NOTE: The next time you sign in the system will remember your Username and Password. See example on Page 2 of this tutorial.

Transcription

1 Type in APTPLUS Username and Password then click on Sign In. Log on to and type in your APTPLUS Username and Password. Click on Sign In to access the Learn360 service. NOTE: The next time you sign in the system will remember your Username and Password. See example on Page 2 of this tutorial. P a g e 1 CREATED NOVEMBER 29, 2011

2 Click on Go to My APTPLUS Media Services Page to access Learn360. The second time a user signs in (after the initial sign in), the system will display a personalized greeting. Click on Go to My APTPLUS Media Services Page to access the databases in APTPLUS including Learn360. P a g e 2 CREATED NOVEMBER 29, 2011

3 Click on the Learn360 icon to enter the Learn360 service. At the end of your session, click on Log out of APTPLUS. After clicking on Sign In indicted on Page 1 of this tutorial or after clicking on Go to My APTPLUS Media Services Page as indicated on Page 2 of this tutorial, click on LEARN360 to enter the Learn360 service to access your account, including the administrative permissions. NOTE: If sharing a computer, please remember to log out of APTPLUS at the conclusion of your session. See final page of this tutorial. P a g e 3 CREATED NOVEMBER 29, 2011

4 Click on the Administrative Tab Click on the Administrative tab to access the Administrative features, functions and permissions assigned to library media specialists. P a g e 4 CREATED NOVEMBER 29, 2011

5 The name of the school and district in which the library media specialist resides will appear. The list of registered teachers will appear along with an indication that there are registered teachers that have never signed in. After clicking on the Administrative tab, the Manage Locations page will appear under Users tab. You will note that the system automatically selects the school and district in which the library media specialist resides and pulls up the names of the registered teachers in that school that have signed in at least once. The list of teachers without specific names means that there are teachers registered in that school that have never signed in to access the content in the Learn360 database. The ability to edit a teacher s account is not operative. If edits to teacher accounts are required, contact Violet Smith at Alabama Public Television at vsmith@aptv.org for assistance. For example, if you want to add or delete teacher accounts or shuffle teacher accounts to another school or district, please send your request to Violet Smith. P a g e 5 CREATED NOVEMBER 29, 2011

6 Click here to pull up additional pages of teacher and student names. For schools with large numbers of registered teachers and students, you will need to pull up additional pages to access those names. NOTE: Additional pages may take a few minutes to load depending on your local bandwidth capacity. P a g e 6 CREATED NOVEMBER 29, 2011

7 Student names will appear in the list of registrants and will be identified as students. Students names will appear in the list of registrants at the school location after administrators or teachers enter their names into the system. P a g e 7 CREATED NOVEMBER 29, 2011

8 Click on Roles tab to access role permissions. To move from Users permissions to Roles permissions, click on Roles tab. P a g e 8 CREATED NOVEMBER 29, 2011

9 Click on the drop-down arrow and select Administrator, Teacher or Student to identify permissions for those roles. Click on the drop-down arrow to identify the permissions granted to administrators, teachers and students. You will note that although the permissions for each role may be seen and identified, they are not editable and can not be changed. If you have questions regarding exceptions, please contact Violet Smith at Alabama Public Television at P a g e 9 CREATED NOVEMBER 29, 2011

10 Click to open Classes tab. Click on orange box to pull up details and members of the class. Click on Members to pull up student names. Click on the Classes tab to access and manage the information on a specific class. This also applies to the creation of a specific group of students. Classes and/or groups are created by administrators or teachers as a way to enter student names into the system. After the classes or groups have been created, they will appear under the classes tab. Click on the orange box to open the class folder to review the details about the class as well as to identify the members of the class which are those student names entered into that class by the teacher or administrator when the class was created. [For instructions on creating a class or group, see the tutorial entitled REVISED Instructions for Creating a "Group" or "Class" and "Adding Student Names" into APTPLUS Learn360.] Administrators and teachers also may use the Insert Bulk feature to enter multiple student names into a specific group or class AFTER the individual student names have been entered into the system. The bulk upload option is not structured to create new accounts. Click on insert bulk to add multiple student names to a group or class. P a g e 10 CREATED NOVEMBER 29, 2011

11 After clicking on Members, student names will appear. Check the boxes next to the student names and click on Save Information. NOTE: Remember to give each student a UNIQUE first and last name when entering the names into a class or group. The system will NOT accept the same name twice and will automatically replace one of the names with the other. Example, if you have two students named John Doe, enter one of them with a middle initial such as John P. Doe to prevent the system from replacing one name with the other identical name. You may also enter a GENERIC Username and Password into a class or group but remember to assign a generic first and last name to the generic Username and Password when entered into the system. If a teacher creates a group or class and enters student names into that group or class and if the teacher moves to another school, the student accounts remain with the school where the accounts were created; however, the group or class shell will move with the teacher s account to the new location. P a g e 11 CREATED NOVEMBER 29, 2011

12 To manage school servers, click on Servers tab in upper navigation bar. To manage local media servers for the school location, click on the Servers tab in the upper navigation bar. P a g e 12 CREATED NOVEMBER 29, 2011

