Galileo Pre-K Online: Monitoring Galileo Data

Transcription

1 : Monitoring Galileo Data Anecdotal Notes... 1 Assessment History... 3 Data Checker... 5 Development Profiles and Milestones... 5 Individual Development Milestones Milestone Observation Records Status Page Outcomes Analysis Report Parent Activity Report User Activity Report Additional Resources ANECDOTAL NOTES PURPOSE The Anecdotal Notes report displays the anecdotal notes for every child for each selected scale. GENERATE REPORT Anecdotal notes can be printed from the Observations by Child and Observations by Class pages. The directions in this handout generates this report from the Reports menu. 1. Click Reports>Observation Reports heading>miscellaneous Reports subheading>anecdotal Notes. 2. Select the Center and Class where the child(ren) reside. 3. (optional) Enter the Start Date and End Date or click on the calendar and select the date to select the date for which you wish to generate a report. Revised

2 4. Select the Scale(s). 5. Select the child(ren). 6. If you wish to print the scale name and level, leave the default choice under Report Heading. If you wish to print the scale name without the level, click in the radio button next to this choice. 7. Click the Run Report button. Revised

3 ASSESSMENT HISTORY PURPOSE The Assessment History tool allows you to see how many observations have been entered for a child and also provides you the ability to remove or delete unwanted observations. You can see when the observation occurred, when the entry was made, the child's Developmental Level (DL) score on that date, and total number of capabilities learned as of that date. GENERATE REPORT INDIVIDUAL ASSESSMENT HISTORY FOR ALL PROGRAM YEARS 1. Click Assessment>View Information>History. 2. Select the Center and Class. 3. Select the Child. 4. Select the desired Scale. Scale with [in-use] contains assessments. 5. The observation history appears. 6. To delete an erroneous observation, click the trashcan at the end of the row for the observation you wish to delete. Only observations that you're certain are incorrect should ever be deleted; data cannot be retrieved once deleted. SCREEN INTERPRETATION Revised

4 INDIVIDUAL OR CLASS ASSESSMENT HISTORY FOR CURRENT PROGRAM YEAR FROM ASSESSMENT TAB 1. Click Assessment>View Information>History. 2. Select the Center and Class. 3. Click the Assessment History Report link. 4. Select the Child or [All children in class]. 5. Enter the From and To dates for which you wish to see the assessment history. 6. Select the desired Scale(s). 7. Click the Run Report button. 8. The report opens in a new window. INDIVIDUAL OR CLASS ASSESSMENT HISTORY FOR CURRENT PROGRAM YEAR FROM REPORT TAB 1. Click Reports>Miscellaneous Reports>Assessment History. 2. Select the Center and Class. 3. Select the Child or [All children in class]. 4. Enter the From and To dates for which you wish to see the assessment history. 5. Select the desired Scale(s). 6. Click the Run Report button. 7. The report opens in a new window. Revised

5 REPORT INTERPRETATION DATA CHECKER The Data Checker tool offers the following two functions: 1. Form Information Check for saved data or missing data on forms. For filtering assessment and progress results on different groups of children utilizing child variables entered on forms. 2. Inactive/Active Children Check for saved or missing assessments. It identifies which children do, or do not, have saved assessments during a specified period. FIND MISSING FORM INFORMATION The Data Checker Form Information function can also serve as a report showing an aggregate of data at the class, center, or agency level. How the aggregate results are displayed varies with the form item type containing the data. A Checkbox. A checkbox will provide you with a count. An Option. An option field consisting of a drop-down menu with several choices, will provide you with a count. A Number box. A number box will provide you with a count for that field. Because of the different responses that can be filled into the date, text, and memo fields, these data types cannot be aggregated. GENERATE REPORT 1. Click Reports>Administration Report heading>data Check subheading>form Information. Revised

