Ryerson Careers External Applicants. Guide for Users Updated on 12 July 2018

Transcription

1 Ryerson Careers Updated on 12 July 2018

2 Contents Getting Help... iii Supported Browsers... iii Introduction to Ryerson careers... 1 Find the careers web site... 1 Create your account... 3 Forgot your login information?... 8 Prepare resumes, teaching dossiers and CVs About combining PDFs Combine documents using word and create a PDF Create a PDF from a word document Special instructions for Chang School applicants How to apply for teaching positions in The Chang School What's a teaching dossier? Assemble & submit your dossier online Search for jobs Search for jobs Save, run or delete a search Create a job search agent Apply for jobs, accept offers & view your application history Apply for a job Apply for multiple jobs Apply without selecting a job Accept a job offer View your application history ii

3 Getting Help ehr Tutorials You will find a collection of tutorials and user guides for ehr systems at: Check out the Getting Started topic before you start browsing the online content. HR Client Services Contact HR Client Services if you experience difficulties logging into ehr or online tutorials ext hr@ryerson.ca Technical Help Activate your my.ryerson username first, before you access any Ryerson system. Contact the CCS Help Desk if you experience difficulties logging into ehr in the Ryerson portal using your Ryerson online identity ext help@ryerson.ca Supported Browsers Firefox OSx + WIN 7/10 Safari OSx Chrome OSx +WIN 7/10 IE WIN 7/10 24.x, 35.x 17.x, 24.x, 30.x 7.x 11.x Compatibility Off Disclaimer This document is intended as a reference for employees of Ryerson University. Every effort has been made to ensure the content of this document is correct. If any conflict of information is found between this document and any official documents related to the content, the applicable policy/collective agreement information in the official documents will prevail. The information contained in this document can change without notice and is not guaranteed to be error-free. If you find any errors, contact HR Client Services at (416) or hr@ryerson.ca. iii

4 Introduction to Ryerson careers Search for the latest available jobs at Ryerson University for contract lecturers, teaching assistants, graduate assistants, lab monitors and invigilators at: ( Before you start looking for jobs and completing online job applications, you'll need an updated version of your resume (also referred to as a teaching dossier or CV) ready to upload. Your resume/teaching dossier or CV is a single document that is: Not larger than 5MB Includes a cover letter Up-to-date with current contact information and work history Find the careers web site Procedure This topic demonstrates how to find the careers site. 1. To access available jobs, enter "careers.ryerson.ca" in your browser. 1

5 2. Click the Do not have an employment... option. 3. Click the View Jobs button. 4. Sign in or register your account as a new user. 5. End of topic. End of Procedure. 2

6 Create your account To apply for a job, you need to register and create an account at: Your online account allows you to upload your resume and apply to jobs. This only has to be done once and you can update your personal information at any time. You can search and review jobs from this page without creating an account with us. When you are ready to apply, creating an account only takes a minute. User name requirements Your username can be either a valid address or a unique user name. The address is used by recruiters or hiring managers to contact you and send electronic job offers. Password requirements Please select a secure password that: 1. Has minimum of 8 total characters with at least 1 number or special character etc), 1 lowercase letter and 1 uppercase letter 2. Does not match your user name 3. Does not match any of your addresses Procedure This topic demonstrates how to create your account. 3

7 1. To access available jobs, enter "careers.ryerson.ca" in your browser. 2. As an applicant, you need to self-identify if you currently have an active employment relationship with Ryerson. Choose the option that best describes your status. 3. In this example, you do not have an active employment relationship and need to create an account. Click the Do not have an employment... option. 4

8 4. Click the View Jobs button. 5

9 5. Before you review the job listings, create your account. Click the New User link. 6. Enter your User Name field. In this example, enter "jdoe". You can use a unique user name or your address as a user name. 7. Enter a secure password that meets the minimum requirements. 8. Enter your details into all required fields. Click the 'I agree to the Terms...' option, to confirm that you have read the terms and conditions of the privacy notice. 9. Click the Register button. 6

