Running the Reportit Program... 1 Understanding the Main Menu Initializing a Printer...4. Understanding the Site Reports Menu...

Transcription

1 Reportit Running the Reportit Program... 1 Understanding the Main Menu... 3 Initializing a Printer...4 Understanding the Site Reports Menu... 5 Accessing the Site Setup Reports Menu...6 Selecting a Bank from the Bank List... 7 Understanding the Bank Reports Menu... 8 Accessing the End-of-Day Reports Menu...10 Accessing the Bank Setup Reports Menu...14 Generating a Report Entering Report Criteria...17 Site Reports Menu Criteria Site Setup Reports Criteria Bank Reports Menu Criteria Bank Setup Reports Menu Criteria Bank End-of-Day Report Criteria Exiting a Menu Returning to the Main Menu Returning to the RemitTrac Application

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3 Reportit Reportit is a program that provides a means for generating and printing standard Site and Bank level reports. You can also generate and print Site and Bank level setup reports and End-of-Day reports using Reportit. The program is executed from the Windows desktop of any RemitTrac workstation. Running the Reportit Program The Reportit program is executed from the ReportIT icon located on the Windows desktop of the workstation. To access the windows desktop 1. From the Main Program window, click on the Minimize button to minimize the RemitTrac application. Click here to minimize the RemitTrac application Figure 1. Main Program window - minimize application Reportit Program (rev. 7/9/03) 1

4 2. If the Event Logger window is displayed on the screen, click on the Minimize button to minimize the window. Click here to minimize the Event Logger Figure 2. Event Logger - minimize window 3. Double-click on the ReportIT icon on the Windows desktop. Figure 3. ReportIT icon The Main Menu is displayed on the screen. Available Options Selection prompt Figure 4. Reportit Main Menu 2 RemitTrac Workflow Manual

5 Understanding the Main Menu The Main Menu provides access to both the Site Reports Menu and the Bank Reports Menu. You can also initialize the printer you want to use for printing reports from the Main Menu. Figure 5. Main Menu options To access the Site Reports Menu From the Main Menu, at the Enter Selection prompt type 1, and then press ENTER. The Site Reports Menu is displayed on the screen. For additional details about generating Site level reports, see Understanding the Site Reports Menu, page 5. To access the Bank Reports Menu From the Main Menu, at the Enter Selection prompt type 2, and then press ENTER. The Bank Reports Menu is displayed on the screen. For additional details about generating Bank level reports, see Understanding the Bank Reports Menu, page 8. NOTE: If more than one Bank is set up in your system, the Bank List will display on the screen when you select the Bank Level option on the Main Menu. In order to display the Bank Reports Menu, you must first select the bank whose reports you want to generate from the Bank List. For additional information on selecting a Bank, see Selecting a Bank from the Bank List, page 7. Reportit Program (rev. 7/9/03) 3

6 Initializing a Printer You can initialize the printer you want to print your reports to from the Main Menu. To initialize a printer 1. From the Main Menu, at the Enter Selection prompt type 3, and then press ENTER. The Enter print server name prompt is displayed on the screen. 2. Enter the name of your print server (e.g., uds9724, Report01). 3. Press ENTER. 1 2 Figure 6. Initializing a Printer NOTE: If the printer is already initialized, you will receive the message the local device name is already in use. 4 RemitTrac Workflow Manual

7 Understanding the Site Reports Menu Figure 7. Reportit - Site Reports Menu From the Site Reports Menu, you can generate a Block Ticket Report and Lockbox Modification Report, and access the Site Setup Reports Menu. Table 1 summarizes the options available on the Site Reports Menu. Table 1. Site Reports Menu Options Option Report Description 1 Block Ticket Report Provides a block ticket report for all transports or selected transports. Includes for each batch, information such as batch sequence numbers, R/T numbers, item amounts, totals by batch, and block totals. 2 Setup Reports Displays the Site Setup Reports Menu. 3 Lockbox Modification Provides a list of the lockboxes whose Lockbox Setup information has been modified by an operator. The report can be generated for all banks or for an individual bank Reportit Program (rev. 7/9/03) 5

8 Accessing the Site Setup Reports Menu You can access the Site Setup Reports Menu from the Site Reports Menu. Site Setup reports include the following: Operator Listing Operator Setup Report To access the Site Setup Reports Menu From the Site Reports Menu, at the Enter Selection prompt type 2, and then press ENTER. The Site Setup Reports Menu is displayed on the screen. Figure 8. Site Setup Reports Menu Table 2 summarizes the Site Setup reports that you can generate. Table 2. Site Setup Reports Menu Options Option Report Description 1 Operator Listing Provides a list of the operators set up in the system. Includes the following information: Operator initials Operator name Operator identification number Key ahead rates for List Payment Entry, Amount Entry and Data Entry Last modified date 6 RemitTrac Workflow Manual

