of the devices courtesy of Doug Miller ELECTRONIC INTERFERENCE INFORMATION This device complies with Part 15 of the FCC Rules. Operation is subject to two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Warning! Changes or modifications to this product which are not authorized by Prentke Romich Company could exceed FCC limits and negate your authority to use this product. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. You can determine whether this product is causing interference in your radio or television by turning this product off. If the interference stops, it was probably caused by this product or one of its accessories. You can attempt to correct the interference by using one or more of the following measures: Turn the television or radio antenna until the interference stops. Move this product to one side or the other of the television or radio. Move this product farther away from the television or radio. Plug this product into an outlet that is on a different circuit from the television or radio; that is, this product should be controlled by different circuit breakers/fuses from the television or radio. If necessary, contact a Prentke Romich Company service technician for assistance. Bluetooth Adapter, ECOpoint These devices comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) these devices may not cause harmful interference, and (2) these devices must accept any interference received, including interference that may cause undesired operation. The Bluetooth device contains FCC-ID POOWML-C40. Bluetooth QD ID B This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respect toutes les exigences du Règlement sur le matériel brouiller du Canada. CE ENVIRONMENTAL INFORMATION: Use: 0 o - 45 o C; Storage: (-20 o ) - 50 o C; 95% maximum relative ambient temperatures less than 40 o C. CLASS 1 LED PRODUCT The Tracker Headpointing option falls within the limits of a Class 1 LED product as specified by CENELEC EN , Amendments 1 and 2. Attention! Consult accompanying documents. This device is not intended to be an emergency call device or sole communication aid. Warnings! When operating this device in a medical environment, do not use with any product that is not medically approved. Follow all rules for appropriate cell phone and, if necessary, wireless device use. Any mounts used should be fitted by a qualified person. Failure to install the mounting system according to the manufacturer's instructions may result in an injury to the user Prentke Romich Company. All rights reserved. Under copyright laws this manual may not be copied, in whole or in part, without the written consent of the Prentke Romich Company. ii

3 Table of Contents First Steps... 5 Turn the Essence PRO On... 6 Select a Key Size... 7 If Your Display Screen Goes Dim or Dark The DIRECTORY Page Let's Get Started Choose a Spelling Keyboard Choose an Access Method To Change the Access Method Settings and Save the Changes Choose a Voice You are Ready to Communicate Add to your Communication Power Using the SAVE TEXT Key to Add Messages to a Key Word Prediction Abbreviation Expansion About Notebooks Using Notebooks Customizing Essence Using the SETUP Key to Add Messages to Keys Recording Messages To Hide Keys Swap Keys Create and Link your Own Pages Link to Your New Page Add Digital Pictures to Essence Photo Albums Saving Memory Special Features Reminders The Alarm Program TV Remote Controls Some Tips Before We Start Program the TV POWER (On/Off) Function Re-Learn All Signals The Toolbox Getting More Information Getting More Information/Help TABLE OF CONTENTS iii

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5 First Steps FIRST STEPS 5

6 Turn the Essence PRO On ON/OFF key Battery Charger jack Battery charger and cable Plug the small end of the battery charger cable into the battery charger jack on the left side of the case. Plug the other end into a working electrical outlet. Press the ON/OFF key on the top front of the case. The LED on the key will light when the device is on. The start-up process begins. This takes a few minutes. Be patient. When the start-up process is finished you will see the Essence Welcome Page. 6

7 Select a Key Size Essence PRO Welcome Page This page asks you to select a key size that suits you. Choose 60 or 84 to test the key sizes. 60 takes you to a simple keyboard with 60 keys on it. 84 takes you to a simple keyboard with 84 keys on it. A 60 key size is a little larger than the 84 key size. 7

8 60 Simple QWERTY 84 Simple QWERTY You can try both key sizes by selecting the Try essence 84 or Try essence 60 key found on each keyboard. Pick the one that is right for you. 8

9 Spell a Message Before you return to the DIRECTORY, you might like to spell a message to speak. Type a message on the keyboard. To hear the message spoken, press or select the Text Display Area where your message appears. Press or select in this area to hear your message spoken. Select the CLEAR key. This clears the Text Display Area. When you are ready, select the DIRECTORY key DIRECTORY. to return to the 9

10 If Your Display Screen Goes Dim or Dark If your display screen goes dim or dark and looks like it is off: Your device has been pre-set to turn off (sleep mode) if you haven't made any key activations for two minutes. The backlight on your display will become dim. You can touch the screen or activate a switch to turn the device back on (wake it up). If you do not wake up the device, eventually the backlight will go out and the display will be dark. Again, just touch the screen or activate your switch to wake up your device. It may take a minute or two to wake up. If you need more time to elapse before the screen goes to sleep, you can change from two minutes to five or ten minutes by doing the following: Select the TOOLS key on the front the case. Select the MAINTENANCE MENU key on your screen. In the Auto Power Down option keys to select the time you want. use the arrow Select the OK key in the bottom right corner of the menu. Select the GO TO HOME key in the upper right corner. You are back at the DIRECTORY page and ready to continue. 10

