InsightUnlimited Reporting Supplemental User Guide. June 2014

Transcription

1 InsightUnlimited Reporting Supplemental User Guide June 2014 InsightUnlimited Version: and above Document Version: 6.4 Last Updated: July 29, 2014

2 Introduction... 6 Displaying Data: Additional Aggregations Overview... 7 Aggregation Functions... 7 Create an Aggregation... 8 Displaying Data: UOM Conversion Solution 202 (JDE)... 9 Overview... 9 UOM Conversion Templates... 9 Branch Plant Profile Setting... 9 Features Formatting: Conditional Formatting Overview Conditional Format Styles Stop Lighting Report Management: Best Practices Overview Recommended Folder Structure Recommended File Naming Conventions Recommended Backups Report Management: Import and Export Reports Overview Export a Report Import a Report Output: Exporting to an Existing Workbook Overview Set Capability Set User Preferences Export to Existing Workbook: Add/Replace Worksheet Page 2 of 58

3 Aging: As Of Functionality Overview As-of Dates As-Of Optimization Level Other As-Of Options Linking: Repair Broken Links Overview Repair Broken Links Linking: Create Hyperlink Overview Link the Hyperlink Calculations: Blank Columns and Rows Overview Blank Columns Blank Rows in a Hierarchy Blank Rows in a Report Calculations: Concatenate Columns Overview Concatenate Columns Calculations: Substring Overview Create Custom Column Using Substring Function Use Substring Function to Format Subledgers (JDE only) Calculations: Multiple Fiscal Date Pattern Setup Overview Begin Setup with Balance Template Create and Activate Conditional Calculations Selectors: Quarter to Date (QTD) Page 3 of 58

4 Overview Quarter to Date Definitions Include QTD Selectors in a Report Include QTD Selectors in Reports Prior to Configurator: Alternate Joins(JDE) Overview Activate Alternate Joins Advanced Functions: Business Unit Snapshot Overview Enable Business Unit Snapshot Activate Business Unit Snapshot Advanced Functions: Percent Split Overview Basic Steps Enable Percent Split Functionality Percent Split Tables Create a Percent Split Advanced Functions: Currency Restatement Overview Working with Restatement Periods Accessing Underlying Exchange Rate Change Restatement Currency Advanced Functions: Additional Inquiry Options Overview Inquiry Options General Tab Reusable Inquiry Objects (RIO): Best Practices Overview Connections Page 4 of 58

5 Recommended File Structure for Reusable Inquiry Objects Further Information Contacts Customer Support Notices and Disclaimer Page 5 of 58

6 Introduction InsightSoftware.com is an enterprise information company, providing software for Reporting, Planning and Business Performance Management. Our solutions cover: Enterprise Reporting/Inquiry, Analytics (Understand the Business) Financial Consolidation, Management Reporting, Dashboards, KPIs (Manage the Business) Forecasting, Planning, Budgeting, Strategy Management (Predict the Business) The InsightUnlimited modules offer the following benefits: An easy-to-navigate look and feel. A common interface which works with various ERP systems such as JD Edwards, Oracle E-Business Suite (EBS), and PeopleSoft. InsightUnlimited templates operate directly over your ERP tables without duplicating the data in order to deliver a real-time solution. Full drilldown to transactions. Data aggregation across all aspects of your enterprise data. Ability to enter, save and share comments with a report. For JD Edwards ERP system users: leveraging of all key JDE category codes, such as Business Unit, Object, Sub Ledger, Fixed Asset, Address Book, Customer and Supplier category codes. Reports can be loaded, saved, published, printed and exported to Microsoft Excel at the touch of a button. Scroll bars are provided instead of having to page down the inquiry result set. Sophisticated grouping and sub-totaling of data. Reports can be stylized and formatted, including the use of User-Defined Captions and positioning techniques. Multiple selections on any data item, including Period, Year, Ledger and Balance Type. Predefined and user defined real-time calculations. True, real-time exception reporting. Both summary and transaction inquiries with multiple-selection capability. Hierarchy builder which provides management information using user-defined or predefined hierarchies and row-based calculations. For Oracle E-Business Suite ERP system users: import structures already defined in the EBS segments or FSG row sets. Page 6 of 58

7 Displaying Data: Additional Aggregations 201 Overview The Aggregation functionality works with any column within a report. It allows you to combine data in the following ways and insert a row at any sort level to show: Sum Average Count Maximum/Minimum Unique Count Aggregation Functions Header- Used primarily for display of text associated with a header. Sum- Provides a sum for each selected aggregation level. Average- This function returns the average value of the selected aggregation level. The amounts will be displayed at the bottom of each level in every one of the selected value and/or custom columns. Count- Counts the number of values of a certain field included in the selected label or custom column. Counts can be applied to label columns other than the selected aggregation level. Example: If the aggregation level is Customer, you can count the number of Sales Orders associated with each Customer. Maximum- Displays the highest value from those that are displayed in the respective value column. Minimum- Displays the lowest value from those that are displayed in the respective value column. Unique Count- Counts the number of unique values of a certain field included in the selected label or custom column; this operation can be applied to label columns other than the selected aggregation level. Page 7 of 58

