Student Reference Guide to

Transcription

1 Student Reference Guide to Home Navigate the Homepage I. View at-a-glance features of Symplicity s Career Services Manager (CSM) such as Announcements, Quicklinks, Calendar, Alerts, etc. by clicking on the Home link in the top toolbar. II. Messages from the CDO can be viewed under Announcements. III. Access all system sections with one click by clicking on Quick Links. IV. View important events dates (Information Sessions, Career Fairs, etc.) by clicking on highlighted days in the Calendar. V. View system-driven alerts. Homepage Screen I. III. IV. V. II. Page 1 of 20

2 Profile Build a personal profile I. Build a personal profile (contact information, change password, etc.) by clicking on Profile link on the top navigation bar. Click on the Personal Information tab to update address and other contact information. II. Update system access by clicking on the Change Password and creating a new password. III. Update Privacy settings by clicking on Privacy tab. IV. Report placement information by clicking on Placements tab. Profile Screen I. IV. III. l Page 2 of 20

3 Documents Manage Documents Documents List I. View existing and upload new documents (resumes, cover letters, and unofficial transcripts) by clicking on the documents link on the top navigation bar. II. Click on add new to upload new document. System will convert document to pdf. III. The Make Default button designates a main resume that will be the first option when applying to employers, and with permission, will appear in employer resume books. Documents Screen I. II. III. l Page 3 of 20

4 Manage Documents IV. After clicking [Add New] button, enter a document title in the Label field. V. Select a Document Type VI. Click on [Browse] button, select a file to upload and then click the [Submit] button. New Document Screen IV. V. VI. l Page 4 of 20

5 Jobs The Job Postings feature displays employer job postings. Students may submit resumes to job postings. Additionally, students may set Search Agents to schedule automated job searches with alerts. Apply for Jobs Jobs List I. View job postings by clicking on JOBS from the top navigation bar. II. Sort the job list by Practice Area, Position Type, etc. by utilizing the dropdown menus at the top. III. Find a specific job by inputting details into the Keyword Search box on the top right, and then click the Apply Search button IV. Mark a job as a favorite by clicking on the Add to Favorites icon on the right. V. View all favorite jobs under the Favorites tab. VI. Review Position Details by clicking on a link in the Title column. Review the Posted Date and Resume Submission deadline by utilizing the Important Dates feature on the right. Submit a resume, if qualified, by highlighting the proper resume name from the Resume dropdown, inputting Cover Notes, and clicking the Submit button from Application Status on the right. Some job postings will instruct you to apply via other methods, such as or fax. In all cases, read the application instructions carefully. Job Postings Screen I. V. II. III. IV. VI. l Page 5 of 20

6 Advanced Search VII. Refine the job list by clicking on the Advanced Search tab. VIII. Save the advanced search as a search agent by clicking on the Advanced Search tab, check-marking Save As, and then inputting Search Agent name. IX. Select Locations, Position Types, etc. to run a combination search for the jobs list. X. Run the search by clicking the [Submit] button. The search results will display under the Search Results tab. XI. View a list of search agents by clicking on the Search Agents tab. XII. Review and/or edit a Search Agent by clicking on a link in the Label column (not shown). Enable a Search Agent by clicking Yes, and then setting a Period and a Multiple, and then clicking the Submit button. CSM will run enabled Search Agents automatically, and then the results. Advanced Search Screen VII. XI. XII. IX. X. l Page 6 of 20

7 Employers The Employers feature enables students to browse employer profiles and designate Favorites. Research Employers I. View information about employers by clicking on EMPLOYERS from the top navigation bar. II. To find a specific employer, input details into the Keyword Search box on the top right, and then click the Apply Search button. III. If an employer has a profile or available positions, then the employer name will be underlined. IV. Place an employer under the Favorite Employers tab by clicking on the Add to Favorite button in the Options column. V. View a list of preferred employers by clicking on the Favorite Employers tab. VI. Take employers out of Favorites by clicking on the Remove From Favorites button. VII. View an employer overview, corporate culture information, key statistics and/or positions available by clicking on an underlined employer name in the Title column. Employer Listing Screen I. V. III. IV. l Page 7 of 20

8 OCI OCI enables students to manage their on-campus interview (OCI) activities including ranking employers, updating conflicts and viewing scheduled interviews OCI Employers/Applications I. View employers that are participating in OCI by clicking on the OCI link on top navigation bar and then clicking on the Employers/Applications tab. II. Review upcoming dates on the Important Dates sidebar. III. Click on Additional Employer Filters to filter the employer list by session, application status, interview date, etc. by utilizing the Search Filters. IV. Find specific employers, or search by city/state, by entering information into the Keywords field and then click the [Search] button. V. Review Schedule details by clicking on the [Review] button to the left of the desired organization. VI. Submit an OCI application by clicking on the [Apply] button under Bidding. VII. The Default OCI Resume will be included with the application (shown in the Resume column). Change the specific application resume by clicking [Review]. VIII. Review Scheduled Interviews by clicking on Scheduled/Interviews tab. Employers/Bidding Listing Screen I. I. VIII. II. III. IV. V. VI. l Page 8 of 20

9 Schedule Review IX. After clicking the [Review] button from the Employers/Applications screen, review schedule details under the OCI Schedule heading. X. Update the attached resume by selecting a new resume under the Application Details sidebar and then click [Submit]. XI. Apply to the employer by clicking the [Apply] button. OCI Schedule Review Screen IX. XI. X. l Page 9 of 20

