Instructions. Registration in RWTHonline and enrolling as Exchange/Free Mover/Visiting Project Student

Transcription

1 Instructions Registration in RWTHonline and enrolling as Exchange/Free Mover/Visiting Project Student As of: 2/19/2018

2 Registering as an Applicant 1 Registering as an Applicant Open your browser and go to RWTHonline ( Applicants will be notified about the necessary registration on the system s homepage. Click on the link register in RWTHonline. 2/19/2018 2/29

3 Registering as an Applicant 1.1 Fill Out and Confirm Registration You will be taken to the form Registration Basic User. The fields with a yellow outline are mandatory. Please enter your information. 1. Your Master data (1) including title, name, and date of birth 2. Account data (2) including your preferred language for any correspondence and an address. All information needed to activate your RWTHonline account will be sent to this address. You can change this address as soon as you have created a user account and you have access to your study and address data in RWTHonline. 3. Confirm (3) the information you entered. 2 2/19/2018 3/29 3

4 Registering as an Applicant 1.2 Review Information and Send As soon as you have confirmed your information, a control window will appear. Review your entries. If you would like to correct an entry, click BACK (1), make the changes and then click on CONFIRM DATA again. When everything is correct, click SUBMIT DATA (2). Your data have now been submitted and will be processed for internal processes. 2/19/2018 4/29

5 Registering as an Applicant You will receive an confirmation: 1.3 Confirmation After submitting your registration you will receive an confirming your registration data for RWTHonline (1). The includes a link, which you can use to activate your account (2). You must activate your account within 7 days. After 7 days the link becomes invalid (3). After successfully activating your account, you can log on to RWTHonline using the password you created. (4) 2/19/2018 5/29

6 Registering as an Applicant 1.4 Activate Login Click on the link to activate your account found in the confirmation ( Chapter 1.3, (2)). You will see the following message: Click CONTINUE. 2/19/2018 6/29

7 Registering as an Applicant A registration page with your username will appear (1). Create a password (2) and choose a security question and an answer to this question (3). Complete the registration (4). Information Be sure to store your login data (username and password) in a safe place. You use these to log on to the RWTHonline Application Wizard. You are unable to apply via RWTHonline without them! If you have forgotten your log in data, please contact: rwthonline@rwth-aachen.de /19/2018 7/29

8 Registering as an Applicant 1.5 Create/Change an Account Notification As soon as you have finished your registration, you will be taken to RWTHonline automatically. The message The account has been created! will appear. Click Weiter You will be taken to your business card. From here you can apply to RWTH Aachen by clicking on Applications. 2/19/2018 8/29

9 Login for RWTH Students 2 Login for RWTH Students If you are already studying at RWTH Aachen University or are an RWTH Aachen University employee and would like to study at the University, you do not need to re-register. Log on to RWTHonline as follows: Open your browser and go to RWTHonline ( Click on ACCESS TO THE LOGIN under Login for students and employees. If you have never studies or are not studying at RWTH Aachen University yet, go to Chapter 3 - Open RWTHonline Application Wizzard. 2/19/2018 9/29

10 Login for RWTH Students You will be taken to the page RWTH Single Sign On. Enter your personal TIM ID (1) and your password (2) for CAMPUS-Office/web services. Click on Registration (3). Information If you do not know your TIM ID or have forgotten your password, please send an to 2/19/ /29

11 Login for RWTH Students If you are logging in for the first time, a declaration of consent will appear. Please click on Akzeptieren (accept). You will now be taken to the RWTHonline homepage. 2/19/ /29

12 Login for RWTH Students You will be taken to your business card/workplace. From here you can apply to RWTH Aachen by clicking on Applications and access your Self Service. 2/19/ /29

13 Open RWTHonline Application Wizard 3 Open RWTHonline Application Wizard You will be taken to your business card/workplace after logging in. Click on the link Applications in the Studies section. Information You can change your language settings for the Application Wizard at any time by clicking DE/EN. The page My Applications will open. Click the link Enter new application in the yellow OPERATION box. 2/19/ /29

14 Submitting an Application via RWTHonline 4 Submitting an Application via RWTHonline You are now viewing the homepage of the RWTHonline Application Wizard. Information Please pay attention to the tips and warnings the Application Wizard gives you, so that your application is complete and valid! Select your Start of course. Using the drop down menu, select the semester for which you are applying (1) and click CONTINUE (2). 2/19/ /29

15 Submitting an Application via RWTHonline You will now be guided through selecting your degree program. The yellow fields are mandatory. Describe the degree program, for which you are applying: Select Type of studies: Short-term programme. (1) Your intended degree will appear. (2) Select the degree program, for which you are enrolling. IMPORTANT: You can find the correct degree program on your admission notice that you have received from RWTH Aachen University before. (3) By clicking the link Further information, (4) you will be taken to the RWTH website. There you will find further information for incoming students. The entrance semester (5) is the semester, in which you will begin or continue your studies in a subject. In your case it is always the 1 st course semester. Select the form of studies: (6) Please select First degree Check off the boxes that apply to you (7). Click CONTINUE (8). 2/19/ /29

