Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

Transcription

1 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform co-funded by the European Community Programme econtentplus EuropeanaConnect is coordinated by the Austrian National Library

2 Table of Contents Table of Contents OVERVIEW...3 BASIC FEATURES Main Menu Info Site DISMARC Wiki Europeana Search Menu Search Query Language Results List Index Scan Advanced Search Browse Collections OAI Community Newsletter Forum User Menu Log-in My Basket Join About Us Starter Kit Contact Us Select Language...19 ADVANCED FEATURES Working with Search Results Search Results detail view Object Tab Europeana Tab Info Tab...24 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 1

3 Table of Contents 8 User Name (User Menu) General Search Rights Search Languages Result List Admin Area (User Menu) Administration Area Collections - the collection entry tool Users user administration User List Edit My Profile Dictionary Portal Languages Data import Automated Harvesting License tool Public Domain checker Data Mapping (User Menu) View Vocabularies (User Menu) View Word Lists (User Menu) Multilingual Word List Other DISMARC Word Lists Dublin Core Vocabularies Vocabularies of the US Library of Congress Other Functions Vocabulary Webservices (User Menu) My Favourites (User Menu) My Searches (User Menu) My Basket (User Menu) DISMARC Under the Bonnet Application Profiles DISMARC Metadata Schema EuropeanaConnect/DISMARC Stick...42 CREDITS...43 NOTES Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

4 Overview OVERVIEW Introduction to the EuropeanaConnect/DISMARC Audio Aggregation Platform - EuropeanaConnect is the music audio content aggregator for Europeana, the flagship European cultural heritage web portal 1. The EuropeanaConnect/ DISMARC Audio Aggregation Platform (short form AAP) is a gateway providing access to discographic catalogue information and audio content located in music archives and in private and public collections. The purpose of the AAP is two-fold; to make it easier for general users to find the vast and often undisclosed amount of audio and audio-related data held in various sound archives, and also to allow content owners to create more awareness of their content. DISMARC began as an EU-funded initiative intended to encourage and support the interoperability of music-related data. The majority of music archives throughout Europe do not provide the public with access to their catalogues. Where they do offer open access, this often targets only the archives own network or community. DISMARC created a solution to this bottleneck and is now part of the EuropeanaConnect project, delivering music audio to Europeana. Content owners can submit audio data, collection information and audio extracts to the AAP for discovery via Europeana. The platform solves problems of interactivity between different systems caused by varying methods of metadata description. The AAP uses existing software tools to map fields from each contributing database onto the Europeana Semantic Elements schema. The AAP provides a single user interface which allows users to access audio and audio-related data held by participating archives and institutions. Content owners can also manage their complete data using content management tools which are integrated in the AAP. METADATA The AAP search engine carries out searches in the mapped metadata of various distributed databases. The term metadata refers here to the cataloguing and indexing information describing the data items. The data can be searched using the AAP s multilingual features and vocabularies. The portal itself also supports multilinguality. The AAP harvests metadata from various data providers. New metadata is harvested automatically at pre-defined intervals. Note: DISMARC uses the Dublin Core Qualified metadata standard, adapted and enhanced for DISMARC needs, as the basis for the presentation of detailed object information. For the presentation of item data, DISMARC uses the DIS- MARC Object Application Profile. For the presentation of collection data, we use the DISMARC Collection Application Profile, built upon the Dublin Core Collection Application Profile. More detailed information on DISMARC application profiles can be found at: dismarc/wiki/index.php5/dismarc_application_profiles 1 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 3

5 Overview DATA HARVESTING Note: The DISMARC OAI-PMH harvester supports the Dublin Core metadata schema, adapted to the needs of music metadata on the basis of the Dublin Core application profile for libraries (DC-Lib). DISMARC uses the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) 2 international standard for metadata harvesting. OAI-PMH enables the connection of distributed electronic repositories of different kinds, allowing the integration of AAP metadata into the overall Europeana system for indexing, searching and browsing. Via Europeana, all AAP metadata which includes links to audio extracts can be searched simultaneously with all other Europeana catalogues. AUDIO Europeana harvests only data which includes links to audio extracts; catalogue-only data can be submitted to the AAP and can be managed in exactly the same way as data which includes audio, but this data will not be harvested by Europeana. Links can point to complete files or extracts, preferably as mp3 files. Audio data can either remain on the content owner s platform or can be hosted by the AAP at no charge. Figure 1.1 u The EuropeanaConnect/ DISMARC network Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