8 Create an Aggregation Create an Aggregation by completing the following steps: Ribbon: Design > Layout 1. Click the Column, Sorting & Grouping menu. 2. Click the Sorting & Grouping menu. 3. Click the Advanced button to open the More Totals dialog. Note: There are two Advanced buttons on the tab: the first opens the More Totals dialog and the level highlights and the one on the bottom opens the dialog with the grand total level as the default. Click either button. 4 Click the Aggregation Level drop-down and choose at which Aggregation level you want the aggregation to occur. 5 Click the Operation checkbox for the appropriate Aggregation. 6 Click the Column checkbox for the column(s) you want the aggregation to include. 7 Accept or modify the column to Display Text from the in column drop-down. 8 Click OK. Example of an Aggregation occurring at the Business Unit level to count the number of Object Accounts: Display Text - Allows you to edit the description of the caption that is displayed in the report result set. Formatting - Aggregation rows can be separately formatted in terms of background color, font type, number of decimal places, etc. Click on formatting to access options for the specific aggregation. Positioning - By default, the heading/sum description displays in the column where the aggregation is performed. To display the description in a different column, click the drop-down and choose the appropriate column. Page 8 of 58

9 Displaying Data: UOM Conversion Solution 202 (JDE) Overview A Unit of Measure Conversion defines the conversion factor from one unit to another unit. JD Edwards provides the ability to process inventory-related transactions in multiple Units of Measure (UOM). The UOM Conversion Solution for JDE allows transactions in different UOM to be converted to a common UOM. UOM Conversion Templates The following Unit of Measure Conversion templates are available in the following modules with UOM Conversion as part of the title: Inventory Purchasing Sales Master Data Note: It is possible to add the UOM conversion filter to any JDE template that uses items with UOM. Branch Plant Profile Setting Set the UOM by Branch Plant profile option via InsightUnlimited Administrator to match your JDE Constant. This option determines if Item UOM Conversions are defined at the: Item level OR Item/branch plant level. Confirm in InsightUnlimited Administrator that the correct setting in your profile is shown within Options> Options tab. When the setting is disabled, the UOM Conversion Factor will look for an Item UOM Conversion at the item level. Page 9 of 58

10 When the setting is enabled, the UOM Conversion Factor will look for an Item UOM Conversion at the item/branch plant level. Features The following features are available for the UOM Conversion functionality: UOM Conversion Filter: Available in Configurator>Filter Layout>Controls. Available with UOM Conversion templates. Provides drop-down list for single selection: Page 10 of 58

11 UOM Conversion Filter when selection is None: When None is selected, the UOM Conversion functionality will not be executed and: UOM Conversion Factor equals Converted UOM is the same as the transaction UOM or primary UOM. Converted UOM Quantities are the same as the transaction or balances quantity. Converted UOM Unit Cost and Unit Price are the same as the transaction Unit Cost and Unit Price. UOM Conversion Factor: The UOM conversion factor is calculated by reading the Item UOM Conversion table (F41002) and the Standard UOM Conversion table (F41003), based on the Transaction UOM or the Primary UOM and the UOM Conversion selected in the header filter. The UOM Conversion Factor is an internal report column and is not associated with the table in the database. The grid column is available in More Columns and is associated with the fact table for the template as xxvaln. The UOM Conversion Factor is created within InsightUnlimited and is not associated with the table in the database. Converted UOM: The Converted UOM dynamically displays the same UOM selected in the UOM Conversion header filter for exports to Excel and pdf. The grid column is available in More Columns and is associated with the fact table for the template as xxbstt. The Converted UOM is an InsightUnlimited-created report column and is not associated with the table in the database. Page 11 of 58

12 Formatting: Conditional Formatting Overview Conditional formatting allows you to apply formatting styles to values, labels, calculations and/or custom columns based on user-defined conditions. One type of conditional format is the Stoplight, which is used to highlight numbers that fall in or out of a designated range. For example, if the calculated column is Budget Variance %, and the threshold ranges from 10 to +10, then amounts that exceed the upper threshold are displayed in green, amounts within the range are displayed in yellow and amounts below the lower threshold are displayed in red. Conditional Format Styles Create conditional format styles by completing the following steps: Ribbon: Formatting> Format Types 1. Click Conditional. 2. Click New to create a new definition (style). 3. Create the format: Name - enter a meaningful name that best reflects the content and scope of the format. Conditions - displays conditions as they are created. Item - shows the title of the label, value or calculated field on which the condition is based. Condition - displays defined conditions. Item - use the drop-down list to choose label columns, value fields or calculations on which to apply the formatting rules. Buttons click New to create an additional rule; click remove to remove the highlighted item from the condition listing. Selected Item (e.g. Account, Calculation, Label Column) - changes according to your selected item. Value select individual associated values. Item/Text Only - available when the selected item is a label, these options enable you to base your condition either to the item code or to description (text). And/Or specifies how the conditions relate. For example, you might want a condition to apply when the department is A OR the region is X. Apply To specifies whether to apply the format to value columns, only label columns or Page 12 of 58

13 to the entire row. Set Format - click to open the standard formatting window. Preview Style - displays a sample of your formatting choices. Formatting - click Edit to launch the Define Formatting Style Dialog where you can set the format style. 4. Click OK. 5. Refer to QRA for more information about format options. Stop Lighting Create Stop Lighting format styles by completing the following steps: Ribbon: Formatting> Format Types 1. Click Conditional. 2. Click New Stoplight to create new definition: Name - enter a meaningful name. 3. Click OK. Item - use the drop-down menu to choose one of the across-pivoted fields to apply the formatting rules. Selection (e.g. ledger) this item updates according to your selected item. Use the Visual Assist to select the specific items. Thresholds - type the lower threshold value on the top box and the upper threshold value on the bottom box. Stoplight Color Boxes - click on the colored boxes to change to a different color such as white. Expense Reporting (JDE only) - check this option to recognize a change in accounting behavior when used with specified accounts. Page 13 of 58