6 2. Using the drop-down menu, select the desired Form Type. 3. Using the drop-down menu select the desired Center or Class. To select all centers, select [All Centers] or the [All Classes] selection to select all classes in a center. 4. Using the drop-down menu, select the desired Form you would like to check for data. 5. Select the Enrollment Status (if appropriate for the form type selected). 6. (optional) Determine whether you would like Data Decker to treat checkbox items under the same heading as a single item, and whether you would like to break out option choices into separate items. This latter option allows you to use the Data Checker results as a summary report when "Find entered data" is selected. 7. Select the Find entered data or Find missing data option. 8. Select the date in the As Of This Date field. Revised

7 9. Click the Find Data button. 10.A list of form fields and the number of children with data in those fields will appear. You now have the option of (a) previewing the data in report format suitable for printing, or (b) getting more details about the missing/entered data for each field. a. To preview in report format, click on the blue Print Report link at the top or bottom of list. b. To view more details about missing/entered form data, click on the binoculars icon. You will see a list of records missing/containing data for the selected field. Names on the list will be links to the form missing or containing data, allowing quick entry of missing data or review of entered data. FIND INACTIVE/ACTIVE CHILDREN It is a quick way to determine if all of your centers and classes have had a chance to enter required assessment data, displaying which children do, or do not, have data saved on each or any scale. Revised

8 GENERATE REPORT 1. Click Reports>Administration Report heading>data Check subheading>inactive/active Children. 2. Using the drop-down menus, select the Scale, as well as the date range to view data. 3. Click on the: Or a. Find Inactive Children button to display a list of children who have not been assessed within the specified time period. b. Click on the Find Active Children button to see a list of children who have been assessed within the specified time period. A list of children will appear, along with the center and class in which that child is enrolled. (Image on next page.) Revised

9 4. To print this report, click on the blue Print Report link above or below the list. DEVELOPMENT PROFILES AND MILESTONES PURPOSE The Development Profile and Milestone report shows how many children have acquired capabilities in a scale for a given developmental area. When running the report as a Profile, all of the capabilities are listed. When running the report as a Milestone, you select specific capabilities on which to report. Milestones may be saved by defining a Milestone Set to provide easy reporting on the same milestones throughout the program year. Whether running a Profile or a Milestone report, you will see the number or percentage of children who have learned capabilities and who are ready now, will be ready soon, or will be ready later to learn capabilities that make-up a scale. Saved milestone sets created by Agency-level users will be available to Center and Class-level users. Milestone sets created by Center-level users will be available to Class-level users. Either the Profile or the Milestone report may be generated as an aggregate report. Agency-, Center-, and Class-level users may run these reports. HOW CAN I USE THIS? The Development Profile and Milestone reports are often used by teachers to inform lesson planning as it shows the children s readiness levels for each capability. Milestones allow the user to print a targeted report for including only selected goals on a scale. Some programs select to use the save milestones, the Milestone Set, feature in Galileo to track specific capabilities selected as program goals for school readiness. Revised

10 OR GENERATE REPORT 1. Click Reports>Observation Report Library heading>development Profiles & Milestones subheading>development Profiles & Milestones. Revised

11 2. If you are an Agency-level user or a Center-level user with access to more than one center, select the Center for which you wish to generate a report. Please note, Agency-level users may generate an agency-level aggregate report by selecting the [All centers] option. 3. Use the down arrow on Class drop-down menu to select class for which you wish to generate a report. Please note, Agency-, Center-level with users or Class-level users with access to more one class may select the [All classes] option. 4. Use the down arrows on the Period Ending drop-down menu to select the date for which you wish to generate a report. 5. If you wish to print the scale name and level, leave the default choice under Report Heading. If you wish to print the scale name without the level, click in the radio button next to this choice. 6. Select Output format. If you select Percentage you will see the percentage of children at each readiness level. If you select Count you will see the actual number of children at each readiness level. 7. Select the Scale you would like to include on this report. Revised