6 BASIC FEATURES Main Menu 1 BASIC FEATURES File Edit View History Bookmarks Tools Help Google Done t Figure 1.2 Main page 1 Main Menu 1.1 Info Site This link leads to the AAP info website, where you can find general news, an overview of activities and various resources. 1.2 DISMARC Wiki The Help Wiki provides help for the users of the AAP, and duplicates the contents of this handbook, with interactive links to all sections. In addition you will find organisational and technical information about joining DISMARC Europeana This link leads to Europeana, the European flagship cultural heritage webportal. All audio data delivered to the AAP (if it includes links to audio extracts) becomes searchable via Europeana. 3 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 5

7 2 Search Menu BASIC FEATURES 2 Search Menu File Edit View History Bookmarks Tools Help Google Figure 2.1 u Search menu Done 2.1 Search Note: The AAP is optimised for Firefox 2 / 3, Internet Explorer 6 and higher, Opera 9.2 and higher. Some functionalities are available only to registered users (see Section 7). The AAP offers concise general information on the objects contained in the metastore, i.e. the object s metadata description and a short audio preview if available. Users can access the AAP via a standard web browser. Here s how it works. You can search for objects using Simple Search or Advanced Search. When you begin typing your search term, the platform will suggest terms; you can choose one of the terms or ignore the suggestions. A click on the GO button or a <RETURN> starts the search. You can choose any of 31 portal languages via the menu at the bottom left of the screen (see section 6). 6 Guide to the EuropeanaConnect/DISMARC C Audio Aggregation Platform

8 BASIC FEATURES Search Menu 2 t Figure 2.2 Simple search Begin your search using either the Simple Search or Advanced Search functions. Check the results list which provides an overview of objects found by your search terms. Click on the title of the object for additional information. Note: When you begin to search, the AAP will suggest terms either select one or continue to enter your terms. 2.2 Query Language Here s how the search terms work: <rum> finds all items with rum as a single word <rum*> (i.e. truncation right hand side) finds also rumba <*rum> (i.e. truncation left hand side) finds also drum <*rum*> (i.e. truncation on both sides) finds rumba and drums <rum and coke> finds items that include the words rum and coke < sheet and music > finds both words anywhere in the record <rum not coke> finds items with rum but not with coke < rum and coke > finds items that include the phrase rum and coke <sheet music> finds the exact phrase < sheet music > finds either/both of the words Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 7

9 2 Search Menu BASIC FEATURES 2.3 Results List File Edit View History Bookmarks Tools Help Google Figure 2.3 u Results list Done Clicking on the title of the object in the results list takes you to a detailed view, with three tabs (see Section 7 for more details): Figure 2.4 u Detail view Object, Europeana and Info tabs The Object tab, showing individual contributors, genre, format, duration and language; The Europeana tab, giving the Europeana reference - as noted elsewhere, Europeana only harvests objects which include a link to audio; The Info tab, showing where the object is located. A mouse-over the Collection field in this tab opens the Collection Description, which also includes all necessary contact information. 8 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

10 BASIC FEATURES Search Menu Index Scan File Edit View History Bookmarks Tools Help Google Done t Figure 2.5 Index Scan: Archive with Collection Description pop-up After making a search, a new heading appears, called Index Scan: Archive. This column shows the home archive of the objects found by your search. A mouse-over of the archive acronym opens a pop-up archive description. Clicking again on the archive acronym leads you immediately to the items of this archive found by the search. Object Types The APP will search for the following object types: Collection Sound Text Image Video Dataset (catalogue data only) Interactive Resource Software Service Physical Object Still Image Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 9