14 Report Management: Best Practices Overview Establish best practices for naming and organizing your folders and reports. Recommended Folder Structure Following is the recommended Public Folder Structure: 01 Production 01 GL 02 AP 03 AR 02 Test 01 GL 02 AP 03 AR 98 Promote to Production 99 Demote to In-Process 03 In-Process 01 GL 02 AP 03 AR 98 Promote to Test 99 Delete 04 Shared Folder Page 14 of 58

15 Folder Notes Permissions 01 Production Authorized administrator: Moves tested report from the Test to the Production folder. Edits the report name using recommended file naming conventions. Read Permission is granted for general users. Administrator and/or very limited number of super users have full access. 02 Test Users who are authorized to test reports have access to move and edit reports. 03 In-Process All end users who are authorized to write public reports should be able to save and edit reports in all subfolders below this folder. Read Permission is granted to general users. Full access is granted to the administrator and designated testers. Read, write, and move Permission is granted to any users with authorization to create public reports. Page 15 of 58

16 Recommended File Naming Conventions As the number of saved inquiries and reports grows, a standardized naming convention makes a big difference in manageability. Following is the recommended naming convention: GLB Description GL Source Module = GL B Source Template = Balances 0001 Unique ID Description Meaningful description of purpose of report such as Consolidated Balance Sheet or Branch Income Statement Examples: 1. Report Details: Income Statement, created from the Balances (B) template, in the GL (GL) module. Recommended File Name: GLB0001 Corporate Income Statement 2. Report Details: Detailed AP report, created from the Integrated Detail (I) template, in the AP (AP) module. Recommended File Name: API0001 AP Details by Vendor 3. Report Details: Fixed Asset Schedule, created from the Balances (B) template, in the Fixed Asset (FA) Module. Recommended File Name: FAB0001 Fixed Asset Schedule by Location 4. Report Details: Received not Vouchered, created from Received not Vouchered template (RN), in the Purchasing (POP) module. Recommended File name: POPRN0001 Received Not Vouchered Recommended Backups Backups are performed manually via InsightUnlimited Administrator. It is recommended to back up the repository daily or as needed. Refer to QRA (InsightUnlimited Administrator) for instructions on how to perform these backups. Note: Access to InsightUnlimited Administrator can be assigned to business users with controls to limited capabilities such as managing documents, users and/or backups. Page 16 of 58

17 Report Management: Import and Export Reports Overview The Import/Export functionality allows you to share reports. Additionally, it can act as an alternative to using backup. Importing and exporting can be done for a single report in the application or for multiple reports using InsightUnlimited Administrator. The file format for reports is.rdf. When you import a report, you must grant Permissions as you would any other report. Export a Report Export a report by completing the following steps: 1. Open the folder that you want to export. 2. Go to the Backstage View. 3. Click Export. 4. In the export dialog, choose the location to where you want to export. Note: if you plan to the report, save the report to a location where you can easily find it. 5. Click Save. Page 17 of 58

18 Import a Report Import a report by completing the following steps: 1. Go to the Backstage View. 2. Click Import. 3. In the Import dialog, locate the report that you want to import. 4. Click Open. 5. In the Open dialog, highlight the report to import and click Open. 6. Choose the folder where the report is to be saved. 7. Click Save. Page 18 of 58

19 Output: Exporting to an Existing Workbook Overview You can export a report to a new Excel workbook or export to an existing workbook. Set Capability The capability in InsightUnlimited Administrator must be set to prompt the user for file location to be able to access the option to export to an existing Excel workbook. Right-click Users and Groups (select everyone, a group, or individual user) >Capabilities >Advanced 1. Click Export to file. 2. Click Prompt for File Location. 3. Highlight users (based on where you initially right-clicked). 4. Change setting to Yes. 5. Check Prompt user for name and location of the export document. 6. Click Close. 7. Click OK. Set User Preferences Set User Preference by completing the following steps (this only needs to be done once): 1. Go to the Backstage View. 2. Click User Preferences. 3. Uncheck (or verify already unchecked). Create Unique File Name. 4. Click OK. Page 19 of 58

20 Export to Existing Workbook: Add/Replace Worksheet Set Excel Options prior to exporting your report by completing the following steps: Ribbon: Home > Output 1. Click Excel Options. 2. Click Replace Sheet to export to an existing workbook. 3. To create a new worksheet in the existing workbook. Enter a user-defined Worksheet Name to create a new worksheet in an existing workbook. Select Excel Default to export sequentially as Sheet 1, Sheet 2, etc. Leave worksheet name as Inquiry Name to replace an existing worksheet within the existing workbook. 4. Click OK. 5. Click Excel to generate the export. 6. You will be prompted when exporting; respond YES to add the current report to the existing workbook without losing prior worksheets. Page 20 of 58

