Now that you have an understanding of what will be covered in this module, let s review this module s learning objectives.
|
|
- Baldwin Copeland
- 5 years ago
- Views:
Transcription
1 Welcome to the Exhibit 1: Homeless Management Information Systems online training module. In this module, we will look at Forms 2A-2H, which cover the use of Homeless Management Information Systems, commonly referred to as HMIS, in your community. This section of Exhibit 1 will ask you to identify the organization in your community responsible for HMIS, discuss the extent to which HMIS is used, and identify the technical standards used in your community. Now that you have an understanding of what will be covered in this module, let s review this module s learning objectives. 1
2 Module Objectives By the end of this module, you should be able to: Describe the use of HMIS in your area Identify your area s lead HMIS organization and HMIS contact person Identify information regarding HMIS data coverage and quality Describe the HMIS technical standards used in your community and HMIS-related trainings held for CoC members 2 By the end of this module, you should be able to: - Describe the use of HMIS in your area; - Identify your area s lead HMIS organization and HMIS contact person; - Identify information regarding HMIS data coverage and quality; and - Describe the HMIS technical standards used in your community and HMIS-related trainings held for CoC members. 2
3 Form 2A: HMIS Implementation Select the HMIS implementation type. Highlight one area in your community covered by HMIS. Use the single right arrow to move an item. The geographic area(s) of your CoC appear here. 3 Form 2A: HMIS Implementation inquires about the implementation of HMIS in your community. First, the form asks you to select the HMIS Implementation type. Select Single CoC, Regional (multiple CoCs), or Statewide from the dropdown menu. Next, you are asked to identify the geographic area or areas in your community that are covered by the HMIS. In the Available Items field, select a geographic area to highlight it, then select the single right arrow button to move it to the Selected Items field. If more than one geographic area applies, you may either repeat this process for each area until all desired areas appear in the Selected Items field, or you may hold down the Ctrl key on your keyboard while selecting each area and then select the single right arrow button to move them all to the Selected Items list at once. Please note the functions of the rest of the arrow buttons in this section of the screen: The double right arrow button moves ALL choices (whether selected or not) from the Available Items field to the Selected Items field; The single left arrow button moves a selection from the Selected Items field back to the Available Items field; and The double left arrow button moves all items from the Selected Items field back to the Available Items field. Image Description: Screen capture of the top of Form 2A: HMIS Implementation with the HMIS implementation type dropdown menu and the Available Items and Selected Items fields in the CoC(s) covered by the HMIS section highlighted. 3
4 Form 2A: HMIS Implementation 4 Remaining on Form 2A, use the right-hand scroll bar to move to a series of questions regarding the usage of HMIS in your area: - The first question asks if your CoC Lead Organization has a written agreement with the HMIS Lead Organization. Select Yes or No from the dropdown menu. Note that, if you select Yes, you must copy, scan, and upload a copy of this agreement with your application. - The second question asks if the HMIS Lead Organization is the same as the CoC Lead Organization. Again, select Yes or No from the dropdown menu. - The third question asks if your CoC has selected an HMIS software product. Select Yes or No from the dropdown menu. Based on your response, there are some follow-up questions. If you answer No, select the reason from the next dropdown menu. If you select Yes, list the name of the product and the name of the HMIS software company in the fields provided. You re also asked if your CoC plans to change HMIS software within the next 18 months. From the dropdown menu, select either Yes, No, or Uknown/Unsure. Next, you will be asked about your HMIS data entry start date. First, indicate if you will entering an actual start date or an anticipated start date. Next, either enter the date in mm/dd/yyyy format or use the calendar to select either the actual or anticipated date. Image Description: Screen capture of the middle of Form 2A: HMIS Implementation. 4
5 Form 2A: HMIS Implementation Select all challenges and barriers to implementing HMIS in your community. If there are no barriers, explain why your CoC has not faced challenges or how the barriers were overcome. If there are barriers, explain how your CoC plans to overcome those identified. 5 The last part of Form 2A asks you to indicate the challenges and barriers to implementing HMIS in your community. In the Available Items field, select a challenge or barrier so that it is highlighted, then select the Add button to move it to the Selected Items field. If the community has experienced multiple barriers and challenges, you may either repeat this process or hold down the Ctrl key on your keyboard to move multiple selections over to the Selected Items field at the same time using the Add button. If you select None from the list, you will be asked to describe why your community had no challenges or how all barriers were overcome. If your community is experiencing challenges and barriers, you will be asked to describe how your community plans to address these challenges. When you re finished, select the Save & Next button to continue. Image Description: Screen capture of the bottom of Form 2A: HMIS Implementation. 5
6 Form 2B: HMIS Lead Organization 6 As is noted in the FY2008 Notice of Funding Availability, commonly referred to as NOFA, the CoC Primary Decision Making Group identifies the lead HMIS organization. On Form 2B: HMIS Lead Organization, you will identify your community s lead HMIS organization and provide the organization s address. You must also identify the type of organization. From the dropdown menu, select from one of the following options: State or Local Government, Non-Profit, For Profit, or Other. If you select Other, please specify in the field provided. After you have completed all of the fields, select the Save & Next button to continue to Form 2C: HMIS Contact Person. Image Description: Screen capture of Form 2B: HMIS Lead Organization. 6
7 Form 2C: HMIS Contact Person 7 On Form 2C: HMIS Contact Person, identify the HMIS contact person. The HMIS contact person is the person at the HMIS Lead Organization who is responsible for maintaining your community s HMIS. You are required to enter the contact person s first name, last name, telephone number, fax number, and address. When you are finished, select the Save & Next button to proceed to the next form. Image Description: Screen capture of Form 2C. HMIS Contact Person. 7