11 The DIRECTORY Page The DIRECTORY page gives you access to the applications in the Essence program. For now, you may choose any key on this page to look at what's available in Essence. To return to the DIRECTORY from any page, select the key in the top left corner of the page. This may be a CLOSE key with a left arrow on it or you may see the DIRECTORY key. 11

12 If the key in the upper left corner is the CLOSE key, select it until you see the DIRECTORY key. 12

13 Let's Get Started On the DIRECTORY page, select the GETTING STARTED key. Select this key. You see the GETTING STARTED page: The keys on this page help you to customize the settings of your device so that it works the way you want it to. You will also learn some of the basic programming that you will need to get started. You will find short videos explaining many of these options on a CD that came in the box with your device. You can watch these videos on your computer. 13

14 If you are thinking about selecting an option on the DIRECTORY page but would like to know more about it first, go to this GETTING STARTED page, select the key you want and read about the option you are interested in. In this Easy Start we will be using both the GETTING STARTED page and the DIRECTORY page. For now, select the DIRECTORY DIRECTORY. key to return to the We will learn about some of the DIRECTORY options. 14

15 Choose a Spelling Keyboard Earlier, you selected a key size (60 or 84). Now you need to select a spelling keyboard that is comfortable and easy for you to use. Your spelling keyboard page will be the page you use most often. Select the KEYBOARDS key. The Keyboard SPELL OPTIONS page contains the different spelling keyboards that are available for you to use. They will all be in the key size you selected earlier (60 or 84). 15

16 Select the #1 key to see some directions for using this page. All the keyboards have the alphabet, numbers and some of the same options on them. Find a keyboard that makes it easy for you to spell and that has the options you want. The EYEGAZE keyboards just have labels on the keys, no pictures. For example, the TOOLS key just has the word TOOLS on it. Each keyboard (except 15 LOCATION SPELL) has an OK key. It will look like one of these. They all take you back one page. Select the OK key to take you back to the keyboard SPELL OPTIONS page. Continue to select keyboards until you find one you like. To return to SPELL OPTIONS from the 15 Location Spell keyboard, select the MESSAGES key; then the DIRECTORY key; then the KEYBOARD OPTIONS key. When you have decided on the keyboard you want to use, return to the SPELL OPTIONS page. Select the orange #2 key, then select the keyboard key you want to use. This will be your default keyboard. To clear text from your Text Display Area, select the CLEAR key. When you are ready, select the DIRECTORY key. 16

17 Choose an Access Method "Access Method" means the way you make selections on your device. You may touch the screen, scan with a switch, or select with your eyes. There are many way to access your Essence PRO. There are some Access Methods already set up for you. You can also customize the settings for many different access methods and then save the settings so you can use them over and over. On the DIRECTORY page, select the TOOLS key. On the TOOLS page select the ACCESS METHOD key. 17

18 These 3 keys have a preset access method. The SETTINGS 1 key is ready for Touch access. If you can make selections by touching your device screen, you can use this Setting. The SETTINGS 2 key is ready for 1-Switch Scanning. If you need to use a switch to make selections, use this option. The SETTINGS 3 key is ready for Eye-gaze if you are using an ECOpoint device. Select one of the settings and try it out. You will be asked if you want to switch to Settings 1. Answer YES. You may find that these preset settings are not quite right for you. You can change the default settings until you find the right mix for you. Then you can save those settings by selecting the SAVE SETTINGS 1 or 2 keys. We recommend that you ask a clinician who is familiar with the Access Method you want to use to help you set it up. 18

19 To Change the Access Method Settings and Save the Changes We recommend that you ask a clinician who is familiar with the Access Method you want to use to help you set it up. 1. Select the Settings key you want (1 or 2). 2. Select the ACCESS METHOD MENU key. Select Choose Different Access Method. This tells you the current Access Method. If the method you see is not the one you want, select the Choose Different Access Method key to go to the method you want. 19

20 3. Select the options you want to change. 4. When you have things set the way you want, select the OK key. 5. Now select the orange SAVE SETTINGS key that matches the settings you are saving (#1, #2 or #3). If you select an Access Method that is different from the label on the Settings keys, just remember the number on the key you selected. 20

21 Choose a Voice You can choose the voice you want to use. On the DIRECTORY page, select the GETTING STARTED key. On the GETTING STARTED page, select the Choose a Voice key. 21

22 You see a page that explains about choosing a voice. Notice on this page you can watch a video of how to select a voice. Select the yellow SPEECH MENU key. 22

23 Us the Up and Down arrows until the selection you want appears in the yellow box. Use the Voice option to select a voice. Listen to it by selecting the Test Speech key. You may not need to change other options, but if you do: Use the Rate key to make the speech slower or faster. Use the Pitch and Range options to change the sound of the voice. When you are satisfied with your voice, select the OK key bottom right corner of the screen. in the Select the CLOSE key STARTED page.. You are returned to the GETTING 23