10 10. You can update your account information at any time. Click the My Account Information menu. 11. Keep your personal information up-to-date as this information will be used during the recruiting process. With inaccurate information in your account, you may miss out on job opportunities. 12. Your 'User Name' is unique and if you change your address, your user name remains the same. 13. Click the Careers button to return to the home page. 14. End of topic. End of Procedure. 7

11 Forgot your login information? If you've forgotten your password or user name but know the address you registered with, you can click the 'Sign In' link on the 'Careers' home page to access the 'Forgot User Name' and 'Forgot Password' options. Procedure This topic demonstrates how to recover your login information. 1. Decision: Choose an option: Forgot Username? Go to step 2 Forgot Password? Go to step 8 2. Click the Sign In link. 3. Click the Forgot User Name link. 8

12 4. Enter the your information into the Primary Address field. Enter 5. Click the User Name button. 6. Follow the instructions found in the End of topic. End of Procedure. Remaining steps apply to other paths. 8. Click the Sign In link. 9. Click the Forgot Password link. 10. Enter the desired information into the Enter your User Name field. Enter 11. Click the New Password button. 9

13 12. When attempting to login in again, type the password as it appears and do not copy and paste. 13. End of topic. End of Procedure. 10

14 Prepare resumes, teaching dossiers and CVs About resumes, teaching dossiers or CVs: One document of 5 MB or less can be attached to each application. Your resume, teaching dossier or CVs should contain information about your area of expertise, experience and a cover letter. Our system requires that one file (limit 5MB) is uploaded with each application. Since only one document can be attached to each application, it s important that you combine your documents into a single file before you apply for a job. About teaching dossiers: For more information on what documents must be included in Chang School teaching dossiers, refer to "Your Teaching Dossier ( web page. You will also find detailed information in the "What is a Teaching Dossier" topic. Supported file types : The following files types are supported:.pdf PDF format.rtf Rich text format.txt Plain text format.doc or.docx Word 2003, 2007 or 2010 format Re-use your resumes for future applications: You can store multiple resumes or dossiers in your profile. Each of these documents will be available to attach on future applications. Choose a topic below. About combining PDFs Since our system requires that one file is uploaded with each application, you can choose to upload any of the supported formats. If you have multiple PDFs, combining your PDFs into a single PDF is an important step to complete before you apply for a job posting. About PDF Compilers (Free Versions) Many free PDF compilers are available online, and also enable you to combine multiple PDFs into a single file. Use the search phrase 'PDF compilers' in your favourite search engine to find an application that best suits your needs. Ryerson does not supply or endorse software that you download for your personal use. 11

15 About Adobe (Paid Version) With Adobe Pro or XI, you can easily create complex PDFs that include different types of files. You can also package multiple files of various types into a PDF Portfolio, where each file appears separately and with its own pagination. Refer to the 'Combine PDF' topic in Adobe Pro for detailed instructions on how to combine PDFs. Combine documents using word and create a PDF You can easily combine documents in Microsoft Word. Instead of spending the time copying and pasting from one document to another, you can use the toolbar in Word to combine two documents. There are many methods used to combine documents, and this topic discusses one method. Follow the steps included in this tutorial to easily combine Word documents and create a PDF. Click the Try It! button to start the tutorial. Procedure This topic demonstrates how to combine Word documents and create a PDF. 1. Click the Insert tab. 2. Click the button to the right of the Object... field. 12

16 3. Click the Text from File... menu. 4. Click the Bob_Doe list item. 5. Select the BobDoe_Awards file. 6. The 'Prizes, Awards, Distinctions and Fellowships' section has been added to the document. 7. Click the File Tab button. 8. Click the Save As tab. 9. Click the Bob_Doe button. 10. Click the Save as type: list. 11. Click the PDF list item. 12. Click the Save button. 13. Displayed here is the compiled PDF. 14. End of topic. End of Procedure. 13

17 Create a PDF from a word document You can create.pdf files by using Word Document(s). Procedure This topic demonstrates how to create a PDF from a Word Document. 1. Click the File Tab button. 2. Click the Export tab. 3. Click the Create PDF/XPS button. 4. Click the Publish button. 14

