Galileo Pre-K Online Outcomes Analysis Report TABLE OF CONTENTS

Transcription

1 Outcomes Analysis Report TABLE OF CONTENTS Purpose... 2 Report Interpretation and Additional Information... 2 Predicted DL Scores... 3 Estimated Growth Workbook... 3 Access Report... 3 Aggregation Level Selection... 4 Level Selection Tab... 4 Agency Aggregate... 4 Center Aggregate... 5 Class Aggregate... 6 Optional Filters... 7 Child Groups Tab... 8 Select a Preexisting Child Group... 8 Create a Child Group... 8 Create a Composite Child Group Edit a Child Group Delete a Child Group Children Tab Scale Selection Time Periods Selection Observational Period Selection Report Status Print the Report Create a Library Name and Year Tab Library Assignment Tab Steps 1 and 2 Access Level Step 3 Permission Level Step 4 - Users Summary Tab Revised as of

2 PURPOSE The Outcomes Analysis report is a progress report which allows programs to analyze progressive data for one or several of the Galileo G3 Assessment Scales over multiple time periods in one report. This report has the ability to aggregate and disaggregate data for an entire program, agency, center, class, or at the individual child level. This is the only report in Galileo which will allow users to select multiple scales, more than three time periods, and include selected centers or classes in a single report. This report also includes the ability to drill down to the child level displaying all on one page. REPORT INTERPRETATION AND ADDITIONAL INFORMATION The Outcomes Analysis report is an interactive report that includes additional data which can be accessed through the linked areas of the report. When the report displays each time period is indicated by a graph with an individual bar for each selected scale. In the above example Period 1 is indicated by an orange bar associated with each scale. Period 2 is indicated in green, and Period 3 Revised as of

3 is indicated in blue. The colored rows in the table below correspond to the time periods indicated by the bars. Each row displays period dates, DL (developmental level) scores, and in parenthesis the number of children. The bottom row presents the average increase or gain in DL score by comparing the first period to the last period. Clicking the chart (C) or the Number of children table (D) a table showing the names, summed scores and DL scores of the children at the selected developmental level will appear. PREDICTED DL SCORES The Galileo Pre-K Online Predicted Development Level Score document helps you evaluate your children s learning at various ages relative to the predicted DL score for children that age. This document is in the Galileo Forum, the Galileo online help files, and at ESTIMATED GROWTH WORKBOOK ATI provides you with the Galileo Pre-K Online Estimated Growth workbook to assist you in calculating estimated growth in your program. This workbook is in the Galileo Forum, the Galileo online help files, and at profdevelopment/pre-k/growth_worksheet.xlsx. ACCESS REPORT 1. Click on the Reports tab in the red menu bar at the top of the page. Revised as of

4 2. Click on the Outcomes Analysis link on the list of Progress Reports under Observation Reports. 3. Define the aggregation level by following the steps in the Aggregation Level Selection section, page 4. AGGREGATION LEVEL SELECTION There are multiple ways to select the aggregation level to include in this report. Selection is done using the tabs in the upper left hand area of the Outcomes Analysis page. The available tabs are: Tab Level Selection Child groups Children Use to select agency, center, or class(es) data a group of children in a defined Child Group or Composite Child Group an individual child Tabs LEVEL SELECTION TAB Click on the Level Selection tab to run this report for an Agency, Center, or Class. Agency-level users may run this report on one or multiple centers or class(es). Center-level users may run this report on the center(s) they have permission or class(es). AGENCY AGGREGATE Agency-level users may use this option. 2. If necessary, select Level Selection tab. 3. Click the Center radio button. Revised as of

5 4. Use the down arrow on the Center drop-down menu to select all centers. To generate the report for all centers, select [All centers selected] option. 5. If a filter is to be applied to this aggregation data, proceed to the Optional Filters section, page 7, for the next steps. 6. Proceed to Scale Selection section, page 15, for the next steps. CENTER AGGREGATE Agency- and Center-level users may use this option. 2. If necessary, select Level Selection tab. 3. Click the Center radio button. Revised as of

6 4. Use the down arrow on the Center drop-down menu. Place a checkmark next to the name of the center or centers to include in the report. One or more centers may be included in one report. 5. If a filter is to be applied to this aggregation data, proceed to the Optional Filters section, page 7, for the next steps. 6. Proceed to Scale Selection section, page 15, for the next steps. CLASS AGGREGATE 2. If necessary, select Level Selection tab. 3. Use the down arrow on the Center drop-down menu. Place a checkmark next to the name of the center s class. 4. Click the Class radio button. 5. Use the down arrow on the Class drop-down menu to select the class. Revised as of