8 Form 2D: HMIS Bed Coverage Identify the percentage of beds by housing type that are covered by your community s HMIS. Identify how often bed coverage is assessed. If your community s bed coverage is 0-64%, describe your CoC s plans to increase bed coverage during the next 12 months. 8 Form 2D: HMIS Bed Coverage asks you to describe the extent to which HMIS accounts for beds in your community. First, identify the percentage of beds by housing type that are covered by your community s HMIS from the dropdown menus. Using the data provided in the housing inventory for 2008, calculate the HMIS bed coverage rate for each housing type by dividing the total number of year-round, non-dv HMIS-participating beds in each housing type by the total number of non-dv beds available in each program type. Housing types include emergency shelter, safe haven, transitional housing, and permanent housing. For each housing type, select the percentage of beds covered from the dropdown menu. Options include 0-50%, 51-64%, 65-75%, 76-85%, and 86% or higher. Next, identify how often HMIS bed coverage is assessed. From the dropdown menu, select either monthly, quarterly, semi-annually, annually, does not apply, or never. Lastly, if your community s bed coverage is 0-64%, describe your CoC's plans to increase bed coverage during the next 12 months. After providing all of the information requested, select the Save & Next button to continue. Image Description: Screen capture of Form 2D: HMIS Bed Coverage. 8
9 Form 2E: HMIS Data Quality Enter responses as percentages. Answer the series of questions from the dropdown menus. 9 Form 2E: HMIS Data Quality requests a variety of information regarding the quality of your community s HMIS data. The screen provides a list of data elements. You must enter the percent of missing or unknown records and the percent of records where the value is refused, or don t know for each Universal Data Element listed below. Universal Data Elements are information fields that HUD requires all homeless providers participating in HMIS to collect on all homeless clients seeking housing or services. These data elements include Social Security Number, Date of Birth, Ethnicity, Race, Gender, Veteran Status, Disabling Condition, Residence Prior to Program Entry, Zip Code of last Permanent Address, and Name. Remember that you are only asked to identify the percentage of HMIS information that does NOT include the data elements or where such information has been refused or is unknown. Next is a series of questions. -First, indicate if your CoC or a subset of your CoC participated in HUD s Annual Homeless Assessment Report Three, also referred to as AHAR 3; -Second, you are asked if your CoC or a subset of your CoC participated in AHAR 4. -Third, identify how frequently your CoC reviews client level data quality. From the dropdown menu, select either monthly, quarterly, semi-annually, annually, does not apply, or never. -Fourth, indicate how frequently your CoC reviews program level data quality. Again, from the dropdown menu, select either monthly, quarterly, semi-annually, annually, does not apply, or never. Finally, at the bottom of the form, provide additional information in the fields provided. In the first field, describe assistance given to participating agencies to improve data quality. Please note that the description should include process, extent of assistance, and tools used. In the second field, describe policies or procedures in place to ensure that valid program entry and exit dates are recorded in the HMIS. After you have provided all of the information requested, select the Save & Next button to move on to Form 2F. Image Description: Screen capture of Form 2E: HMIS Data Quality. 9
10 Form 2F: HMIS Data Usage Identify how frequently your CoC performs each of these HMIS-related tasks by selecting from the dropdown menu. 10 As noted in the NOFA, HUD evaluates CoCs on their progress in implementing HMIS. On Form 2F: HMIS Data Usage, indicate how frequently your CoC undertakes various HMIS-related tasks. Specifically, you are asked to identify the frequency with which your CoC uses the following: Data integration/data warehousing to generate unduplicated counts; - HMIS for Point-in-Time count of sheltered persons; - HMIS for Point-in-Time count of unsheltered persons; - HMIS for performance assessment; -HMIS for program management; and HMIS data integrated with data from mainstream systems. Answer each of these questions by selecting one of the following options from the corresponding dropdown menu: monthly, quarterly, semi-annually, annually, does not apply, or never. When you are finished, select the Save & Next button to continue to the next form. Image Description: Screen capture of Form 2F: HMIS Data Usage. 10
11 Form 2G: HMIS Data and Technical Standards Use the dropdown menus to indicate the frequency for each standard. Answer the remaining questions on this form. 11 Form 2G: HMIS Data and Technical Standards asks about the technical standards at your CoC or HMIS lead organization. On the top half of the form, indicate how frequently your CoC or HMIS lead organization completes a compliance assessment for each of the following standards: - Unique user name and password; - Secure location for equipment; - Locking screen savers; - Virus protection with auto update; - Individual or network firewalls; - Restrictions on access tn HMIS via public forums; - Compliance with HMIS Policy and Procedures manual; and - Validation of off-site storage of HMIS data. The form also asks how often your CoC assesses compliance with HMIS data and technical standards and how often your CoC aggregates data to a central location. For each item, select one of the options from the dropdown menu. Options include: monthly, quarterly, semi-annually, annually, does not apply, or never. The bottom half of the form asks if your CoC has a Policy and Procedures Manual for HMIS. Select Yes or No from the dropdown menu. If your CoC does have such a manual, indicate the date of last review or update. To do so, you may either manually input the date or select the calendar icon and select the appropriate date within the calendar. When you open the calendar, you will notice arrows near the month and year. You can select these arrows to view a list of all months and years respectively. Select the month and year that correspond with when your CoC s manual was last updated. You will then see every day in that particular month. Once you have selected a date, the field on the form will automatically populate. After completing this form, select the Save & Next button to continue to Form 2H: HMIS Training. Image Description: Screen capture of Form 2G: HMIS Data and Technical Standards. 11