12 8. To make this a Milestone report (i.e., only display selected goals on the resulting report instead of all of them): a. Click the Define Milestones button and click in the desired goals. b. Click in the checkboxes next to the goals you wish to include on your report. 9. (Optional) Instead of selecting milestones for this report, you may select to filter using a saved Milestone Set by selecting from the dropdown menu. Milestone sets may be edited by clicking the View/Edit Milestones link. For more information on defining a milestone set see Defining a Milestone Set page (Optional) Select which variables you would like to filter. You may filter your information by gender by un-checking the gender you would like to have Revised

13 excluded from the report. To filter your information by age, click on the down arrows near Age Range. Make sure you enter all of the requested information or the report will not generate the data properly. 11. (Optional) If you wish to filter the report on data collected in Child forms, use the drop-down menu to select the desired form, then click in the form variable items on which you wish to filter. Select the desired form using the down arrow 12.Click the Run Report button. DEFINING A MILESTONE SET A Milestone set can be saved for use when printing future reports. Once saved the milestone set will appear in the Optional: Filter by milestone set drop-down menu when generating a milestone report. A milestone set saved by an Agency-level users may be visible to Center and Classlevel users. A milestone set saved by a Center-level user may be visible for Classlevel users at the same center. This may be useful for defining specific program goals, such as those for School Readiness. 1. Click Reports>Observation Report Library heading>development Profiles & Milestones subheading>development Profiles & Milestones. 2. If you are an Agency-level user or a Center-level user with access to more than one center, select the Center for which you wish to generate a report. Please note, Agency-level users may generate an agency-level aggregate report by selecting the [All centers] option. Revised

14 3. Click the Create New Milestones link. 4. Create a Milestone Name which will appear in the Milestone dropdown menu on the Development Profiles and Milestones page when printing future reports. 5. Click the checkboxes next to the desired goals. 3. Click the Save button. INDIVIDUAL DEVELOPMENT MILESTONES PURPOSE The Individual Development Milestones report displays the individual child s readiness level (Learned, Ready Now, Ready Soon, Ready Later) for the capabilities. Revised

15 HOW CAN I USE THIS? GENERATE REPORT 1. Click Reports>Observation Report Library heading>development Profiles & Milestones subheading>individual Development Milestones. 2. If you are an Agency- or Center-level user, use the down arrows on the Center drop-down menu to select the center on which you wish to generate a report. 3. Use the drop-down menus to select the Class for which you wish to run the report. 4. Enter the Period Ending date or click on the calendar and select the date to select the date for which you wish to generate a report. (Image on next page.) Revised

16 5. Double-click on the children you wish to include in your report in the Class Roster box (or click to highlight a name and use the >> button) to move them into the Selected Children box. The children's names will move to the Child Selections box. If you change your mind, simply double-click on a child's name in the Selected Children box (or click to highlight a name and use the << button) and it will move back to the Class Roster box. If you wish to include all the children, click on the All> button. 6. Use the Scale drop-down to select the scale for which you wish to generate a Milestone report. The desired scale will display. Click in the checkboxes next to the goals you wish to include on your report. 7. Select the Readiness Levels you wish to include in the report. You may include as many readiness levels as you wish. Click in the checkboxes to deselect them. Click in them again to select them. The selected readiness level will be checked. Please note: Sometimes it is beneficial just to know what a child has learned, or what a child is ready now to learn. Galileo gives you flexibility in the reports you print. Revised

17 8. Select the Show Data Sources checkbox if you would like to display data sources on the report. 9. Select the Teacher Signature, Teacher Comment, Parent Signature and/or Parent Comment checkboxes. 10.If you wish to the print scale name and level, leave the default choice under Report Headings. If you wish to the print scale name without the level, click in the radio button next to this choice. 11.Click the Run Report button. MILESTONE OBSERVATION RECORDS PURPOSE Galileo provides several reports to help teachers manage the assessment of children. Revised