7 a. Place a checkmark next to the class or classes to include in the report. One or more classes may be included in one report. b. To select all classes, place a checkmark in the Select all classes option. c. To deselect all selected classes, remove the checkmark in the Select all classes option. 6. If a filter is to be applied to this aggregation data, proceed to the Optional Filters section, page 7, for the next steps. 7. Proceed to Scale Selection section, page 15, for the next steps. OPTIONAL FILTERS Filters are optional. 1. If necessary, select Level Selection tab. 2. Click the Optional Filters and Settings (show) link. 3. Select the age range of children to include on the report (to include all ages leave 0 in each field) and/or select the form housing the child demographic data variables to include on this report. Place a checkmark next to each variable to include only the children with the selected data on this report. Revised as of

8 4. Proceed to Scale Selection section, page 15, for the next steps. CHILD GROUPS TAB Click on the Child Groups tab to run this report on a specific group of children. Children selected from the agency can be saved as a group for generating future reports. These groups are called Child Groups. Child Groups can also be combined to form a Composite Child Group. Below are directions for selecting and existing Child Group, creating a Child Group and creating a Composite Child Group. To create a Child Group or a Composite Child Group a Child Group Library will need to be created. For instructions on creating a library see Create a Library section, page 19. SELECT A PREEXISTING CHILD GROUP 2. If necessary, select the Child groups tab. 3. Click the down arrow on the Library drop down menu to select the library containing the Child Group to include in the report. 4. Click the down arrow on the Child Group drop down menu to select the Child Group to include in the report. If a group does not exist, follow the steps in the Create a Child Group section, page 8, or the Create a Composite Child Group section, page Proceed to Scale Selection section, page 15, for the next steps. CREATE A CHILD GROUP 2. If necessary, select the Child groups tab. 3. Click the Add a Group link. Revised as of

9 4. Use the down arrow on the Library drop-down menu to select the Library. A library must be defined prior to creating a Child Group or a Composite Child Group a Child Group. For instructions on creating a library see Create a Library section, page Click the Add a Child Group link. 6. Enter a name for the Child Group in the Name field. 7. If you are an Agency-level user or access to multiple centers, use the down arrow on the Center drop-down menu to select the appropriate Center to locate the children to be included in the group. 8. If you are an Agency-, Center- or Class-level user with multiple classes, use the down arrow on the Class drop-down menu to select the appropriate class. 9. To select individual children from a class place a checkmark in the box marked Select individual children from class (otherwise all children currently enrolled will be added). 10. Double-click the names of the children in the Children box on the left side of the screen to add them to the new Child Group. This will transfer the children to the Children in group box on the right side of the scren. Revised as of

10 11.Click the Save Child Group button. 12.This group will now appear in the Child Group drop-down menu on the Outcomes Analysis page. 13.Proceed to Scale Selection section, page 15, for the next steps. CREATE A COMPOSITE CHILD GROUP A Composite Child Group combines two or more Child Groups to make an additional group. The original Child Groups will remain available; the Composite Child Group will be available as an additional Child Group containing all children in the original Child Groups. The Composite Child Group tool allows you to run reports on any combination of variables. For example, you can combine your dual language learners from one Child Group with your struggling Early Math Child Group into a new group your Composite Child Group. 2. If necessary, select the Child groups tab. 3. Click the Add a Group link. 4. Use the down arrow on the Library drop-down menu to select the Library. A library must be defined prior to creating a Child Group or a Composite Child Group a Child Group. For instructions on creating a library see Create a Library section, page Click the Add composite child group link. Revised as of

11 6. Enter a name for the Composite Child Group in the Name field of Step Confirm that the correct library is selected in the Library drop down menu. 8. Double-click the names of the Child Groups in the box on the left side of the screen to add them to the Selected child groups box on the right side of the screen. This will transfer the Child Groups from the box on the left to the box on the right. 9. Click the Save Group button. 10.This group will now appear in the Child Group drop-down menu on the Outcomes Analysis page. 11.Proceed to Scale Selection section, page 15, for the next steps. EDIT A CHILD GROUP 2. If necessary, select the Child groups tab. 3. Click the Add a group link. Revised as of

12 4. On the Child Groups page, click the pencil icon in the Action column of the Child Group table. 5. To edit the name of the group, change the name in Step To edit the children in the group double click on the child s name to move a child from the Children to the Children in group box or from the Children in group box to the Children box. 7. Click the Save Child Group button. Revised as of

13 DELETE A CHILD GROUP 2. If necessary, select the Child groups tab. 3. Click the Add a group link. 4. On the Child Groups page, click the Trashcan icon in the Action column of the Child Group table. CHILDREN TAB Revised as of

14 2. If necessary, select the Children tab. 3. If you are an Agency-level user or a Center-level user with multiple centers, use the down arrow on the Center drop-down menu to select the appropriate center or centers. 4. If you are a Center- Agency- or a Class-level user with multiple classes, use the down arrow on the Class drop-down menu to select the appropriate class. Once the class is selected the Select Children box will appear below the class name. Class-level users will not need to select a Center or a Class, this will automatically be selected and the Select Children box will be open. 5. Once the Select Children box is open, place a check mark in the box next to the name of one child or multiple children to include in the report. 6. Proceed to Scale Selection section, page 15, for the next steps. Revised as of