11 2 Search Menu BASIC FEATURES 2.4 Advanced Search The red box in the upper part of the screen contains all input and selection fi elds for searching. You can defi ne search terms to include selected or all metadata (Any Field) fi elds and you can use Boolean operators, multilingual features, lookup lists and vocabularies when formulating a query. For example, you could search for any occurence of the term rumba, by searching in Any Field, or only those items which have rumba in the title of the song (by changing Any Field to Title ). The Any Field box opens up a list of catalogue fi elds that may be searched individually. The search can be made across all catalogue data, or can be restricted to those records which include digital objects such audio, video, text and image (select the Audio and more box). Items and collections can also be searched individually. Figure 2.6 u Multi-lingual search options Following a search, the results list is displayed. You can adapt the results list presentation to your personal preferences (see Section 7 for full details). 10 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

12 BASIC FEATURES Search Menu Browse t Figure 2.7 Browse options When you open the Browse functionality, the screen shows several tabs with fields or vocabulary terms for browsing the database. A click on a term starts the browse. You can browse by the following catgories: Partner Collections Object type Genres Formats Geography Geo (historical geographical names) Eras IBSS (International Bibliography of Social Sciences) ET (the Ethnographic Thesaurus of the Americal Folklore Society) Non-ethnic groups Languages Partner country All of the connected vocabularies for browse and search have been developed as web services. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 11

13 2 Search Menu BASIC FEATURES 2.6 Collections File Edit View History Bookmarks Tools Help Google Figure 2.8 u Collections overview Done This link presents all collections within the AAP, with their brief descriptions and an overview. Clicking on the collection name will immediately display all records of the particular collection. 12 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

14 BASIC FEATURES Search Menu OAI This page contains the repository address for Europeana. Data is harvested by Europeana via OAI-PMH. File Edit View History Bookmarks Tools Help Google Done t Figure 2.9 Open Archives Initiative repository Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 13

15 3 Community BASIC FEATURES 3 Community File Edit View History Bookmarks Tools Help Google Figure 3.1 u Community menu Done 3.1 Newsletter This link offers the option of registering for the DISMARC newsletter, which is produced four times per year. The most recent example can be found at Figure 3.2 u Newsletter 14 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

16 BASIC FEATURES Community Forum File Edit View History Bookmarks Tools Help Google Done t Figure 3.3 Forum The DISMARC Forum provides users with the possibility of communicating with each other and with the general community. It also provides updated information on new data providers joining the AAP network and includes a general FAQ section and a DISMARC tools list. The Forum can be found at Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 15

17 4 User Menu BASIC FEATURES 4 User Menu File Edit View History Bookmarks Tools Help Google Figure 4.1 u User Menu Done The following functionalities are available to registered users. 4.1 Log-in Data Protection: DISMARC is committed to user privacy. The personal data which users make available to us on line will be used only for the purposes creating a user account. The data will not be passed on to third parties. In order to access the full functionality of the AAP, users can register for a user account. User accounts are activated within one working day of submission. The portal offers registered users the following additional search functionalities: My Favourites My Searches Portal personalisation features Registered users can view the complete DISMARC vocabularies and wordlists and can also use the DISMARC Vocabulary Webservices locally for cataloguing. They can view the DISMARC Metadata fields (under the Data Mapping menu). Users are required to request permission by (info@dismarc.eu) before submitting their finished mappings, in order to preserve the integrity and security of data. Registered users can give feedback about details of items, which is forwarded directly to the relevant archive/content owner. 16 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

18 BASIC FEATURES User Menu 4 How to register t Figure 4.2 Log-in User can register via a click on Please register here. New users should complete the registration form and click on Register. DISMARC will process the registration and your account will be activated on the following workday. 4.2 My Basket This link shows any selections added to the IPR Basket (see Section 13.4 below). Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 17

19 5 Join BASIC FEATURES 5 Join File Edit View History Bookmarks Tools Help Google Figure 5.1 u Join Menu Done 5.1 About Us Who we are. 5.2 Starter Kit Leads to a 2-page document which gives a brief overview and provides an Assignment for Use. If a content owner decides to give us permission to store data on the AAP, this is how he/she will do it. 5.3 Contact Us Perhaps you already have an idea about what this link does. If not, please contact us using this link and we will tell you personally. 18 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

