OhioLINK Electronic Theses and Dissertations. A Guide for Students. Graduate School. The University of Toledo. January, 2004

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1 Guide Electronic Theses and Dissertations A Guide for Students Graduate The of Toledo January, 2004 UT Overview Guide -- Submission Process Before You Begin Information About You Information About Your Degree UMI Release Form Full Text Upload Submission Completed Resources and Links UT

2 What is? - Overview stands for Electronic Theses and Dissertations. The Center stores and shares the work of Ohio graduate students with the world. Who can view the documents? Anyone can view the papers in the Center. This is a valuable resource for The of Toledo and scholars in your field, as well as your friends, family and others who want to see your finished work. UT - Overview Do I still need to submit 2 copies for projects & theses or 3 copies for dissertations? No. If you are participating in the, you only need to submit ONE PAPER COPY of the dissertation, thesis or project. The one copy is sent to the Archives (Canaday Center) at Carlson Library. Is this mandatory? Participation in the is voluntary. If you do not wish to have your work included in this center, then you need to produce the one or two additional copies of your paper. UT

3 - Overview How do I convert my Word or LaTex document to a PDF File? If you need any help converting your document to a PDF file, please contact the Library (see resource list at the end of this tutorial) for assistance. They will be happy to work with you on this project. Will I be charged for using the? No. This work is undertaken by the Library and the Graduate. And with fewer copies to produce when you are completed, the net result will be a cost savings to the graduate student. UT Main Page Click here to start the process of submitting your paper. UT

4 Before You Begin When you start this process, you should have your thesis or dissertation complete with approval from your advisors. This form will collect the information necessary to include your document in the Center. UT Before You Begin At this point, please indicate if you will be submitting: Bibliographic information, an abstract & the full text in PDF Format, (most will choose this), or Bibliographic information & an abstract only (if you do not want your paper available electronically You will then have to submit multiple copies of your paper to the Grad ). UT

5 Selection Choose of Toledo & click to continue to the main form. Please note that not every school is involved in the Project UT Main Menu & Steps You have four steps to complete this process (that is, after the paper is done)! 1. Information about you 2. Information about your degree 3. UMI Release Form (Diss. Only) 4. Full Text Upload UT

6 Information About You Fields with an asterisk (*) are required. Enter your name on the lines as shown. You are also asked for contact information. This information will not be posted on the Web site, but will be of value to the Graduate if there are any follow up questions. UT Information About You Enter your address and contact information on the lines as shown. If you do not have a different future/ permanent address, you may leave those fields blank. UT

7 Information About You When you are done entering the Information about You, click on the button on the bottom of the page to update this information to the server. UT Info. About Your Degree As you move through this process, the main menu changes to reflect the sections you ve completed. Now enter the information about your degree and your thesis or dissertation. UT

8 Info. About Your Degree Fields with an asterisk (*) are required. NOTE As you are entering this form, if you find that your degree or department is not listed on the site, please contact the Graduate immediately and we will fix the form. For the title and abstract, you can cut and paste directly from your computer file (MS Word, etc.) Follow the instructions on the link below for handling special characters in the form. UT Info. About Your Degree Select the department granting the degree from this list Select the degree earned. Type the title of the document. You can cut and paste the title by following the rules from the link below. UT

9 Info. About Your Degree Enter the number of pages & the document language. Enter the abstract. Please limit it to around 150 words for theses and 350 words for dissertations. You can cut and paste the abstract by following the rules from the link below. UT Info. About Your Degree Type keywords that describe your paper. Start each keyword or keyword phrase on a separate line. If you have questions about the keywords and subject headings to use, contact the the library for assistance. UT

10 Info. About Your Degree Select subject headings from this list that describe your paper. If you want to select more than one, hold the Ctrl key down when selecting. If you have questions about the keywords and subject headings to use, contact the the library for assistance. UT Info. About Your Degree Enter the advisor information and the dates for both the completion of the manuscript and when the degree was awarded. UT

11 Info. About Your Degree Publication Delay is the process by which your work is not released to the public for a set period of time (typically one year). This is normally done for patent protection. You may select this option only if you have requested a Publication Delay through the Graduate. For more information on Publication Delays, see Debbie Andrews in the Grad Office. UT UMI Release Form As you move through this process, the main menu changes to reflect the sections you ve completed. This step is required for all students submitting a thesis, project or dissertation even through only dissertations are sent to UMI. UT

12 UMI Release Form Please click on the button below that corresponds to the document that you are submitting: Dissertation Thesis or Masters Project UT UMI -- Dissertations - Dissertations - This step is for the electronic submission of your dissertation to UMI. By using this form, the Center will submit your dissertation to UMI and replace the need for yet another hard copy of your dissertation. UT

13 UMI -- Dissertations For dissertations, you have three options. (Students will typically choose options one or two). 1. You can submit your dissertation and have UMI (with an additional charge) register your copyright. 2. You can submit your dissertation and have UMI NOT register your copyright. 3. You can submit the dissertation yourself. Continue with UT UMI Theses/Projects - Theses/Projects - These documents are not submitted currently to UMI. However, you still need to complete this section of the Center form UT

14 UMI Theses/Projects For theses and projects, choose the last option ( should not submit paper to UMI) and click on the Update button below. You do NOT need to enter your SSN number or other information on this page. UT Full Text Upload As you move through this process, the main menu changes to reflect the sections you ve completed. The last step is uploading the PDF file of your paper to the Center. If you need help converting your document to a PDF, contact the Library for assistance. UT

15 Full Text Upload When you are ready to load the PDF file, click on Browse to find the files on your computer or your shared network space (H: drive). UT Full Text Upload Find the PDF file for your paper and double-click on it to start the save process. UT

16 Full Text Upload If you are successful in finding the document on your computer, you will have the computer path (either local or networked drives) listed in this box. When you have the file information in that box, click on Upload Now to send it to the server. UT Full Text Upload When you have uploaded the file, your paper is assigned a unique number that is associated with your information. If you notice a mistake, you can re-load the file by using the box underneath. Scroll Down to the bottom of the page to finish the process. UT

17 Full Text Upload Please preview your submission to make sure that everything was entered correctly. If everything looks great, click on Submit My Paper Now and it will be sent to the Center. If you find mistakes, click on the delete this submission button on the bottom of the screen to clear it out and start over. UT Submission Completed! Congratulations! If you have questions, use the record number that appears on the screen during your submission (see sample number underlined above). The Graduate will be notified by e- mail that the submission is available for posting. Once they confirm that everything is approved, the paper will be available via the Internet. UT

18 Page: Resources and Links Submission Page: Univ. Page: Graduate Page: UT