Kronos iseries Central V7.0.0 V New Features

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1 Kronos iseries Central V7.0.0 V New Features Base Timekeeper Application Appending Kronos iseries Central Company Archive When performing housekeeping of the Kronos iseries Central application users can now append database archives from both production and test databases. This process will allow customers the ability to add to a single archive database versus having to maintain multiple archive environments. Communications Enhancements Enhancements to communication configuration were made to both streamline communication functions and to increase efficiency when downloading information to terminals. Configuration for the 4500 and InTouch terminals are now maintained only within the Group Device Monitor and legacy terminal configuration will remain within Time Clock maintenance. Badge number fields capacity has expanded from 9 positions to 20 to accommodate various badge types for 4500/InTouch devices only. FT-PT Analysis - Profile, Genie Data and Widget Employees can now be assigned to a FT-PT Profile within People Editor. This new profile setting assists when displaying FT-PT Analysis data in Genies and Widgets that can be used in Navigators or delivered in an via the Task Scheduler. New Genie Data Elements - Working Time Directive Dates (United Kingdom Rule Sets) Genie data options are now available for Working Time Directive Fields (United Kingdom Fields) that are accessed in People Editor. Opt Out Agreement from Date and Opt Out Agreement to Date. New Widget Types Available Widgets are now available to be configured to report On Premises (SP1, includes additional configuration settings), Consecutive Days, No Hours Worked, Meals and Pay Codes incurred. Pay Codes - New Minimum Transaction Hours Parameter Pay Code configuration now includes a new Minimum Hours parameter that controls time transactions that are being manually added in the timecard function. Rolling Daily Rules - Display Premium Dates The earliest and latest dates of un-posted premium definitions are now displayed for Daily Rules in the Roll Pay Rules function. Kronos iseries Central What s New 7.0 updated 03/25/16 Page 1 of 8

2 FTP Script Configuration A function has been added that allows users to configure a script that can be run to transfer files from and to the iseries server. Managing Time off Requests - Change Requested Amount on Approval A Time off Request Approver with security rights will now have the ability to modify Time off Request hours when the request has been approved. People Editor - Labor Level Descriptions Now Visible Within the Location section of the People Editor, descriptions of the labor level values assigned to an employee are now visible. Timecard - Disable In-Cell Edit The ability to disable a users access to the In-Cell Edit option when in the Time Editor is now available within security. Timecard - Labor Level Edits for Time Transactions from Time off Requests System generated time transactions from the Time off Requests function now allow users with security rights the ability to edit labor level values. Previously, users could not edit system generated transactions. Timecard - Punch History Now Includes Processing Date/Time The Punch History option within Time Editor now includes a processed and transaction date/time. This feature helps troubleshoot when trying to determine when a transaction was entered at the clock with a future date/time. Employee Alerts - New Task Type Available in Task Scheduler A new Employee Alerts task is now available in the Application Task Scheduler which will process Widgets that include, certification Expiration, No Hours Worked, Approval/Attestation Required alerts. In the new task type, the employees who are selected for the task will be notified via the address assigned to them in the People Editor function. Additional Schedule Templates for Primary Schedules (SP1) The number of schedule templates that can be defined in a primary schedule has been increased from 6 to 18. Mass Entry - Ability to Display Scheduled Transfer Data on Report (SP1) A new keyword was added to security for the Mass Entry function, users now have the ability to display scheduled transfer data on the resulting report when using the R (Run) option from Mass Entry. New Access Control for Reverse Post in Group Posting Function (SP1) Within security a new keyword was added for the Post Control Function (Group Posting) which will restrict access to the Reverse Past option within the Post Control function. Kronos iseries Central What s New 7.0 updated 03/25/16 Page 2 of 8

3 New Global Keywords for Links (SP1) Two new global keywords Port to be used in an employee link and Port to be used in a manager link have been added. The port assigned in each of these global keywords is assigned in the iseries Timekeeper URL that is located at the bottom of an generated by various functions such as time off requests, attendance actions, clock monitoring, task scheduler, and leave requests. Single Sign-on Cross Reference (SP1) A Single Sign-on Cross Reference maintenance program was added to Utilities and Security to help customers that use SSO to correctly map the username field between the customer s system and the iseries Timekeeper application. New Standard Hours Approval Level Global Keyword (SP2) A new Global keyword was added to the User Profiles to control what Approval Level 0-9 is assigned to hours generated for an employee with the Standard Hours option. No Data Alert for Genie Export and Widgets in Task Scheduler (SP2) New flag added to the Task Scheduler maintenance for Genie Export tasks and Widget tasks to generate an notifying the user that the task was performed as scheduled, but no data qualified to be included in the export file or Widget. Primary Schedule Overrides (SP2) Primary Schedule Overrides allow simple and temporary changes to an employee s schedule, in Schedule maintenance there are new options to ignore or override a day s schedule. Access to the new options are controlled via application security. Time off Request Hours When Approved, Now Visible in Primary Schedules (SP2) Once a Time off Request has been approved resulting in a time record(s) being added to the Timecard, the hours will now display in the Primary Schedule. User Profiles Web Access Last Logon Date/Time (SP2) The last date/time a User Profile was logged in with the Web Access interface was added to the summary screen of the User Profile display. The last date/time is also available for sorting from the summary list. Company Maintenance New Maximum Badge Number Length option (SP3) A new field is now available in Company Maintenance for Maximum Badge Number Length. A value of 1-20 is accepted in this field. In People Editor, if the Badge Number is greater than this assignment, the system will display an error. Attestation Missing Punch Requests (SP3) It is now possible for employees to request a missing punch to be added from a 4500, InTouch terminal, the base application using Self Service using the Employee Missing Punch Requests function, or via the Web Access interface with the optional Kronos iseries Employee application. Supervisors can Kronos iseries Central What s New 7.0 updated 03/25/16 Page 3 of 8

