OBSERVATION 360 USER GUIDE. Fostering Teacher Growth to Advance Student Achievement

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1 1 OBSERVATION 360 USER GUIDE Fostering Teacher Growth to Advance Student Achievement 2010 School Improvement Network West Center Street, Midvale, UT

2 2 Accessing observation To use a handheld device, download the Observation 360 application for the ipad, iphone,or ipod Touch through the Apple App Store. 2. Use your PD 360 log-in name and password to access Observation 360 on your handheld device. 3. To access Observation 360 on a computer connected to the internet, no additional software is required. 4. Administrators must have access to PD 360 Admin Tools prior to creating templates and accessing reports. 5. To access the Observation 360 Administrator Tools click on the Admin Tools Application Icon in PD All users with PD 360 licenses have access to view and manage their own observation feedback School Improvement Network West Center Street, Midvale, UT

3 3 Performing an Observation on Hand Held Devices The Username and Password are the same as those used to access PD 360. Select "Observations to get started. Select the new icon at the top right of the screen. A window drops down displaying a list of available templates. Select a template. Upon selecting a template, an organization window drops down to allow you to choose the school School Improvement Network West Center Street, Midvale, UT

4 4 Performing an Observation on Hand Held Devices B. A. B. With the school selected, the list of users available for observation drops down. Select the target (teacher) to observe. The previously selected template will now open. The screen will look similar to this (depending on chosen template style): Double click on the current title to change the title of the observation (see Object A). Click the calendar fields to change the start and end times (see Object B). Answer each question by selecting a response or by typing to fill in a blank. Click Save when the observation is completed. The title and date will show up under the Observations tab. Select the edit icon to open the window with options for uploading or deleting observations. Once an Observation is complete, it will appear when the Observations window is opened. When the upload button is pressed, an will alert the target teacher, who will then be able to see it in her or his PD 360 focus folder School Improvement Network West Center Street, Midvale, UT

5 5 Performing an Observation on the Web Use a PC or a Mac to perform an observation when connected to PD 360 To access Observation 360: Click on the Admin icon. Select Observation 360 Tools from the App Menu. Click on the Observation 360 Web button. A window opens listing all observations you have completed, including those accomplished on hand-held devices. Use the fields to change your viewing options School Improvement Network West Center Street, Midvale, UT

6 6 Performing an Observation on the Web Use a PC or a Mac to perform an observation when connected to PD To view a walkthrough, click on the Walk-through Name. 2. To open a printable version of a walkthrough, click on the printer icon next to the walkthrough name. 3. To edit a walkthrough, click on the pen icon next to the walkthrough name. To start a new walkthrough, click on the New Walk icon in the top navigation bar. A new window will open. Complete the fields in the General Information. 1. Name the walkthrough. (Usually the name of the person being observed.) 2. Select Category where your template resides. The drop-down will only be populated if you have previously created categories. 3. Select Template. 4. Select Board/School (district or school). 5. Select Teacher. 6. Click Next 2010 School Improvement Network West Center Street, Midvale, UT

7 7 Performing an Observation on the Web Access your walkthrough on the next screen that displays general information. Make sure the Send to PD360 icon is visible. This is an indicater that the template has been set up correctly. Use the arrows to scroll through the pages of your walkthrough. Click on the arrows or the drop-down between the arrows to access the template pages. In the window next to #1, click to access the drop-down answers. Add feedback notes in the boxes provided. Click Save when completed School Improvement Network West Center Street, Midvale, UT

8 8 Performing an Observation on the Web The icons in the top navigation bar give you the options to Cancel, Save, Spell Check, or Send to PD360. Important directions when setting up templates for use on the Internet: When using the web-based application, set the form to PD360 to build the template. (Forms set to "Media-x standard or Media-x Long Format" will function on hand-held devices, but will not work with the web-based Observation 360.) To change the form used for a template: 1. Open Observation 360 Templates through the Observation 360 Tools found in the Admin section of PD Select the Templates tab. 3. Select the template you wish to change. (If the pen icon is visible, you have access to edit the template.) 4. Set Select Form to PD Click Save. Note: Clicking on the Send to PD360 icon more than once will send multiple copies of the walkthrough to PD 360, including multiple s to the observed educator School Improvement Network West Center Street, Midvale, UT

9 9 Accessing Observations in PD 360 Go to PD 360 to view observation notes made of others (or that others have made of you). Click the Focus Application Icon. Select Personal in the Apps Menu. Click on Observation folder under your name. Observations of you or that you have made using the handheld application can be found under the Focus application in PD 360. Click to expand the folder to find these observations. Viewing your Observations Click on the desired Observation to open it. Assessor is the person who completed the observation. Target is the person who was observed. Tabs Observation Questions Tab Response and Notes completed by the Assessor (observer) will show up on this tab. The play icon will link to PD 360 content related to the question. Feedback/Comments Tab - Notes can be added by the assessor or the target after the observation has been completed. Both parties can use this tab to communicate with each other. When a comment is made, an notification will be sent to both parties School Improvement Network West Center Street, Midvale, UT

