User Guide Dick Eassom. All Rights Reserved

Size: px

Start display at page:

Elvin Merritt
5 years ago
Views:

$dotm in the following folder on your PC, where {User} is your user ID: Windows Vista, Windows 7, and Windows 8: C:\Users\{User}\AppData\Roaming\Microsoft\Word\STARTUP Note: If you cannot see the$

2 Introduction Installation add-in for Microsoft Word 2007/2010/2013, WordmanRibbonF.dotm, provides a tool for easily laying out artwork and text in a document. You must save WordmanRibbonF.dotm in the following folder on your PC, where {User} is your user ID: Windows Vista, Windows 7, and Windows 8: C:\Users\{User}\AppData\Roaming\Microsoft\Word\STARTUP Note: If you cannot see the hidden folders in Windows Explorer, go to Organize > Folder and Search Options, select the View tab in the Folder Options dialog, click Show hidden files, folders and drives, and then click OK. will be loaded and available each time you start Word. The first time you start Word, a warning may be displayed: Dick Eassom. All Rights Reserved Page 2

Word Options (2007) or Options (2010/2013). In the Word Options dialog, select Add-ins. In the Manage dropdown list, select Word add-ins and then click Go.

3 Click Options... Select Trust all documents from this publisher and then click OK. Word displays the Wordman ribbon tab: If the Wordman ribbon tab Artwork Frames group is not displayed, click the Office Button (2007) or File (2010/2013) and then select Word Options (2007) or Options (2010/2013). In the Word Options dialog, select Add-ins. In the Manage dropdown list, select Word add-ins and then click Go... Word displays the Templates and Add-ins dialog: Check that WordmanRibbonF.dotm is loaded in the Global templates and add-ins list. If not, check that WordmanRibbonF.dotm is saved in the STARTUP folder location above Dick Eassom. All Rights Reserved Page 3

However, unlike floating tables, you cannot apply styles to paragraphs with a frame. Doing so will cause the paragraph to move out of the frame to be inline text near the anchor.

4 Using Artwork Frames Setting Caption Options uses frames to place artwork and an accompanying caption so that text can wrap around. Frames have an advantage over floating tables in that they have visible anchors, so you can easily move them from one anchoring paragraph to another by dragging the anchor. However, unlike floating tables, you cannot apply styles to paragraphs with a frame. Doing so will cause the paragraph to move out of the frame to be inline text near the anchor. allows you two set two options before inserting an Artwork Frame. To display these options, click the dialog launcher,, at the bottom right corner of the Artwork Frames group on the Wordman ribbon tab to display the Caption Options dialog: Caption Numbering: either select to use manual numbering where the user keeps track of the figure number sequence and all associated cross references or select automatic numbering where Word tracks the figure number sequence. If selecting automatic numbering, also choose as an option to include the preceding first, second or third-level heading number. uses a custom document property, CaptionLevel, to store this setting in the document: see figure below. Caption Position: either select to have the caption below the artwork suitable for both printed and electronically evaluated proposals or to have the caption above the artwork suitable for electronically evaluated proposals. uses a custom document property, CaptionPosition, to store this setting in your document, as the figure below shows: Dick Eassom. All Rights Reserved Page 4

Inserting an Artwork Frame To insert an Artwork Frame, place the cursor near the top of the page and click the appropriate Art Frames location in the Artwork Frames group on the Wordman tab: inserts

You can modify the Caption style to suit your proposal template. The Artwork style requires no modification.

5 Inserting an Artwork Frame To insert an Artwork Frame, place the cursor near the top of the page and click the appropriate Art Frames location in the Artwork Frames group on the Wordman tab: inserts the Artwork Frame at the required location. When you first insert an Artwork Frame, exposes the Caption built-in style, and creates a custom Artwork style. You can modify the Caption style to suit your proposal template. The Artwork style requires no modification. The inserted Artwork Frame contains the caption, and Dummy Art a bordered bitmap that acts as a placeholder for the real art. The width of a half-width Artwork Frame is set automatically to be half of the available text width of the page minus 0.25 inches (0.635 cm). Adjusting the Height of Dummy Art in an Artwork Frame To adjust the height of the Dummy Art in an Artwork Frame to simulate anticipated artwork, place the cursor inside the frame, and then click Art Frames > Modify height in the Artwork Frames group on the Wordman ribbon tab. displays the Modify Dummy Artwork Height in Artwork Frame dialog: Set the required height for the Dummy Art and then click OK. This tool will not work on real artwork. The height of the frame will adjust automatically to fit real artwork. Changing the Location of an Artwork Frame on the Page To change the location of an Artwork Frame on the page, place the cursor inside the frame, click on the new location in the Artwork Frames group on the Wordman tab. Note that if the Artwork Frame contains artwork, full-width art will obviously not fit in a half-width Artwork Frame! However, will fix the width of Dummy Art if a half-width Artwork Frame is converted to a fullwidth Artwork Frame Dick Eassom. All Rights Reserved Page 5