18 Agency-, Center-, and Class-level users may run this report. HOW CAN I USE THIS? Often this report is used by teachers as a worksheet while observing their class or an individual child. The space provided next to each capability can be used to make notes, while the checkboxes are provided to indicate capabilities which you observe the child demonstrating. This report can also be given to families, or printed through the Galileo Pre-K Parent Center for families to observe their child at home. The Milestone Observation Records allows teachers to select the capabilities to be included in the report. Teachers may wish to use this report to document the observed child s mastering of a capability since there are blank spaces next to each capability in a scale. GENERATE 1. Click Reports>Observation Reports heading>observation Records subheading>milestones Observation Records. 2. If you are an Agency- or Center-level user, use the down arrows on the Center drop-down menu to select the center on which you wish to generate a report. 3. Use the drop-down menu to select a Class. Revised

19 4. Use the Scales drop-down box to select the scale for which you would like to select milestones. 5. Click in the checkbox by the goals you wish to select. 6. Click the Run Report button. STATUS PAGE The Status Page can be checked by all users at any time and it relays real-time information about Galileo current performance, scheduled maintenance, and recent past performance. Incident reports are posted promptly on the page and displays information about both the incident and the real-time stage of resolution. INTERPRETATION The following performance levels could be displayed on this page. Performance Level Operational Degraded Performance Partial Outage Definition The component is functioning as expected and in a timely manner. Degraded Performance means the component is working but is slow or otherwise impacted in a minor way. An example of this would be if ATI is experiencing an unusually high amount of traffic and the component was taking longer to perform its job than normal. Partial Outage indicates completely broken for a subset of customers. An example of this would be if some subset of customer's data lived in a specific data center that was down. The component might be broken for that subset of Revised

20 Performance Level Major Outage Under Maintenance Definition customers but is working for the rest and thus there is a Partial Outage. This displays when the program is completely unavailable. The component is currently being worked on. Incidents have one of four distinct statuses. When creating or updating an incident you will specify which of the states the incident is currently in. Incident Status Investigating Identified Monitoring Resolved Definition ATI is seeing the symptoms of an issue but are unaware what the root cause. ATI has found the root cause of the incident and are working on a fix. ATI believes we have successfully fixed the issue and are waiting for the symptoms to subside. The root cause of the issue has been eliminated and the systems are back to 100% performance. ACCESS PAGE GALILEO PRE-K LOGIN PAGE Revised

21 ONLINE HELP URL Revised

22 OUTCOMES ANALYSIS REPORT PURPOSE The Outcomes Analysis report is a progress report which allows programs to analyze progressive data for one or several of the Galileo G3 Assessment Scales over multiple time periods in one report. This report has the ability to aggregate and disaggregate data for an entire program, agency, center, class, or at the individual child level. This is the only report in Galileo which will allow users to select multiple scales, more than three time periods, and include selected centers or classes in a single report. This report also includes the ability to drill down to the child level displaying all on one page. REPORT INTERPRETATION AND ADDITIONAL INFORMATION The Outcomes Analysis report is an interactive report that includes additional data which can be accessed through the linked areas of the report. When the report displays each time period is indicated by a graph with an individual bar for each selected scale. In the above example Period 1 is indicated by an orange bar associated with each scale. Period 2 is indicated in green, and Period 3 Revised

23 is indicated in blue. The colored rows in the table below correspond to the time periods indicated by the bars. Each row displays period dates, DL (developmental level) scores, and in parenthesis the number of children. The bottom row presents the average increase or gain in DL score by comparing the first period to the last period. Clicking the chart (C) or the Number of children table (D) a table showing the names, summed scores and DL scores of the children at the selected developmental level will appear. PREDICTED DL SCORES The Predicted Development Level Score document helps you evaluate your children s learning at various ages relative to the predicted DL score for children that age. This document is in the Galileo Forum, the Galileo online help files, and at ESTIMATED GROWTH WORKBOOK ATI provides you with the Estimated Growth workbook to assist you in calculating estimated growth in your program. This workbook is in the Galileo Forum, the Galileo online help files, and at profdevelopment/pre-k/growth_worksheet.xlsx. Revised