10 10 in PD 360 Go to PD 360 to view Reports. Click the Admin icon in the application bar. Select Observation 360 Tools from the Apps Menu. Click on Observation 360 Reports School Improvement Network West Center Street, Midvale, UT

11 11 on Hand Held Devices Reports can also be accessed by clicking Reports on the ipad (not available in the iphone/ipod applications). The Real-Time Dashboard feature, available only on the ipad application, allows the user to quickly view aggregate results for any of the templates. The controls allow users to choose which template to view, set the time period, and scroll through the elements School Improvement Network West Center Street, Midvale, UT

12 12 Available Reports 2010 School Improvement Network West Center Street, Midvale, UT

13 13 All reports have a version of this screen in common. 1. Select a template for walkthrough summary. 2. Choose whether to display only selected walkthroughs (unchecked will include all walkthroughs). Expand the district and select the relevant schools, or, Select All Sites. 3. Adjust the reporting period. Two calendars are provided, showing the beginning and the ending dates of the period for observation (click on the respective dates but select the year and month from drop-down lists). 4. Click Submit Report. This opens a new window that can be closed once the report has been viewed and/ or printed. The report options are similar to the those shown below. Overall Template Report 2010 School Improvement Network West Center Street, Midvale, UT

14 14 Overall Template Report The Overall Template Report is a graphical representation of each element and checklist within the selected template. Filters may be used to refine the report and/or view comments attached to each element. Depending on the report, different options will be available: Graph Output Type allows you to select animated or static image. Report Type gives you the option of pulling the complete report, or drop-down elements only. Display Value include or exclude null values. Select Site for users with access to more than one site. This report can be run for a specific site or for all sites. Subjects If a filter is applied, the report can be organized by subject. This icon allows the user to click on an element, view comments, and print them. Note: Elements with drop-down lists are better than elements with open comments for most reporting purposes School Improvement Network West Center Street, Midvale, UT

15 15 Cross-Tabulation Reports Cross-Tabulation Reports are helpful in analyzing the results from two elements within the walkthrough. For example, if an administrator wants to know whether classroom rituals and traditions have an effect on how actively students participated in the class lesson, he or she can run the following report by selecting two comparison elements as row and column headings School Improvement Network West Center Street, Midvale, UT

16 16 Overall Walkthrough Report The Overall Walkthrough Report reports on the number of walkthroughs per school within the district (referred to as board ). Overall Comparison Report The Overall Comparison Report compares results from a chosen school with either the district as a whole or another school within the district. 1 Select Template 2 Select whether or not to include your walkthroughs only 3 Select District (Board) and one school for the comparison 4 Select the second school or the district 5 Select the Reporting Period 6 Submit the Report 2010 School Improvement Network West Center Street, Midvale, UT

17 17 Overall Comparison Report The following options will appear, allowing further refinement of your report by subject (individual) or additional schools. A sample report, Classroom Management, is shown here: 2010 School Improvement Network West Center Street, Midvale, UT

18 18 Overall Checklist Report The above options are available. In this example, there are only two checklists on which to report. A bar graph represents all responses to the checklist School Improvement Network West Center Street, Midvale, UT

19 19 Overall Element Report The Overall Element Report allows you to pull individual element responses from all templates. You can choose one or multiple elements for your report. You will be given a list of all of your elements for selection to be included in the report. Click on the down arrow next to an element to add it to the report. Click on the up arrow next to an element to deselect it for the report. An example is shown below: Clicking on this icon pulls all of the comments that have been submitted in connection with this element School Improvement Network West Center Street, Midvale, UT

20 20 Time Plot Report The Time Plot Report enables the user to measure progress. A time plot for each element in the template is included School Improvement Network West Center Street, Midvale, UT

21 21 Observer Report The Observer Report exhibits total observations made by an observer. Select a name from the top left of the screen; the default is all users. You can view a more detailed report on the observer (this includes dates when the observation was performed) by changing the report type on the top right of the report. Below those options, you can print, save the report, or close it School Improvement Network West Center Street, Midvale, UT

22 22 Template Usage Report This report allows you to view the usage of each template. By default it displays the top 20 templates used. They will be listed from most used to least used by template name. In the third column you will see the number of times the template has been used. The next two columns state the creator of the template and the author s website School Improvement Network West Center Street, Midvale, UT

23 23 Element Usage Report The Element Usage Report shows element usage. The additional columns show the element s ID number and the type of element School Improvement Network West Center Street, Midvale, UT

24 24 Overall Filter Report The Overall Filter Report lists any filters set up and the number of occurrences that Filters have been used School Improvement Network West Center Street, Midvale, UT

25 25 Progress Report The Progress Report will give you the name, date, start/finish time of an observation, the person who was observed, and how many elements were used in the observation School Improvement Network West Center Street, Midvale, UT