21 Aging: As Of Functionality Overview The As-Of functionality is available in the Accounts Receivable (JDE and EBS) and Accounts Payable (JDE only) modules. Templates that contain this functionality have a prefix of As Of in the name. As-Of functionality allows you to see what the records would have looked like for a specific date in time in both domestic and foreign currency. These records are analyzed in real time from the respective data tables. The As-Of Date can be specified and modified when running the report without running a batch process in the ERP system (JDE only). As-of Dates Include As of functionality by completing the following steps: Open an As-Of template 1. Click in the As-Of Date filter. 2. Change the date to restrict transactions (AP payments or AR receipts) to a specific date in time. Note: The term payment is used to describe all transactions that cause the current open amount to be adjusted up or down. This could include cash receipts, spread adjustments or voiding entries. Generally you will see all adjustment types unless they are specifically excluded. 3. Optionally uncheck Only include invoices open on As-Of Date. 4. Define amounts to be displayed by keying in the amounts filter or by selecting from the list available by using the Visual Assist. Page 21 of 58

22 Example (available options differ for each template): 5. Optionally, use any As-Of amount to create aging definitions. These values do not have to be included as value columns in your report to make them available for aging category definitions. For Example: As-Of Optimization Level For As-Of templates, in both the AR and AP modules, the As-Of Optimization Level option can be used under certain circumstances to assist performance of As-Of reports. Select the As-Of Optimization Level by completing the following steps: Ribbon: Home>Options 1. Click the Inquiry Options menu. 2. Click the Advanced tab. 3. Click to display the drop-down list. 4. Make your selection: Auto (Recommended) - selects the best method from the next two options based on the filters set in the report. Optimize for shortest SQL - the underlying SQL for the As-Of functionality is reduced where possible (useful for older databases that have limited SQL length processing). Optimize to allow best use of indexes - switches to a longer SQL setting. Page 22 of 58

23 Other As-Of Options There are two other options available for As-Of processing which are shown on the same dialog as the As-Of Optimization Level. Click the drop-down list to respond YES or NO to: 1. Include Currency Gains and Losses In As-Of Values. 2. Include Draft Invoice Payments. Linking: Repair Broken Links Overview Linking, also known as drilldown or drilling is a way to connect one or more reports together to provide a more detailed view of a record, a summary view of a record, or an alternate view of the same information. With linking, you can cross modules (e.g. Accounts Payable to Purchasing) or stay within the same module. Links can connect to existing reports or they can connect to standard or custom templates. The report you link from is the source report; the report you link to is the destination or target report. Some templates have pre-set default links or you can create your own custom links. When an inquiry contains links to other inquiries, these links correspond to absolute paths in the object repository. When a target inquiry is moved, then the links in any source inquiries must be updated. Page 23 of 58

24 Repair Broken Links Repair broken links by completing the following steps: Ribbon: Home>Documents 1. Click the Manage Folders menu. 2. Right-click on the desired folder. 3. Select Update Links from the drop-down list. 4. Click Analyze. 5. Double-click each broken link and repair the issue. Page 24 of 58

25 Linking: Create Hyperlink Overview Create a link to an external document or a webpage through a hyperlink. A hyperlink can be linked to a report similarly to a Custom Link. When executed, it will display the linked document, picture or webpage. Create a hyperlink to an external object by completing the following steps: Ribbon: Home > Documents 1. Click the Manage Folders button. 2. Right-click on the appropriate folder. 3. Click New, Hyperlink. 4. Fill in the Name field with a descriptive name. 5. Fill in the Description field if applicable. 6. Type or paste the URL for the hyperlink in the URL field. Note: The external document should be located in a place that is accessible to report users. 7. Type the known Variable at the end of the file structure in the URL in addition to the file extension (.pdf,.xls,.jpg, etc.). In the above example, the variable is <DocNumber> and is dynamic. Typing <DocNumber> will associate the link with the correspondingly labeled.pdf in the folder. 8. To test the hyperlink, select the dynamic variable from the Variable drop-down and type the known Value. Page 25 of 58

26 9. Click the Test Example hyperlink to validate the hyperlink. 10. Click OK. Link the Hyperlink Create a link to the hyperlink by completing the following steps: Ribbon: Design>Setup 1. Click on Linked Inquiries. 2. Click New. 3. In the Create a New Link Dialog, enter a Name that is descriptive of the link. 4. Click Select Target. 5. Navigate to the hyperlink you wish to link to and highlight to select it. 6. Click OK. 7. Click Select Fields. 8. Click the Mapping drop-down and choose the Dimension that corresponds to the Variable created in the hyperlink. 9. Click OK to return to the Update a Link dialog. 10. Click OK to return to the Linked Inquiries dialog. 11. Click OK to return to your report. 12. Save/resave your report to include added/changed hyperlinks. Page 26 of 58

27 Calculations: Blank Columns and Rows Overview Review the section below to learn how to insert blank rows or blank columns in your report. Blank Columns Choose an option below in order to create a blank column in your report: Option 1: Create a blank column using the calculations function: Ribbon: Inquiry Objects > Calculations 1. Click Calculations. 2. Click New to create a calculation/custom column. 3. Name: Blank Caption: Blank. Click Define. 4. Click on the right side of the screen: functions (fn(x), more functions. 5. Select String from the drop-down. 6. Press the space bar a few times. Click OK. 7. Click OK. 8. Click OK. 9. Click the checkbox to activate the Blank calculation. 10. Click OK. 11. Position the blank column as desired in the report. 12. Set the column heading to spaces to create a blank column heading. Page 27 of 58