18 5. The document is converted to PDF. You can also use these steps in Excel or Powerpoint to create a PDF. 6. End of topic. End of Procedure. 15

19 Special instructions for Chang School applicants All applications for teaching positions in The Chang School must be submitted online through Ryerson s Recruiting system. Applicants will now be able to apply for individual course sections. Information and evidence supporting applicant qualifications must now be documented in your teaching dossier. How to apply for teaching positions in The Chang School Application Process Details on course sections that are available through the competition process are contained in individual job openings. Job openings describe the specific qualifications and experience required of applicants. Applications are assessed in accordance with the following criteria (see CUPE 3904 Unit 2 Collective Agreement): Education (your academic credentials and professional designations, as applicable) Experience (relevant teaching experience and relevant work and/or community experience in the professional field or discipline) Currency (evidence of having maintained up-to-date knowledge and recent achievements in the field) Teaching skills and ability to interact effectively with adult students and colleagues Summary of Application s 1. Access the list of posted Chang School contract lecturer jobs at careers.ryerson.ca 2. Create your account or login with your user name 3. Search for and select courses and course sections that you want to apply for 4. Attach teaching dossier when prompted for a resume 5. Complete application. A confirmation will be sent to you 6. Log in to your Careers page at: careers.ryerson.ca to check the status of your application at any time 16

20 What's a teaching dossier? Your Teaching Dossier The Chang School's online teaching application system is used to assess your qualifications to teach a course. Applicants are required to submit teaching dossiers that provide a description and record of an applicant s professional and teaching accomplishments, and strengths in a manner that conveys the scope and quality of the applicant s teaching. Be sure to review the qualifications required from the online course poster/job opening for the course section(s) you are applying to teach. The Selection Committee will consider candidates on the basis of their qualifications as follows: Educational qualifications Professional experience Teaching experience Currency in your field Teaching skills Ability to interact effectively with adult students and collegiality If you are applying for teaching work in more than one subject area, you may choose to customize your dossier for each area. What documents should be included in your Chang School teaching dossier? Your teaching dossier should include information and evidence that supports your qualifications. It should include (but not be limited to) the documents below. For the convenience of the selection committee, please submit documents in the following sequence: Your resume, including: - Academic credentials (degrees held and degree-granting institutions) and professional designations - Details of your professional experience, including number of years in the field, positions held, level of responsibilities, etc., related to the subject area - Summary of your teaching experience - Evidence of your currency in your field and subject area (such as publications and presentations, participation in conferences, professional awards and recognition, current membership and involvement in relevant professional associations) Your teaching philosophy statement ( a one to two page reflective statement that describes your personal approach and practice to effective teaching, learning, and engagement of students. Ensure you differentiate between distance/online teaching and classroom teaching where appropriate. A list of all courses (separate from your resume) you have taught within the past six (6) years, for which you assumed complete course responsibility, relevant to the course(s) you are applying to teach. This list must include: 17

21 - Course codes, course titles, and dates/terms you delivered the course; - Name of the post-secondary institution(s); - Delivery modes (classroom, online, hybrid); and - Reference and contact information. Evidence of your teaching skills and effective interaction with students and colleagues. This may include (but not be limited to) the following supporting materials: - Formal student survey results and teaching evaluations (Faculty Course Survey, etc.) from at least the past three (3) years - Peer evaluations and/or assessments of your teaching - Teaching awards - Letters of recommendation related to your teaching - Student testimonials - Participation in teaching conferences, workshops, seminars Any other documentation that might support your application. Any web search on teaching dossiers and teaching philosophy statements will provide countless links to university-based web sites and their expectations and uses of teaching dossiers and how to write a teaching philosophy statement. We recommend that you review the resources and links available from the Professional Development section of Ryerson University s Learning and Teaching Office ( (LTO) web site. 18