24 You are Ready to Communicate You have set up your keyboard, access method and voice. Select the DIRECTORY key to return to the DIRECTORY. Select the MY KEYBOARD key selected. to go to the keyboard you Make sure your Speech key is ON. Look in the Status Display Area of your Essence PRO. If the small LED next to Speech is green, your speech is on. When Speech is ON, this light is green. Speech ON LED If the light is not lit, select the SPEECH ON/OFF key which is usually the key in the lower right corner of your keyboard. Now check to see that the LED is lit in the Status Display Area. Now start typing what you want to say. 24

25 Add to your Communication Power ADD TO YOUR COMMUNICATION POWER 25

26 Using the SAVE TEXT Key to Add Messages to a Key The SAVE TEXT key allows you to type something into your Text Display Area and then save it immediately to a key. Most of the Essence PRO keyboards have a MESSAGES key. If you do not see it on your keyboard, select the TOOLS key which may look like this or like this. Then look for the MESSAGES key and select it. ADD TO YOUR COMMUNICATION POWER 26

27 You see a MESSAGES page. Select the SOCIAL key. Let's add a message to the SOCIAL page. Select the SOCIAL key. You see the SOCIAL page. In order to spell a message for a key on this page, you need to go to your spelling keyboard. Select the SPELL key which will take you to your keyboard. ADD TO YOUR COMMUNICATION POWER 27

28 On your spelling keyboard, enter the message, "What have you been doing?" When you have finished typing, select the OK (go back) key return to the SOCIAL page. to 1. Select SAVE TEXT. Now let's add your message to a key so you won't have to type it every time you want to use it. Select the SAVE TEXT key. ADD TO YOUR COMMUNICATION POWER 28

29 In the Text Display Area you see: 2. Select any blank key where you want the text to go. Select any blank key where you would like to store your message. ADD TO YOUR COMMUNICATION POWER 29

30 Your text has been added to the key. Select it to hear the message. The message has been saved to the key you selected. The SAVE TEXT key is a shortcut way to add text messages to a key. Select the CLEAR key to clear your display of text. ADD TO YOUR COMMUNICATION POWER 30

31 Word Prediction When Word Prediction is ON, your Essence PRO will predict words that you might want to say based on the letters you have begun to spell. Predicted words appear below the text area in your device. Add Names to Word Prediction With Essence, there is no "Names" page. The best way to speak the names of people you know is to add the names to your Word Prediction Dictionary. This way, when you start to spell the first few letters of a name, the name will appear in the Word Prediction list on your display and you can select it. Select the TOOLS key from your Keyboard page. Select the Add a Word to Word Prediction key. You see the WORD PREDICTION MENU. ADD TO YOUR COMMUNICATION POWER 31

32 Select the Add a Word key. Select the Add a Word key You see a spelling page. Type in the name you want to add. (We are adding the name "Nancy".) Spell it correctly. Select OK when you are finished. You see the WORD PREDICTION MENU. Select OK. You see your Keyboard page. ADD TO YOUR COMMUNICATION POWER 32

33 Select the WORD PREDICTION key On.. This turns Word Prediction Now begin to spell the name you just added to the Word Prediction Dictionary. Notice we only typed "n" and "Nancy" appeared in the Word Prediction list where we can select it. Learn more about the WORD PREDICTION MENU in the Essence PRO Operator's Manual at ADD TO YOUR COMMUNICATION POWER 33

34 Abbreviation Expansion Abbreviation Expansion is an option in the WORD PREDICTION MENU. Abbreviation expansion allows you to type abbreviations of words you use a lot in many contexts, such as your name and address, greetings, or phrases like "I don't know" or "In my opinion", etc. You enter the abbreviation, then the whole word or phrase. For example, you might tell the Essence PRO to type and speak "I don't know" when you enter the abbreviation "idk", or to type and speak your name when you enter your initials. Any abbreviation expansion you enter will override any matching abbreviation or word of the same letters that is already in your Essence PRO. For example, if you enter "add" as the abbreviation for your address, whenever you type "add" you will get your address instead of the word "add". Use something like "adr" or "ads" instead so the word "add" is still available for you to use. As with Word Prediction, you use a menu to add abbreviations to the Essence PRO. To use Abbreviation Expansion On your Keyboard, select the TOOLS key. Select the Abbrev. Menu key. You see the ABBREVIATION EXPANSION MENU. ADD TO YOUR COMMUNICATION POWER 34

35 Select Add an Abbreviation Select the Add an Abbreviation key. You see a spelling page. Enter the letters for your abbreviation. In this example we used "idk." Select the OK key. ADD TO YOUR COMMUNICATION POWER 35

36 Now you are asked to enter the text for the abbreviation. Enter the word or words for your expanded abbreviation. In this example we want "idk" to stand for "I don't know." Type "I don't know." Select the OK key. You return to the Abbreviation Expansion Menu. To delete an abbreviation and its expansion select the Delete An Abbreviation key delete and select the OK key will be deleted., type in the abbreviation you want to. The abbreviation and its expansion If you select the REVIEW TO DISPLAY key can see all the abbreviations you have added to your device., you Select the OK key to exit the Abbreviation Expansion Menu. Select OK again to exit the WORD PREDICTION MENU. ADD TO YOUR COMMUNICATION POWER 36