13 After clicking on Servers tab, click on add new to access the server options. Click on Save Information upon completion of option selection. After clicking on the Servers tab in the navigation bar, click on add new to pull up the window in the above illustration. After selecting the appropriate server options for your school, click on save information. P a g e 13 CREATED NOVEMBER 29, 2011

14 Click on the Blackouts tab, then click on override to activate feature, then follow the prompts to disable streaming at your school. To manage the dates and times allowed for streaming and/or downloading videos in your school, click on the blackouts tab in the navigation bar. Next, click on the override box to activate this feature. (It may take a few minutes to process.) To blackout videos, follow the instructions for disabling the streaming and/or downloading of videos and click save information. P a g e 14 CREATED NOVEMBER 29, 2011

15 Click on Custom tab if your school has a local media server and wants to upload custom media. The Custom tab may or may not be applicable to your school. If your school does not have a local media server, then you will not be able to upload custom media which is media you have produced or acquired. If you do have a local media server, the custom media will reside on your local media server but can be accessible through Learn360. P a g e 15 CREATED NOVEMBER 29, 2011

16 Click on Push Content to open preference window and follow the prompts to push content out. The pushed tab enables the administrator to send or push specific content out to teachers and students based on the content preferences identified when each teacher and student completed the preference profile after the teacher or student logged into Learn360 the first time. Example, if the administrator created a playlist of math content, that playlist could be pushed out (or sent) to all of the students and teachers who selected math as their preferred subject area in their preference profile. P a g e 16 CREATED NOVEMBER 29, 2011

17 Click on the News tab then click on Create New Announcement and follow the prompts to create a custom announcement. The News tab will enable a school to create a custom announcement that will appear on the Learn360 home page if the announcement is set to visible. If it is hidden, it will only appear in the news tab. Follow the prompts by entering the announcement details and announcement settings. Select the Html format if creating the announcement live in Learn360. Use the file option if your announcement has been created and resides in a file folder outside of Learn360 requiring a search option to pull it up. Click on save information after creating your announcement. The announcement will expire on the expiration date provided in the announcement setting box. P a g e 17 CREATED NOVEMBER 29, 2011

18 Click Restrictions tab to select restriction rules or media titles. Click drop-down arrow to select restriction style. Click on the Restrictions tab in the navigation bar to manage restricted rules and restricted media titles. Use the drop-down arrow to select exclusvie or inclusive style. Note in the restricted rule box above that titles can be restricted by subject area, by search term, by grade level, by media format, by publisher, and by copyright year. Media titles can be added to the restricted area by clickng on add new by search or by ID under Manage Restricted Media Titles. Click Save Information after selections have been made. P a g e 18 CREATED NOVEMBER 29, 2011

19 Click on the Options tab to select the options appropriate for your school. Click on override to activate option selection. Check box to allow sharing of content within the school Click on the Options tab to manage the school s media player, streaming and downloading bit rates, and sharing options. Check the override boxes to activate selection process. Use the drop-down arrow for additional selections. If you check Overwrite Preferences, it prevents teachers from changing the preference you select and defaults to your selection. The Viewing Options box allows you to limit the type of media players available to your teachers. Under Sharing Options, check the box to allow sharing of content within your school. Click on Save Information upon completion. P a g e 19 CREATED NOVEMBER 29, 2011

20 Click on Admin tab to delegate administrative responsibilities. Search database to pull up name of person to receive permissions. Click on the Admin tab in the upper navigation bar to delegate to specific individuals the following responsibilities: approving shared content, administering bandwidth content, and managing servers. Scroll down and click Save Information upon completion of selections. NOTE: You may select someone to approve shared content at your school location. You may select yourself as the content approver or another school administrator or teacher. If you don t select a content approver, the approval process will occur at the APTPLUS or Learn360 levels. If you choose to select a content approver, search the database by first or last name; check box next to name in left-hand column; click arrow in between columns to move name to right-hand column; then save the selection to activate the content approval permission by scrolling down to the bottom of the page and clicking on Save Information. P a g e 20 CREATED NOVEMBER 29, 2011

21 Click on Create Report to run school reports. Click on dropdown arrow to select the type of report. Adminsitrators can run reports by users and location, search reports, and export custom media if the school has a local media server for storing custom media created or acquired by the school. After reports have been run, administrators can search and review prior reports. P a g e 21 CREATED NOVEMBER 29, 2011

22 Upon completion of session, click on X box to close out. Click on Search by Users or Location to find students or teachers in the system. Administrators can search by users and location to pull up student and teacher names in the system. Upon completion of your session, please close out of Learn360 by clicking on the white X in the red box in the upper right-hand corner of the web page. Then log out of APTPLUS as noted on page 23 of this tutorial. P a g e 22 CREATED NOVEMBER 29, 2011

23 Click on Log Out of APTPLUS to end your session and close your account. Upon completion of your session, please click on Log Out of APTPLUS to close your account. P a g e 23 CREATED NOVEMBER 29, 2011