12 Form 2H: HMIS Training Identify the frequency with which your CoC provides HMIS-related trainings using the dropdown menus. 12 To further determine your CoC s implementation of HMIS, Form 2H: HMIS Training asks you to identify how frequently your CoC provides the following HMIS-related trainings: Privacy/Ethics training; Data Security training; Data Quality training; Using HMIS data locally; Using HMIS data for assessing program performance; Basic computer skills training; and HMIS software training. For each type of training, indicate the frequency by selecting one of the options from the dropdown menu. Options include: monthly, quarterly, semi-annually, annually, does not apply, or never. Now that we have walked through Forms 2A through 2H of Exhibit 1, let s review what you have learned. Image Description: Screen capture of Form 2H:HMIS Training. 12
13 Knowledge Check Question 1: The CoC Primary Decision Making Group is required to identify a lead HMIS organization. a. True b. False 13 The following slides contain a series of knowledge check questions. Review the question and determine your response. The next slide will then review the correct answer and provide feedback. Let s get started. Question 1: The CoC Primary Decision Making Group is required to identify a lead HMIS organization. Is this statement true or false? 13
14 Knowledge Check Feedback Question 1: The CoC Primary Decision Making Group is required to identify a lead HMIS organization. a. True b. False FEEDBACK: The NOFA states explicitly that the CoC Primary Decision Making Group must identify a lead HMIS organization. This organization and a contact person at the organization must be identified in Forms 2B: HMIS Lead Organization and 2C: HMIS Contact Person. 14 The correct answer is True. The NOFA states explicitly that the CoC Primary Decision Making Group must identify a lead HMIS organization. This organization and a contact person at the organization must be identified in Forms 2B: HMIS Lead Organization and 2C: HMIS Contact Person. 14
15 Knowledge Check Question 2: You must describe your CoC's plans to increase HMIS bed coverage during the next 12 months, if your community s HMIS bed coverage is less than: a. 50% b. 65% c. 75% d. 80% 15 Question 2: You must describe your CoC's plans to increase HMIS bed coverage during the next 12 months, if your community s HMIS bed coverage is less than: a. 50%; b. 65%; c. 75%; or d. 80%. Please determine the best response. 15
16 Knowledge Check Feedback Question 2: You must describe your CoC's plans to increase HMIS bed coverage during the next 12 months, if your community s HMIS bed coverage is less than: a. 50% b. 65% c. 75% d. 80% FEEDBACK: Form 2D requires CoCs whose HMIS bed coverage is below 65% to discuss their plans for increasing HMIS bed coverage over the next year. 16 The correct answer is B. Form 2D requires CoCs whose HMIS bed coverage is below 65% to discuss their plans for increasing HMIS bed coverage over the next year. 16
17 Knowledge Check Question 3: HUD evaluates CoCs based on HMIS implementation progress. a. True b. False 17 Question 3: HUD evaluates CoCs based on HMIS implementation progress. Is this statement true or false? 17
18 Knowledge Check Feedback Question 3: HUD evaluates CoCs based on HMIS implementation progress. a. True b. False FEEDBACK: As the NOFA indicates, HUD evaluates CoCs on HMIS implementation progress, hence the forms in Part 2 of Exhibit 1 that ask about data quality and usage and technical standards. 18 The correct answer is True. As the NOFA indicates, HUD evaluates CoCs on HMIS implementation progress, hence the forms in Part 2 of Exhibit 1 that ask about data quality and usage and technical standards. 18
19 Module Wrap-up Congratulations! You completed the Exhibit 1: Homeless Management Information Systems module. You should now be able to: Describe the use of HMIS in your area Identify your area s lead HMIS organization and HMIS contact person Identify information regarding HMIS data coverage and quality Describe the HMIS technical standards used in your community and HMIS-related trainings held for CoC members 19 Congratulations! You completed the Exhibit 1: Homeless Management Information Systems module. You should now be able to: - Describe the use of HMIS in your area; - Identify your area s lead HMIS organization and HMIS contact person; - Identify information regarding HMIS data coverage and quality; and - Describe the HMIS technical standards used in your community and HMIS-related trainings held for CoC members. Continue to the next slide to complete the provided web form. 19
20 Module Completion Web Form Now that you have completed the Exhibit 1: Homeless Management Information Systems online training module, select the web link below so that you may fill out the web form. e-snaps Online Training Module Completion Web Form NOTE: To continue your learning experience, close this window and select another module from the training home page. 20 Now that you have completed the Exhibit 1: Homeless Management Information Systems online training module, select the web link that is titled, e-snaps Online Training Module Completion Web Form (which is so that you may fill it out. After you complete the form, close this window and select another module from the training home page to continue your learning experience. 20
CoC Program Registration and CoC Review Instructional Guide
[Type text] e-snaps Instructional Guide CoC Program Registration and CoC Review Instructional Guide Version 1, 2017 CoC Registration and CoC Review Table of Contents Introduction... 1 Objectives... 1 Overview
More informationDATA QUALITY Information Session
DATA QUALITY Information Session 5/7/2014 Data Quality 1 Overview Data Quality Plan Agenda HMIS P&P Participation Required Data Elements Program Descriptor, Universal, & Program-Specific Data Collection
More informationWelcome to the Introduction to e-snaps Features and Functions navigational guide.
Welcome to the Introduction to e-snaps Features and Functions navigational guide. This navigational guide provides information on the features and functions of an online system referred to as e-snaps.
More informationCT HMIS Data Quality Plan
CT COALITION TO END HOMELESSNESS CT HMIS Data Quality Plan Jackie Janosko, Suzy Rivera, Karen Mahar, Linda Kerr, Caroline Perez, Radhika Potluri 4/10/18 Edition 1.2 Contents What is a DQ Plan?...2 What
More informationHMIS Agency Administrators Meeting. January 4, 2018
HMIS Agency Administrators Meeting January 4, 2018 Agenda 1. CoC / Coordinated Assessment / UPLIFT Updates 2. Two Factor Authentication 3. Client Privacy Recertification 4. Housing Inventory Count (HIC)
More informationWelcome to the Introduction to e-snaps Features and Functions instructional guide.