37 If you are not there, go to your Spelling Keyboard. Type "idk." Your device should spell and speak, "I don't know." Learn more about the WORD PREDICTION menus in the Essence PRO Operator's Manual at ADD TO YOUR COMMUNICATION POWER 37

38 About Notebooks Notebooks are very handy when you want to write large amounts of text. Here are some reasons you might use a Notebook: Taking notes in a meeting or class; Keeping a diary or journal; To-do or shopping lists; Speeches you are asked to give or papers you will present; Writing out points you want to cover during a phone call, visit or medical appointment. You can save what you write in a Notebook, open and close a Notebook, edit what you have written and transfer a Notebook to a computer using a USB drive. You can also tell your Essence PRO to speak your Notebook. ADD TO YOUR COMMUNICATION POWER 38

39 Using Notebooks On your keyboard page, select the NOTEBOOKS key. If your keyboard does not have a NOTEBOOKS key, you can go to the DIRECTORY page and select the NOTEBOOKS key. You see: Select Open a Notebook. Using this page you can do almost anything you want with a Notebook. ADD TO YOUR COMMUNICATION POWER 39

40 To open a Notebook, select the OPEN A NOTEBOOK You see a list of all the Notebooks that are available to use. For now, select the Notebook 1 key. key. You see your NOTEBOOK page. When a Notebook is open, the Text Display Area is yellow. Notice that the Text Display Area is now yellow. Yellow indicates that you are using a Notebook. ADD TO YOUR COMMUNICATION POWER 40

41 To write in your Notebook, go to your keyboard page. (Select the CLOSE key to go back to your spelling keyboard.) Using your keyboard, type anything you want into your Notebook and then select the NOTEBOOKS key again from your overlay or from the DIRECTORY. Use the UP, DOWN, RIGHT and LEFT arrow keys to move through the text in your Notebook. The EDIT MODE key allows you to navigate through your text characterby-character, word-by-word, or sentence-by-sentence. ADD TO YOUR COMMUNICATION POWER 41

42 EDIT MENU allows you to highlight and cut text, copy text and/or paste text somewhere else. Select the CLOSE key to close your Notebook. If you wrote in your Notebook while it was open, you will see a yellow box asking if you want to save changes. Answer YES to keep any new text or NO to delete it. Short-cut keys to opening a Notebook. Notice on the right side of the Notebook page, there are a number of blue keys with the letters NBK and a number on the key. These blue keys are a shortcut to opening the pre-stored Notebooks. ADD TO YOUR COMMUNICATION POWER 42

43 When you select one of these shortcut keys you will open that Notebook. Let's select NBK 1. You see that this is the Notebook you used earlier with all your text in it. Notice that when a Notebook is open, the Text Display Area is yellow. When you close it, the Text Display Area returns to white. About the NOTEBOOK MENU The NOTEBOOK MENU gives you more Notebook options. Many of these option are already on your NOTEBOOKS page. ADD TO YOUR COMMUNICATION POWER 43

44 If you want to open a new Notebook and give it a title, or save a Notebook to a USB drive or load a Notebook from a USB drive into your device, you will use the NOTEBOOK MENU. Select OK to close the NOTEBOOK MENU. Select the CLOSE key to close your Notebook. ADD TO YOUR COMMUNICATION POWER 44

45 Customizing Essence CUSTOMIZING ESSENCE 45

46 Using the SETUP Key to Add Messages to Keys Most keyboards have a MESSAGES key. If you do not see this key on your keyboard, look for the TOOLS key, then the MESSAGES key. When you select the MESSAGES key you see: This page contains keys that will take you to pages that have pre-stored messages. You can add your own messages to these pages or you can create your own pages of messages. CUSTOMIZING ESSENCE 46

47 Let's add a message to the SOCIAL page. Select the SOCIAL key. Select the SETUP key. Select the SETUP key. The #2 key on the front of your device case has also been programmed as the SETUP key. If you are on a page that does not have a SETUP key on it, you can always select the #2 key. Select a blank key on the SOCIAL page where you would like to put a message. You see: CUSTOMIZING ESSENCE 47

48 Computer Speech should be visible in the box. Select the Spell Message key. Let's add the message, "Today had been pretty good." Make sure that Computer Speech is selected in the Type of Message option. Select the Spell Message key You see a spelling page. Spell "Today has been pretty good." When you have finished, select OK on the spelling page. CUSTOMIZING ESSENCE 48

49 You return to the SETUP menu and see your message. If it is not what you want or you made a mistake, just select the Spell Message key and start over. Notice your example key now has the new message on it. Your message appears as the label on the key. You can leave it that way, or you can select the Change Label key to change it. Select the Change Label key. CUSTOMIZING ESSENCE 49