20 BASIC FEATURES Select Language 6 6 Select Language File Edit View History Bookmarks Tools Help Google Done t Figure 6.1 Select language menu Here you can select in which of 31 languages the portal operates. The portal operates in the following languages: Arabic Bulgarian Chinese Croatian Czech Danish Dutch English Estonian French Greek Hindi Hungarian Italian Japanese Korean Latvian Maltese Norwegian Polish Portuguese Romani Rumanian Russian Slovenian Slovakian Spanish Suomi Swedish Ukranian German t Figure 6.2 Portal languages Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 19

21 Advanced Features ADVANCED FEATURES ADVANCED FEATURES: You will need to register in order to use these additional features see section 4.1 above. Log in, and click on your user name. When you begin typing your search term, the platform will suggest terms; you can choose one of the terms or ignore the suggestions. A click on the GO button or a <RETURN> starts the search. Figure 7.0 u Multi-lingual options Note: When multilingual search is activated, words in the selected languages will be also found. For example, if you select multilingual searching in English and German, <*rum> finds <drum> and also <trommel>. You can choose to search across additional languages by selecting these languages with the button multilingual options. If you want to always search across particular different languages you can select them in your User Profile (User Menu/Admin Area/Users/Edit my profile/search Languages). Each time you log in your search will be automatically carried out in your selected languages. The audio player enables a user to play audio if audio is available. 20 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

22 ADVANCED FEATURES Working with Search Results 7 7 Working with Search Results File Edit View History Bookmarks Tools Help Google Done t Figure 7.1 Result list At the top of the list of retrieved items, you will find various tools for handling the search results: Add to favourites Click to add selected item to your favourites folder. Add to IPR Basket Click to add selected item to the IPR basket. Print Print the result list. Search history Save and select a query. Newsfeed Save the query as an RSS newsfeed to your browser. Help Wiki Go to the Help Wiki. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 21

23 7 Working with Search Results ADVANCED FEATURES 7.1 Search Results detail view Figure 7.2 u Search Results detail view Results are presented in a list. Clicking on the bold term in the Bibliographic Citation column will take you to the detail view, which consists of three tabs the Object tab, the Europeana tab and the Info tab. The following functionalities are available in the detail view: Back to result list Leads back to the result list. Print Prints the detailed information in a standardised format. XML Shows the XML record of the item. Favourites Adds the item to the favourites folder. IPR Adds the item to the IPR basket. Highlighting Toggles the highlighting of search terms on and off. Raw Opens the raw/original data for the item in a separate window (intended for the use of content contributors). Feedback You can provide feedback/commentary/information for this metadata record. This feedback is sent directly to the content providing archive. 22 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

24 ADVANCED FEATURES Working with Search Results Object Tab File Edit View History Bookmarks Tools Help Google Done t Figure 7.3 Object detail view All object data is shown in the Object tab. Links to audio samples and vocabulary terms are displayed in red. Clicking on a vocabulary term opens a display field with multilingual translations for this term. 7.3 Europeana Tab t Figure 7.4 Europeana tab Where objects have been harvested by Europeana, the Europeana tab shows the Europeana references for the particular object, its source and its format. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 23

25 7 Working with Search Results ADVANCED FEATURES 7.4 Info Tab Figure 7.5 u Info tab The Info tab of the detailed view shows information about the collection to which the object belongs, the object s ID number and the date upon which the item was uploaded to the platform. A click on the lupe symbol leads to the selected collection description. 24 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

26 ADVANCED FEATURES User Name (User Menu) 8 8 User Name (User Menu) File Edit View History Bookmarks Tools Help Google Done t Figure 8.1 User menu Clicking on your user name (in this image, the user is RBB) leads you to the user profile section where the following features are supported: General Search Rights Search Languages Result List 8.1 General t Figure 8.2 Edit user menu General tab The General tab shows your user name, and password. You can reset your password here. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 25

27 8 User Name (User Menu) ADVANCED FEATURES 8.2 Search Figure 8.3 u Edit user menu Search tab The Search tab allows the individualisation of search, as follows: Definition of the standard Boolean operator Definition of the standard Result list presentation Switching on/off the multilingual search option Selecting preferred (metadata) fields for querying items Selecting preferred (metadata) fields for querying collections Click on the selected function to permanently add it to your search profile. Control/click to select more than one item. 8.3 Rights The Rights tab shows users access rights for the account. These rights are set by the administrator. 26 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