24 ACCESS REPORT 1. Click Reports>Observation Reports heading>progress Reports subheading>outcomes Analysis. 2. Define the aggregation level by following the steps in the Aggregation Level Selection section, page 20. AGGREGATION LEVEL SELECTION There are multiple ways to select the aggregation level to include in this report. Selection is done using the tabs in the upper left hand area of the Outcomes Analysis page. The available tabs are: Tab Level Selection Child groups Children Use to select agency, center, or class(es) data a group of children in a defined Child Group or Composite Child Group an individual child Tabs LEVEL SELECTION TAB Click on the Level Selection tab to run this report for an Agency, Center, or Class. Agency-level users may run this report on one or multiple centers or class(es). Center-level users may run this report on the center(s) they have permission or class(es). AGENCY AGGREGATE Agency-level users may use this option. 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select Level Selection tab. 3. Click the Center radio button. Revised

25 4. Use the down arrow on the Center drop-down menu to select all centers. To generate the report for all centers, select [All centers selected] option. 5. If a filter is to be applied to this aggregation data, proceed to the Optional Filters section, page 23, for the next steps. 6. Proceed to Scale Selection section, page 31, for the next steps. CENTER AGGREGATE Agency- and Center-level users may use this option. 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select Level Selection tab. 3. Click the Center radio button. Revised

26 4. Use the down arrow on the Center drop-down menu. Place a checkmark next to the name of the center or centers to include in the report. One or more centers may be included in one report. 5. If a filter is to be applied to this aggregation data, proceed to the Optional Filters section, page 23, for the next steps. 6. Proceed to Scale Selection section, page 31, for the next steps. CLASS AGGREGATE 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select Level Selection tab. 3. Use the down arrow on the Center drop-down menu. Place a checkmark next to the name of the center s class. 4. Click the Class radio button. 5. Use the down arrow on the Class drop-down menu to select the class. (Image on next page.) Revised

27 a. Place a checkmark next to the class or classes to include in the report. One or more classes may be included in one report. b. To select all classes, place a checkmark in the Select all classes option. c. To deselect all selected classes, remove the checkmark in the Select all classes option. 6. If a filter is to be applied to this aggregation data, proceed to the Optional Filters section, page 23, for the next steps. 7. Proceed to Scale Selection section, page 31, for the next steps. OPTIONAL FILTERS Filters are optional. 1. If necessary, select Level Selection tab. 2. Click the Optional Filters and Settings (show) link. 3. Select the age range of children to include on the report (to include all ages leave 0 in each field) and/or select the form housing the child demographic Revised

28 data variables to include on this report. Place a checkmark next to each variable to include only the children with the selected data on this report. 4. Proceed to Scale Selection section, page 31, for the next steps. CHILD GROUPS TAB Click on the Child Groups tab to run this report on a specific group of children. Children selected from the agency can be saved as a group for generating future reports. These groups are called Child Groups. Child Groups can also be combined to form a Composite Child Group. Below are directions for selecting and existing Child Group, creating a Child Group and creating a Composite Child Group. SELECT A PREEXISTING CHILD GROUP 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select the Child groups tab. 3. Click the down arrow on the Library drop down menu to select the library containing the Child Group to include in the report. 4. Click the down arrow on the Child Group drop down menu to select the Child Group to include in the report. If a group does not exist, follow the steps in the Create a Child Group section, page 25, or the Create a Composite Child Group section, page Proceed to Scale Selection section, page 31, for the next steps. Revised