50 You see a spelling keyboard. Spell the label you want to use, perhaps Good day" to help you remember what the message is. Select the OK key when you are finished. The Change Picture key allows you to add a picture to the key. The Change Key Color key allows you to add color to the key. If you want to add more messages to keys on this page, select the Choose next key to define key and repeat these steps. When you are ready, select the OK key the menu. to save your work and exit You return to the SOCIAL page. CUSTOMIZING ESSENCE 50

51 Select your new key to hear the message. Your new key appears on the SOCIAL page. Select it to hear your message. You can add messages this way to any keys on your pages. CUSTOMIZING ESSENCE 51

52 Recording Messages Go to the page where you want to add a recorded message. Select the SET UP key. Select a key for your message. Select Recorded Speech. Select Record Message. Select Recorded Speech in the Type of Message option. Select the Record Message key. If you have a sound file (mp3, wav, wma files) stored on a USB flash drive you can add it to the key instead of making a recording. Select the Import Sound File key and follow the directions on your display. CUSTOMIZING ESSENCE 52

53 Press and hold the Record Message key while you speak your message. When you have finished speaking, release the key. Select the Listen to Recording key. If you do not like what you hear, select the Record Message key again and re-record your message. You can add a label and/or a picture to your key if you would like. CUSTOMIZING ESSENCE 53

54 To Hide Keys You may find that there are keys on your keyboard, or on a page, that you do not use right now but might want later. You can hide these keys. Go to the page where you want to hide keys. Select the SETUP key. If you are on a page that does not have a SETUP key you can always select the #2 key on the front of the device case. This is programmed as the SETUP key. You see the Hide/Show Keys key in the Status Display Area. Hide/Show Keys Select the Hide/Show Keys key. You see: Hide All and Show All keys. You can use Hide All and Show All to hide ALL the keys on your overlay or to show them all if you hid them earlier. CUSTOMIZING ESSENCE 54

55 If you want to hide individual keys, start selecting them now. A hidden key will become grayed out. Brightly lit keys are not hidden. Hidden keys remain fully programmed and will work as usual if you Show them again. If you select a key to hide and then change your mind, just select it again to show it. When you have finished hiding keys select the Text Display Area to exit Hide/Show mode. CUSTOMIZING ESSENCE 55

56 Swap Keys You might not like where the keys are situated on a page. You can move them around using the Swap Keys key in the Setup menu. Let's swap some keys on the MESSAGES page. Let's say that it is easier for you to use the top row of keys than the bottom row. You'd like to move the PHONE key and the MUSIC key to the top row where you can access them more easily. CUSTOMIZING ESSENCE 56

57 Select the #2 key Setup menu. on the front of your device case to open the Select the PHONE key. You see: Select Swap Page Keys Now select the Swap Page Keys key. You return to your original page. CUSTOMIZING ESSENCE 57

58 Select the PHONE key. The directions in the Text Display Area tell you to select the key you want to swap with, so select one of the blank keys in the top row. PHONE has been swapped. You can continue to select keys to swap. When you have finished, select the Text Display Area. Select the OK key in the Setup menu to save your work and exit the menu. If you swap keys by mistake, select the Text Display Area, select Swap Page Keys, and repeat the above steps until you have your keys placed where you want them. CUSTOMIZING ESSENCE 58

59 Create and Link your Own Pages You can create pages that are centered around things that you want to talk about. For example, you might attend a weekly meeting at your workplace where you are always on the agenda. You could create a page for this meeting. To Create a Page Select the Toolbox key on the front of the Essence PRO case. In the Toolbox, select the CREATE PAGE key. You see a spelling page. Spell the name for your page, perhaps "Department Meeting." You might abbreviate it, "Dept. Mtg." You will need to remember the name of page later on, so you might want to write it down. Select the OK key when you have finished typing. You see: CUSTOMIZING ESSENCE 59

60 Select Create Page from Template You can create a page using a template or by copying another page whose setup you like. We will use a template. Select the Create Page from Template key. When you select a template, it will be in the keyboard size you always use. Use the Overlay Size option if you want to create a page completely from scratch. If you select 60, for instance, you will see a page with 60 blank keys on it. You see: CUSTOMIZING ESSENCE 60

61 The 60 Template has all the normal keyboard keys already programmed for you. Select a blank key to define. You see the Setup menu. Make sure the Computer Speech option is set in the Type of Message option. Perhaps there are always donuts at this meeting. You can ask them to be passed to you. Select the Spell Message key CUSTOMIZING ESSENCE 61

62 Now you can type your message. For our example you might type, "Please pass the donuts my way!" Select OK when you are finished. You see: If you don't like what you wrote, you can select Spell Message and start over. Notice the label on your key. You see your message in the Text to Speak or Display area. If you made mistakes or don't like what you wrote, you can select the Spell Message key again and start over. Notice that the label on your key is quite long. Let's change the label. Select the Change Label key. Type a new label. Let's use "donuts." CUSTOMIZING ESSENCE 62

63 You can select the Change Picture key, then select Clarity and navigate through the pictures to find one you might like to use on your key. For now, we will leave the key as it is. You can select Choose next key to define, and continue to store your messages for your meeting under keys on your page. For this example, let's select the OK key to exit this menu. You return to the Toolbox. Link to Your New Page CUSTOMIZING ESSENCE 63