28 ADVANCED FEATURES User Name (User Menu) Search Languages t Figure 8.4 Edit user menu Search Languages tab The Search Languages tab allows you to choose the language in which the portal operates, and also to select other languages to be included in your searches as a default setting for your account. 8.5 Result List t Figure 8.5 Edit user menu Result List tab The Result List tab provides a tool to create your individual result list design. Click on a metadata field in the Pool column and add it via the + icon to one of the four columns ( Col 1 4 ). You can change the order of the fields in each column. This list design is saved to your user profile and is active when you are logged in. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 27

29 9 Admin Area (User Menu) ADVANCED FEATURES 9 Admin Area (User Menu) 9.1 Administration Area Via the Admin Area you can access the AAP s back-end tools. Figure 9.1 u Overview of the Administration Area menu These tools are for the use of content contributors, translators and portal administrators. The tools consist of: collection entry tool user administration tool dictionary tool portal languages tool data import tool list Thesauri tool list Browse tool License Tool Public Domain Checker Collections - the collection entry tool Note: The format of the collection description is based on the Dublin Core Collection Description Application profile, formally approved by the DCMI Usage Board in April DISMARC has enhanced several of the descriptions (including place, coverage cultural, instruments) within this specification. This tool allows the entering of collection descriptions based on the DISMARC collection application profile 1, which again is based on the Dublin Core Collection Application Profile 2. Collection descriptions can also be sent via the mapping tool. If archives do not own digital metadata catalogues, they can create a digital catalogue here, using this tool. For security, only registered content owners can enter collection descriptions. Please send an request to info@dismarc.eu if you want to add your collection Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

30 ADVANCED FEATURES Admin Area (User Menu) 9 The tool shows all available metadata fields used to describe a collection. Those marked with * are the most important terms. The entry [ ] leads to an index scan of all possible entries for the particular field. You may use one of the presented terms. First select a vocabulary from the drop-down menu below the entry field. Then click on [T] to open the selected thesaurus for the particular field. You can select a term from the thesaurus for the description. Use [+] to add and [-] to delete a metadata field as necessary. Next to the field Europeana Rights is a copyright symbol [ ], which leads to the license selection tools. In the Place field, you should first enter the country where the collection is stored (use the drop-down role menu to select storage ), then duplicate the field and enter the postal address. File Edit View History Bookmarks Tools Help Google Done t Figure 9.2 The detail view, with Europeana Rights field marked The fields IPR License and IPR Contact are used by the IPR basket tool. The content-owner can optionally insert a template response text in the IPR License field. This will be sent to the address given in the IPR Contact field when a user requests use of material. In the field Europeana Source Name the content owner should enter the official name of his/her institution. This name will then be displayed in Europeana in its Data provider field. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 29

31 9 Admin Area (User Menu) ADVANCED FEATURES File Edit View History Bookmarks Tools Help Google Figure 9.3 u A collection description Done Users user administration We manage users and user groups very carefully to guarantee a secure and consistent system. Administration of user profiles is described in the Portal Personalisation Features section below User List The administrator can consult the user list and change user profiles. The administrator may also create new user groups. Registered users see only the Edit my profile part of this tool Edit My Profile See Section 8 / User Name for functionalities available under this heading. 30 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

32 ADVANCED FEATURES Admin Area (User Menu) Dictionary The dictionary tool administers the translation of multilingual vocabularies and free wordlists. The tool is only available to the translators user group. 9.3 Portal Languages This tool supports the translation of the terms used in the AAP portal. The tool is only available to the translators user group. 9.4 Data import For large deliveries of data, we suggest content owners use FTP, details available upon request. The FTP upload procedure can be installed as an automated routine, which takes data periodically from your local cataloguing system and sends it to the DISMARC/AAP FTP server. If you have some urgent update requirements, you can deliver small data sets (up to 2mb) using this tool. Delivery will result in an instant update and indexing. Note: So far, the data import tool will accept the following native data: CSV Excel Iso2709 XML Sequential Separated Sequential Mysql Database Marc Text Import Data: new fi les with data can be imported online directly into the system via this tool (maximum size of the import fi le: 2 MB). OAI Show config: confi guration for the mapper and the reader and general settings. List providers: administration of the various providers connected to the AAP. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 31

