User Guide on Jobs Bank (Individuals)

Transcription

1 User Guide on Jobs ank (Individuals)

2 Table of Contents 3 Documents Create Resume Upload Resume Manage Resumes Select Resume s Default Edit Resume Copy Resume Delete Resume Print Resume Download Resume Cover Letter Introduction Create Cover Letter Upload Cover Letter Manage Cover Letters Select Cover Letter s Default Edit Cover Letter Copy Cover Letter Delete Cover Letter Print Cover Letter Download Cover Letter Page 1 of 21

3 3 DOCUMENTS You can create up to 10 documents and 10 Cover Letters in the Documents section. You may also upload Resumes or Cover Letters. Each uploaded file can be up to 2 M in size. The total storage space for your uploaded files is 15 M. If your storage space is full, you will need to delete some files to free up space. 1. fter logging in, Dashboard ccess button to display a drop-down list of the account features. Documents link to go to the Documents section. 2. The Documents section is displayed with an overview of the various sub-sections:. Resume the resumes you have created or uploaded. Cover Letter the cover letters you have created or uploaded C. References contacts of your friends or colleagues as referees D. Testimonials for Others the testimonials you have written for others C To learn more about resumes, go to the Resume section. To learn more about cover letter, go to the Cover Letter section. To learn more about references, go to the References section. To learn more about testimonials for others, go to the Testimonials for Others section. D Page 2 of 21

4 3. From the Documents page, your Resumes are listed by most recently updated first. Resumes are listed at 5 per page. page navigation buttons to go to a specific page, next page or previous page. You can perform these actions:. Upload a Resume. Create a Resume C. Manage Resume Select, Edit, Copy, Delete, Print, Download To learn more about uploading a resume, go to the Upload Resume section. To learn more about creating a resume, go to the Create Resume section. To learn more about managing your resumes, go to the Manage Resumes section. C Page 3 of 21

5 3.1 CRETE RESUME 1. Create icon at the top right of the Resume header to start creating your resume. 2. Step 1: Personal Information Your Personal Information should already be pre-filled from your Profile data. Check your particulars or edit the form fields under the various sub-sections:. Personal Information Your name and expected salary. Self Summary Write an optional summary about yourself C. ddress Choose from your Profile address(es) D. Contact Information Phone numbers, address, website Fields or sections are required unless indicated as Optional. You can save your Resume at any time by clicking on the Save button at the top right of the page. When you have completed this form, Next button to proceed to the next step. C D Page 4 of 21

6 3. Step 2: Employment Information Your Employment Information should already be pre-filled from your Profile data. Check your particulars or edit the form fields under the various sub-sections: Ensure that you have a separate set of Employment Information for each of your previous and current employers.. To add new Employment Information, dd experience link at the top of the form.. To remove Employment Information, x symbol in the top right corner of the corresponding subsection. Fields or sections are required unless stated Optional. You can save your Resume at any time by clicking on the Save button at the top right of the page. When you have completed this form, Next button to proceed to the next step. If you need to go back and edit information in the previous step, button instead. Previous Page 5 of 21

7 4. Step 3: Qualifications & Certifications Your Qualifications & Certifications should already be pre-filled from your Profile data. Check your particulars or edit the form fields under the various subsections: Ensure that you have a separate set of information for each of your cademic Qualifications and Professional Certifications.. To add a new Educational Qualification, dd cademic Qualification link below the cademic Qualifications heading.. To add a new Professional Certification, dd Professional Certification link below the Professional Certification heading. C. To remove an cademic Qualification or Professional Certification, x symbol in the top right corner of the corresponding subsection. Fields or sections are required unless stated Optional. You can save your Resume at any time by clicking on the Save button at the top right of the page. When you have completed this form, Next button to proceed to the next step. If you need to go back and edit information in the previous step, button instead. Previous C Page 6 of 21