29 CREATE A CHILD GROUP 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select the Child groups tab. 3. Click the Add a Group link. 4. Use the down arrow on the Library drop-down menu to select the Library. 5. Click the Add a Child Group link. 6. Enter a name for the Child Group in the Name field. 7. If you are an Agency-level user or access to multiple centers, use the down arrow on the Center drop-down menu to select the appropriate Center to locate the children to be included in the group. 8. If you are an Agency-, Center- or Class-level user with multiple classes, use the down arrow on the Class drop-down menu to select the appropriate class. 9. To select individual children from a class place a checkmark in the box marked Select individual children from class (otherwise all children currently enrolled will be added). Revised

30 10. Double-click the names of the children in the Children box on the left side of the screen to add them to the new Child Group. This will transfer the children to the Children in group box on the right side of the scren. 11.Click the Save Child Group button. 12.This group will now appear in the Child Group drop-down menu on the Outcomes Analysis page. 13.Proceed to Scale Selection section, page 31, for the next steps. CREATE A COMPOSITE CHILD GROUP A Composite Child Group combines two or more Child Groups to make an additional group. The original Child Groups will remain available; the Composite Child Group will be available as an additional Child Group containing all children in the original Child Groups. The Composite Child Group tool allows you to run reports on any combination of variables. For example, you can combine your dual language learners from one Child Group with your struggling Early Math Child Group into a new group your Composite Child Group. 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select the Child groups tab. 3. Click the Add a Group link. Revised

31 4. Use the down arrow on the Library drop-down menu to select the Library. 5. Click the Add composite child group link. 6. Enter a name for the Composite Child Group in the Name field of Step Confirm that the correct library is selected in the Library drop down menu. 8. Double-click the names of the Child Groups in the box on the left side of the screen to add them to the Selected intervention groups box on the right side of the screen. This will transfer the Child Groups from the box on the left to the box on the right. 9. Click the Save Intervention Group button. 10.This group will now appear in the Child Group drop-down menu on the Outcomes Analysis page. 11.Proceed to Scale Selection section, page 31, for the next steps. EDIT A CHILD GROUP 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select the Child groups tab. Revised

32 3. Click the Add a group link. 4. On the Child Groups page, click the pencil icon in the Action column of the Child Group table. 5. To edit the name of the group, change the name in Step To edit the children in the group double click on the child s name to move a child from the Children to the Children in group box or from the Children in group box to the Children box. (Image on next page.) Revised

33 7. Click the Save Child Group button. DELETE A CHILD GROUP 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select the Child groups tab. 3. Click the Add a group link. Revised

34 4. On the Child Groups page, click the trashcan icon in the Action column of the Child Group table. CHILDREN TAB 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. If necessary, select the Children tab. 3. If you are an Agency-level user or a Center-level user with multiple centers, use the down arrow on the Center drop-down menu to select the appropriate center or centers. 4. If you are a Center- Agency- or a Class-level user with multiple classes, use the down arrow on the Class drop-down menu to select the appropriate class. Once the class is selected the Select Children box will appear below the class name. Class-level users will not need to select a Center or a Class, this will automatically be selected and the Select Children box will be open. Revised

35 5. Once the Select Children box is open, place a check mark in the box next to the name of one child or multiple children to include in the report. 6. Proceed to Scale Selection section, page 31, for the next steps. SCALE SELECTION 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 20). 3. Select the Scales to include on the report by placing a checkmark in the box next to each scale. 4. Now you must define the time periods by following the directions in the Time Periods Selection section, page 31. TIME PERIODS SELECTION 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 20). Revised

36 3. Select the scale(s) using the Scale Selection section, page If no time periods have been saved: a. Click on the Add period link. b. Add a time period start and end dates by either typing the date or selecting the desired date by clicking the calendar icon. Once the end date has been entered, enter a beginning date. 5. If time periods have been saved: It is recommended to start by entering the end date first. a. A new time period can be added by clicking the Add period link. b. Add a time period start and end dates by either typing the date or selecting the desired date by clicking the calendar icon. It is recommended to start by entering the end date first. Once the end date has been entered, enter a beginning date. c. A time period may be deleted by clicking the trashcan icon next to the end date. 6. Proceed to the selection of the observational period by following the steps in the Observational Period Selection section, page 32. OBSERVATIONAL PERIOD SELECTION 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 20). Revised

