COGNOS REPORTNET TO SIGN IN: Logon to eschoolplus On the LEFT SIDE you will see COGNOS REPORTING CLICK on that

Transcription

1 TO SIGN IN: Logon to eschoolplus On the LEFT SIDE you will see COGNOS REPORTING CLICK on that 1

2 COGNOS INTRODUCTION: This is the main page of COGNOS REPORTNET. There are 2 folders that you will be working with. They are the Smyrna Reports and Standard DOE Public Reports. The Standard DOE Public Reports located at the top of the folder list are reports put in by DOE and house many standard reports. The Smyrna Report Folder is list alphabetically and isthe location of district reports that Jacquie and Rob have created or modified to meet our district standards. To view all folders, let s adjust your preferences by choosing the icon of the person and choosing My Preferences 2

3 COGNOS INTRODUCTION: COGNOS REPORTNET Once the Set preferences page opens, you will want to update the list view entries to 999. (This will allow you to view all the folders including Smyrna Reports.) You can also create a default Report Format to PDF or Excel. Click OK 3

4 COGNOS INTRODUCTION: COGNOS REPORTNET Here I opened the DISCIPLINE Folder and these are the reports in that folder. If you are not sure where you are, Look Up Top and it shows you the Folder Path. We started in Public Folders, then went to Smyrna Reports then to Smyrna Report Folder then to Discipline. You can also just CLICK on the HOME ICON and it will take you to the first page. If you are a person who runs almost ALL DISCIPLINE reports, you would want to make the DISCIPLINE Folder your Home Page. To do that, make sure you are in the DISCIPLINE FOLDER (as we are here) CLICK on the SCROLL BAR next to HOME and you will see Home and Set View As Home. CLICK on SET VIEW AS HOME and from now on, anytime you CLICK on the HOME ICON it will take you to the Attendance Folder. You can go to the original first page by CLICKING on PUBLIC FOLDERS. You can change this Home Icon at anytime. 4

5 VIEWING REPORTS: The person who wrote the report already assigned it a particular format. It may be a PDF or EXCEL or HTML. If you just want to run the report and you don t care what format it is in, just CLICK on the REPORT NAME. Almost all our files will run in HTML. 5

6 To View OR Print A Report COGNOS REPORTNET After you run your report it is in a format that DOES NOT show the entire report, or allows you to print, or search. If your report doesn t come up in at least a PDF Format, for you to view this report in order to print, etc, CLICK on the ICON that looks like a paper with the WORLD on it. It will ask you to select a format to use. Most will select VIEW IN PDF FORMAT but if you want EXCEL CLICK on the ARROW next to VIEW IN EXCEL OPTIONS and choose VIEW IN EXCEL From these formats you can Print, Search, and View the Entire Report. 6

7 If you want to make sure this report runs as a particular style of report (Excel, PDF), CLICK on the BLUE ARROW on the RIGHT. Under FORMAT, Select which FORMAT you want HTML, PDF, EXCEL You can also CLICK SAVE REPORT, PRINT REPORT, OR THIS REPORT. I don t like to do any of these things on this screen, I like to review the report and save it once I know it is correct and then it. Then at the bottom you will see RUN CLICK that and your report will run in that format. 7

8 PROMPTS: COGNOS REPORTNET Most reports will have a prompt of some type, it may ask for a School Year, Grade, Building, Curriculum, etc. Here it is asking you to select an ACTIVITY, (I have chosen BFS After School) It is also asking for an ACTIVITY YEAR, (I have chosen 2009) When I m done, you CLICK FINISH. 8

9 There are some reports that let you select Multiple Choices. School Year: CLICK on 2009 Bldg: Once I CLICK in the School Year, the Bldg box will change to this: The building names now appear. Grade: Once I CLICK on Bldg, the Grade will open up. If you see SELECT ALL that means you can SELECT MULTIPLY ENTRIES. Here I selected 1,2,3, and 4 th Grade. In this report it FILTERS even farther if you need it. You can select a student or a few students by Searching on name and then CLICK on name and INSERT. 9

10 After Once your report has run you have different options available to you. 1. This report ran in PDF. After I ran it, I decide I want to see it in EXCEL. 2. In the LEFT CORNER is a picture of a PAGE. CLICK on the SCROLL BAR and this list appears. 3. You can choose HTML, PDF, XML OR EXCEL OPTIONS. If you want the EXCEL, CLICK on the ARROW next to VIEW IN EXCEL OPTIONS and this selection appears. 4. This screen will appear, you can OPEN OR SAVE 10

11 Once you are done with the report, to return to the previous folder, just CLICK on the LEFT TURN ARROW or the HOME ICON Or if you want to go BACK to a MAIN FOLDER (not using home) AFTER you CLICK THE LEFT TURN ARROW, you will see a BREAKDOWN of where you are. CLICK on SMYRNA REPORT FOLDER and that will take you right to the MAIN FOLDERS. 11