Welcome to the Introduction to e-snaps Features and Functions instructional guide. This instructional guide provides information on the features and functions of an online system referred to as e-snaps.
More informationHomeless Management Information System (HMIS)
Mid-America Regional Council 600 Broadway, Suite 200 Kansas City, Missouri 64105 (816)474-4240 Kcmetrohmis.org Homeless Management Information System (HMIS) Data Quality Plan Kansas City Metro-Jackson,
More informationART Gallery Report 0632 HUD Dedicated HMIS Annual Performance Report (HMIS APR)
0632 HUD Dedicated HMIS Annual Performance Report (HMIS APR) EXECUTIVE SUMMARY This ART Gallery report has been created to facilitate the extraction of data from ServicePoint for the completion of questions
More informationHMIS Homeless Management Information System
HMIS USER GUIDE HMIS Homeless Management Information System This guide includes step by step details on how to enter, exit and record information for clients in all programs. Kings Tulare Homeless Alliance
More informationSystem Performance Measures:
February 2019 System Performance Measures: HDX 1.0 Data Submission Guidance CONTENTS 1. Purpose of this Guidance... 3 2. The HUD Homelessness Data Exchange (HDX)... 5 Create an HDX Account... 5 Update
More informationHELP MANAGEMENT INFORMATION SYSTEM Monterey-San Benito Counties Continuum of Care March 2015
1 HELP MANAGEMENT INFORMATION SYSTEM Monterey-San Benito Counties Continuum of Care March 2015 HMIS 5.11 workflow Adding New Clients Community Technology Alliance 1671 The Alameda Suite 300 San José, CA
More informationHUD Data Quality Report
HUD Data Quality Report This report analyzes HMIS data and identifies errors and collection deficiencies based on the guidelines of the 2017 HMIS Data Standards Manual. Generating the HUD Data Quality
More informationState Grant in Aid (SGIA) Program - SP5 Entry/Exit Workflow using ClientPoint (Families)
This document provides instructions for entering the following information into HMIS using the ServicePoint 5 software: Entering each family member s information into your agency s program for the first
More informationData Quality Plan. 1. Introduction/Purpose. 1.1 Definition of Data Quality
Data Quality Plan 1. Introduction/Purpose The purpose of this Data Quality Plan is to develop a community-wide understanding and agreement that will facilitate the ability to achieve statistically valid
More informationUSER GUIDE. Homelessness Data Exchange (HDX), Version 2.0 BETA TEST VERSION. June, U.S. Department of Housing and Urban Development
Homelessness Data Exchange (HDX), Version 2.0 USER GUIDE BETA TEST VERSION June, 2018 U.S. Department of Housing and Urban Development 1 Table of Contents Introduction... 3 Log into the site... 3 Reset
More informationHMIS 5.12 workflow Adding New CHAMP Clients
1 HELP MANAGEMENT INFORMATION SYSTEM Santa Cruz County Continuum of Care April 2016 HMIS 5.12 workflow Adding New CHAMP Clients Community Technology Alliance 1671 The Alameda Suite 300 San José, CA 95126
More informationHMIS Guide to the CSV APR HMIS End User Resource
2018 HMIS Guide to the CSV APR HMIS End User Resource This guide demonstrates how to run the CSV-APR Export and upload it into SAGE. This guide also reviews the data quality errors, which are identified
More informationGUIDE FOR RECORDING A MULTI-PERSON HOUSEHOLD ENTRY INTO SERVICEPOINT. Version 2.0
GUIDE FOR RECORDING A MULTI-PERSON HOUSEHOLD ENTRY INTO SERVICEPOINT Version 2.0 Guide for Recording a Multi-Person Household Entry into ServicePoint Service Provider Type: ALL Entry Type: Multi-Person
More informationAgency Administrators Meeting. December 7, 2017
Agency Administrators Meeting December 7, 2017 Agenda 1. CoC / Coordinated Assessment / UPLIFT Updates 2. AHAR Submission Update 3. Document Translation Update 4. Clarity Human Services Feature Updates
More informationSupportive Services for Veteran Families (SSVF) Data. HMIS Lead and Vendor Training. Updated 3/16
Supportive Services for Veteran Families (SSVF) Data HMIS Lead and Vendor Training Updated 3/16 Learning Goals Learn about SSVF HMIS participation Learn how to set up SSVF in HMIS Learn SSVF data collection
More informationData Quality Monitoring Plan and Report Instructions and User Guide
Data Quality Monitoring Plan and Report Instructions and User Guide Beginning 7/1/12, parts of the Data Quality Monitoring Plan were implemented including timeliness and Completeness. Starting 10/1/2012,
More informationMiami-Dade County Homeless Trust Homeless Management Information System (HMIS) Data Quality Standards. Miami-Dade County Continuum of Care (CoC)
Miami-Dade County Homeless Trust Homeless Management Information System (HMIS) Data Quality Standards Miami-Dade County Continuum of Care (CoC) DRAFT April 2017 Miami-Dade County Homeless Trust Homeless
More informationHMIS Street Outreach Projects
HMIS Street Outreach Projects Riverside County DPSS ASD HPU October 2016 Page 1 Table of Contents HMIS Introduction... 4 Universal Data Elements... 4 HMIS Workstation Security Procedures... 6 Data Timeliness
More informationSystem Performance Measures:
March 2018 Version 2.0 System Performance Measures: FY 2017 (10/1/2016-9/30/2017) Data Submission Guidance CONTENTS 1. Purpose of this Guidance... 3 2. The HUD Homelessness Data Exchange (HDX)... 5 Create
More informationScoring Frequently Asked Questions
2018 HUD CoC Competition Evaluation Instrument Scoring Guide and Frequently Asked Questions Please use this guide as a reference when reviewing your preliminary and final scores and for better understanding
More informationSanta Barbara County Continuum of Care
HELP MANAGEMENT INFORMATION SYSTEM Santa Barbara Adding New Clients Workflow 1 Santa Barbara County Continuum of Care February 2018 HMIS 5.12 workflow Adding New Clients Community Technology Alliance 1080
More informationTo get started, let s review this module s learning objectives.