10 Events The Events feature enables students to view information regarding upcoming information sessions. Information Sessions I. View upcoming information session by clicking on the Events link on top navigation bar and then clicking on the Information Sessions tab. II. View information session information, and rsvp for the event by clicking on the desired information session name link. Information Session Listing Screen I. II. l Page 10 of 20

11 Calendar 10.1 Important Dates and Personal Events I. View important dates for the upcoming weeks by clicking on Calendar on the top navigation bar. II. Review important dates by clicking on the highlighted dates in the inset calendar on the right. III. Click on a link in the Event to view event details. IV. Create, review and/or update events that do not automatically appear on the calendar by clicking on the Personal Events tab. Calendar Screen I. IV. III. II. l Page 11 of 20

12 How to View Summer Employment Surveys in Symplicity 1. Log into Symplicity with your and password. 2. Click on Profile. 3. Click on the Evaluations tab. 4. You will see My Surveys, which will contain any summer employment surveys that you have filled out online in the past. 5. Click on the Search tab next to My Surveys. 6. After you have clicked on Search, a search page will open with several search options (see next page for example). 7. For best results, keep your search specifications broad and general. The more specific your key words and category selections are, the less likely the employer you are looking for will come up. For example, only enter one word out of the employer name under Employer (e.g. Justice for Department of Justice). This ensures that all surveys entered by students who worked for that employer will come up. l Page 12 of 20

13 8. When you have entered your search key words and/or category selections, hit enter or click on Submit at the bottom of the screen. 9. A Search Results tab will appear which will provide the results of your search. 10.To view the evaluation of the employer you are researching, click on the small notepad icon to the left of the employer s name (indicated in the picture below). l Page 13 of 20

14 11. Note: Students who filled out these summer employment surveys indicated whether or not they would allow other students to contact them. For those who said no, their contact information will not be revealed in the surveys that come up in your search. If you wish to inquire further about a specific survey which does not contain contact information, please contact a career counselor in the CDO. 12. Surveys from years prior to 2006 are available in hard-copy in the CDO Resource Library and may also serve as a good resource for your employment search. The Resource Library is open Mondays, Wednesdays, and Fridays from 8:30 am - 5:00 pm, Tuesdays and Thursdays from 8:30 am - 7:00 pm, and on Saturdays from 10:00 am 2:00 pm. l Page 14 of 20

15 Clerkship The Clerkship module in Symplicity is a database with the contact information of ALL judges in the Federal Judiciary. It does NOT include information on any state court judges. Students can use this database to research judges and create Excel spreadsheets for applying to judges for either post-graduation judicial clerkships or summer internships. I. Click on the tab labeled Clerkships. Select the judges you want to apply to by placing a check mark next to their names. When you ve completed your judge selection click on Favorites next to batch options and finally choose Add checked to new list and name your list. Search for judges by either Circuit Code (i.e th circuits, DC circuit and Federal Circuit); District Code (i.e. United States District Court for the District of Columbia is DC, The United States District Court for the Eastern District of Virginia, is VAE ) or by the name of the judge entered in Keywords. To select all of the judges found, click on the Plus sign under Batch Options OR individually click on the boxes to the left of each judges name. l Page 15 of 20

16 Once you ve created a judge list, you can view the list by clicking on the favorites tab. l Page 16 of 20

17 Judges listed in the database are not necessarily hiring law clerks or judicial interns. Check the job bank postings to see if judges are advertising. If the CDO receives information about a particular judge, we will enter that information in the judge s profile (click on the link to the judge s name in the Last Name column) under comments: l Page 17 of 20

18 MAIL MERGE INSTRUCTIONS. 1. Under Batch Options, select Export to Excel. Save the Excel spreadsheet on your computer. The file will look something like this: 2. To make the file more readable, highlight all the cells, then select Format, then Column, and then AutoFit Selection General Mail Merge Instructions l Page 18 of 20

19 3. The CDO has created a Label template and a Cover Letter template with the mail merge fields already inserted. They are available on the judicial clerkship site, or click here for the Cover Letter and here for the Label and save them on your computer. 4. Open the CoverLetter.doc you saved in Microsoft Word. If you get the following pop up window, click on Find Data Source and select the exported Excel spreadsheet you saved earlier. 5. Add your name and address information if you are not using the same header as your resume. Type up your generic cover letter. Your document should look similar to Example 1 below. Example 1: [Your address or Resume Heading] Date «The_Honorable» «Full_Name» «Court_General» for the «Court_Specific» «Street1» «Street2» «Street3» «City», «State» «Zip» Dear «Salutation» «Last_Name»: [Body of letter goes here] Sincerely, Your Name 6. Click on Tools, then Letters and Mailings and then Mail Merge Wizard. l Page 19 of 20

20 7. The wizard steps should appear in a column on the right. There are 6 steps, but if you had already selected your Judge List when the pop up Find Data Source came up when you first opened your document (see above), then the wizard automatically opens on to Step 3. Step 1 asks what document type, and you select either letter or labels then click Next. Step 2 asks How do you want to set up your letters and you select use the current document. Step 3 asks you to select your recipients, and you choose Use an Existing list. Your Judge List should already be selected, but if it s not, then browse your files and select it. You can then write the body of your letter if you have not already done so. Step 4 allows you to preview your letter. On Step 5 you complete the merge, and you are given a choice of either simply printing the letters, or editing individual letters. You should select edit individual letters if you need to add specific language to one or two judges. For example, you want to personalize your letter to a judge that you had previously interned for, or you want to highlight to judges in Oklahoma that you are from there, etc. Merging Labels. 8. Follow the same steps for merging your labels as you used for merging your cover letter above. 9. When the Wizard appears, it will start on Step 3. When you select print your labels, the labels are set for using AV5162 labels. l Page 20 of 20