Georgia Tech Capital Planning and Space Management

Transcription

1 Georgia Tech Capital Planning and Space Management The Office of Capital Planning and Space Management utilizes the INSITE Net-FM system for maintaining space information for the Georgia Tech campus. This system tracks building and room data for all owned and most leased buildings, including parking decks. Users can view this data in tabular format or via floor plans. Information available in this system includes the following: Building Lists with official name, street address, gross square footage, etc. Room Lists with room numbers, room use, departmental assignment, square footage, etc. Query functions for buildings, rooms, and other space-related data Excel spreadsheets of building and room information PDF floor plans that can include highlighted areas via queries Various space related reports The following pages contain sample screens from Net-FM 3.0 to give an idea of the kind of information that is available. Also, our website: includes simple building lists and a few other reports. Included at the end of this document is a sample Organization Space Profile which is available from the Department List on our web page. This is a good summary of the space usage of specific Schools. College Space Profiles are also available. (A sample is included at the end of this document.) The INSITE Net-FM system is available to Georgia Tech facility directors, building managers, and others who have a need for this informattion. For information on obtaining access, or for questions about our website, please contact John Holcombe at john.holcombe@spaceplan.gatech.edu or (404) /07/14 1

2 Click here to return to main menu screen at any time. INSITE Net-FM Main Menu Quick access to all reports. Quick Links for commonly used menu items can be set up here. Facility List, Floor List, and Space List are the most commonly used functions. Menu pane can be moved out of the way on any screen when desired by clicking here. Extensive help information is available here. Change password and preferences, and sign off here. Queries can be saved and will appear here. Menu folders can be expanded by clicking on them. Facility/Floor and Space contain the most commonly used items. 2

3 Facility (Building) List Step 1: Select Facility List from main menu or by using Quick Link. Step 2: Enter query for fields desired; in this example, all active buildings. Step 3: Click Get Results. Resulting list of active buildings. This list can be adjusted and sorted as desired using the various controls on the screen. Columns by be moved and resized by clicking/dragging in column headers. Click here to remove menu pane and provide more room for data grid. Freeze leftmost columns to keep building number and name on the screen as you scroll horizontally. Click here to go to a separate screen to hide and/or rearrange fields. Control number of records displayed on each screen. Next/Previous page controls. Click here to make your adjustments permanent. Click here to save your query criteria to use again later. Sorting controls 3 Export to Excel here.

4 Individual Facility Display (#147 Ford ES&T used as an example) Click pencil icon for desired record. Data fields for selected building are displayed in an easier-to-read format. Click Floor tab for list of floors (see next page). 4

5 Facility Floors List (#147 Ford ES&T) List of floors is displayed with corresponding square footage figures. Click floor plan icon for basic L1 floor plan (see below). Click Q to query floor plan for 1 st floor (see following page). Basic Floor Plan (ES&T floor L1) 5

6 Floor Plan Queried by Room Use (ES&T floor 1: labs, offices, etc.) Step 1: Click Use checkbox. Step 3: Click Generate Floor Plan then View Floor Plan when it appears. Step 2: Select use codes in list to query if desired (default is all uses); in this example, offices, conference rooms, labs and lab service use codes are selected. Selected use codes are color coded and listed in legend with total square footage and room counts (zoom in tightly to see legend). 6

7 Floor Plan Queried by Departmental Room Assignment (ES&T 2 nd floor, query screen accessed similarly to previous examples) Step 1: Click Organization checkbox. Step 3: Click Generate Floor Plan then View Floor Plan when it appears. Step 2: Select organizations in list to query, if desired (default is all organizations). Selected organization codes are color coded and listed in legend with total square footage and room counts (zoom in tightly to see legend). 7

8 Floor Plan with Occupant Names (ES&T 3 rd floor, query screen accessed similarly to previous examples) Step 1: Click Additional Field checkbox. Step 2: Select Occupants. Step 3: Select individual occupant names if desired; default is all names. Step 4: Click Generate Floor Plan then View Floor Plan when it appears. Rooms with occupants are highlighted, but names do not appear in the rooms. Follow the next two steps shown below to display the names. Step 1: Uncheck Hide Additional Fields in Space Label. Step 2: Click Redraw Floor Plan. 8

9 Floor Plan with Occupant Names (continued) Rooms with occupants are highlighted, AND names appear in the rooms. Zoomed-in Version Name list with room counts and total square footage. Rooms with occupants are highlighted, AND names appear in the rooms. 9

10 Zip file of PDF Floor Plans with Occupant Names This example generates a zip file of all floor plans with spaces assigned to Biomedical Engineering that also have occupants listed. Occupant names are included on the floor plans. Step 1: Select Occupancy from main menu or by using Quick Link. Step 2: Enter query for fields desired or use Advanced Query. In this example, BMED is selected. (Check box then select from dropdown list.) Step 3: Click Get Results. A list of all rooms assigned to BMED, that also have occupants listed, is displayed. Next, click on Floor Plans tab. 10

11 Zip file of PDF Floor Plans with Occupant Names (continued) A list of all floor plans which have BMED spaces with occupants is displayed. These can be displayed individually using the floor plan links at the left; or you can generate and download a zip file of all of these floor plans at once with the links at the right. Notice that occupant names will be included by default. Click here to generate the Floor Plans (this will take several minutes). Once the plans are generated, click here to download the zip file to your computer. The zip file will look similar to the following. Floor plan files are named with the building number followed by the floor number. In this example, the first file listed is building #146 floor 1. Note that floor plans generated this way will be shaded based on your query. In this example, all Biomedical Engineering spaces which have occupants recorded will be shaded. 11

12 Creating an Excel Spreadsheet (List of rooms assigned to Aerospace Engineering used as example) Step 1: Click check box, then select AE in dropdown list. Step 2: Click Get Results. Click Export to Excel and spreadsheet will be generated. 12

13 Resulting Spreadsheet Note: You may need to change the file extension of the downloaded file from xlsx to xls in order to open the spreadsheet. 13

14 Capital Planning and Space Management Web Site Net-FM link and additional web reports More information about INSITE Net-FM. 14

15 Organization Profile Report from CPSM Website (ISYE used as an example) ( and choose Department List on right-hand side; then select College or School desired) 15