33 9 Admin Area (User Menu) ADVANCED FEATURES 1. Select the database, the archive and the file to be uploaded. Figure 9.4 u Select data to import 2. Choose the collection and the importer for this collection. The entry screen shows a pre-view of the file in the relevant encoding. If the encoding is not pre-defined, you may choose from various encodings. Figure 9.5 u Preview 3. After the import settings have been saved, the entry screen shows how the raw (native) record is being read how the mapped (AAP) record will look when processed. If you are not satisfied with the mapped record, you can go back to the Import configuration and alter the settings. Figure 9.6 u Settings configuration 32 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

34 ADVANCED FEATURES Admin Area (User Menu) 9 4. When you click the disc icon to save after checking the preview of the mapped record, the file will be imported into the system. 5. You will receive a message via t Figure 9.7 Confirmation message 9.5 Automated Harvesting Partners who have set up the DISMARC MetaDataManager (see Section 19 EuropeanaConnect/DISMARC Stick), or who use their own OAI repository, can connect to the AAP network as providers. Once the information on the location and other settings are entered at the DISMARC central node, the central harvester will include this provider in its harvesting routine. t Figure 9.8 Data harvesting settings Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 33

35 9 Admin Area (User Menu) ADVANCED FEATURES 9.6 License tool This tool is provided by the Europeana community and has been integrated into the back-end platform of the AAP, as it is targeted mainly at content owners. It enables a user to determine whether a work requires a license for particular kinds of use. A series of simple questions results in a suggested license after copyright information has been entered. This tool is in a BETA and TEST phase. It is provided as is. Except to the extent required by applicable law, Europeana is not liable for any special, incidental, consequential, punitive or exemplary damages arising out the use of this tool. 9.7 Public Domain checker This tool is provided by the Europeana community and has been integrated into the back-end platform of the AAP, as it is targeted mainly at content owners. This tool allows a user to determine whether a work is in the public domain, depending upon variables entered. A series of questions (territory, authorship, etc, etc,) leads to an opinion as to whether the item in question is in the public domain or not. This tool is in a BETA and TEST phase. It is provided as is. Except to the extent required by applicable law, Europeana is not liable for any special, incidental, consequential, punitive or exemplary damages arising out the use of this tool. 34 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

36 ADVANCED FEATURES Data Mapping (User Menu) Data Mapping (User Menu) We map your data from its original format to the Europeana schema, the ESE. One way to submit your information which will enable us to create your mapping is to simply download our Excel ( sheet.html), complete it and send it back to The other way to create a mapping is to do it online using this tool. The data mapping tool is available for the use of content owners on request simply send an to info@dismarc.eu requesting permission, and for all content owners it will be immediately granted. The form is used to submit sample data and a mapping suggestion to the DISMARC/AAP technical team. When a mapping has been created, a bulk upload of data can be processed automatically. Here s the process for the on-line method: 1. Begin by entering contact details. File Edit View History Bookmarks Tools Help Google Done t Figure 10.1 Data Mapping options 2. In the box Note, at the top of the page, enter the name of the data format If a content owner s data is in an Excel, for example, tell us here. Your original data columns will probably be headed Title, Composer, Performer etc. In the Your field column in this tool, enter the corresponding title for your own column. In the Contributor field, you will find all possible roles a contributor might play from Actor to Writing of Accompanying Material. Select the appropriate role, adding boxes as necessary. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 35

37 10 Data Mapping (User Menu) ADVANCED FEATURES If you need to another more than one contributor, simply click the [+] sign and enter the appropriate role from the role attribute drop-down menu. Figure 10.2 u Contributor roles For further info or clarifications, send us a mail. 3. After a submission of test data, our technical staff will prepare a Mapper for testing and viewing by the content owner. 36 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