Welcome to the training module for Exhibit 1 CoC Project Listing: Loading, Reviewing, and Ranking Projects. In this module, you will learn how to upload, review, and rank Exhibit 2 projects. The CoC Project
More informationHUD Data Clean-Up Guide Using the 0640 HUD Data Quality Framework Report
This guide is a tool to help assist you with understanding the ART 0640 Report so that project data can be reviewed, verified, corrected, and ready for all HUD submissions! REPORT: ART < Public Folder
More information2014 HMIS DATA STANDARDS AWARENESS. Timeline, Revision Process, and Major Changes
2014 HMIS DATA STANDARDS AWARENESS Timeline, Revision Process, and Major Changes Agenda 2014 HMIS Data Standards Implementation Timeline Revision Process Overview of Key Changes Next Steps HMIS Data Standards
More informationCOC APR Finding and Fixing Data Quality Errors
COC APR Finding and Fixing Data Quality Errors The new COC APR is now available (April 1, 2017). The new report: Has been formatted into a canned report found on the Reports Tab Utilized for projects with
More informationServicePoint HMIS Entry/Exit Quick Reference Card (non HPRP)
ServicePoint HMIS Entry/Exit Quick Reference Card (non HPRP) Login to ServicePoint 1. On your PC s desktop, double-click either the Internet Explorer browser icon or the Firefox icon. The browser s default
More informationConnect To Home Eastern PA CoC Coordinated Entry System HMIS Guide
Connect To Home Eastern PA CoC Coordinated Entry System HMIS Guide Updated: February 2018 1 P a g e Table of Contents Introduction... 4 Training Class... 4 Workgroup... 4 Coordinated Entry Process... 4
More informationHMIS Emergency Shelter Projects
HMIS Emergency Shelter Projects Riverside County DPSS ASD HPU December 2016 Page 1 Table of Contents HMIS Introduction... 4 Universal Data Elements... 4 HMIS Workstation Security Procedures... 6 Data Timeliness
More informationState of New Hampshire Client Coordinated Entry Intake Form Workflow for Single Clients
This document provides instructions for performing the following tasks in HMIS using the ServicePoint 5.11 software: Entering a single client into the coordinated entry project for the first time Adding
More informationHDS Web Compliance Management System (WCMS) User s Guide Version 6. Virginia Housing Development Authority
HDS Web Compliance Management System (WCMS) User s Guide Version 6 Virginia Housing Development Authority 601 South Belvidere Street Richmond, Virginia 23220-6505 (804) 782-1986 HDS WEB COMPLIANCE MANAGEMENT
More informationChester County Client Information Management System
Chester County Client Information Management System CCCIMS Training Manual Updated October 2018 1 2 Data Entry Made Easy! Follow the tabs through the record. Household ROI Entry Exit 1-2-3-4-5 Case Manager
More informationProvider Configuration
Wilder Research Minnesota s Homeless Management Information System (HMIS) Provider Configuration System Administration 194 Wilder Research The Provider Tabs covered in this training include: Provider Profile
More informationHMIS SECURITY, PRIVACY AND DATA QUALITY PLAN
HMIS SECURITY, PRIVACY AND DATA QUALITY PLAN Nebraska Balance of State This plan works in conjunction with the Nebraska Management Information System Policies and Standard Operating Procedures Manual and
More informationCoalition of Homeless Services Providers Martinez Hall th Street Marina, CA Facebook.
Coalition of Homeless Services Providers Martinez Hall 220 12 th Street Marina, CA 93933 www.chspmontereycounty.org Facebook.com/CHSPMontry2 1 2 3 0252- All Inclusive 0252a- Without Outreach 0252b- Outreach
More informationAttendees: See Attached Sign-in Sheet. Introductions & Agenda Review. Notes are also available online for review,
HMIS Agency Data Administrator Training Friday, July 28 1:00 pm 2:30 pm 421 N County Farm Rd. Wheaton, IL Conference Room 3500B Presenters: Julie Tremberth and Mike Conwood Attendees: See Attached Sign-in
More informationMarin HMIS Online. Introduction to using the Client Services Network
Marin HMIS Online Introduction to using the Client Services Network First time logging into the system To enter the system go to https://www.clientservicesnetwork.com/csnmarinca/ Click on Login. The Login
More informationWelcome to CalJOBS Training! In this training, we will review the individual registration process, as well as the Title I application.
Welcome to CalJOBS Training! In this training, we will review the individual registration process, as well as the Title I application. This section of the training will cover the following: Completing
More informationAdditional Tips: All data entry needs to be completed each week by EOD Monday s in order to be on the VOLT list for referral.
