Blue Mountain Community College Website Maintenance Instructions

Transcription

1 Blue Mountain Community College Prepared by Velda Arnaud August, 2014

2 Blue Mountain Community College Overview View the site any time by clicking on the Site Preview at the top of the screen. Urgent News Frequent Links User Starting Points 3 News Items Spotlights Foundation Fine Print

3 The main Menu System: Internal Page Display: Title Content Additional Navigation

4 Blue Mountain Community College Dashboard Access Content Help Site Preview Dashboard Waiting to be Published Waiting to be Approved Site Preview: Use this link to view the website at any time. Dashboard: Use this link to return to the Dashboard at any time. Waiting to be Approved: Those are items you have worked on, saved, and not submitted for approval. Waiting to be Published: Those items have been edited and need to be published. Always review them before publishing. (See Publishing and Edited Page for more information.) Access Content: Use either the icons or the Site Content menu to access pages, images, documents, news, or calendar. If you do not see an icon for the appropriate item, click on the wrench at the right on that toolbar. You may add or remove items, as needed. Help: Help is provided for most topics, and there are several videos, too. Some items, such as Forms, may be found under the Site Content menu and the alphabetical listings at the bottom.

5 From the Dashboard, go to Document Central either by clicking the icon or selecting it from the Site Content menu. Locate the appropriate folder. Then click on the Add Documents button. Blue Mountain Community College Add & Publish Documents Open the folder where you have your documents stored. Select all the documents (maximum of 20 may be uploaded at one time). Drag the documents to the upload icon and drop them. If there are any errors, you will receive a message Select the Content Group. If all documents are in the same Group, also check the Select All box at the top left of the images. Remember to Save and Publish. If you do not publish, you will not be able to add links to the documents. Note: publishing does not make the documents visible on the web site. Publishing only makes the documents visible to content editors.

6 Blue Mountain Community College Add & Publish Images This process is similar to Adding & Publishing Documents. Access the Image Library by clicking on the icon or selecting it from the Site Content menu. Locate the folder where you want to store your images. Click on the Add Images icon. Locate the folder where you have your images stored, and select those to upload (maximum 20 at one time). Drag the images to the upload icon, and drop them. Once the images are uploaded, select the Content Group. Select all of the images within that group. Save & Publish. Remember that if you do not publish the images, then you cannot see them when editing a page.

7 From the Dashboard, go to Pages either by clicking the icon or selecting it from the Site Content menu. Locate the appropriate folder and page for editing. Click on the arrow to the right. Then click on Edit Page. Blue Mountain Community College Edit & Add a Page To edit the Content (or Title), click on the wrench to the right. An editor window will appear. Edit the document as necessary, adding images or links to documents. When finished, click the Save button at the bottom.

8 Review the page options by clicking on Show All Options on the team bar at the top. Try to make it a habit to always review these options. If you want to make more edits later, click Save. If you are finished, click Save & Approve. You may add comments in the box. Remember that you may no longer edit the file after clicking Save & Approve. Adding a Page Adding a page is similar as editing a page with two major changes: 1. When looking at the folders, select Add a Page (and location). 2. At the next screen, add Content Group Title and select a template. Most pages use either the Basic Page or Basic Page with Banner After editing the content, always review the page options by clicking on the Show All Options button on the teal menu. Minimally, add keywords so that the page may be found in a search. If you intend to continue working on the page, click Save.

9 Or, if you are finished with the page, click, Save and Approve.

10 If you are the one to approve web page edits, you will likely see pages waiting for you when you come to your Dashboard. You have three options: Publish Edit Review Most likely, you will want to review the page. Click on the Review icon. Blue Mountain Community College Publish an Edited Page After reviewing the page, you have two options: 1. Approve and publish by clicking on the Publish icon on the teal bar. 2. Reject, which sends the page back to the editor. You may want to include comments in the box so the person will know what does not meet your approval.

11 From the Dashboard, go to Calendar either by clicking the icon or selecting it from the Site Content menu. If you do not have an icon, you can click on the wrench on the right to open the toolbox. If you will use the Calendar often, you can drag that icon to your toolbar. Blue Mountain Community College Create a Calendar Event At the Calendar screen, click the button to Add a New Event. Add the Content Group and Title. Then Add as much detail as possible. Include times for beginning and ending of the event. Also, include a description and contact information.

12 Remember to look at the Options by clicking on Show All Options on the teal menu. Under Optional settings, add the category. Some calendars may filter by category. Also under Optional settings, you must specify if the item is to show on the home page. The box is at the bottom left on the Event Details tab. If you do not select that box, your event will not be displayed on the BMCC calendar on the home page.

13 Blue Mountain Community College Create a News Item Creating a News Item is similar to creating a Calendar Event. Access the News section by selecting it from the Site Content menu or clicking on the News icon. Click on the Add News button. Add the Content Group. The introductory text should be short and enticing to draw people in to read the complete description. In the description, include links to external web sites or brochures. Remember to view Show All Options on the teal menu. Two things to consider: 1. The checkbox to display the news item on the homepage (same as with the Calendar). 2. Pin to Top: This would make this news item the first one on the list. Another setting is the times to display the news. You may set the announcement up earlier and then have it appear at a specific time. Remember to save and publish.