MILWAUKEE AREA TECHNICAL COLLEGE ONLINE APPLICATION INSTRUCTIONS

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1 MILWAUKEE AREA TECHNICAL COLLEGE ONLINE APPLICATION INSTRUCTIONS Thank you for your interest in employment opportunities at Milwaukee Area Technical College. **Please note the following when submitting an MATC Online Application: HELPFUL HINTS: 1. Compatible Web Browsers: Recommended browsers include Internet Explorer 7.0.x, Internet Explorer 8.0.x, and Firefox 3.6.x. Safari is supported, but it must be set to identify itself as Netscape First Time Applicants: You must create an account in order to apply for a job. PLEASE NOTE THAT YOUR LOGIN DOES NOT COINCIDE WITH ANY OTHER MATC LOGIN AND/OR PASSWORD. 3. Address: is the primary contact method used by MATC, so you must have an address in order to create a user account and apply for a position. You can sign up for a free account at or 4. Application Information: Have your pertinent information ready before you begin (employers, reference information, etc) 5. Save as Draft: The Application allows you to save a draft of your application, so you can return to it later. 6. Required fields: are marked in bold, navy blue print. You will not be able to go to the next page or the previous page until you have filled in the required fields on the current page of the application 7. Non-Applicable Fields: For any required field for which you do not have an answer, enter N/A 8. No Middle Initial: If you do not have a middle initial, please enter NMI 9. Salary Information: The salary fields in the application do not accept commas or dollar ($) signs 10. Uploading Documents: The Application allows you to upload up to three documents when applying for a position. Each file can be up to 1 MB (1000 KB) in size, and the following files are accepted for upload: Microsoft Word, RTF, TXT, ZIP, Adobe PDF, JPEG, Bit Map, GIF, AVI, and MP3. See tips below for reducing file size of attachments. 11. Questions: Please direct questions regarding the online application to Human Resources at CREATE AN ACCOUNT: 1. From the Job Search Page 2. Click on View My Account 3. Click on Create a New Account located at the bottom left side of screen 4. Fill out the Account Information page, click on sign in at the bottom of the page

2 TO APPLY: 1. From the search results page, select the position(s) for which you would like to apply by clicking in the box to the left of the title (Please note, you can apply for up to 10 positions at one time) 2. Click on paper icon with the green plus sign found in the lower right hand corner that reads Apply to Selected Jobs Select up to 10 jobs for which you would like to apply Click on Apply to Selected Jobs 3. This will bring you to the first page of the application. After you complete each page of the application, click on the next button to go to the next page 4. For the Education, Work Experience, Certification, and Skills pages, the page defaults to allow you to enter one set of information. To add additional information, click on Add Another Entry 5. On the Work Experience page, list your complete employment history. Make sure to include information regarding why you are qualified for the position. Please note the following regarding the employment page: The salary fields in the application do not accept commas or dollar ($) signs The hours worked per week and annual hours worked should be listed as whole numbers only. Do not include words, commas, or decimal points or you will receive an error. Errors show up below the field for which you have entered an invalid character (dollar sign ($), comma (,), etc.)

3 Error Messages show up below the field with the error Whole Numbers ONLY, so round to the nearest whole number (NO commas or decimal points) Numbers ONLY (NO dollar signs ($), commas, or words) Click to add additional work history if you have more than one employer 6. Page 10 will have a finish button instead of a next button. This is not the end of the application. This is just the last page of content that you will be typing. When you click finish, it will bring you to a page that allows you to upload up to three attachments.

4 Name Your Document(s) If your document does not load, it is most likely too large (more than 1MB). Reduce the file size or save in a different format. See tips below for reducing file size of attachments. 7. Once you have uploaded your attachments (optional) and click next, you will be asked to complete a questionnaire for each position for which you are applying. Please note, the information in the questionnaire is used as part of the recruitment process, so the information you provide could disqualify you from the position. Please take the time to answer the questions to the best of your knowledge and press next 8. This brings you to the preview page, which allows you to screen all of the information you have included with your application. If everything looks correct, click on next. If the information is not correct, use the back button to return to previous pages in the application to make corrections 9. The last page of the application is the Application Confirmation page, which will prompt you to enter the last 4 numbers of your social security number as an electronic signature that you agree with the terms and conditions of the application. (The Application is not complete until you enter the last 4 digits of your social security number. If at any time you close out of the website before you enter the last 4 digits of your social security number, you will not have applied for the position. 10. You will receive a page letting you know your application has been submitted.