22 Assemble & submit your dossier online Due to file size limitations, you must assemble your entire teaching dossier as a single file (less than 5 MB) before you submit it online. There are many methods used to combine documents, and this topic discusses one method using Microsoft Word. We have created a brief tutorial that explains how to consolidate multiple documents into a single dossier document using Microsoft Word. Be sure to include (at minimum) your last name and term in the file name of your teaching dossier to enable you to identify which dossier to use for current and future applications. For example: smith-w2014 or smith-cmkt-w2014. Note: See your local word processor help for detailed instructions on how to combine files if you do not use Microsoft Word. Procedure This topic demonstrates how to combine Word and.pdf documents into a single file. 1. Content from other sources might be what you need for your dossier. In this example, you will insert Word and.pdf content into a single file. Click the Insert tab. 19

23 2. Click the button to the right of the Object... field. 3. Click the Text from File... menu. 4. Click the BobDoe_Awards document. 5. Click the Insert button. 6. Press [Ctrl+Enter] to create a page break for the next document you would like to insert. 7. Repeat this procedure for the remaining documents. Click the button to the right of the Object... field. 8. Click the Text from File... menu. 9. Click the BobDoe_TeachingPhilosophy field. 10. Click the Insert button. 11. The document is inserted. Text formats will not necessarily remain when you insert the documents. Please be mindful to correct the formatting. Press [Ctrl+Enter] to create a page break for the next document you would like to insert. 12. Click the button to the right of the Object... field. 13. Insert a file in.pdf format (or other formats into your office file) as an object. You can resize the object, but you can t edit it after you insert it. You ll need to have 'Adobe Reader' installed to see or read the.pdf files. Click the Object... menu. 20

24 14. Make sure that the 'Adobe Acrobat Document' is selected in the 'Object type' field. Click the OK button. 21

25 15. Click the BobDoe_Certificate document. 16. Click the Open button. 17. Click the Close button to return to the document. 18. Images may not be scaled correctly once you insert the.pdf file or images. Please be mindful to correct the scaling. 19. To scale the image to your desired size, drag the highlighted corners in the appropriate direction to enlarge the file. 20. End of topic. End of Procedure. 22

26 Search for jobs You can search and review jobs from the careers page without creating an account with us. When you are ready to apply, registering only takes a minute. Your online account allows you to upload your resume, apply for jobs and access our online career tools. If you have an active Ryerson ID and are able to access the ehr tab at: ( use the self service careers page to search available jobs. Search for jobs Depending on the job you are interested in, use one of the search options available or save jobs to your 'favorite jobs' list. Procedure This topic demonstrates how to use filters or searches to find jobs. 1. Navigate to the jobs page to search available jobs. Enter "careers.ryerson.ca" in your browser. 23

27 2. Click the Do not have an employment... option. Note: If your ehr is active, use self service careers. 3. Click the View Jobs button. 4. Enter a keyword, and then click the adjacent Search button to view the lastest job openings. 5. Sign in or register to apply for jobs or do this later when you apply for the job. If you are signed in use the available menus to access your account information, notifications, applications to jobs, and other job search features. 6. Use the 's List' button to access a list of available actions. 7. The 'Search Page' enables you to filter jobs by department and job family to quickly find jobs of interest. To view contract lecturer jobs only, use the job family filter option. Click the Instructors - Continuing under the job family section. 24

28 8. The filtered results display. Click the View Job Description button to details of the job posting. 9. While viewing the jobs, you can add these to your favorites to review and apply to later. Click the Add to Favorite Jobs button. 10. Click the Next Job link to continue in filtered list. 11. Click the Add to Favorite Jobs button. 12. To return to the previous menu, click the Search Jobs button. 13. Your filter will remain in place while you browse jobs until you choose clear the filter. To do this, click the Remove icon. 25

29 14. To return to the careers home page, click the Careers button. 15. To apply to all your chosen jobs, click the My Favorite Jobs menu. 16. Use your favorites list to apply to one or all of your chosen jobs. To return to the previous menu, click the Careers button. 26

30 17. If you know the job title or job opening ID, enter it to search for a specific job. In this example, enter the job opening ID "333404". 27