9 Table 2. Site Setup Reports Menu Options (cont.) Option Report Description 2 Operator Setup Provides operator setup information for all operators or selected operators in the system. Includes the following information: Usernames Status Logins Key ahead rates Workflow function permissions To return to the Site Reports Menu From the Site Setup Reports Menu, at the Enter Selection prompt, type 0, and then press ENTER. Selecting a Bank from the Bank List If there are multiple Banks set up in your system and you select the Bank Level option on the Main Menu, a Bank List will appear on the screen. From the Bank List, you must select the Bank whose reports you want to generate and print. List of Banks setup in system Bank selection prompt Figure 9. Bank List To select a bank 1. At the Enter Selection prompt, type the number that corresponds to the bank whose reports you need to run. Reportit Program (rev. 7/9/03) 7

10 2. Press ENTER. The Bank Reports Menu is displayed on the screen. For example, to generate reports for Show Test Bank, at the Enter Selection prompt, type a 1, and then press ENTER. Understanding the Bank Reports Menu Figure 10. Bank Reports Menu From the Bank Reports Menu, you can generate and print standard bank level reports. In addition, you can access the End-of-Day Reports and Setup Reports menus. Table 3 summarizes the reports that you can generate and print from the Bank Reports Menu. Table 3. Bank Reports Menu Options Option Report Description 1 Deposit Summary Provides a list of the batches processed for a specified workdate or deposit. Includes deposit time, batch number, item count, amounts, deposit totals, and report totals. 2 MICR Detail Provides a list of the items processed for a workdate, deposit, or single batch. Includes item sequence number, ABA No., R/T number, check number, and check amount. Batch totals and report totals are also included. 8 RemitTrac Workflow Manual

11 Table 3. Bank Reports Menu Options (cont.) Option Report Description 3 Batch Detail Provides a list of the batches processed for a lockbox or group for a specified date. Includes batch number, item sequence number, transaction number, and the account number and applied amounts for both remittances and payments. Batch totals and report totals are also included. 4 Basic ABL Provides a list of the items processed for a batch. Includes the item sequence number and encoded amount for each item. 5 Account Sorted Provides a list of all the batches and items processed for a lockbox or group for a specified date. Includes the data from a scanline or data entry field whose type is defined as an Account Number, item sequence number, system batch number, user batch number, and applied amount for each item. 20 End-of-Day Reports Access the End-of-Day Reports Menu. 30 Setup Reports Access the Setups Report Menu. 40 Payee & Special Inst. Reports Provides a list of the payee names and special instructions set up for the specified lockbox or group. Lists include the effective and deletion date for each payee and special instruction. Reportit Program (rev. 7/9/03) 9

12 Accessing the End-of-Day Reports Menu From the Bank Reports Menu, you can access the End-of-Day Reports Menu. The End-of-Day reports include the following: Workflow Control Wholesale Registration / Encode Difference Nil Deposit Summary Lockbox Summary All Items Monthly Batch Summary To access the End-of-Day Reports Menu 1. From the Bank Reports Menu, at the Enter Selection prompt type 20. Type 20 at the Enter Selection prompt Figure 11. Bank Reports Menu - End of Day Reports option 10 RemitTrac Workflow Manual

13 2. Press ENTER. The End-of-Day Reports Menu is displayed on the screen. Figure 12. End-of-Day Reports Menu Table 4 summarizes the End-of-Day reports that you can generate. Table 4. End-of-Day Reports Menu Options Option Report Description 1 Workflow Control Used to determine unfinished processes during the course of the processing day. Displays all lockboxes processed for the day. Includes batch sequence numbers, total encoded amount for each batch, number of items in each batch, number of batch create and encode pass rejects in each batch, number of correspondence items in each batch, lockbox totals, and report totals. Reportit Program (rev. 7/9/03) 11

14 Table 4. End-of-Day Reports Menu Options (cont.) Option Report Description 2 Wholesale Registration/Encode Difference Report Provides a list of lockboxes and the batches processed for each lockbox for a specified date. 3 Nil Deposit Summary Includes the Batch Create Amount and the Encoded Amount of each batch, as well as a Balance Amount. The Balance Amount is the difference between the Batch Create Amount and the Encoded Amount. If the Batch Create amount is greater than the Encoded Amount, the Balance Amount will appear as a negative value. If batches are created using Batch Registration, no dollar amount is reported in the Create Amount column. Provides a list of the lockboxes that have no work encoded (Nil Deposit) for the specified work date. Includes the lockbox number, lockbox name, and $0.00 under the Amount column for each lockbox. 4 Lockbox Summary Report can be run at a batch level or item level. Displays all lockboxes processed for the day. Includes deposit times, batch sequence numbers and total dollar amounts for each batch and deposit, total number of items in each batch, number of batch create rejects and encode rejects, number of correspondence items for each batch, and operator initials for each function performed. 12 RemitTrac Workflow Manual