64 You need to be able to access your new page, so let's put a link to your new page on the MESSAGES page. You can put a link on any page, but you must start by navigating to the page where you want the link to go. Since you are in Toolbox, select the GO TO HOME key. If you see your Keyboard, select the MESSAGES key. If you see the DIRECTORY page, select the MY KEYBOARD key. Then select the MESSAGES key. Select the SETUP key on the front of the case. Select a blank key on the MESSAGES page where you want to put your link. Select the Spell Message key. Select the PAGE LINK key on the spelling page. You see a yellow message box: If you select YES, you will be able to go to your linked page, make one selection, and then return automatically to your original page. If you select NO, you will go to your linked page and stay there. Since your page contains messages for an entire meeting, you want to be able to stay there, so select NO. CUSTOMIZING ESSENCE 64

65 Now you see the Pages menu. This is where you need to remember the name of your page. The pages are listed alphabetically. Use More Items until you see the name of your page, e.g., Dept. Mtg., then select it. You can also select the Spell page to find key, spell the first few letters of your page and select OK to find your page. Select OK again. Change the label, picture, color if you want. Now change the label to the name you want to use. Add a picture and/or color if you want and then select OK. CUSTOMIZING ESSENCE 65

66 The link is now on the MESSAGES page. Select it to go to your Dept. Mtg. page. You now have a link to your Department Meeting page. CUSTOMIZING ESSENCE 66

67 Linking Pages Steps 1. Go to the page where you want to put your link. 2. Select the SET-UP key on that page. 3. Select the key where you want to put the link. 4. Select Spell Text for Message. 5. Select the PAGE LINK key on your spelling overlay. 6. If you select YES in the yellow box you will be able to go to your linked page, make one selection, and then return automatically to your original page. If you select NO, you will go to your linked page and stay there. 7. You see all of your pages. Select the page you want to link to. 8. Select OK. 9. You can now select an icon for the key, change the label, etc. 10. Select OK when you have finished. CUSTOMIZING ESSENCE 67

68 Add Digital Pictures to Essence Photo Albums Before you can add pictures to albums on your Essence PRO, you must copy your digital photos from your computer onto a USB flash drive. USB Flash Drive On your computer You received a USB flash drive in your Essence PRO box. Plug the USB drive into the USB port on your computer. On your computer, go to the folder where you keep your digital photos. Copy the photos you want to your USB drive. Remove the USB drive when you are finished. On the Essence PRO Standard USB ports Plug your USB drive into one of the standard USB ports on the right side of the device case. CUSTOMIZING ESSENCE 68

69 Select the PICTURES key. You can find this key on the DIRECTORY page. You may also find it on your Spelling Keyboard. You may have to select the TOOLS key and then select the PICTURES key. on a Spelling Keyboard You see the MY SCENES page which has some albums you can use. Select MY PETS For this example, let's open the MY PETS album. CUSTOMIZING ESSENCE 69

70 Select the SETUP KEY Let's add our own pet picture. Select the SETUP KEY in the top right corner. Select any key to move to the next step. You see: CUSTOMIZING ESSENCE 70

71 Select Change Visual Scene Select the Change Scene key. CUSTOMIZING ESSENCE 71

72 Select Import Scenes Select the Import Scenes key. CUSTOMIZING ESSENCE 72

73 Select the picture, folder or drive on your screen that you want to use. Select OK when you are ready to exit this page. Your USB drive may have more, or less, files on it. You see the contents of your USB drive. Select the picture you want to use. If you do not see your USB drive, select the Up Folder key in the lower left corner until you see the USB files. When you select the picture, a check mark will appear in the small box in the top right corner of the key. Select the OK key when you are finished. If you have a lot of files on your USB drive, you may need to select the More Items key in the bottom row to find the picture you want. CUSTOMIZING ESSENCE 73

74 You see the picture you imported. The keys on this page allow you to rotate the picture and rename it. Aspect Ratio refers to the ratio between the width and height of the picture. YES maintains this ratio; NO will stretch out the picture. Generally, you will want this option to say YES. Import As Picture means that the your device will recreate the picture so that it will fit on a keyboard key. Later you can use the SETUP key on most pages to add the picture to a key. For this example, just select the OK key. You return to the main menu. Select the OK key to exit. CUSTOMIZING ESSENCE 74

75 You are back on the MY PETS page. Your pet is now the first picture in the album. You can select the SETUP key again, then select a new key (or the PAGE 2 or PAGE 3, etc. key) and continue to add pictures to your album. You can also add messages to your keys. See the directions for Using the SETUP key to Add Messages to Keys beginning on page 46. CUSTOMIZING ESSENCE 75