28 Option 2: Create a blank column using the add Comment Column feature: Ribbon: Design> Comments 1. Click Add Comment Column. Note: if you don t see this option, contact your Insight Administrator to assign this capability. 2. Optionally right-click in the report grid and select Add Column from the drop-down menu. 3. Position the column as preferred. 4. Set column heading and format as preferred. Blank Rows in a Hierarchy Choose an option below in order to create a blank row in a hierarchy. Option 1: Format Hierarchy: Ribbon: Formatting > Hierarchies 1. Use Ctrl, click to select rows where you want additional spacing. 2. Click New to create a new format definition. 3. Click Borders and select row spacing. Option 2: Create label entry in the hierarchy: 1. Position Label Entries into the hierarchy wherever you want a blank row to appear: Type: Label Entry Name: Blank 1 (subsequent blank rows: Blank2, Blank3, etc.) Display: Always Reverse signs: Unchecked Roll values up into this one: Unchecked 2. Create Conditional Format: Condition: Select label column that contains text Blank. Text is case sensitive. Do not enter quotes. Do not key wildcards (system takes care of this). Apply to: Entire Row Set Format: Check Suppress Data box on Appearance Tab. Page 28 of 58

29 Blank Rows in a Report Choose from the following options in order to create a blank row in a report: Option 1: Format from ribbon: Ribbon: Formatting > Headers or Totals 1. Highlight the header or total to format. 2. Click edit to change the format definition. 3. Click Borders and select row spacing. 4. Select Before or After and size. 5. Click OK. Option 2: Create and suppress aggregation: Ribbon: Design > Columns Sorting & Grouping 1. Click the Sorting & Grouping tab. 2. Click the Advanced button. 3. Select an aggregation at the level you want a blank row (one that you don t want displayed in your report). 4. Click format for this aggregation. 5. Check Suppress Data box on Appearance tab. 6. Click OK. Page 29 of 58

30 Calculations: Concatenate Columns Overview Combine two or more columns (fields) into a single column by using the Calculations feature. Optionally, you can include separators between the fields such as periods, commas, spaces, and dashes by using the String function. The new column can also be used in titles, subtitles, or subtotals. Concatenate Columns Concatenated columns by completing the following steps: Option 1: Ribbon: Inquiry Objects 1. Click Calculations. 2. Click New. 3. Fill in Name and Caption. Note: Caption will be the new Column Header that appears in the report. 4. Click Define. 5. Click Functions > More Functions. 6. Select Concatenate String from the drop-down menu. 7. Click OK. Page 30 of 58

31 8. Select the first column and second column to combine from the drop-down lists (this example combines Object Account and Subsidiary). Note: This method does not include a separator such as a period or dash. 9. Click OK. 10. Click OK. 11. Activate the calculation by ticking the box in front of the calculation name. Note: You can concatenate 3 columns by combining the calculation (the concatenated column) with an additional column. Examples from JDE Order Number. Line Number GL Balances Template Object.Subsidiary BEAR 1110FIB DE Page 31 of 58

32 Option 2: 1. Type Catstr( in the Add Default Calculation dialog. 2. Click All Columns in the middle drop-down. 3. Double-click the first column to be concatenated. 4. Add a separator. Place the cursor where the separator is to be positioned. Click the Function fn(x) button. Click More Functions... Click String (Single) from the Type drop-down. Type the appropriate separator (., - ) in the Please enter contents field. 5. Repeat steps 5-7 for additional columns. 6. Click OK. 7. Click OK. Examples from JDE Sales Order Processing Detail Template Order Number. Line Number Catstr(Column(ID COL F0018_TDDOCO),Catstr(String(.),Co lumn(id_linenumber_code))) GL Balances Template Object.Subsidiary 1110.BEAR 1110.FIB Catstr(Catstr(Column(ID_OBJECT),String(.)),Column(ID_SUB)) GL Balances Template Business Unit. Object.Subsidiary BEAR FIB Catstr(Catstr(Catstr(Catstr(Column(ID_BU),String(.)),Colum n(id_object)),string(.)),column(id_sub)) Page 32 of 58

33 Calculations: Substring Overview Use the substring function within calculations to create a new custom column that contains a portion of another column (field). You will specify the starting character and length of the substring. Note: The column you are using to substring must be included in the inquiry. Create Custom Column Using Substring Function Example: Breaking down the Object Account and displaying the first 2 characters as a separate column. Ribbon: Inquiry Objects> Inquiry Objects 1. Click Calculations. 2. Click New. 3. Enter a Name use a unique name to identify the substring. 4. Enter a Caption this is the column heading. 5. Category - the tab under which the calculation will be stored; by default, calculations are in the category User Defined. 6. Click Define. 7. Click fn(x), MoreFunctions. Page 33 of 58

34 8. Select Substring function from the drop-down. 9. Select the column (field) from the drop-down that you want to use. 10. Select Start Index: enter the position of the character where you want to start parsing the field. 11. Select Length: enter the number of characters to include. 12. Click OK. 13. Click OK. 14. Click OK. 15. Activate the custom column (substring) by ticking the checkbox. 16. Click OK. 17. Result: Page 34 of 58

35 Use Substring Function to Format Subledgers (JDE only) When a subledger is added as a column in JDE, the format is, for example using the Address Book as a subledger, A Use the substring function to display only the numbers (changing to only code or only description doesn t accomplish this). Note: Even though the first zero is in the 3 rd position, still begin with position 1 as the starting point; otherwise, the first two zeros would not be included. Complete the New Custom Column dialog to look like the following: Page 35 of 58