4 review and respond to the requests and the system will automatically insert the missing punch in the employee s timecard. Attestation Questions (SP3) The ability to configure questions and possible answers to be displayed to employee upon clocking out when using the SP, SO, 142 Smartviews transaction types or when the employee is using the Kronos iseries Employee application with the timestamp mode. The questions and answers are assigned to the employee s Attestation Profile. A lot is maintained of the questions asked of the employees and their responses. Base Timekeeper Reports On Premises Report- New Selection Parameter The On Premises Report now allows the user to select employees that are currently clocked in by the clock where the in-punches occurred. Skills and Certifications Reports -Additional Selection Criteria Available The standard employee report selection parameters are now available for the Skills and Certifications reports. Timecard Report - Include Comments Control The Timecard Report now includes a select option to control if comments will be included in the report when the report is printed or ed. Comment Report Selection Enhanced The Comment report selection now allows users to select multiple Base Comment codes to be included in the report. Users can also select which types of comments will be included. Selected Reports Now Include Employee Counts A count of selected employees is now available in the Expanded Labor Analysis Report, Punch Detail Report, and the Total Hours Report. Temporary Badge Report - Select by Issued/Returned The Temporary Badge report can now be run to report only issued or returned badges. Kronos iseries Manager Application (Web Access) Themes (Colors and Logos) - Web Access Only The ability to designate the colors that are used for the headings and tabs within the application using the Web Access interface is now available. Customers can also replace the Kronos logo with a user defined logo graphic file. The theme can only be set at the company level and not by individual user. Kronos iseries Central What s New 7.0 updated 03/25/16 Page 4 of 8

5 User Delegation of Authority - Web Access Only It is now possible for users of the Kronos iseries Manager (web access) interface to request other designated users to be able to access the system with their authority and security settings for designated periods of time. Hours Redistribution Option in Timecard - Web Access Only A new action was added to the Timecard function that allows users to easily allocate the hours on a time record to multiple labor level categories by specifying amounts of time or times of day. The new option is controlled in application security. Configurable Columns in the Timecard - Web Access Only Configurable timecard columns are now available by user and controlled in the user security profile. Columns that are optional for display include Cancel Meal, Daily Rule, Labor Levels, Notes, Scheduled Hours, Shift Code and Shift Hours. Timecard Informational Tabs - Web Access Only There are two new optional tabs now available at the bottom of the Timecard display to show Accrual balances and another to show schedules without having to navigate away from the Timecard display, Display of these tabs is controlled via application security. Reports to Excel - Web Access Only The Approaching Overtime and Schedule Report (Standard and Generic schedule types) now include an option to export to Microsoft Excel. SP1 - Timecard Audit Report. Quickfind- Additional Action Bar Options - Web Access Only When using Quickfind users can easily access Action Bar options which include, People (New, Delete, Temporary Badges), Comments, OT Equalization, Accruals (Employee and Calendar), Attendance (Calendar, Exception, Policy) and Group Edit (Transfer, Clock In, Clock Out, Add Hours, Approval, Enter Monetary Adjustments). In previous versions, the Action Bar was only accessible when using Genie functions. Time off Requests Calendar View - Web Access Only Time off Requests are now available in a color coded calendar format for an at-a -glance view of the employee requests and types. Time off Requests Filter includes Labor Level Selection Options - Web Access Only (SP1) When managing Time off Requests, user can now filter based on employees home labor level assignments. This will assist in making sure that you have the proper coverage for departments and positions/jobs. Kronos iseries Central What s New 7.0 updated 03/25/16 Page 5 of 8

