Search Overview. How to find your way around: Suggested Keywords: From any List screen, click in the Search box: Monday, August 15, 2016 Page 1

Transcription

1 Search Overview From any List screen, click in the Search box: How to find your way around: Suggested Keywords: Monday, August 15, 2016 Page 1

2 Additional Criteria: Use Additional Criteria to search particular Bullhorn fields. Search by branch, desired pay rate, whatever! Don t know the exact name of the field you re interested in? No problem. Start to type and it will show you all the available fields that include that (partial) word. (Highlights are for illustrative purposes only; bullhorn does not highlight as you go.) The Keyword search, by default, looks for your entered terms in a number of different fields, which vary depending on what entity you are searching. To see the list of fields you are searching, in the Advanced Search view, roll your mouse over the magnifying glass icon. As an example, the Candidate Search keywords field searches the following fields: ID, Name, Company, Type, Current Title, Resume, and File Attachments. It does not search your notes. Only Search Description: If you click Only Search Description, it will search the Parsed Resume only. That is the resume that appears on the candidate s overview & edit tabs. Misc: To explore Boolean, go to page 5. Like to learn by Video? Here s a Candidate Search Training Video created by BH. Before you begin a new search, look for the red Clear button on the upper right of your screen. That lets you know that you are looking at the results of a previously run search. Let s demonstrate with some real life examples Monday, August 15, 2016 Page 2

3 Candidate Searches Example #1: We just got a Job Order for a.net Developer. Search Criteria: 1. Desired Locations instead of Branch, search by where someone said they were interested in working. This will include a candidate not owned by your branch, but who has expressed an interest in working in a particular area. 2. Include specific Keywords in the Required field. On a Candidate search, this box does a keyword search of resumes and file attachments. This search yields over 16,000 results. Tip: Click on switch to advanced and then hover your cursor over the little magnifying glass to see what locations/fields are being searched. The places being searched change depending on the entity you are searching. 3. Click on Suggested Keywords for variations on the keyword(s) you typed. Drag any word you wish to include into Required, Optional, or Excluded as you see fit. Monday, August 15, 2016 Page 3

4 With this search, you get over 200 results. Tip: If you don t already have the Score column included in your view, add it. Now you can sort by score to see who best matches your search criteria. The Score is calculated based on the number of times the search term appears in the Candidate's resume and how frequently that term appears in your database as a whole. If the search term is also in the current Job Title, the candidate will have an even higher ranking. Monday, August 15, 2016 Page 4

5 Tip: Using AND adds more requirements, or limitations, to your search, so therefore narrows your results. OR adds possible options and, therefore, broadens your search. NOT excludes specific terms from your search. This logic is essentially the same whether using Basic or Advanced and even when using the Field searches and the Include Any, Include All, or Exclude limiters. Advanced Search = Boolean: Click on Switch to Advanced to see how you d write that same search using Boolean. Notice the + sign before a required keyword, quotation marks around a phrase, and the absence of the + sign for optional. In other words, using the + sign is the same as typing AND (in all uppercase). Bullhorn also accepts the AND, OR, and NOT Boolean expressions. Important clarification: Doing a keyword search (which searches a resume) isn t the same as searching QUALIFIED skills. Let s run a similar search, but this time for Qualified skills and positions. That search looks like this and yields over 600 QUALIFIED results: Monday, August 15, 2016 Page 5

6 Tip: Make time, post interview, to enter the Qualified Skills into Bullhorn. Also enter Qualified Positions. You ve taken the time out of your day to interview the person, take 5 more minutes to build a candidate profile that you can really use. Qualified skills and positions yields qualified, quality candidates! Monday, August 15, 2016 Page 6

7 Example #2: We have a client in Raleigh in need of a mid-size Controller with experience in Manufacturing. They are a $120MM company and they use Oracle. Search Criteria: 1. Positions Qualified For: Controller - $100mil to $500mil 2. Industry Experience: Manufacturing 3. Qualified Skills & SW/HW (Software/Hardware): Oracle 4. Address: Radius: Within 30 miles of the Raleigh area [Tip: Instead of typing a city name, use the specific zip code of the client.] With this search, we get over 100 qualified candidates and three are virtual perfect fits. Other ways to slice & dice your results: Perhaps you want to start with folks we ve placed before. Make sure the Placements column is included in your view. Then you can sort or filter by who s been the most place-able. What s important to your client? Maybe Oracle is a nice to have instead of a must have. Remove that criterion and see what you get. Do you know the pay range the client is offering? (That s a major component of a good job order.) Sort or filter your list by the candidate s desired salary or (hourly) pay rate. Don t waste your candidate s time by reaching out to people who gave you clear objectives. If you take the time to build a quality candidate profile when you initially interact with and interview the person, you will be a rock star as you grow your candidate pool. Monday, August 15, 2016 Page 7

8 Example #3: I am a new Recruiter at Vaco. I want to find candidates area we haven t reached out to in a while. Search Criteria: 1. Search by Address: Radius: 20-mile radius of my office or of my biggest client. You can enter city/state or a zip code. 2. Division: Include Any: Resources, Financial. We re looking for existing candidates who might be in the system as Resources OR as Financial. (If we left it as Include All, it would execute an AND search. Since it s not possible for a candidate to be in more than one division at a time, it would yield 0 results.) Tip: Include Any = Or (Meaning: show me anything that includes this OR that) Include All = And (Meaning: show me only results that include both or all criteria) 3. Last Note: Before: August 01, Anyone whose most recent note is dated prior to Aug 1, In this example, I am doing the search in August of 2016, so I am looking for candidates who haven t been contacted in a year. Last Note is updated whenever anyone adds a note. Do not use Last Contact Date. This field requires the user to manually enter a date to update the field, therefore it is unreliable and virtually useless. As always, if your results are too vast, think of ways to slice and dice into manageable chunks. For example, instead of Last Note prior to Aug 1, 2015, try searching for a Last Note BETWEEN Jan 1, 2015 and Aug 1, Then you know they are fairly current candidates, but still haven t been contacted recently. On your results page, use the binoculars to access the slideout. On the slideout, click the Notes tab to see what was last entered about this candidate and by whom. Monday, August 15, 2016 Page 8

9 Contact Searches to sell your Vaco Marketable Candidate (VMC) Example #1: We just met an amazing SAP Project Manager. We don t have any open jobs for his particular expertise, but he is great and I know he won t stay available for long. It s time for me to sell this candidate to my clients! From the Contacts List View: Search for contacts who use these skills. Search Criteria: 1. Industries: Manufacturing 2. Skills & SW/HW: SAP 3. Address: Radius: 20 miles of your VMC s home zip code. This search yielded 16 records. Many of my contacts are at the same company. This is a really manageable list from which to make VMC calls. If we increase the radius to 30 miles, our results increase. From the Company List: Use the same criteria as above and you ll get 20 companies. From there, go to the company contacts and see who you know or who someone else in your office knows. Searching Summary the bottom line: Be better than your competition! You can have a great book of candidates and/or contacts that you can engage with in a timely, targeted manner. Put in the effort at the beginning and you won t waste time later spinning your wheels. In general, when searching, think about what you are trying to accomplish and where the information lives. Am I looking for candidates with certain skills? In a certain area? Am I looking for clients with needs? Be specific in your thought process and then let the system help you. Monday, August 15, 2016 Page 9