16 Submitting an Application via RWTHonline You will now be taken to the page Personal data. You already provided some of this information when you registered. Review and complete the information. Click CONTINUE. You will be taken to the page Correspondence address. The address you enter here will be used by RWTH to send you any necessary mail. Fill out the address information (1). The fields with a yellow outline are mandatory. If your permanent home address and correspondence address are identical, check the box (2). Click CONTINUE (3). 2/19/ /29

17 Submitting an Application via RWTHonline On the next page you will be asked about your higher education entrance qualification. Select: I have obtained a foreign higher education entrance qualification. (1) If you eventually graduated from a German High School and have received a German Abitur, please select I have a German higher education entrance qualification. Fill out the information about your secondary education degree. (2) Click CONTINUE (3). You will now be asked about your academic background: Click ADD DEGREE PROGRAM (1). The screen Edit academic background will open (see below). Fill it out. Then, click CONTINUE (2). 2/19/ /29

18 Submitting an Application via RWTHonline Fill out the section Edit academic background. The fields with a yellow outline are mandatory. 2/19/ /29

19 Submitting an Application via RWTHonline Complete the information about the university where you studied and the subjects you studied (1). Complete the information about the semesters you studied and any leaves of absence (2). Complete the information about your status. Only Information about the final examination is required. (3) SAVE AND CLOSE You will now see your academic background. (1). Click the pencil symbol information (2). to edit the 2/19/ /29

20 Submitting an Application via RWTHonline Click CONTINUE. (3) Info Applicants can make multiple entries for the academic background, e.g. Please add one academic background for all kind of university studies that you have completed or not yet completed (e.g. 1. Bachelor, 2. Master, 3. PhD OR 1. Bachelor, 2. Exchange studies, 3. Master). 2/19/ /29

21 Submitting an Application via RWTHonline As soon as you have completed the section on your academic background, you will be prompted to upload documents necessary for admission and enrollment. Information You will not be able to submit your application until all the mandatory documents have been uploaded. Otherwise you will receive an error message: In the left menu you will see a list of the necessary documents. (1) When filling out the Application Wizard certain documents are required before you can submit your application. You can see if a document is mandatory based on the warning text. The Wizard will guide you through how to upload the documents. Click on Durchsuchen (2) under New document and upload the required the documents one after another as a PDF. You can delete an uploaded document from the list (3) using the symbol (4) and download it by clicking the symbol. The symbol will only appear once you have gone through the entire RWTHonline Application Wizard once. After each upload click CONTINUE (5). 2/19/ /29

22 Submitting an Application via RWTHonline You will now be shown an OVERVIEW APPLICATION NUMBER. 2/19/ /29

23 Submitting an Application via RWTHonline Review all of the information carefully and confirm that the information provided is accurate. (1) Once you have reviewed the information and confirmed its accuracy, click SEND. (2) You have now submitted your application for short-term studies at RWTH. You will receive a confirmation. You can view the status of your application in the RWTHonline Self Service. You will be notified via when the status changes. You can select your RWTHonline SelfService directly from the application process by clicking on the link LIST OF APPLICATIONS. 2/19/ /29

24 Next Steps 5 Next Steps The next steps after submitting the online application are: Check application status. Check admission status. Accept study place offer, after you have been admitted. Enroll You can complete all of the steps in the RWTHonline SelfService. In order to complete your enrolment there is no need to come to the International Office in person. Open SelfService Log on to RWTHonline. Your profile will open. Click on the link Applications. The page My Applications will open. 2/19/ /29

25 Next Steps Click on the magnifying glass (5) to open SelfService. Legend for the example above 1 Application number 2 The application documents have been checked and they are complete 3 Admission granted 4 Study place offer accepted 5 Show status of application 6 Show summary 2/19/ /29

26 Next Steps Status Inquiry In the SelfService view you can find an overview of the status of your submitted application. Under Admission you can view the status of your admission. This status changes as soon as we have checked all documents you have uploaded during your online application. Please note that you won t receive an additional letter of admission generated out of RWTHonline. The section Results of admission procedure is not relevant in your case. 2/19/ /29

27 Next Steps Accept Study Place Offer You will receive a study place offer as soon as your status Admission has changed. You must accept the study place offer before the prescribed deadline, so that you can provide us with the information necessary for enrollment on time. Click on the arrow in front of Study place offer and accept the study place offer. 2/19/ /29

28 Next Steps Enrolment In the section Enrolment, please click Add data (1) and follow the instructions. You now have to fill in details regarding your health insurance status and you have to upload your health insurance confirmation if not yet done in the online application. (Check requirements for valid health insurance confirmation here or send an to By clicking on the link Tuition fee (2) you can see the amount due and the bank account details of RWTH Aachen University. Please transfer the amount due to RWTH Aachen University bank account and use exactly the information shown here. 2/19/ /29

29 Next Steps After we have checked and approved your health insurance confirmation (1), the status will change to Enrolment requirements fulfilled (2). After your semester fees have been paid and registered, your status Tuition fees (3) and Enrolment (4) will also change to paid and fulfilled. Congratulations, you have completed your enrolment! Do not forget to check the next steps after enrollment! 2/19/ /29