15 Table 4. End-of-Day Reports Menu Options (cont.) Option Report Description 5 All Items Report Lists all items processed for each lockbox for the processing day. 6 Monthly Batch Summary Items are in ascending order by dollar amount. Includes lockbox that each item was processed for, batch number, batch sequence number, item sequence number, and MICR information. Provides a summary of the batches processed for each lockbox for the specified date range. Lists the total number of batches processed and the total number of correspondence items included in those batches for each lockbox. Lists the total number of registration items and rejects and the total number of encoded items and rejects in all the batches. Lists the registration and encoded dollar amounts for all the items in the batches. Reportit Program (rev. 7/9/03) 13

16 Accessing the Bank Setup Reports Menu From the Bank Reports Menu, you can access the Bank Setup Reports Menu. The Bank Setup reports include the following: Bank Setup Lockbox DDA Retail Form Setup To access the Bank Setup Reports Menu 1. From the Bank Reports Menu, at the Enter Selection prompt type 30. Type 30 at the Enter Selection prompt Figure 13. Bank Reports Menu - Setup Reports option 2. Press ENTER. The Bank Setup Reports Menu is displayed on the screen. 14 RemitTrac Workflow Manual Figure 14. Bank Setup Reports Menu

17 Table 5 summarizes the Bank Setup reports that you can generate. Table 5. Bank Setup Reports Menu Options Option Report Description 1 Bank Setup Provides the bank setup information for a specified bank. Includes the following types of information: bank name deadlines deposit dates contacts branch information reports information check digit routines delivery methods message of the day float table information lockbox list 2 Lockbox DDA Report Provides the name and numbers of each lockbox set up in the system. Includes the DDA Account Number and the Routing and Transit number for each lockbox. 3 Retail Form Setup Provides the lockbox setup information for a specified lockbox account, including the retail form information. Reportit Program (rev. 7/9/03) 15

18 Generating a Report When you generate a report, a copy of the report is stored in the Remitrac\PDD\RmtdYYJUL\Report directory. The RmtdYYJUL directory is the daily directory, where the YY stands for the calendar year and the JUL for the julian date. For example Rmtd02031 is the daily directory for January 31, If a printer is initialized, the reports automatically print to the printer. To generate a report 1. On any one of the report menus, at the Enter Selection prompt, type the number that corresponds to the report you want to generate and print. For example, in Figure 15, the Deposit Summary Report on the Bank Reports Menu will be generated. Type the number that corresponds to the report you want to generate and print Figure 15. Generating a Report entering a selection 2. Press ENTER. Depending on which report you select, you may be required to select report criteria that define how to generate the report. 16 RemitTrac Workflow Manual

19 Entering Report Criteria Many of the reports require you to enter a series of criteria that further define how to generate the report. For example, some of the reports require you to enter a starting date or level (e.g., deposit or batch) for the report. Site Reports Menu Criteria NOTE: You must enter all workdates in YYYYMMDD format (e.g., ) and all deposit times in HHMM format (e.g., 1430). Table 6 summarizes the information you must enter to run the Block Ticket Report and Lockbox Modification Report from the Site Reports Menu. Table 6. Criteria for the Reports on Site Reports Menu Report Block Ticket Report Required Input (1) All Block Tickets, (2) By Individual Block Ticket, or (3) Block Ticket Range If select option (2), the following is required: Transport Number Block Ticket Number If select option (3), the following is required: Transport Number Block Ticket From and To Lockbox Modification Report All banks Y/N? If N, select a bank from Bank list From Date in YYYYMMDD format To Date in YYYYMMDD format Reportit Program (rev. 7/9/03) 17

20 Site Setup Reports Criteria Table 7 summarizes the information you must enter for each report on the Site Setup Reports Menu. Table 7. Criteria for the Reports on Site Setup Reports Menu Report Required Input Operator Listing Sort by: (N) Operator Name, (I) Initials, or (R) Internal Operator Number (A) Ascending or (D) Descending order Operators Setup (1) All operators? or (2) Operator(s) If 2, enter operator(s) from list, separating operators with commas, no spaces Bank Reports Menu Criteria Table 8 summarizes the information you must enter for each report on the Bank Reports Menu. Table 8. Criteria for the Reports on Bank Reports Menu Report Required Input Deposit Summary (1) Lockbox ID or (2) Group Name If 1, enter lockbox number If 2, enter group name (1) Current Bank Date or (2) Other Bank Date in YYYYMMDD format If running by Lockbox ID: Workdate (W) or Deposit (D) If D, enter deposit time in HHMM format (1) Custom Batch Sequence No. Only, or (2) Display System Control No. Only, or (3) Display Both Custom Batch Sequence and System Control Number (1) Print only, or (2) Print and Fax 18 RemitTrac Workflow Manual

