Access CWT 3.0 using the Data Collection Tool (DCT)

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Amie Warren
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Access CWT 3.0 using the Data Collection Tool (DCT) Point your browser to www.teachscape.com and log in.

under your Account link. Click on the DCT link to access Classroom Walkthrough 3.0 data collection and reporting.

Depending upon your role within your district or organization, you may also see an Administration link.

1 Access CWT 3.0 using the Data Collection Tool (DCT) Point your browser to and log in. Once you have logged into your Teachscape account, you will see the Data Collection Tool link in the blue bar under your Account link. Click on the DCT link to access Classroom Walkthrough 3.0 data collection and reporting. Inside the Data Collection Tool you will see links for Data Entry & Management and Reporting. Depending upon your role within your district or organization, you may also see an Administration link. DATA ENTRY AND MANAGEMENT Click on Data Entry & Management and you will see two tabs on the right side of the page: Enter Data and Manage Entries.

Using the Enter Data tab, you can enter walks data directly into the Data Collection Tool. To begin entering data, select a Survey and a Site from the drop-down menus at the top of the page.

Click the Save button at the bottom of the form when you have finished. (Note: If you see the Standard Tool in your drop-down, this will be marked suspended, as that is a CWT 2.

2 Using the Enter Data tab, you can enter walks data directly into the Data Collection Tool. To begin entering data, select a Survey and a Site from the drop-down menus at the top of the page. Begin by selecting filters (e.g., grade, subject) from the drop-down menus at the top, then go on to enter as much data as you wish. Click the Save button at the bottom of the form when you have finished. (Note: If you see the Standard Tool in your drop-down, this will be marked suspended, as that is a CWT 2.0 and can only be used to report on historical data.) Once walk data have been entered (either manually or uploaded using Mobile DCT), you may click on the Manage Entries tab to see a list of all your entries, with the most current entries at the top of the list. (If you have been given permission to view other users entries, you will see all the entries from administrators at your school.)

Editing Walk Data Should you need to edit an entry, click on the pencil Edit icon. This will open the entry in a new window, where you can change your selection or add information.

3 District-level users: If you have district-level access (or above), you will need to select the district (or region or state) in the site drop-down. Then check the box next to Include Child Sites in Results and click Update in order to see all the entries in your purview. Editing Walk Data Should you need to edit an entry, click on the pencil Edit icon. This will open the entry in a new window, where you can change your selection or add information. Once you have made your changes, click the Save button. Filtering Walk Data In the Manage Entries screen, you may view the data by selecting any filter (grade, subject, date) or a combination thereof. Filter the time period using the Set date range field. Filter parameters such as subject and grade using the drop-down menus. After selecting the filters, click Update. The number of entries will change to reflect your filter selections. Unless you have permission to view other users entries, the entered by field will always remain blank as it defaults to your entries. This example shows entries filtered by Grade 10 for the time period, March 26 to April 6. In this example entries are not filtered by a particular subject, so the Subject menu remains Choose One (indicating that all subjects will be displayed). Click Clear to display all unfiltered entries.

To begin, click on the Reporting link in the left navigation menu. Then select the survey you wish to use on the right side of the screen.

4 REPORTING In the Reporting section, you may create custom reports and save them as templates to be run at any time. Once you have accumulated a number of entries, you will use this section of the Data Collection Tool to analyze your data, using your reports as springboards for reflective dialogue. To begin, click on the Reporting link in the left navigation menu. Then select the survey you wish to use on the right side of the screen. For District-Level Users: If you have district-level access or above, click Choose Organization Level (on the bottom right of the screen). Then you will be taken to a screen where you may select the level at which you want to run a report (meaning all data below that level can be captured in your report). After choosing a level, you will be returned to the survey selection screen.

5 After selecting a survey, you will be taken to the Create a new report page where you will see a list of previously created reports. Note that you may change survey by clicking the link at the top of the screen. Click Create a new report. You will be taken to a new screen to filter your data set. This works much like filtering your data in Manage Entries except that in Reporting you may choose more than one grade or subject. You will also be able to select a specific site if you have access to more than one district or school.

Check the box next to Compare to other dates to select that option. Then fill out two sets of date ranges.

6 Comparing Data Sets If you wish to analyze one data set, you will only use the top set of filters. You may compare one set of data with another set of data by selecting a second set of filters under Compare Data. You also have the option of comparing dates or time intervals. Check the box next to Compare to other dates to select that option. Then fill out two sets of date ranges. To see a report for data at different time intervals, select Compare time intervals in the same drop-down menu. A second drop-down menu will appear allowing you to select daily, weekly, or monthly. If you wish to see a report for all data collected, leave all filters untouched. Once you have chosen your filters and data set(s), click Select Questions. Selecting Questions This screen allows you filter questions to be shown in your report. To only focus on certain questions or answers, uncheck the boxes next to the items you wish to exclude. If you wish to include all questions and answers, leave all boxes checked. Then click Format Report.

7 Customizing Your Report Next, you will be taken to a preview page, which allows you to customize your report. Here, you may type in a name for each chart, rename the axes, choose the type of graph you wish displayed, and even select graph color schemes (leave this screen as is to proceed with default settings). Finally, give your report a title and click Save. Generating the Report After clicking Save, you will return to Create new report page, which shows a list of reports created for this survey. Your new report will be listed at the top. Click on the green Generate Data green icon to run the report.

8 After the report has generated, four icons will appear. Clicking each icon does the following: Show Report: opens report data in a new browser window Excel: exports data to Excel spreadsheets PDF: opens report in PDF format Regenerate Report: runs report again, including any additional walk data that meet parameters You may also click the Edit icon to change your report. After you have finished editing, click Update to be taken to report generation page, and repeat the steps above. District-level users and above may change the reporting hierarchy level by clicking Reporting tab and beginning the process anew. For more information on running reports using the Data Collection Tool, access the Using the Data Collection Tool online resource, part of the CWT 3.0 Resource Library. For technical support, contact Teachscape Customer Support by phone at between 8 am and 9 pm Eastern Time, Monday through Friday, or send to support@teachscape.com.

Creating and Updating DCT Teacher Lists

Creating and Updating DCT Teacher Lists Teachscape s Data Collection Tool makes it easy for administrators to create and maintain teacher lists following the instructions below. All changes will appear