37 3. Select the scale(s) using the Scale Selection section, page Select the time period using the Time Periods Selection section, page If you would like to include only children who have observations saved during all time periods, place a checkmark in the box in the Only include children with observations in all periods. 6. Click the Get Data button. REPORT STATUS 1. Access the Outcomes Analysis page. (Refer to Access Report section, page 20, for directions.) 2. Select the Aggregation Level using the Level Selection, Child groups, or Children tab. (See Aggregation Level section, page 20). 3. Select the scale(s) using the Scale Selection section, page Select the time period using steps in the Time Periods Selection section, page Select the observational period using the steps in the Observational Period Selection section, page The Percent done column in the Previously Saved Reports table will indicate the progress of generating of this report. It may take a few minutes to complete. When this number has reached 100, the report is ready to be opened. Click here to open 7. To open the report, click on the top Date and Time link in the first column of this table. 8. Scroll down to view the report in the lower portion of the web browser window. (Image on next page.) Revised

38 PRINT THE REPORT 1. The Outcomes Analysis report can be printed using the Print Report button at the top right side of the report. 2. The PDF version of the report will open. (Image on next page.) Revised

39 PARENT ACTIVITY REPORT The Parent Activity report will display Pre-K Parent Center login dates and times. It is a quick way to determine if families are using the Pre-K Parent Center. This report can be generated at an Agency-, Center- or Class-level. The Parent Activity report can be used to document family engagement by providing an opportunity to monitor when, and how often, families are accessing their child s data in the Galileo Pre-K Parent Center. Revised

40 GENERATE REPORT 1. Click Reports>Administration Report heading>system Activity subheading>parent Activity. 2. Enter the dates in the From and To fields, or use the calendar, for the dates between which you would like to monitor activity. To see all login activity for a specific date, be sure to set your end date at least one day beyond the specific date. 3. You may select to view data from different Centers within your program by selecting them from the drop-down menu. To report on all centers, select the [All Centers] option. 4. You can view data from different Classes within your center by selecting them from the drop-down menu. To report on all classes, select the [All Classes] option. 5. Then click the Show Parent Activity button. 6. Click the Print Parent Activity Report to print this report. Revised

41 7. To view the dates and times the family logged in, click the View Details link. USER ACTIVITY REPORT The User Activity report will show the system activity of all individuals with a Galileo user account to access your program s data. This report lists users name with login, their number of logins, and any assessments saved for the entire school year, or during a specified time period. It is a way to determine if and when users have logged in. The User Activity report is available to Center- and Agency-level users only. GENERATE REPORT 1. Click Reports>Administration Report heading>system Activity subheading>user Activity. 2. Select the date range by: a. clicking the Last 60 days link, b. clicking the Last 30 days link, c. clicking the Last Two Weeks link, or Revised

42 d. Using the drop-down menus, set the From and To dates to identify the date range for the time period you wish to monitor activity. 3. You can select to view data from different Centers within your program by selecting from the drop-down menu. Or, you can search one class or the entire agency. Selecting no Center results in displaying activity for Agency-level users in addition to all other levels. 4. Next click the Show System Activity button. 5. A list of users and the number of logins will appear, and the following options for digging deeper. a. Running a report with this information - Click on the blue Print Report link at the top or bottom of the list. b. Getting more details on the logins of each user - To view more information about each user s logins, click on the blue View Details link. 6. Clicking the + symbol in front of each date will reveal which children received a saved assessment and on which scale. Revised

43 ADDITIONAL RESOURCES There are various reports that can be generated to help you utilize and interpret the Galileo data. Additional reports can be found in the Fundamentals of Galileo: Reports manual. This manual is provided to the Galileo Administrator during Galileo implementation. An additional manual can be requested from your Field Services Coordinator or from Professional Development Revised