21 Table 8. Criteria for the Reports on Bank Reports Menu (cont.) Report Required Input MICR Detail (1) Lockbox ID or (2) Group Name If 1, enter lockbox number If 2, enter group name Batch Detail Report (1) Current Bank Date or (2) Other Bank Date in YYYYMMDD format Workdate (W), Deposit (D), or Batch (B) If D, enter deposit time in HHMM format If B, enter batch system control number (1) Print only, or (2) Print and Fax (1) Lockbox ID or (2) Group Name If 1, enter lockbox number If 2, enter group name (1) Current Bank Date or (2) Other Bank Date in YYYYMMDD format (1) Print only, or (2) Print and Fax Basic ABL Lockbox ID (1) Current Bank Date or (2) Other Bank Date in YYYYMMDD format Batch system control number (1) Print only, or (2) Print and Fax Reportit Program (rev. 7/9/03) 19

22 Table 8. Criteria for the Reports on Bank Reports Menu (cont.) Report Required Input Account Sorted <A> - Scan Line Fields <Remit Docs> <B> - Data Entry Fields <Payment Docs> <C> - Data Entry Fields <Remit Docs> <D> - Data Entry Fields <Scan Docs> Payee and Special Instructions (1) Lockbox ID or (2) Group Name If 1, enter lockbox number If 2, enter group name (1) Current Bank Date or (2) Other Bank Date in YYYYMMDD format (1) Print only, or (2) Print and Fax (1) Lockbox ID or (2) Group Name If 1, enter lockbox number If 2, enter group name NOTE: In order to use option (2) Print and Fax, the lockbox whose report you are generating must be listed in the report subsection of the Report Fax Configuration file. In addition, the lockbox contact must be set up for faxing reports in the Contacts section of Lockbox Setup. 20 RemitTrac Workflow Manual

23 Bank Setup Reports Menu Criteria Table 9 summarizes the information you must enter for each report on the Bank Setup Reports Menu. Table 9. Criteria for the Reports on Bank Setup Reports Menu Report Required Input Bank Setup No options to enter Lockbox DDA Report (P) Portrait or (L) Landscape Sort by: (N) Lockbox Name, (B) Lockbox Number, or (D) DDA Number Sort by: (A) Ascending or (D) Descending Retail Form Setup (1) By Lockbox ID or (2) By Group Name Bank End-of-Day Report Criteria If 1, enter lockbox number If 2, enter group name Table 10 summarizes the information you must enter for each report on the Bank End-of-Day Reports Menu. Table 10. Criteria for the Reports on Bank End-of-Day Reports Menu Report Required Input Workflow Control (1) Current Date or (2) Other than Current Bank Date Wholesale Registration / Encode Difference (1) Current Bank Date or (2) Other than Current Bank Date Nil Deposit Report (1) Current Bank Date or (2) Other than Current Bank Date Lockbox Summary (1) Batch Level or (2) Item Level (1) Current Bank Date or (2) Other than Current Bank Date All Items Report No options to enter Reportit Program (rev. 7/9/03) 21

24 Table 10. Criteria for the Reports on Bank End-of-Day Reports Menu (cont.) Report Monthly Batch Summary Required Input Sort order is set to Lockbox Number. Do you want to change the sort order to Lockbox Name? <Y/N> Starting Workdate in YYYYMMDD format Ending Workdate in YYYYMMDD format Exiting a Menu When you are done running reports from a menu, you can exit that menu and return to the previous menu. To exit a menu 1. From any of the report menus, at the Enter Selection prompt, type a Press ENTER. The previous menu is displayed on the screen. Returning to the Main Menu You can return to the Main Menu from the Site Reports Menu, Bank Reports Menu or the Bank List. To return to the Main Menu 1. From the Site Reports Menu, Bank Reports Menu, or the Bank List, at the Enter Selection prompt, type a Press ENTER. The Main Menu is displayed on the screen. 22 RemitTrac Workflow Manual

25 Returning to the RemitTrac Application When you are done running reports, you can return to the RemitTrac application. To return to the RemitTrac application 1. From the Main Menu, at the Enter Selection prompt, type a Press ENTER. The Windows desktop is displayed on the screen. 3. From the Windows task bar, click on the RemitTrac task button to maximize the RemitTrac application. Click here to maximize the RemitTrac application Figure 16. Selecting the RemitTrac task button to maximize the RemitTrac application Reportit Program (rev. 7/9/03) 23