8 5. Step 4: wards & Membership Your wards & Memberships should already be pre-filled from your Profile data. Check your particulars or edit the form fields under the various sub-sections: Ensure that you have a separate set of information for each of your wards and Memberships.. To add a new ward, click on the dd wards link below the wards heading.. To add a new Membership, click on the dd Membership link below the Membership heading. C. To remove an ward or Membership, x symbol in the top right corner of the corresponding subsection. Fields or sections are required unless stated Optional. You can save your Resume at any time by clicking on the Save button at the top right of the page. When you have completed this form, Next button to proceed to the next step. If you need to go back and edit information in the previous step, button instead. Previous C Page 7 of 21

9 6. Step 5: Skills & Languages Your Skills & Languages should already be pre-filled from your Profile data. Check your particulars or edit the form fields under the various sub-sections: Ensure that you have a separate set of information for each of your Languages.. To add a new Language, click on the dd Language link below the Languages heading.. To remove a Skill, Click on the x symbol next to corresponding Skill tag. C. To remove a Language, x symbol in the top right corner of the corresponding subsection. Fields or sections are required unless stated Optional. You can save your Resume at any time by clicking on the Save button at the top right of the page. When you have completed this form, Next button to proceed to the next step. If you need to go back and edit information in the previous step, button instead. Previous C Page 8 of 21

10 7. Step 6: References Your existing References (if available) will be displayed in a list. Check or leave unchecked these References to include them in this Resume. To add a new Referee, click on the dd Referee link below the list of existing References. To remove a Reference, Click on the x symbol in the top right corner of the corresponding subsection. Fields or sections are required unless stated Optional. You can save your Resume at any time by clicking on the Save button at the top right of the page. When you have completed this form, Next button to proceed to the next step. If you need to go back and edit information in the previous step, button instead. Previous 8. Step 7: Choose Template You have finished building your Resume! In this section, you can:. Name your resume With multiple Resumes now, you can save it with a unique name. Choose template pply a chronological, functional or combination format to your Resume C. Preview See how your Resume would look like when all the sections have been combined and formatted in your selected template (example shown C Page 9 of 21

11 here is truncated due to length) When you have completed the Resume, click on the Save button at the top or bottom right of the page. If you need to go back and edit information in the previous step, button instead. Previous 9. dialog is displayed after the Resume is saved. Click Yes to set Job lerts, or No to dismiss this notice and continue with your Documents. To learn more creating job alerts, go to the Job lert Settings section. Page 10 of 21

12 3.2 UPLOD RESUME 1. You can upload your resume by clicking the Upload icon. The file formats supported are: PDF DOC or DOCX RTF JPG or JPEG, GIF PNG The maximum file size is 2 Mb, regardless of file type. The total storage space allocated is 15 Mb. Delete some files if you need to free up space. 2. Upload icon. The file browser dialog box is displayed. Select the file you want to upload and click Open. Click the Upload button. The uploaded file is displayed at the top of your list of Resumes. Page 11 of 21

13 Edit, copy and print functions are not available for Resumes that you have uploaded. Page 12 of 21

14 3.3 MNGE RESUMES This section covers the various actions that you can perform on Resumes in your Documents SELECT RESUME S DEFULT 1. To Select / Unselect Resume: When you select a Resume, it will become the default Resume which Employers can download when they view your profile. Employers can only download resumes if it is set to be viewable by employers. There can only be one selected Resume at any one time EDIT RESUME 1. To Edit Resume: Edit icon This opens your Resume in the 7-step format outlined in the Create Resume section. You can make changes and navigate through the Resume-building steps, and click Save after editing COPY RESUME 1. To Copy Resume: Copy icon. This creates a copy of the Resume and gives it a new name. dialog box appears to confirm the action and you should now see your copied Resume at the top of your list of Resumes. Page 13 of 21

15 3.3.4 DELETE RESUME 1. To Delete Resume: icon. Delete dialog box is displayed. Click OK to go ahead or click Cancel to keep the Resume PRINT RESUME 1. To Print Resume: Print icon. This sends your Resume to your default printer for printing DOWNLOD RESUME 1. To Download Resume: Download icon. This opens your computer file browser for you to choose the folder in which to save the Resume. Page 14 of 21