36 Calculations: Multiple Fiscal Date Pattern Setup Overview Use these steps to create a single report when you have two different fiscal date patterns and want to combine or consolidate data. This example uses: Company 80: Fiscal Date Pattern = R (January 1 December 31) Company 50: Fiscal Date Pattern = F (June 1 May 31) To accomplish this, create calculated columns to display balances for both companies and sync the data for a specific month (e.g. June). Begin Setup with Balance Template Create a single report using the GL Balances template to include a single column with the total for JUNE (Period 1 for Company 50; Period 6 for Company 80) by completing the following steps: Ribbon: Design > Layout 1. Click Columns Sorting & Grouping. 2. Add columns available from More Columns: Fiscal Date Pattern Date End of Period 1 Fiscal Year Begins 3. Filter on two Periods that represent a single month (e.g. June = 1,6). 4. Filter on two companies that use differing date patterns (e.g. 50, 80). 5. Use filters to limit the data for ease of validation (e.g., one object account, one subsidiary). Page 36 of 58

37 Create and Activate Conditional Calculations Create conditional calculations to define the monthly periods. Base the condition on the fiscal date pattern with the correct period/year combination by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1. Click Calculations. 2. Click New. 3. Enter a Name name with the Month/Year you are defining e.g. JUN Enter a Caption Use the Month/Year e.g. Jun Enter the year for which you are creating these calculations as the Category to organize the completed calculations. 6. Uncheck the Default Calculation option. 7. Check Conditional Override option. 8. Click New to define the condition. 9. Select Fiscal Date Pattern from the drop-down. 10. Enter the value Equal To F (the first date pattern). 11. Click OK. Page 37 of 58

38 12. Select the element Period from the drop-down (you are building a Cross-Dimensional Calculation). 13. Double-click the period that represents June when the date pattern = F (e.g. Period 1). 14. Select the element Year from the drop-down. 15. Click OK. 16. Create New Conditions by repeating the above steps for Fiscal Date Pattern R (or whatever your code that represents your date pattern). 17. Check Consolidate Conditions (allows you to correctly calculate based on Fiscal Date Pattern when the column is no longer in the report). 18. Click OK. 19. Activate the calculation to test the result. Page 38 of 58

39 20. Your report will now look like this: 21. Repeat for each month. 22. Remove unnecessary filter selections for Period and Year. Leave only the condit,6) Leave only the conditional calculation in the year filter and remove the original year (e.g.2005) 23. Leave only label columns that are meaningful to your report; remove any that you were using to validate your calculations. 24. Your report will now look similar to this depending on which columns you remove: Notes: If you get no data for the calculated column, go back and verify that you checked the Consolidate Conditions in your calculation. These Calculations can be saved as Reusable Inquiry Object (RIO). Page 39 of 58

40 Selectors: Quarter to Date (QTD) Overview The Quarter to Date feature provides the ability to display amount data up to your CURRENT period defined in JD Edwards for the current quarter in the Balances templates for: General Ledger (GL) Job Cost (JC) Fixed Assets (FA) Advanced Cost Accounting (ACA) Quarter to Date Definitions The QTD Period Selectors are based on the CURRENT Period value. Identify which period is defined for CURRENT to determine the appropriate QTD Selector. Examples: For QTD1 (Quarter 1 to Date): if the current period is 1, QTD1 = P1 if the current period is 2, QTD1 = P1+P2 if the current period is 3 or more, QTD1 = P1+P2+P3 For QTD2 (Quarter 2 to Date): if the current period is less than 4, QTD2 = <BLANK> if the current period is 4, QTD2 = P4 if the current period is 5, QTD2 = P4+P5 if the current period is 6 or more, QTD2 = P4+P5+P6 Include QTD Selectors in a Report Include QTD selector(s) in a report created via a Balances template by completing the following steps: With a Balances Template/Report on screen 1. Click the Period filter. 2. Click the Visual Assist (flashlight). 3. Click the Selectors tab. 4. Click find (magnifying glass). 5. Move the QTD selector(s) from the left to the right panel. 6. Click OK. Note: Optionally key the QTD selectors directly into the Period filter (QTD1, QTD1, etc.). Page 40 of 58

41 Include QTD Selectors in Reports Prior to QTD selectors were not available for reports created using templates prior to version Use one of the two options to include them: Option 1: Add via Reusable Inquiry Objects. Add to Reusable Inquiry Objects (RIO) from a Balances template. Once available in RIO, access the report you wish to include the selectors in and subscribe to them from RIO. Refer to QRA for more information. Option 2: Manually add QTD Period Selectors to existing reports. Create a new fixed selector by completing the following steps: Ribbon: Inquiry Objects> Inquiry Objects 1. Click the drop-down arrow on Selectors. 2. Click Setup Selectors. 3. Click New. 4. Enter information into the New Selector dialog: Field Period Name QTD1 Caption Quarter 1 to Period 5. Click ADD. 6. Select Relative Value. 7. Relation = Quarter 1 to Period. 8. Selector = CURRENT. 9. Click OK. 10. Click OK. 11. Repeat for other QTD selectors. 12. Follow steps to Include QTD Selectors in a Report as outlined in the beginning of this QRA. Page 41 of 58