31 18. Click the Search button. 28

32 19. Click the Clear Search button to start another search. 20. To view jobs from a specific department only, use the department filter option. Click the CE, Communications and Design under the department section. 21. Click the Remove button to clear filtered results. 22. End of topic. End of Procedure. 29

33 Save, run or delete a search If you frequently search for similar types of jobs, save your search criteria to quickly retrieve job search results in your careers account. Procedure This topic demonstrates how to save, run or delete searches. 1. To create a saved search, sign in or sign up for an account. In this example, enter "accounting" into the Search Jobs field. 2. Click the Search icon. 30

34 3. Click the Save Search link. 31

35 4. Enter a description for your search into the Search Name field. Enter "Accounting". 5. Click the Save button. 6. You can run, edit or delete your search from the home page. Click the Careers button. 7. Click the My Saved Searches menu. 8. Use this page to run, edit, or delete saved searches. An address displays if your search was saved as a job agent. To delete the search, click the Edit button. 32

36 9. Click the Delete button. 10. Click the OK button. 11. Click the Careers button. 12. End of topic. End of Procedure. 33

37 Create a job search agent Set-up a job search agent and opt-in to receive a daily list of jobs that meet your search criteria. The system allows you to create a maximum of 5 job search agents and if you setup multiple search agents, you'll receive a separate with results from each search. Procedure This topic demonstrates how to create a job search agent. 1. To create a search agent, sign in or sign up for an account. To set-up the search agent, enter a keyword to identify specific types of jobs. In this example, enter "nursing" into the Keywords field. 2. Click the Search button. 3. View the results of your search and if you are satisfied, click the Save Search link. 4. Enter a descriptive name so that you can recognize the type of jobs included in the search agent. Enter "Nursing" into the Search Name field. 34

38 5. Click the Notify me when new jobs meet my criteria option to have the system you the search results daily. If you choose not to have the results ed to you, return to the 'My Saved Searches' page to run your saved search. 6. Click the Save button. 7. The job search agent is now set-up. You can edit, run or delete the search agent on the home page. Click the Careers button. 8. Click the My Saved Searches menu. 35

39 9. Your job search agent s you results daily for open jobs that meet your criteria, and cease when the jobs close or the search agent expires. For external applicants, the system will use the address on your careers account. If you change your address you must create a new search agent. 10. Once the job search agent runs, you will receive an and notifications appear in your careers profile. To access the results of the search, click the My Job Notifications menu. 11. Click the Your automated job search... row. 12. Use the search results page to apply to jobs. 13. End of topic. End of Procedure. 36

40 Apply for jobs, accept offers & view your application history Use your applicant account to manage your job application process from beginning to end. Once you submit a job application, you will receive a notification with details of the job offer, and if selected you will be able to review offer documents, and accept or reject offers. Apply for a job How to apply One document of 5 MB or less can be attached to each application. 1. Find jobs at careers.ryerson.ca, and create your account or login with your user name. 2. Search for and decide which jobs you want to apply for using the filters on screen. 3. Prepare your resume/dossier/cv in a single file (cover letter + CV/resume limit of 5MB). 4. Apply to one or many jobs, attach your resume when prompted. 5. Submit the application. A confirmation will be sent to you. 6. Check the status of your application at any time. Procedure This topic demonstrates how to apply for a job. 37

41 1. Navigate to the careers.ryerson.ca to find the job you are interested in. Click the View All Jobs menu. 2. Use the job family filter to find jobs of the same type that interest you. In this example, click the Graduate Assistants link. 3. To read the job details, click the View Job Description button. 4. Read the qualifications/appointment details to check if your experience meets the requirements for the job. If you are not logged into your account you will be prompted to sign in. Click the Apply for Job button. 5. Click the I agree to the Terms.. option. 6. Click the Next button. 7. One document of 5 MB or less can be attached to each application. Since only one document can be attached to each application, it s important that you combine documents into a single file before you apply to a job. You can upload the following file types: '.pdf' PDF format '.rtf' Rich text format '.txt' Plain text format '.doc' or '.docx' - Word 2003, 2007 or 2010 format 8. Click the Attach Resume button. 9. Click the My Device button. 38