76 Saving Memory One of the most important things you can do after personalizing your Essence PRO is to save its memory. If, for some reason your device should lose power, or crash, you could lose a great deal of customized work. Names or new words added to Word Prediction, names and phone numbers added to the phone book (see the Operator's Manual for information on this), remote control signals added to your device, even messages you created yourself, may all be lost unless you have saved your device's memory. You received a USB drive in the box with your device. Use this drive to back up your device memory. Plug the drive into the rectangular port on the right side of device case. USB ports Press or select the TOOLS key case. on the top front of the device Select the TRANSFER MEMORY MENU key. CUSTOMIZING ESSENCE 76

77 You see: Select Save Entire Device Contents. Select Save Entire Device Contents. You can select to save only one area if you wish. The Essence program is in User Area 1 (60) and User Area 2 (84). CUSTOMIZING ESSENCE 77

78 When you select to save an area or the entire device contents, you see: Spell a name for your file. Select OK when you have finished. We have used "Ess4710" which tells us that this is the Essence program saved on April 7, If you have more than one MTI file on your USB it's good to give them an identifying name and date so that, later, you don't load older files back into your device. During a transfer you see a yellow box. CUSTOMIZING ESSENCE 78

79 When the transfer is complete you see. Select OK in the yellow box. Select the OK key to exit the TRANSFER MEMORY MENU. Select OK or the GO TO HOME key to see the Essence DIRECTORY page. Unplug the USB drive from your device and keep it in a safe place. Any time you make changes to your Essence PRO that you would like to keep, back them up on your USB drive. CUSTOMIZING ESSENCE 79

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81 Special Features SPECIAL FEATURES 81

82 Reminders You can set the Essence VT to remind you when you have a meeting scheduled, a birthday you want to remember, an appointment, etc. Select the Toolbox key on the front of the VT case. In the Toolbox, select the REMINDERS MENU key. You see the first screen in the REMINDERS MENU. Select New Reminder. Let's add a reminder that we have a meeting at 10:00 AM every Monday. Select the New Reminder key. SPECIAL FEATURES 82

83 Type in the title for the reminder. For example, Mon. Mtg. Select OK. You see: Select the day you want to be reminded about. The key in red is the current day and date. If you want the current date, just select the red key. For our reminder, let's pick Monday the 10 th. Select the M(onday)10 key. On the next screen, select the time you want to be reminded about your meeting. Since the meeting is at 10:00 AM, let's select 9:50 AM to be reminded. It does not matter if you use the colon ( : ) key or not. Check that the AM/PM key is marked correctly. When you have entered the numbers, select OK. SPECIAL FEATURES 83

84 For our example, select Weekly. Now tell the VT how often it should remind you. For our example, our meeting is every Monday and we will want a reminder every week. Select the Weekly key. Notice that the Number of Days option becomes Number of Weeks option. SPECIAL FEATURES 84

85 Select the Number of Weeks Between reminders. Since our meeting is once a week, "1" is correct for the Number of weeks Between Reminders. Select OK. SPECIAL FEATURES 85

86 Select a "reminder sound" if you want one. Select a Sound key then select Preview to listen to it. Select OK when you are finished. You see: SPECIAL FEATURES 86

87 Your reminder has been entered. At 9:50 AM on Mondays you will be reminded that you have a meeting to go to. The other keys in this menu let you edit a reminder and delete a reminder. If you end up with a lot of reminders, you can scroll through them using the keys to the left of the screen. If you want the VT to automatically delete reminders that have expired, select the Options key and select the automatic delete option. The VT will monitor your Reminders and delete them as they expire. Note: You may have an appointment every Tuesday and Thursday. In order to be reminded of it, you must enter a reminder for Tuesday, and then enter the same reminder for Thursday. SPECIAL FEATURES 87

88 The Alarm USE THIS KEY ONLY WHEN THERE IS A TRUE EMERGENCY! There is a red ALARM key on almost every page. If you select this key you will immediately see this page: SPECIAL FEATURES 88

89 If you selected the alarm key by accident: Select the NO ALARM key page.. You will return to the previous If you really need the alarm: Select the ALARM key. The alarm signals an emergency. It is piercing and intense and initially startling to those who hear it. It WILL bring you attention. SPECIAL FEATURES 89

90 Program TV Remote Controls Select the REMOTES key on the DIRECTORY page. You see the Remote Control page for TV1. These keys are already programmed with commands for infrared remote controls, but they are not customized yet for your particular TV remote. SPECIAL FEATURES 90

91 Select the CLOSE key. Select the DIRECTORY key. Select the GETTING STARTED key. Select the Program TV remote controls key. Select the IR SETUP MENU key On this page, select the IR SETUP MENU key. SPECIAL FEATURES 91

92 Some Tips Before We Start You will need your TV remote control. The infrared window is on the top back of the case beneath the DVD player. You will point your remote control at this area when you send the remote control signal to the Essence PRO. IR Area When sending signals from the remote to your Essence PRO, hold your remote control 6"-8" away from the Essence PRO's IR window. Your remote control should have good batteries. If your device does not accept the remote signals after one or two tries, the batteries in your remote control may be too low. Replace the batteries in your remote control before continuing. Fluorescent lighting can interfere with remote control signals. If there are a lot of fluorescent lights in the room, turn them off or change rooms for programming. Even with the above tips, you may have to teach a signal three times before your communication device accepts it. SPECIAL FEATURES 92