42 Configurator: Alternate Joins(JDE) Overview Columns from associated tables are joined together and impact the data that is returned. Some templates have alternate joins available. You must have Configurator licensing and capabilities to access this functionality. Only the options displayed in the dialog for Alternate Joins are available for most users. In the Designer Express Designer module, functionality is available to define JDE table custom joins. Activate Alternate Joins You can alternate joins for the on-screen inquiry by completing the following steps: Ribbon: Configurator > Configurator 1. Click Alternate Joins. 2. Highlight the table you wish to impact. 3. Select the new link from the drop-down list. 4. Click OK. 5. Run the inquiry and validate that the change returns the correct values. Page 42 of 58

43 Advanced Functions: Business Unit Snapshot Overview The Business Unit Snapshot functionality allows users to create reports that derive the correct Business Unit attribute/category codes using the JDE Snapshot effective dates. The F0006 data can be used for summary reports (such as GL Balances) or transactional reports (such as GL Transactions), accurately grouping amounts and journal entries according to structures recorded in the F0006S. Users will have full drill-down capability to the original GL transactions based on time-phased organizational changes. Enable Business Unit Snapshot If Snapshot functionality is enabled in JDE, then as business units are moved into different groupings using category codes, the date history of the structure change is stored in the F0006S table. You can then go back in time and run financial reporting based on the business unit structures As-Of specified dates. Additionally, cumulative period reports can be written to take into account the organizational structure changes, placing dollar amounts into the correct organizational buckets based on timing of the organizational changes. To enable Business Unit Snapshot functionality, the associated Data Source must map to the Date Effective Business Unit Master (F0006S) table. Page 43 of 58

44 Activate Business Unit Snapshot Activate Business Unit Snapshot functionality by completing the following steps: Ribbon: Home > Options 1. Click on Inquiry Options. 2. Click on Advanced. 3. Choose the appropriate drop-down for Use Business Unit. No, don t use snapshots. Include period if snapshot date falls inside it. Exclude period if snapshot date falls inside it. Include when snapshot falls in first half; otherwise exclude. 4. Click OK. 5. In your report, sort & group your data using the BU Cat Codes defined in the Date Effective Business Unit Master (F0006S) table Note: Refer to QRA Displaying Data Sorting and Grouping on Labels for additional information on sorting & grouping. Example: The data included in the report changes according to the option selected in Inquiry Options. Data can be included or excluded by the circumstances described in each option. Sample results in a GL Balances report when Snapshot is not enabled: Page 44 of 58

45 The same report, with Business Unit Snapshot enabled (with a setting of Include period if snapshot date falls inside it), has different results due to the values in the Date Effective Business Master (F0006S) Table: Note: In order to see the Business Unit Snapshot option in your Balances or Transactions report, you must have the F0006S Table mapped in your data source. Page 45 of 58

46 Advanced Functions: Percent Split Overview The Percent Split feature takes values from the data source and splits them into multiple values depending on a percentage. You can do this to allow part-ownership of entities, i.e. for joint venture purposes. Example: You could split all values for Company 1 regardless of which business unit they belonged to originally into: 30% for Business Unit 1 30% for Business Unit 2 40% for Business Unit 3 The values you create are uploaded to a database that your Administrator has specified in the data source. Basic Steps 1. Set up a percent split definition based on a specific table and the fields that can be split. 2. Enter in the percentage values. 3. Choose the split percentage to add to your report in order to apply it and update the database. Enable Percent Split Functionality Your Administrator must setup the following in order to use Percent Split functionality: The data entry information must be entered in the data source being used so that data can be uploaded to the specified database. The appropriate Advanced Capabilities must be granted. o Choose Percent Splits allow the user to choose which percent splits to add to the report. o Contribute to Percent Splits allow the user to contribute to percent splits. o Create & Edit Percent Splits allow the user to create and edit percent splits. o Percent Split Table Management allows access to the Clean Up Tables Dialog where percent split database tables can be removed. Page 46 of 58

47 Percent Split Tables Percent Split can be done for data in the following tables: Table Name F0006 Business Unit Master F0006S Business Unit Snapshot F0010 Company Constants F0025 Currency Overwrite F0101 Address Book Master F0111 Address Book Who's Who F0115 Address Book - Contact Tel Number F01151 Address Book - Electronic Address F0116 Address by Date F0901 Account Master F0909 Chart of Accounts - Reference File F1201 Asset Master F1501B Tenant/Lease Master F1507 Unit Master File F1720 Contract Header F1755 Customer Calls F4074 Price Adjustment Ledger F4101 Item Master F4201 Sales Header File F44H201 Lot Master (E1) F44H301 Plan Master (E1) F44H401 Option Master (E1) F44H501 Sales Master (E1) F4801 Work Order Master Page 47 of 58

48 Create a Percent Split Create a Percent Split by completing the following steps: Ribbon: Inquiry Objects > Chart Options 1. Click drop-down arrow to the right of % Percent Split. 2. Click Setup Percent Split. The following functions can be completed in the Percent Split dialog window: New - Define a new percent split based on a specific table. Edit - Edit existing percent splits. Import - Import a percent split definition that is already defined on another report. Remove - Remove existing percent splits. Properties - View properties of the percent split, such as its definition, usage and statistics about the data. Clean Up Tables - Delete the database tables created by the percent split. 3. Click New. 4. Click Next. 5. Fill in Name and Table on which the split is to be based. 6. Click Next. 7. Click Analyze Table. Note: All columns found in the designated table are listed as Do Not Use until you specify how they should be used. 8. Highlight the column(s) you wish to split or mark as a key column and then use the appropriate radio button to mark it as such. Key Columns Key columns in the table. Splitable Columns Columns that can be split into multiple values based on percentages. Note: You can use the CTRL and SHIFT keys to do multiple selections. 9. Click Next. 10. Click Finish. 11. To save the percent split definition, save the report after creating the definition. Page 48 of 58

