Alinof ToDoList. Quick User Guide. Version 3.1. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 1/12

Transcription

1 Alinof ToDoList Quick User Guide Version 3.1 Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 1/12

2 Table of Contents Foreword!... 3 Intellectual Property!... 3 Modifications!... 3 Warranty!... 3 System requirements!... 3 First-time use!... 4 Preferences!... 4 Settings!... 4 Alinof ToDoList!... 5 How it works! The Toolbar!... 6 Search! The list of projects!... 7 Contextual menu! The Task selection! The Footnotes! The list of tasks!... 9 List options!... 9 Contextual menu!... 9 Add / Edit a task! What data to enter?! Delete! Backup! Restore! Synchronization! Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 2/12

3 Foreword Thank you for purchasing this product of Alinof Software Ltd liab. Co. We strive to create quality software, easy to use and accessible to all. Intellectual Property In its capacity as author, Alinof Software Ltd liab. Co guarantees that he is the only holder of the intellectual property right relating to the software and to the documentation. The royalties apply to all components of the software. They also relate to information, documentation and programs which would be communicated to the taker of license, and what ever the support is. Modifications The contents of this document can be modified without preliminary advise. During the preparation of this document, all the efforts were made to ensure its exhaustiveness. Alinof Software Ltd liab. Co declines any responsibility in relation to possible errors or omissions in the contents of this document. Alinof Software Ltd liab. Co is not responsible for incidents resulting from the use of information contained in this document. Alinof Software Ltd liab. Co reserves the right to modify the product and the documentation without informing the users. Warranty This software is provided as is. You assume all the risks related to its use. Alinof Software Ltd liab. Co does not grant any guarantee and can not be held responsible in any case for possible direct, indirect, special, accidental, or additional damage or of any other nature (including the loss of data) whatever the causes are (including by negligence). This exclusion of guarantee also applies in case that Alinof Software Ltd liab. Co would have been informed of the possibility of such damages. Some jurisdictions do not allow the complete exclusion of warranties or limitation of certain rights to users. It is therefore possible that certain conditions mentioned above do not apply to you. ANY ILLEGAL USE OF THIS PRODUCT IS STRICTLY PROHIBITED. YOU ASSUME THE COMPLETE RESPONSIBILITY FOR A LEGAL AND RESPONSIBLE USE OF THIS PRODUCT. System requirements Macintosh Intel 64bits Mac OS X 10.7 or higher 1 Go RAM or more Processor 1.0 GHz or more Graphic resolution 1024x768 or more Macintosh is a trademark of Apple Inc., registered in the U.S. and other countries. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 3/12

4 First-time use Right from the first start of the application, a new database is automatically created in your user profile. Thereafter you can rename it and create as many database as you want. Preferences Settings This section allows you to configure various display options of the software. Calculating task durations: If you select 'Auto Increments' for a task, the time will be counted according to this setting. Only when the application is active, or 24/24, even when the computer is turned off. Printing Setting up the printing header of your choice. You can also replace the logo with another one. To do this, simply drag a new image on the current logo. The "Preview" allows you to view your changes in real time. Database The database view provides information about the size of the database as well as its content. If you delete or modify items, the database will not necessarily be updated accordingly. It is possible that the database appears larger than it really is. To optimize the database, we recommend that you make from time to time an indexing. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 4/12

5 Alinof ToDoList A task management tool full in color... simple, easy to use, beautiful and powerful, that s Alinof ToDoList How it works The use of Alinof ToDoList is very simple. You can create multiple databases and in each of them as many projects as you want. Each project can also contain an unlimited number of tasks. Simply indicate in each task the information you need. For each task you can specify a title, the priority, the estimated duration of the task, the real time you spend on it, the percentage already achieved, a date by which the task should be completed and of course some notes. For the real time spent, it is also possible to let count automatically the time by the app. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 5/12