VI-SPDAT Data Entry Quick Sheet Enginuity application install: Safe Harbors Help Desk SafeHarborsHMISHelp@Seattle.gov /206.386.0030 Login or password help: Karl Jenkins at CCS EnginuityHelpDesk@ccsww.org
More informationStanislaus County HMIS Security & Data Quality Audit
Data Collection Agency is using the correct, updated HMIS Intake, Update, & Exit Forms? HMIS Intake, Update, & Exit Forms are completed properly? Agency is collecting all Universal Data Elements? (Name,
More informationCOORDINATED ENTRY WORKFLOW HMIS DATA ENTRY INSTRUCTIONS
COORDINATED ENTRY WORKFLOW HMIS DATA ENTRY INSTRUCTIONS ENTRY/EXIT WORKFLOW TO BE COMPLIANT WITH HUD COC APR REQUIREMENTS Access Points Data Entry Steps Page 1 4 Housing Agencies Data Entry Steps Page
More informationIncongruent Chronic Homeless Data
HMIS User Group Meeting Date: Wednesday, September 27, 2017 1:00-3:00pm Cicero Town Hall Community Center, Cicero, IL Notes Welcome and Introductions 10min Client Consent/ROI Reminder: all clients should
More informationSHELTER PROGRAMS DATA COMPLETENESS DETAIL REPORT
Overview: The core Emergency Shelter data completeness report has been updated. ESG HTS 2013 Provider Completeness Detail v 2.0 has been updated and renamed Shelter Programs Data Completeness Detail v
More informationState of New Hampshire Client Coordinated Entry Intake Form Workflow for Families
This document provides instructions for performing the following tasks in HMIS using the ServicePoint 5.11 software: Entering each family member s information into the coordinated entry project for the
More informationQuick Reference Guide Community ServicePoint 5.X General Information
1 Community ServicePoint 5.X General Information Logging on to ServicePoint Navigation Icons Navigation Tips 1 Double click the Internet Explorer icon on your desktop. 2 In the address bar, enter the following:
More informatione-snaps Online Training Navigation Tutorial
e-snaps Online Training Navigation Tutorial e-snaps Online Training Navigation Tutorial Topic Table of Contents Page Orientation to the Online Training...1 Home tab...1 Reference Room tab...2 Administration
More informationThe New RoI. Effective 1 November 2014
The New RoI Effective 1 November 2014 *You will need a copy of the new RoI to follow along with this training. If you do not have one at this time go to Austinecho.org to download and print it off. You
More informationContinuum of Care (CoC) Applicant Profile
Continuum of Care (CoC) Applicant Profile e-snaps Instructional Guide Version 1 Table of Contents Introduction... 1 Objectives... 1 Overview of this Instructional Guide... 1 Accessing e-snaps... 2 Existing
More informationDEMONSTRATION OF A PRIVACY-PRESERVING SYSTEM THAT PERFORMS AN UNDUPLICATED ACCOUNTING OF SERVICES ACROSS HOMELESS PROGRAMS
DEMONSTRATION OF A PRIVACY-PRESERVING SYSTEM THAT PERFORMS AN UNDUPLICATED ACCOUNTING OF SERVICES ACROSS HOMELESS PROGRAMS by Latanya Sweeney, PhD Associate Professor of Computer Science, Technology and
More informationESG CAPER GUIDEBOOK. For ESG CAPERs submitted on or after October 1, Version 1
ESG CAPER GUIDEBOOK For ESG CAPERs submitted on or after October 1, 2017 Version 1 Contents Introduction... 2 Create an Account... 3 ESG Dashboard... 5 ESG Information from IDIS... 6 Access the ESG CAPER...
More informationCOORDINATED ENTRY WORKFLOW HMIS DATA ENTRY INSTRUCTIONS
COORDINATED ENTRY WORKFLOW HMIS DATA ENTRY INSTRUCTIONS Access Points Data Entry Steps Page 1 4 Housing Agencies Data Entry Steps Page 5 10 ACCESS POINTS DATA ENTRY STEPS ( STEP 2 ) Access Points have
More informationHMIS Data Standards: Data Dictionary v
HMIS Data Standards: Data Dictionary v1.2 2017 HUD HMIS Data Dictionary v1.2 Communities received the final Data Dictionary and Data Manual versions in June Training materials posted for Customers 9/1/17
More informationHomeless Management Information System (HMIS) Manual. OC Partnership to End Homelessness
Homeless Management Information System () Manual OC Partnership to End Homelessness Homeless Management Information System () 1505 E. 17th Street Ste. 108 Santa Ana California 92705 Phone Number: (714)
More informationWelcome to JEMS CHRIS-HR University Staff and US-Fixed Term Finite Hire
1 Welcome to JEMS CHRIS-HR University Staff and US-Fixed Term Finite Hire 2 3 4 1 URL for JEMS CHRIS HR Enter https://ofr01.doit.wisc.edu/chris/chris.html 2 Username Enter Username 3 Password Enter Password
More informationApproving and Tracking Form 1094-C
Approving and Tracking Form 1094-C Handout Manual Need support after training? To exchange tips and best practices with fellow users, get on The Bridge an online community built exclusively for ADP clients.