93 Program the TV POWER (On/Off) Function Use the up and down arrows until you see the device you want. 1. In the Device option, use the up and down arrows until you see TV in the yellow box. 2. Select the Modify Selected Device key. SPECIAL FEATURES 93

94 Use arrow keys until you see the function you want to teach. 3. In the Function option, use the arrow keys until you see the function you want in the yellow box. In this example you want the POWER function (TV On/Off). 4. Select the Re-Learn Selected Signal key. Follow instructions in the Text Display Area. 5. Aim your remote control at the IR window on the top back of your Essence PRO. 6. Press the "Power" (or On/Off) key on your remote control. SPECIAL FEATURES 94

95 7. Continue to follow the prompts on your display. 8. If you are near your TV, you can test the signal. The IR window on your ECO must be facing in the general direction of your TV. Select the Test Signal key ECO. in IR SETUP MENU on your 9. If your TV turns on and off, the Essence PRO has learned the command. If not, repeat these steps. Your TV POWER command is now customized and will work from the REMOTES page in Essence. Repeat these steps for each TV function, or any remotely controlled device and function, that you want your communication aid to learn. SPECIAL FEATURES 95

96 Re-Learn All Signals The Re-Learn All Signals key allows you teach all the remote signals for a device at one time instead of one-by-one. If you select this key in Step #4 instead of the Re-Learn Selected Signal key, your Essence PRO will automatically step you though storing each function. Have your remote control ready and know where the button is on it for each function you want to teach the Essence PRO. When you have finished teaching commands, select the OK key the bottom right of the IR SETUP MENU. in Now select the CLOSE key. Select the DIRECTORY key. Select the MY KEYBOARD key. You see the spelling keyboard page you selected to use earlier in this process. Depending on the spelling keyboard you selected, you may see a row of keys (similar to the one below) depicting different pages: SPECIAL FEATURES 96

97 Or you may see a TOOLS key. You may see both the row and the TOOLS key. Select the REMOTES key from the Pages row or select the TOOLS key and then select the REMOTES key. You see the REMOTES TV1 page. Select the ON/OFF key. Your TV should turn on or off. SPECIAL FEATURES 97

98 Remember the IR area of your communication aid should be facing in the general direction of the device you want it to control. From this page you can go to any other REMOTES page where you have programmed remote control signals. Select the CLOSE key to return to your Keyboard. Select the DIRECTORY key. Select the MY KEYBOARD key. SPECIAL FEATURES 98

99 The Toolbox The Toolbox contains menus and single function keys. These menus and functions will help you to make your device into one that is tailored to your specific needs. Go to the Toolbox by pressing the the case. Toolbox button on the front of Select the FEEDBACK MENU key. You have already used some of the Toolbox keys when you set up your Essence program. However, you selected them from the DIRECTORY keys or the GETTING STARTED keys. Now you see where they came from. The Toolbox keys are color-coded. Notice that System Menus, Pages, single function keys, etc. are all in different color groups to help you remember where the keys are and what they allow you to do. SPECIAL FEATURES 99

100 Select the yellow FEEDBACK MENU. This menu allows you to choose the kind of feedback you want from your device. Select the arrow keys until you see the selection you want in the yellow box. Activate OK or CANCEL to exit the menu. OK saves any changes you have made and exits the menu. CANCEL exits the menu without saving changes. You return to the Toolbox. SPECIAL FEATURES 100

101 Change the Speaker Volume From the Toolbox, you can quickly change the speaker volume on your device. Speaker Volume The green light shows that Speech is ON. If there is no green light, press the SPEECH ON/OFF key to turn speech ON. SPEECH ON/OFF and SPEAKER VOLUME keys. Press the SPEAKER VOLUME DOWN key. Look at the Status Display Area. As you press the SPEAKER VOLUME DOWN key, the lines on the graph next to the picture of a speaker disappear. The fewer lines there are in the graph, the lower the volume of the speaker. Now press SPEAKER VOLUME UP. The lines return to fill up the graph. You can test the volume by pressing on the Text Display Area. Your device will speak any text that is in the Text Display Area and you can adjust the volume to your preference. SPECIAL FEATURES 101

102 Adjust the volume for an external headphone in the FEEDBACK MENU. Change the Scan Beep or regular Beep volume in the FEEDBACK MENU. You can go to your spelling keyboard by selecting GO TO HOME. SPECIAL FEATURES 102

103 Getting More Information GETTING MORE INFORMATION 103

104 Getting More Information/Help Clinician On-Call Phone (toll free): Leave your name, phone number and a brief message. Within 24 hours you will receive a call back. Essence PRO Operator's Manual (on the Essence Web page) This has in-depth information about the Essence program and the Essence PRO device. Essence Web Site Talknow.prentrom.com ( You will see Talknow links in various places on the PRC web site: Technical Support PRC Technical Service: Call this number if you have technical problems with your device. GETTING MORE INFORMATION 104

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