15 SCALE SELECTION 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 4). 3. Select the Scales to include on the report by placing a checkmark in the box next to each scale. 4. Now you must define the time periods by following the directions in the Time Periods Selection section, page 15. TIME PERIODS SELECTION 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 4). 3. Select the scale(s) using the Scale Selection section, page If no time periods have been saved: a. Click on the Add period link. b. Add a time period start and end dates by either typing the date or selecting the desired date by clicking the calendar icon. Once the end date has been entered, enter a beginning date. Revised as of

16 5. If time periods have been saved: It is recommended to start by entering the end date first. a. A new time period can be added by clicking the Add period link. b. Add a time period start and end dates by either typing the date or selecting the desired date by clicking the calendar icon. It is recommended to start by entering the end date first. Once the end date has been entered, enter a beginning date. c. A time period may be deleted by clicking the trashcan icon next to the end date. 6. Proceed to the selection of the observational period by following the steps in the Observational Period Selection section, page 16. OBSERVATIONAL PERIOD SELECTION 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 4). 3. Select the scale(s) using the Scale Selection section, page Select the time period using the Time Periods Selection section, page If you would like to include only children who have observations saved during all time periods, place a checkmark in the box in the Only include children with observations in all periods. 6. Click the Get Data button. Revised as of

17 REPORT STATUS 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 4). 3. Select the scale(s) using the Scale Selection section, page Select the time period using steps in the Time Periods Selection section, page Select the observational period using the steps in the Observational Period Selection section, page The Percent done column in the Previously Saved Reports table will indicate the progress of generating of this report. It may take a few minutes to complete. When this number has reached 100, the report is ready to be opened. Click here to open 7. To open the report, click on the top Date and Time link in the first column of this table. 8. Scroll down to view the report in the lower portion of the web browser window. Revised as of

18 PRINT THE REPORT 1. The Outcomes Analysis report can be printed using the Print Report button at the top right side of the report. 2. The PDF version of the report will open. Revised as of

19 CREATE A LIBRARY 1. When you first log in, click on the Setup tab in the red menu bar at the top of the page. 2. Click the Library Builder link under Libraries in the grey menu bar at the top of the screen. 3. Select the Child Group for Reports type of library using the Library Type drop-down menu. 4. Click the New library link. 5. You will be brought to a 3-tabbed set-up process. The books icon in the upper right-hand corner will bring you back to the Library Builder home page. NAME AND YEAR TAB 6. Type the name of your Library. 7. Determine if you would like this library available for All Years or just the Current Year Only. 8. Click the Save and Next button. 9. If you are a Class-level user and therefore can only create a Class-level library, you will automatically be brought to the Summary tab. Proceed to Summary Tab section, page 21. Revised as of

20 LIBRARY ASSIGNMENT TAB STEPS 1 AND 2 ACCESS LEVEL 10.Select the level at which you wish to assign the library using the Choose an Access Level drop-down menu. The access levels that you may create depend on your user level are: a. Agency-level users may create: Agency, Center, Class, or User level libraries. b. Center-level users may create: Center, Class, or User level libraries. c. Class-level users may create: Class Libraries. 11.Select an Access Level. If you select: a. Agency: Your agency will appear in the box. To assign this library to the entire agency, click in the checkbox next to your agency s name. b. Center: All the centers you have access to will be brought up. Click in the checkbox next to the center to which you would like to assign this library. c. Class: All the classes you have access to in a selected center will be brought up. Click in the checkbox next to the classes to which you would like to assign this library. d. User: All the centers you have access to in the agency will be brought up, with the users therein beneath them. Click in the checkbox next to the center and that school's specific users to whom you would like to assign this library. Revised as of

21 STEP 3 PERMISSION LEVEL 12.Determine whether you wish these users to have Read-Only access, or Write access to this library. Users with: a. Read-Only access will only be able to view the contents of the library, and will need to make a copy of the contents to their own libraries to edit them. b. Write access can edit the contents of the library, and all other users with permissions to that library will see and be affected by the changes. STEP 4 - USERS 13.If creating an Agency- or Center-level access library, determine which users you would like to have access to this library. Click in the desired radio button. You may choose: a. Agency-level Only/Center-level Only to assign this library to those users who have the same user level as the library access assignment you selected. b. All Users to assign this library to all users at and below the selected level in the district/school. 14.Click the Save and Next button. You will automatically be brought to the Summary tab. Proceed to Summary Tab section, page 21. SUMMARY TAB 15.This tab tells you to what program year, agencies, centers, classes, and users this library has been made available. The creator of the library will always have write-access to the library, and will automatically be listed under Users. 16.When you have finished creating the library, you may click on the Library Builder home icon to return to the Library Builder home page. Revised as of