38 ADVANCED FEATURES View Vocabularies (User Menu) View Vocabularies (User Menu) The DISMARC wordlists and vocabularies aim to support searching across a variety of archives and catalogue data. Any new metadata harvested by DISMARC is checked and, if appropriate, enriched with DISMARC vocabulary terms. The mapping of the data to the vocabularies is carried out in a second step after the primary data field mapping is completed. Registered users who wish to carry out mapping via the Data Mapping Tool may download all vocabularies and wordlists for this process. The View Vocabularies function (registered users only) provides an overview of all the vocabularies available. The controlled vocabularies also appear in the Browse function. This enables browsing of those terms which carry data. The table below shows in which DISMARC metadata fields vocabularies may be used. Bold print: current DISMARC Vocabularies Bold and italic print: External vocabularies used by DISMARC Note: The following vocabularies are integrated into DIS- MARC: Basic Geographic Names Geographic Names (historical) Languages Nationalities/Ethnic Group (IBSS and ET) Non-Ethnic Group Eras Genres DISMARC Element (Label) Element Refinement(s) (Label) Usage Element Encoding Scheme(s) Subject Genre Musical genres GENRE Date (all) A date associated with an event in the life cycle of the resource. ERAS DCMI Period W3C-DTF RKMS-ISO8601 Format The physical or digital manifestation of the resource. FORMATS Language The language of the intellectual content of the resource. Coverage Spatial Spatial characteristics of the intellectual content of the resource. Temporal Cultural Temporal characteristics of the intellectual content of the resource. Cultural characteristics of the intellectual content of the resource. LANGUAGES ISO 639-2/3 GEOGRAPHY GEOGRAPHY (HIS- TORICAL) DCMI Point ISO 3166 DCMI Box TGN ERAS DCMI Period W3C-DTF RKMS-ISO8601 IBSS Ethnic Group (ET/ AFS) NON-ETHNICAL- GROUPS Formats Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 37

39 12 View Word Lists (User Menu) ADVANCED FEATURES 12 View Word Lists (User Menu) In addition to the vocabularies the following wordlists support search in DISMARC: 12.1 Multilingual Word List The multilingual word list is a set of around 3000 words that are frequently used in describing the data so far included in DISMARC. This list has been translated into various languages and the terms related to the list appear in an auto-suggest list when you enter the first two letters of a search term into a search field. The multilingual words are offered for free text search as well as for search in certain metadata fields. See also: Simple Search 12.2 Other DISMARC Word Lists (free) Genres (Genre Field) (free) Instruments (Instrument Field) Extent Types (a role attached to the Extent Field) FileTypes (Format Field) Identifier Roles (a role attached to the Identifier Field) Instruments (Instrument Field) (a super-classification) Performance Contexts (Performance Context Field) Performance Settings (Performance Setting Field) Place Roles (a role attached to the Place Field) 12.3 Dublin Core Vocabularies DISMARC has integrated various vocabularies of the Dublin Core Standard. Among those are: For describing objects and collections: DCMI Type For describing collections: Accrual Periodicity Accrual Policy Accrual Method 38 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

40 ADVANCED FEATURES Other functions Vocabularies of the US Library of Congress MARC Agent Roles (a role attached to the Contributor Field) MARC Audience (Audience Field) Registered users may access all word lists. 13 Other Functions 13.1 Vocabulary Webservices (User Menu) Sample page for the thesaurus programming interfaces of DISMARC. These links allow you to access the WSDL of the SOAP-based thesaurus API My Favourites (User Menu) t Figure 13.1 Save Favourites Here you can see the contents of your Favourites folder. Add items as favourites using the paperclip icon in the search results list (see section 2.3). You may save single items to a favourites folder, for subsequent printing or for later addition to the IPR basket (see Section 15 below) My Searches (User Menu) Here you can see the contents of your Saved Searches folder. Save searches by clicking on the folder icon in the search results list. (see section 2.3). You may resume an earlier search, and registered users may also save queries under a chosen name. t Figure 13.2 My Searches Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 39

