e-library Tips Look over the e-library Search screen. Notice the three searches in the upper left-hand corner:

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1 e-library Tips Introduction: e-library is now available through DealerNet at This document is intended to give a general overview of the e-library application. For more detailed information, please refer to the e_library User Guide found under the Help tab. Look over the e-library Search screen. Notice the three searches in the upper left-hand corner: These are the searches you will probably use most. These are described in detail later in this document. To the right of the screen, you will notice the limit your search by options: To further limit your search, use these search criteria. Note that these are optional. Click on Advanced Search Options to find other ways to search:

2 Details about the search options: Model Search: Type a model number in the text box. An example of a model number is 2A7A8. The binoculars indicate that you have the ability to browse model numbers beginning with the letters you typed into the text box. Literature Order Number: Type a literature order number in the text box. An example of a literature order number is 2A7A8060-SF-1B. The binoculars indicate that you have the ability to browse literature order numbers beginning with the letters you typed into the text box. Keyword: Type a keyword in the text box. The application will search the title, abstract, and contents of the document for the word(s) you typed. It will look for documents that contain the all the words in any combination. Literature Type: Click on the red text to select items by literature type. Current/ non-current: To limit your search to current only items, click the Current option. To limit your search to non-current only items, click the non-current option. Both or none may be checked. Sales/ Service: To limit your search to sales only items, click the Sales option. To limit your search to service only items, click the Service option. Both or none may be checked. Language: To limit your search by language, select the language(s) from the list box option. Multiple languages may be selected by holding down the CTRL key.

3 To display all previous versions of a given document or literature piece: This is a Documentum property. It differs from current and not current in that there may be several documents that have the same literature order number in which one or none may be current. Example: AS-IDX-1 has three versions. None are current. If AS-IDX-1 is searched for with Show all versions not checked, the LAST version of that document will be displayed in the results set. If the Show all versions box is checked, all versions of the document are found. None of these are current. Click the Show Advanced Search Options box to display more searches. Advanced searches include Product Hierarchy, Topics, Media Types, File Format, and Date. Product: The product hierarchy search enables a search through the product, product family and model structure. Multiple selections are allowed from different levels. Double click to select. For instance, a product family and model may be selected. The search will use OR logic.

4 Topic: The topic search allows a selection of Topic Category within which available topics may be moved to the selected box. Topics may be related or focused. Both or either related and focused may selected. Media: The Media search allows searches for items like PowerPoint presentations or videos. An available list displays the options that may be moved to the selected list box. File Format: The File Format search allows searches for items like Word documents or access files. Only one file type may be selected at a time. Date: The date search enables a search for pieces by publication date. A from and to date are requested. If only a from date is entered, the to date defaults to today s date (system date). Clicking What s New will automatically enter the system date into the to date and will enter a date two months prior to the system date in the from date.

5 Results Set The results set is displayed after the Search Now button has been pressed and the number of records returned is within the parameters set: The number of records found is displayed at the top left of the screen. Options to Save this Search (saves the search criteria, not the results set) to re-use later and to View Selected List are to the right. The results set may be sorted by any of the headers in red: Literature Order Number, Title of the publication, Date, Current (status) or Hit Count. Hit count is the default search display. Details of the document may be viewed by clicking on the Details link beneath the title of the item. The document may be viewed by clicking on the View Document link (next to the details link). The item may be added to the selected list by clicking Add to Selected List. The availability of the functions at the right is determined by the document. For example, if the document is over 5Mb in size, the e- mail function will not be available. Clicking on the box in front of one of the functions makes the master function box at the top available:

6 Preferences Default Search Settings To set search options that are pre-selected on login and when New Search is pressed, mouse over the Preferences tab and click on Default Search Settings. Any combination of searches may be selected. My Profile The profile information may be changed in the My Profile screen which is accessed by mousing over Preferences in the top navigation and clicking on My Profile. Note that in addition to your personal information, the maximum number of records returned to the results set without being shown a results set decision screen is set here. The default is 25.