5 CHECK THE STATUS OF YOUR APPLICATION: Once you have applied, you can view the status of your application by doing the following: 1. From the Job Search Page 2. Click on "View my Account" 3. Scroll down to Application Activity 4. Click on View Application Status Click View Application Status CREATE A PROFILE: This feature allows you to complete the major information sections required for the online application without actually applying for a position. Once completed, your online profile will be accessible by you to be used to apply for positions. 1. From the Job Search Page 2. Click on "View my Account"

6 Click View My Account 3. Enter your username and password 4. Scroll down until you see the heading "Documents" 5. Under the word "profiles", click the ADD button Click Add to create a new Profile 6. This is where you will create your profile. The profile, once created, will allow you to apply for jobs without re-entering all of your information. You can create more than one profile if necessary. 7. Make sure to complete ALL sections of the profile. Your information will save after you complete the last screen and click "Finish". (Please Note: If you exit the website before you click "Finish", your information will not save, so make sure you allow yourself enough time to complete the entire profile)

7 EDIT/REVIEW PROFILE: This feature allows you to make changes to a profile that you have already created. This can be useful if you are applying for multiple positions and want to customize your information for each. 1. From the Job Search Page 2. Click on "View my Account" 3. Enter your username and password 4. Scroll down until you see the heading "Documents", then Resumes 5. Click on the Edit button next to the name of your saved profile Click on the name of the profile to review the content Click Edit to edit an existing Profile HELPFUL HINT: Think of the Finish button as the Save button. If you make any changes to the profile, you need to click the Finish button to save the changes. This may require browsing through pages of your profile that do not need changing. APPLY USING A PROFILE: 1. Select the position(s) for which you would like to apply 2. When you get to the 3rd screen, which has the words "Cover Letter" at the top, scroll to the bottom where it says submit an application and select the option which says "use my saved profile" (you will see your name in the box, because your profile has already been created)

8 Select Use my saved profile If you have more than 1 profile, select the correct one from the drop down option 3. The application will use the information from your saved profile, so it will skip the application fields and take you to the next step of the application process 4. On the Application Confirmation page, you will be prompted to enter the last 4 numbers of your social security number as an electronic signature that you agree with the terms and conditions of the application. The Application is not complete until you enter the last 4 digits of your social security number. If at any time you close out of the website before you enter the last 4 digits of your social security number, you will not have applied for the position. 5. You will receive a page letting you know your application has been submitted. TIPS FOR REDUCING FILE SIZE OF ATTACHMENTS To find out the size of your scan, right-click on the thumbnail of your scan in the Document Viewer and select "Properties." Look for the number beside "File Size." If your scan is too large (larger than 1MB), try one or more of the following to reduce the file size. Scan each page of your transcripts separately Scan each page of your transcripts separately to create a separate file for each page; Files containing multiple pages are larger in size.

9 Scan the document to a lower quality file type 1. Scan the document as normal 2. When the window "Scanning From The Scan Picture/Document/Film" opens, select your preferred File Type. (For more information on different file types see below.) 3. Proceed with the finishing the scan Scan the document at a lower resolution 1. Scan the document as normal 2. When the window "Scanning From the Scan Picture/Document/Film" opens, click "Scan Document Settings." 3. Adjust the number of the Resolution (dpi). We recommend a resolution of 300 dpi. Scanning in Line Art scan mode or Grayscale scan mode will also result in a lower resolution document. 4. Proceed with finishing the scan Save the file as a PDF and reduce the file size 1. Open your scan (pdf) 2. Choose "Advanced" > PDF Optimizer 3. Click on OK then name and save the file 4. The file size will automatically be reduced when saved Save the file as a PDF and reduce the file size in Adobe Acrobat Professional. Please note, if the file size is already as small as possible, this command has no effect.

10 1. Open your scan in Adobe Acrobat Professional. 5. Choose "File" > "Reduce File Size." (Adobe Acrobat Professional Choose Document tab -> Reduce File Size) 2. Choose to save your file as an earlier version of Adobe. Understanding File Types File Type Bitmap (.bmp) GIF (.gif) JPEG (.jpg) PDF (.pdf) Rich Text Format (.rtf) Text (.txt) Description This is often a good choice because most Windows programs accept the BMP file type. However, bitmap files tend to be large. GIF is a compressed file format suitable for an image that will be used on the Web or on multiple platforms. JPEG is a compressed file format for images. The advantages of the JPEG file format are small file sizes and speed. JPEG is the default image supported by Web browsers. The trade-off for these advantages, however, is reduced image quality. Because an image loses a little of the image data each time it is compressed with JPEG, avoid compressing a file with JPEG more than once. JPEG is an appropriate file format for an image that will be used on the Web or on multiple platforms. PDF is a format useful for text, photos, and drawings. Use Adobe Acrobat Reader to view PDF files. If no changes to the file are needed, this file type is useful for sharing (through an attachment) and filing because of its generally small file size. The RTF format can be used with a page that contains text or text and pictures. The text formatting in an RTF file usually can be retained and then interpreted by other programs, such as a word-processing program. Use the TXT file format to save only the text in the scanned item. Text is saved as editable, unformatted, ASCII text.