6 Relocating an Artwork Frame Inserting Artwork Inserting a Focus Box Inserting Text from Other Documents It is quite common for Word frames to become accidentally moved or stretched. To reposition an Artwork Frame back to its original size and location, place the cursor on the edge of the frame, click the appropriate location in the Artwork Frames group on the Wordman tab. Microsoft PowerPoint can be used to create effective proposal artwork, and it has the advantage of being is part of the Microsoft Office suite. However, due to incompatibilities between the drawing objects in PowerPoint, and the drawing objects found in Word, it is important to insert PowerPoint-produced artwork into your document in the correct way. The optimum method is to right-click on your artwork in PowerPoint, select Save as Picture, and save as a PNG file. You can simply place your cursor where you want the artwork to go in your Word document, and then drag and drop the file into Word. Alternatively, insert the artwork as an enhanced metafile (EMF) picture. conveniently provides a tool for this. To insert artwork into your document, follow these steps: Select the artwork in its host application and copy to the Windows clipboard In your document, place the cursor in the artwork paragraph of the destination Artwork Frame Delete the Dummy Art or any previous art Click Graphics under Paste in the Artwork Frames group on the Wordman ribbon tab pastes the artwork into the Artwork Frame To insert a Focus Box into your document, place your cursor in the first paragraph of the page, and then click Focus Box in the Artwork Frames group on the Wordman ribbon tab. uses a two-row by one-column floating table to create a Focus Box. The width of the Focus Box is set automatically to be half of the available text width of the page minus 0.25 inches (0.635 cm). The first time you insert a Focus Box, creates three styles: Focus Box: a table style used to color the Focus Box Focus Box Header: a paragraph style for the Focus Box header Focus Box Bullet: a paragraph style for the Focus Box bullets You can modify these styles to suite your proposal template. If you want to reuse text from another Word document, or other text source such as a web page, you must be careful when pasting the copied text into your document. At the very least, you will import unwanted styles into your Dick Eassom. All Rights Reserved Page 6

document; at worst, you can corrupt the styles in your document. To prevent this, always use the Paste > Plain Text tool in the Artwork Frames group on the Wordman ribbon tab.

7 document; at worst, you can corrupt the styles in your document. To prevent this, always use the Paste > Plain Text tool in the Artwork Frames group on the Wordman ribbon tab. Firstly, select the text you want to reuse and copy to the Windows clipboard using the Copy tool in the host application containing the source text, or press Ctrl+C. Then place the cursor where you want to insert the copied text, and then click Paste > Plain Text in the Artwork Frames group on the Wordman ribbon tab. pastes the copied text without any formatting. You can now apply formatting from styles in your template. You can also prevent style corruption by configuring the cut and paste options in Word 2007/2010/2013. In Word 2007, click the Office Button, then Word Options. (In Word 2010/2013, click File > Options.) In the Word Options dialog, select Advanced then scroll down to the Copy, Cut and Paste section. Set the Pasting... options as shown below: Dick Eassom. All Rights Reserved Page 7

8 Disclaimer End User License Agreement Every effort has been made to make this document as complete and as accurate as possible, but no warranty of fitness is implied. The information provided is on an as is basis. The author shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this document. All copyrights to ( the software ) are exclusively owned by the author, Dick Eassom. The software is only provided free for evaluation purposes. After the thirty-day evaluation period has expired, the user must purchase a license to continue using the software. A user is granted a non-exclusive right to use the software on one computer for any legal purpose. The software may not be rented or leased, and may not be distributed outside of the user s company without written permission of the copyright owner. The software is distributed as is. No warranty of any kind is expressed or implied. You use at your own risk. The author will not be liable for data loss, damages, loss of profits or any other kind of loss while using or misusing this software. You may not use, copy, emulate, clone, rent, lease, sell, modify, decompile, disassemble or otherwise reverse engineer the software, or any subset of the software, except as provided for in this agreement. All rights not expressly granted here are reserved by Dick Eassom. Installing and using the software signifies acceptance of these terms and conditions of the license. If you do not agree with the terms of this license you must remove the software from your computer and cease to use the product Dick Eassom. All Rights Reserved Page 8

Introduction. Installation

Introduction. Installation Introduction Installation Wordman s Art Tables add-in for Microsoft Word 2007/2010/2013/2016, WordmanRibbonT.dotm, provides a tool for easily laying out artwork in a document using floating tables, called