More informationHMIS Guide to Running & Retrieving the CSV APR 2017 Export in ClientTrack An HMIS End User Training Resource
2018 HMIS Guide to Running & Retrieving the CSV APR 2017 Export in ClientTrack An HMIS End User Training Resource This guide will demonstrate how to run the CSV APR 2017 Export and prepare files for submission
More informationFEEDBACK ONLINE PARTICIPANT USER S GUIDE
FEEDBACK ONLINE PARTICIPANT USER S GUIDE March 2003 Accessing Feedback Online To access Feedback Online, type in the LMI website address http://www.lmi-inc.com/feedback/ Logon instructions Type in your
More informationHMIS End User Manual
HMIS End User Manual Cambridge, Massachusetts Homeless Management Information System (702) 605.6870 (888) 866.1533 www.clarityhumanservices.com Welcome to Clarity Human Services On behalf of Bitfocus,
More information2019 Housing Inventory Count and Point-in-Time Count of Homeless Persons:
February 2019 Version 1.0 2019 Housing Inventory Count and Point-in-Time Count of Homeless Persons: Data Submission Guidance CONTENTS 1. Purpose of this Guidance... 4 2. The HUD Homelessness Data Exchange
More informationServicePoint June, 2011
ServicePoint 5.4.1 June, 2011 Table of Contents Workflow for ServicePoint... 3 Introduction... 4 Logon to ServicePoint... 4 Key Features of the Home Screen... 5 Searching for an Existing Client... 7 Adding
More informationUploading Youth Data: How To Collect & Upload RHY Data in HMIS
Uploading Youth Data: How To Collect & Upload RHY Data in HMIS RHY Grantee Webinar October 26, 2017 Today s Webinar Webinar will Third last levelunder 60 minutes and is prerecorded. Submit questions to
More informationReference Guide DBidS
Reference Guide DBidS DMEPOS (Durable Medical Equipment, Prosthetics, Orthotics, and Supplies) Bidding System Contents Introduction 1 Form B Getting Started 2 Screen 8: Application Status 28 Tips 2 Screen
More informationTexas Balance of State Continuum of Care HMIS Partnership Application For the BoS HMIS
HMIS Partnership Application 1 TO: FROM: SUBJECT: Jesús DeLeón-Serratos HMIS Partnership Application Eric Samuels President/CEO Texas Homeless Network Jesús DeLeón-Serratos HMIS Program Manager Texas Homeless
More informationTRS-ACTIVECARE ENROLLMENT
TRS-ACTIVECARE ENROLLMENT EMPLOYEE CURRENTLY ENROLLED WITH TRS-ACTIVECARE: ACCESSING THE WELLSYSTEMS ENROLLMENT PORTAL TO UPDATE ENROLLMENT GENERAL INSTRUCTIONS Welcome to the WellSystems Enrollment Portal.
More informationCoordinated Entry: HMIS Training for VI-SPDAT for Single Individuals
Coordinated Entry: HMIS Training for VI-SPDAT for Single Individuals Sarah Honda, Coordinated Entry Administrator The Community Partnership for the Prevention of Homelessness 801 Pennsylvania Avenue SE
More informationWelcome to the Enrollee Inquiry Tutorial
Slide 1 - Slide 1 Welcome to the Enrollee Inquiry tutorial. In this tutorial, you ll learn how to inquire about an enrollee's coverage using Employer eservices. Audience: Employers Module Length: Approx.
More informationKEPRO Provider Manual Appendix B
KEPRO Provider Manual Appendix B Updated August 2016 Table of Contents General Instructions for Contact for Service Notification (CFSN)... 2 General Instructions for Prior Authorizations (PA)... 8 General
More informationFor Employees. How To E-HIRE
For Employees How To E-HIRE For Employees E-Hire This is a step-by-step guide on how to complete Electronic Onboarding ONBOARDING EMAIL After your onsite HR Administrator enters your information into the
More informationMichelle Hayes Mary Joel Holin. Michael Roanhouse Julie Hovden. Special Thanks To. Disclaimer
Further Understanding the Intersection of Technology and Privacy to Ensure and Protect Client Data Special Thanks To Michelle Hayes Mary Joel Holin We can provably know where domestic violence shelter
More informationUploading RHY Data: Spring 2018 RHY-HMIS Data Upload
Uploading RHY Data: Spring 2018 RHY-HMIS Data Upload RHY Grantee Webinar May 4, 2018 Today s Webinar Webinar is Third live, level will last about 90 minutes and is being recorded. Submit questions to RHYMIS@acf.hhs.gov.
More informationRHY Data Completeness - Data Quality Report User Guide Operating Year October 1, 2017 to September 30, 2018
RHY Data Completeness - Data Quality Report User Guide Operating Year October 1, 2017 to September 30, 2018 Contents 1. INTRODUCTION...2 2. DESCRIPTION AND LAYOUT...2 2.1 Tab A Project Descriptor Summary...3
More informationGeneral Person Record (View Only) Banner 8 User Guide. January General Person Record (View Only) Page 1 of 11
Banner 8 User Guide January 2011 Page 1 of 11 Contents 1. THE GENERAL PERSON RECORD... 3 2. PERSON NAME DETAILS... 5 3. ADDRESSES... 7 4. TELEPHONE... 8 5. BIOGRAPHICAL... 9 6. E-MAIL... 10 7. EMERGENCY
More informationCOORDINATED ENTRY IN MINNESOTA HMIS DATA ENTRY INSTRUCTIONS HOUSING PROVIDERS REFERRALS WORKFLOW
COORDINATED ENTRY IN MINNESOTA HMIS DATA ENTRY INSTRUCTIONS HOUSING PROVIDERS REFERRALS WORKFLOW Last Updated: May 15, 2018 Primary Audience: Housing providers receiving referrals from the Coordinated
More informationTransportation Impact Assessment Monitoring Report (TIAMR) Tool. User Manual
Transportation Impact Assessment Monitoring Report (TIAMR) Tool User Manual Table of Contents Introduction... 3 Compliance Requirements... 4 How to Use the Tool... 5 Tool Overview... 5 Using the Reporting
More informationVIEWER LICENSE GUIDE FOR SERVICEPOINT 5X
ADVANCED REPORTING TOOL (ART 3X) VIEWER LICENSE GUIDE FOR SERVICEPOINT 5X 2012 Bowman Systems L.L.C. All Rights Reserved. This document and the information contained herein are the property of Bowman Systems
More informationArkansas State Jobs Training Manual
Arkansas State Jobs Training Manual Table of Contents Arkansas State Jobs Home Page Screen Shot..2 Active Jobs Page Screen Shot.3 Applicant Page Screen Shot.4 Preferences Section..7 E-mail Response Templates.8
More informationRegistering and Creating Requests for myclinicalexchange
Registering and Creating Requests for myclinicalexchange Dear myclinicalexchange Student, Welcome to the myclinicalexchange program (mce). We are making your clinical rotations more organized, efficient,
More informationRAPIDS 2.0 SPONSOR S USER GUIDE
RAPIDS 2.0 SPONSOR S USER GUIDE JUNE 19, 2017 DEPARTMENT OF LABOR OFFICE OF APPRENTICESHIP (OA) EMPLOYMENT AND TRAINING (ETA) BUSINESS PROCESS MANAGEMENT SYSTEM (BPMS) PLATFORM 1 P a g e Revision History
More informationIf you haven t already created a ParentVUE account, you ll need to do so by going to https://parentvue.beaverton.k12.or.