41 13 Other functions ADVANCED FEATURES 13.4 My Basket (User Menu) File Edit View History Bookmarks Tools Help Google Figure 13.3 u My Basket Done One of the aims of the Europeana project is to develop increased use of archived sound recordings. Many archive collections are still only available for listening on the premises, and in some cases (such as broadcast archives), listening is possible only by appointment. The development of internet and digital technology offers many new possibilities for making archive recordings more widely available. Digitisation has been recognised as the standard method for preserving historical sound recordings. Once recordings are digitised, they can easily be made available to all interested users. However, copyright law sets many limitations on this. Copyright owners have the exclusive right to authorise (or not authorise) various uses of protected works. Acts restricted by copyright law include reproduction, distribution, exhibition and public communication. For instance, making a protected recording available for streaming or downloading via the internet involves both reproduction and public communication. The rights owners whose permissions are needed may include authors, performers and producers. Copyright is a bundle of rights. Sound recordings may have a large number of rights owners. The arrangements which archives have with these rights owners vary considerably. Copyright materials can be used for many purposes. For each purpose, the permission of the rights owners is needed. A quick solution to the problem is to simplify contacts between archives and potential users, while leaving room for individual consideration in each case. For this purpose DISMARC presents a licensing tool to simplify contact between archives and potential customers. 40 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

42 ADVANCED FEATURES DISMARC Under the Bonnet 14 How the tool works: 1. After performing a search within DISMARC you will see a result list. 2. The items in this result list carry a shopping cart symbol at the left hand side of each item description. 3. A click on the shopping cart selects the item for the IPR basket. 4. Clicking on My Basket (in the User Menu) opens the basket, providing a view of items selected and submits a request for the IPR clearance of these items. File Edit View History Bookmarks Tools Help Google Done t Figure 13.4 My Basket detail 5. The request includes your address and the identifying details of the items. 6. Each archive from which items have been requested will respond in a separate letter. 14 DISMARC Under the Bonnet 14.1 DISMARC Application Profiles You can find the DISMARC Object Application Profile (dmoap) and the DISMARC Collection Application Profile (dmcap) by following this URL: The Note sections provide sample data for each metadata field. Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 41

43 14 DISMARC Under the Bonnet ADVANCED FEATURES 14.2 DISMARC Metadata Schema You can inspect the DISMARC metadata schema at the following URL: This schema can be used for initial data mapping and for organising export routines from native databases EuropeanaConnect/DISMARC Stick The installed DISMARC system is also available on the EuropeanaConnect/ DISMARC stick. This concept is referred to as the Highway to Europeana. Figure 14.1 u EuropeanaConnect/DISMARC Stick Partners can run the installed system on the stick or copy it to any other writeable medium using the VMWare Player. The VMWare Player should be installed on the local computer. (The software is located on the stick or can be downloaded from After setting up a local DISMARC node, the partner can periodically run an automated data upload routine, from the local cataloguing system to the local Metadata Manager (via time-based scheduling services like Cron on *nix and Schedule Tasks on Windows). If partners want to have local data harvested by the AAP, they can allow web access to the local server that hosts their metadata. The central DISMARC Harvester will then periodically check for new data in the local system and harvest these updates to the AAP. Further advantages: Running a local Metadata Manager additionally provides the possibility of connecting to any OAI repository worldwide, if the partner wishes to distribute the metadata to portals other than EuropeanaConnect/DISMARC. The local Metadata Manager can also be used to collect metadata information from other local sub-repositories before providing them all in one delivery to DISMARC. This functionality supports the creation of national repositories spread over Europe which accumulate data and provide it to DISMARC. There are two screencasts describing how to install and use the DISMARC stick at 42 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

44 Credits CREDITS This handbook was created by Martin Gordon (Rundfunk Berlin-Brandenburg) and Gerda Koch (Angewandte Informationstechnik Forschungsgesellschaft mbh) Cover and interior design by Andreas Perzborn ( This work is licensed under a Creative Commons Attribution-Non Commercial-ShareAlike Unported 3.0 License DISMARC is managed by Rundfunk Berlin-Brandenburg and Angewandte Informationstechnik Forschungsgesellschaft mbh Contact: EuropeanaConnect is coordinated by the Austrian National Library (ÖNB) Contact: EuropeanaConnect@onb.ac.at Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform 43

45 Notes Notes: 44 Guide to the EuropeanaConnect/DISMARC Audio Aggregation Platform

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