42 10. Once you have located and attached your document, click the Upload button. 11. Click the Done button. 12. If you uploaded a resume with the same title on a previous application, change the resume title. 13. Click the Next button. 14. Answer all application questions. 15. Click the Next button. 16. Click the Submit button. 39

43 17. The application is successfully submitted and you will receive a confirmation . If you need to update your job application, you will need to reapply. To view the status of this job application, select the View Submitted Application link or return the home page review the my job applications section. Click the Careers link to return to the home page. 18. Once you have finished applying, click the Sign Out link. 19. End of topic. End of Procedure. 40

44 Apply for multiple jobs Procedure This topic demonstrates how to apply for multiple jobs. 1. Select several job openings, click the Apply for Job button. 2. Click the I agree to the Terms... option. 3. Click the Next button. 4. Click the Attach Resume button. 41

45 5. Click the My Device button. 6. Once you have located and attached your document, click the Upload button. 7. Click the Done button. 8. If you uploaded a resume with the same title on a previous application, change the resume title. 9. Click the Next button. 10. Answer all application questions. 11. Click the Next button. 12. Click the Submit button. 13. The application is successfully submitted and you will receive a confirmation . If you need to update your job application, you will need to reapply. To view the status of this job application, select the View Submitted Application link or return the home page review the my job applications section. Click the Careers link to return to the home page. 14. End of topic. End of Procedure. 42

46 Apply without selecting a job You can submit a general application (without selecting a job) to enable recruiters to find your account in the applicant pool. Procedure This topic demonstrates how to apply for a job without selecting a job. 1. Once you have logged in, click the Apply Without Selecting a Job link. 2. Click the I agree to Terms... option. 3. Click the Next button. 4. Since an your account already exists, click the Use Existing Resume button. 43

47 5. Select an existing resume. 6. Click the Next button. 7. Click the Submit button. 8. You will receive a confirmation for each application. If you need to update your general application, reapply without selecting a job. Recruiters are now able to find your profile in the applicant pool and link you to jobs. Click the Careers link. 9. End of topic. End of Procedure. 44

48 Accept a job offer An electronic job offer will be posted in your recruiting account if your application to a job is successful. You will receive an with instructions to login to your account at: or ehr's self service careers. The offer details page includes offer letters and any other relevant documents. You can choose to accept or reject an offer, but if you do not respond to the offer by the expiry date, you will not be able to access the offer online and might miss out on the job opportunity. Procedure This topic demonstrates how to accept job offers. 1. Navigate to the careers.ryerson.ca and login. Your job offer is found in the My Job Notifications menu. The number of messages that require your attention are displayed in the menu. Click the My Job Notifications menu. 2. In the My Job Offers section, click the Offer row to access the offer details. 45

49 3. Before accepting your offer, click the Offer Letter link to view the offer details. 4. The 'Offer Letter' contains your job details, start and end dates ('Dates of Appointment'), work hours, and more. 5. When you are finished viewing the job offer, click the Close button. 6. Click the I acknowledge... option. 7. Click the Accept button. 8. Click the OK button. 9. The original copy of your offer letter remains in your applicant account. 10. End of topic. End of Procedure. 46

50 View your application history Use the My Job Applications page to review summary information about applications, resumes, and attachments. Procedure This topic demonstrates how to view your application history. 1. Login to your applicant account. Click the My Job Applications menu to view the history of your applications. 2. Use the my job application page to review the details of your applications. You can also use this page to withdraw an application. To view an application, click the Open Application button. 3. Click the Jobs Applied For link. 4. Use the 'Job Title' link to review your application and attached resume. 5. Click the My Job Applications button to return to the previous page. 47

51 6. If you applied to multiple jobs, the job posting details will be grouped under one row. Click the Multiple Job Application link to view these details. 7. Click the Jobs Applied For link. 8. Multiple jobs display for this application. 9. End of topic. End of Procedure. 48