6 1 The Toolbar The Options button lets you create, select and rename databases. All new databases are automatically created in your user profile, use Show in Finder from the Menu to see the exact location. If you want to delete a database, simply delete it from the Finder. Just be sure to leave Alinof ToDoList before deleting an open database! This time button show you an overview of the active task and the next 5 upcoming tasks. The tasks displayed are sorted by end date, priority, and creation date, only the ongoing tasks are displayed. This choice is also applied when printing. These two buttons allows you to change the presentation of the task list. You can choose from a detailed list or a simplified list. This choice is also applied when printing. Use these buttons to add, edit or delete tasks. This feature allows you to print a list of all tasks currently displayed. If you select a specific project or do a search, only the tasks listed will be printed. By clicking on 'all projects', all tasks are displayed in order of priority and grouped by project. Use the right-click on a task to print only the selected task with the details of it. View all Tasks This menu allows you to select the tasks that will be displayed. You can select one of the following three options: Search To search a task simply enter a few letters of the title, notes, or percentage you want to find. A click on the erase icon also resets the sort selection of the columns in the task list. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 6/12

7 2 The list of projects In this list you will find all your projects. Each project allows you to group several tasks. Using the right click you can change the color theme for each project in order to better differentiate them. Contextual menu A right click on a project gives you the following functions: You can also mark a project as suspended or completed to better regroup it.!! TIP: Double-click a position in the list will automatically removes the active Task selection. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 7/12

8 3 The Task selection Using this list you can filter your tasks by due date to display only the tasks to be done to a particular date. You can create your own selection of tasks as needed. TIP: Double-click a position in the list will automatically removes the active Project selection. 4 The Footnotes The button at the bottom of the window allow you to add either a new project or a new task selection. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 8/12

9 5 The list of tasks This list shows all tasks from the selected project. Use the column headers to sort the list according to your wishes. Double click on a task for editing. List options These buttons are displayed when you move the mouse on the right of the title over an unfinished task to enable / disable it. The active task is indicated by the The note symbol indicates precisely that notes have been entered for this task. Move the mouse over this icon to display a quick view of the note. The detailed list also indicates the due date with the number of days remaining until that date. Contextual menu A right click on a task gives you the following functions: The menu «To due date» automatically displays all the dates of all currently displayed tasks. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 9/12

10 Add / Edit a task Here is the most important part that allow you to add and modify tasks. Many functions and options are available, but only the Title is required to save a new task. What data to enter? - Select the project involved for this task allows you to quickly create a new project - The title describing your task - The priority between none, low, medium or high - The estimated time needed to accomplish the task (in minutes, hours or days) - The real time devoted to the task (in minutes, hours or days) You can also select with auto increment, In this case, the app will count the time for you - The percentage already done, scroll the mouse on the bar or click the '0%' and select a value from the menu - The due date, click the '-' to display the date picker - Some notes Task completed Once the task is complete you can indicate it using this switch, this is similar to set the percentage done to 100%. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 10/12

11 Delete You can delete an individual task, several selected tasks or an entire project. Use the function 'Delete' to permanently delete a task, you can also use the file menu or the context menu. IMPORTANT: If you delete a project, all tasks included in this project will also be deleted! Backup The storage of your files is an important matter. You can make backup copies of your database with the Backup function in the File menu. This function creates a copy of the database at the selected location. Do not forget to regularly make backup copies of your files. Restore The Restore function allows you to recover the complete database previously saved with the Backup function. To recover the saved database select Restore... from the File menu and select the database to restore. The current database will be replaced by the one you restore. Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 11/12

12 Synchronization Synchronization allows you to always keep your data updated on multiple systems, it is made between the local database (used by Alinof ToDoList) and a database created using the "Backup" function. The software automatically determines the direction of synchronization, you can change this direction if needed by simply clicking on the arrow (green or red). Thank s for reading this quick user guide You can find more information on our website: Copyright by Alinof Software Ltd liab. Co!!!!!!! Page 12/12