6 Time off Request Exclude Selected Days and Non-Worked Holidays Web Access Only (SP2) The ability to exclude specific days of the week and non-worked holidays is now available within the Time off Request Profile configuration. When a Time off Request is approved, time records will not be created for excluded days of the week or non-worked holidays. New Multiple Version Capability for Change Company Function (SP3) The Change Company feature available in Kronos iseries Manager now supports changing companies between multiple versions of Kronos iseries Central. Change Role Function (SP3) It is now possible for an employee to either sign in to the Kronos iseries Employee application with their employee credentials, or sign in to Kronos iseries Manager via web access with their manager credentials, and then switch between the two as needed. Kronos iseries Employee Application Project Entry A new Entry Mode has been added to Employees Profiles that allows the employee to enter amounts of time in a spreadsheet-like format to easily assign hours worked to multiple labor levels. Separate Attestation Messages for Approved versus Rejected Time Records A new option was added to Attestation Profiles that allows for separate messages to be displayed when an employee is either approving or rejecting a time record. This functionality is isolated to Kronos iseries Employee users and not available at clocks or via the mobile offering. Activities Data now Available from Employee Timecard Inquiry (SP1) The option for employees to now view Activities data has been added to the Timecard Inquiry. New Comment Options for Add Hours (SP1) For employees that have access to the Add Hours option, a new Comment field has been added that allows them to attach a comment to the resulting time transaction that will be visible in the Timecard and various reports. Change Role Function (SP3) It is now possible for an employee to either sign in to the Kronos iseries Employee application with their employee credentials, or sign in to Kronos iseries Manager via web access with their manager credentials, and then switch between the two as needed. Kronos iseries Central What s New 7.0 updated 03/25/16 Page 6 of 8

7 Kronos iseries Accruals Application Export Employee Accruals Report (Web Access Only) to Microsoft Excel The Employee Accruals report in web access now includes an export to Microsoft Excel option. New Maximum Balance Calculation Option for Accrual Profiles (SP1) When configuring Accrual Profiles, the Maximum Balance can be based on one of the following: Current Balance, Accrued Hours, Accrued Hours + Carry Forward Hours. Previously, the maximum Balance was based only on the Current Balance. New Accrue Based on Hours Worked and Maximum Taken Functionality (SP1) It is now possible to configure Accrue Based on Hours Worked to accommodate requirements for employees to be able to earn a certain amount of paid time off every time they accumulate a designated number of hours worked. Configuration within the Accrual Profile can also include the maximum number of hours that can be taken annually. For example, for every 30 hours worked, 1 hour of Sick time would be earned, and a maximum of 24 hours could be taken in a year. Kronos iseries Attendance Application Export Attendance Points Report (Web Access Only) to Microsoft Excel The Attendance Points report in web access now includes an export to Microsoft Excel option. Kronos iseries Leave Application Leave Case Editor - Case Details Added to Overview The detail lines that are available within the Leave Case Summary are now displayed from the Leave Case Overview for easy access to leave details. Workforce Mobile - Kronos iseries Mobile Manager, Mobile Employee and Tablet Geo-Fencing Option (Mobile Employee, Mobile Manager and Tablet) Geo-fencing defines a list of known places that an employee s mobile device must be within a userdefined range of at least one, in order to accept a punch from the mobile device. Global Time Off Requests (Mobile Employee, Mobile Manager and Tablet) Kronos iseries Central What s New 7.0 updated 03/25/16 Page 7 of 8

8 Employees can now request time off using a date range from a mobile device. Previously, the request could only be for a single date. Offline Punching (Mobile Employee, Mobile Manager and Tablet) Offline punching allows punches to be stored on the employee s mobile device when connection with the host is not possible. Password Reset (Mobile Employee, Mobile Manager and Tablet) An Employee Password (Pin) reset option is now available for mobile users. Mobile Views (Mobile Employee, Mobile Manager and Tablet) Customers that own the Kronos iseries Activities application can now run Activities Smartview transactions on mobile devices. Mobile views also support off-line activities collection when a connection with the host is not possible. Mobile Timecard Edits (Mobile Employee, Mobile Manager and Tablet) Timecard edits of adding/changing punches and entering time transactions (amount of time assigned to a pay code) is now available. Add/Modify Pay Codes on Primary Schedules (Tablet Only) Timecard edits of adding/changing punches and entering time transactions (amount of time assigned to a pay code) is now available. Adding Comments to Current Pay Period Timecard Mobile Manager (SP2) Timecard edits of adding/changing punches and entering time transactions (amount of time assigned to a pay code) is now available. Adding Monetary Adjustments to Current Pay Period Mobile Manager (SP2) Managers can now add Monetary Adjustments for the current pay period. The ability is dependent upon the manager s Timecard security settings that control the ability to add, change and delete Monetary adjustments. Adding Monetary Adjustments to Current Pay Period Mobile Manager (SP2) Managers can now add Monetary Adjustments for the current pay period. The ability is dependent upon the manager s Timecard security settings that control the ability to add, change and delete Monetary adjustments. Kronos Mobile for iseries (SP3) A new mobile application native to Kronos iseries Central is now available for iphone and Android. This application is modeled after the navigation found in the Web Access interface of Kronos iseries Central. Kronos iseries Central What s New 7.0 updated 03/25/16 Page 8 of 8