49 Advanced Functions: Currency Restatement Overview Currency Restatement is a separate module that: Provides real-time currency conversion of period amounts. Allows multiple companies with different base currencies to be reconciled into one Restatement Exchange Rate. Is available for the following templates: o GL Balances o JC Balances o ACA Balances Working with Restatement Periods The Restatement functionality takes into account the Currency Restatement Rates and associated periods in order to derive the correct exchange rate. The Currency Restatement Rates are imported from the Currency Restatement Rates File (F1113). They take the currency of the company and convert the associated amounts into the Restatement Currency (which initially is defaulted to the Domestic Currency of Company 00000). When using the Period filter, you have the option to select not only the JDE defined period values, but also InsightUnlimited s calculated values for Currency Restatement purposes. To select a Restatement Period for your report, complete the following steps: 1. Click in the Period filter of your report. 2. Click the Visual Assist for Period. 3. Click the Restatement tab. 4. Click Find. 5. Choose the applicable Restatement Period. Page 49 of 58

50 6. Click OK. Within the Currency Restatement Rates File (F1113), there are several exchange rate conversions. The Currency Restatement functionality analyzes the individual object accounts in order to select the correct exchange rate that has an applicable Rate Type for the associated period. These rate types can be similar to a Month End rate, which is applied to Balance Sheet accounts, or a Monthly Average, which is applied to Profit and Loss Accounts. Page 50 of 58

51 These exchange rates are then applied to the Restatement Period column: Accessing Underlying Exchange Rate Reconciliation of the derived amounts can be done through the Exchange Rate dialog. The two currencies being used for restatement of the object accounts are displayed as well as the associated date and the two exchange rates. To access the Exchange Rate dialog, complete the following steps: Ribbon: Restatement > Options 1. Click on Exchange Rate. 2. Verify the exchange rate for the current filter settings. 3. Click Close. Note: If Conflicting exchange rate data occurs, InsightUnlimited Reporting will use the most recent value to make the calculations. Page 51 of 58

52 Change Restatement Currency Restatement Currency defaults from Company You can convert object account period balances into any currency, as long as there is associated Currency Restatement Rates File (F1113) data. To change the restatement currency, complete the following steps: Ribbon: Restatement > Options 1. Click on Settings. 2. Click the Restatement Currency drop-down. 3. Click the applicable currency. 4. Click OK. Page 52 of 58

53 Advanced Functions: Additional Inquiry Options Overview Options are available on some templates to personalize your inquiry, making it more relevant to your business reporting needs. Options may vary by template. Inquiry Options General Tab Customize your report using Inquiry Options by completing the following steps: Ribbon: Home > Options 1. Click the Inquiry Options menu. 2. Click the General Tab. Presentation Options Missing Text enter text to be used to replace null values. Blank Text used to select blank values. Null Value Text used to select null values. Console Options Don t warn or deny inquiry will load without any warning. Filter values that conflict with ERP security will be removed. Warn users when any filter selections have been changed user is prompted: Some filters have been changed due to security requirements. The report may look different as a result. Deny loading when any filter selections have been changed to a * - The user is unable to load the inquiry. Deny loading on any changed filter selection The user will not be able to load the inquiry if any filter values conflict with ERP security. Page 53 of 58

54 Localization Option (JDE) Select options to enable localization for specific modules/language if used in JD Edwards. 3. Click the Advanced Tab (JDE) Note: Options are specific to the report you are running. Who s Who Phone Number Type Make selection(s). Click OK to continue. Who s Who Address Book Make selection(s). Click OK to continue. Page 54 of 58

55 Business Unit Snapshot & Restatement Currency Business Unit Snapshot - refer to QRA Restatement Currency refer to QRA Object Account and Subsidiary Descriptions (General Ledger Module) Make selection(s). Click OK to continue. Cost Code and Cost Type Descriptions (Job Cost Module) Make selection(s). Click OK to continue. Use Account Ledger and/or Purge Tables (General Ledger Transactions) Make selection(s). Click OK to continue. Page 55 of 58

56 Item Cross Reference Type (Templates with Items) Make selection(s). Click OK to continue. Sales Order Details and Header (Sales Order Processing Module) Make selection(s). Click OK to continue. As-Of Options (AR and AP Modules) Refer to QRA for more information. Make selection(s). Click OK to continue. Page 56 of 58

57 Reusable Inquiry Objects (RIO): Best Practices Overview Maintaining the objects in RIO in an organized manner ensures that users will be able to easily locate the object for subscription. Connections When objects are stored in RIO, they can be entered in any of the available connections. Recommended File Structure for Reusable Inquiry Objects Following is the recommendation for organizing objects RIO: Calculations (per module) GL AP AR Formats (by type of format) Conditional Subtitles Subtotals Columns Hierarchies (per unique hierarchy) Income Statement Balance Sheet Expenses Tax Reporting User Defined Captions (by type of caption) Periods Years Ledgers Category Codes Note: Once the RIO folder structure is set, the ability for users to change the structure should be disabled. Future changes to the hierarchy folder structure should be made by a system administrator, not end users. This will keep the RIO folder structure clean and manageable over time. Page 57 of 58