If you are a parent or guardian of a new student, you can enroll your child using BSD's online registration system. If you are a parent/guardian of a current BSD student, you can also use BSD's online
More informationOracle Banking Digital Experience
Oracle Banking Digital Experience Checking Account Originations User Manual Release 17.2.0.0.0 Part No. E88573-01 July 2017 Checkings Account Originations User Manual July 2017 Oracle Financial Services
More informationApplying On-Line. Go to You will be presented with the log-in page Click on Apply Online
Applying to: Applying On-Line Go to www.blueskymss.com/ehealth You will be presented with the log-in page Click on Apply Online Selecting Region You will be prompted to select a region or division from
More informationHOMELESS MANAGEMENT INFORMATION SYSTEM 5.8 MOSBE: Salinas/Monterey, San Benito
HOMELESS MANAGEMENT INFORMATION SYSTEM 5.8 MOSBE: Salinas/Monterey, San Benito April 2013 HMIS 5.8 Workflow Shelter Programs Community Technology Alliance 1671 The Alameda Suite 300 San José, CA 95126
More informationVeteran By-Name List
Veteran By-Name List ServicePoint Handbook CONTENTS REVISION HISTORY... 2 SURVEYING VETERANS EXPERIENCING HOMELESSNESS... 3 VETERAN BY-NAME LIST WORKFLOW... 4 1. CLIENT SEARCH/CREATE NEW RECORD... 5 2.
More informationINSPIRE. User Screen Guide: MST, Administrative
INSPIRE User Screen Guide: MST, Administrative The EPISCenter is a project of the Prevention Research Center, College of Health and Human Development, Penn State University, and is funded by the Pennsylvania
More informationRegistering a New Patron
Login to Polaris. Registering a New Patron Click On File and then on New, then choose Patron Record from the alphabetical dropdown list, OR, start with a click on the New File icon. 2 New Patron Registration
More informationEFS Account Administrator Manual
EFS Account Administrator Manual Table of Contents Click any line in the Table of Contents to jump to that page Screen Overview...1 Administrator Login...2 Passwords / Forgotten Passwords...2 Welcome Screen...3
More informationUG 2.2 SOCIAL INCLUSION & COMMUNITY ACTIVATION PROGRAMME IRIS User Guide: How to Input an Individual Record
UG 2.2 IRIS User Guide: How to Input an Individual Record SOCIAL INCLUSION & COMMUNITY ACTIVATION PROGRAMME 2018-2022 The Social Inclusion and Community Activation Programme (SICAP) 2018-2022 is funded
More informationNEBRASKA BOS AND LINCOLN ALL DOORS LEAD HOME HMIS Coordinated Entry and Referral Process
NEBRASKA BOS AND LINCOLN ALL DOORS LEAD HOME HMIS Coordinated Entry and Referral Process Nebraska has implemented a streamlined process for referring and enrolling participants into housing programs. A
More informationOracle Banking Digital Experience
Oracle Banking Digital Experience FCUBS Originations Saving Account User Manual Release 18.3.0.0.0 Part No. F12056-01 December 2018 Preface FCUBS Originations Saving Account User Manual December 2018 Oracle
More informationLesson 2: Biographical and Address Information (ID) Lesson 2: Biographical and Address Information (ID)
Lesson 2: Biographical and Address Information (ID) 1. In Internet Explorer, click Tools 2. Click Internet Options 3. Under Browsing History, click Delete Table of Contents Introduction... 4 Learning Objectives...
More informationRHY Data Completeness Data Quality Report User Manual
RHY Data Completeness Data Quality Report User Manual May 2017.0 Family & Youth Services Bureau: Runaway & Homeless Youth Program Bowman Systems Page 1 of 13 RHY001 RHY Data Completeness/Data Quality RHY001
More informationTxEVER Modified Commercial Off-the-Shelf Product for Vital Events Registration System Death Local Training Guide. Version 1.
TxEVER Modified Commercial Off-the-Shelf Product for Vital Events Registration System Death Local Training Guide Version 1.0 06/22/2018 Revision History Date Description Version of System Author 6/22/2018
More informationOracle Banking Digital Experience
Oracle Banking Digital Experience Checking Account Originations User Manual Release 18.2.0.0.0 Part No. E97823-01 June 2018 Checkings Account Originations User Manual June 2018 Oracle Financial Services
More informationComplete CSS Tutorial text version rev Wednesday, January 13, 2010
Slide 1 - Slide 1 Welcome to the Claimant Self Service tutorial. This tutorial was developed to show you what to expect and how to navigate the screens you will see if you decide to file an Unemployment
More informationPersimmony Manual A Guide for F5FC Service Providers. Fiscal Year
Persimmony Manual A Guide for F5FC Service Providers Fiscal Year 2017-2018 Contents Introduction...3 Navigate the Core Client Menu...6 Section A. Client-Level Data...7 Core Client Menu...7 New Client Profile...8
More informationBilling: Managing Items. Rate Increases, Description Updates, and Member Assignments
Billing: Managing Items Rate Increases, Description Updates, and Member Assignments Rate adjustments Adjust default rate Increase/Decrease member amounts Percentage or flat amount All members or by renewal
More information