16 3.4 COVER LETTER INTRODUCTION 1. From the Documents page, your Cover Letters are listed by most recently updated first. Cover letters are listed at 5 per page. page navigation buttons to go to a specific page, next page or previous page. You can perform these actions:. Create a Cover Letter. Upload a Cover Letter C. Manage Cover Letter Select, Edit, Copy, Delete, Print, Download C To learn more about creating a cover letter, go to the Create Cover Letter section. To learn more about uploading a cover letter, go to the Upload Cover Letter section. To learn more about managing your cover letters, go to the Manage Cover Letters section. 3.5 CRETE COVER LETTER 1. You can create a cover letter for your account by clicking the Create icon shown to the right of the Resume header. Page 15 of 21

17 2. Step 1: Information Enter the basic information to identify yourself for Employers. Complete the form fields under the various sub-sections:. Cover Letter Name Give this letter a name so it is easily identified for later use.. Personal Information Your Name is autopopulated from your profile. You may edit it. C. Organisation Information Enter details about the Employer and contact point to personalise this letter Fields are required unless stated Optional. You can save your Cover Letter at any time by clicking on the Save button at the top right of the page. When you have completed this form, click on the Next button to proceed to the next step. 3. Step 2: Cover Letter Content Enter three paragraphs of free text in the fields provided. ll fields are required. You can save your Cover Letter at any time by clicking on the Save button at the top right of the page. When you have completed this form, click on the Next button to proceed to the next step. If you need to go back and edit information in the previous step, click on the button instead. Previous C Page 16 of 21

18 Refer to the Cover Letter Tips panel for advice on how to write a good cover letter. 4. Step 3: Preview You can see how your Cover Letter will look like when all the sections have been combined. If you are satisfied with your Cover Letter, click on the Save button at the top right of the page. If you need to go back and edit information in the previous step, click on the button instead. Previous 5. Save button to save your Cover Letter. pop-up box is displayed. Click OK to acknowledge. The system returns to the Cover Page listing. Page 17 of 21

19 3.6 UPLOD COVER LETTER 1. You can upload your Cover Letter by clicking on the icon. The file formats supported are: PDF, DOC, DOCX, RTF, JPG, JPEG, GIF, or PNG. The maximum file size is 2 M, regardless of file type. 2. The Upload Cover Letter Document dialog box is displayed. Upload icon. The file browser dialog box is displayed. Select the file you want to upload and click Open. Click the Upload button. The uploaded file is displayed at the top of your list of Resumes. Edit, copy and print functions are not available for Resumes that you have uploaded. Page 18 of 21

20 3.7 MNGE COVER LETTERS This section covers the various actions that you can perform on Cover Letters in your Documents SELECT COVER LETTER S DEFULT 1. To Select / Unselect Cover Letter: When you select a Cover Letter, it will become the default Cover Letter which Employers can download when they view your profile. Employers can only download a cover letter if it is set to be viewable by employers. There can only be one selected Cover Letter at any one time EDIT COVER LETTER 1. To Edit Cover Letter: Edit icon. This opens your Cover Letter in the 3- step format outlined in Create Cover Letter. You can make changes and navigate through the Cover Letterbuilding steps, and click Save after editing COPY COVER LETTER 1. To Copy Cover Letter: Copy icon. This creates a copy of the Cover Letter and gives it a new name. pop-up box is displayed to confirm the action. Page 19 of 21

21 You should now see your copied Cover Letter at the top of your list of Cover Letters DELETE COVER LETTER 1. To Delete Cover Letter: Delete icon. dialog box is displayed to confirm the deletion. Click OK to proceed or Cancel to keep the Cover letter PRINT COVER LETTER 1. To Print Cover Letter: Print icon. This sends your Cover Letter to your default printer for printing DOWNLOD COVER LETTER 1. To Download Cover Letter: Download icon. The Cover letter will be downloaded to your pre-defined local drive location via your browser. Page 20 of 21