Inserting Typed Comments Applies to Microsoft Word 2007
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- Audrey Cameron
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1 Inserting Typed Comments You can insert a comment 1 inside balloons 2 that appear in the document margins. Type a comment 1. Select the text or item that you want to comment on, or click at the end of the text. 2. On the Review tab, in the Comments group, click New Comment. 3. Type the comment text in the comment balloon or in the Reviewing Pane. Note: To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon. 1 Comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane. 2 Balloons In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.
2 Inserting Voice Comments Voice comments are added as sound objects inside comment balloons. Before you can add a voice comment for the first time, you need to add the Insert Voice command to the Quick Access Toolbar. 1. Click the Microsoft Office Button, and then click Word Options. 2. Click Customize. 3. In the list under Choose commands from, select All Commands. 4. In the list of commands, click Insert Voice, and then click Add. To add a voice comment to your document, do the following: 1. On the Quick Access Toolbar, click Insert Voice. 2. In the dialog box that opens, click the start button and record the voice comment. 3. When you finish recording the comment, press the stop button and close the dialog box. 4. To hear the recorded comment, right-click the comment balloon, point to Sound Recorder Document Object, and then click Play. Note: If Microsoft Office Word displays a message asking whether you want to update the sound object, click Yes.
3 Deleting Comments If you do not want comments to appear in your document during a review, you must clear your document of comments by deleting them. To find out whether comments remain in your document, click Show Markup on the Review tab in the Tracking group. 1. To quickly delete a single comment, right-click the comment, and then click Delete Comment. 2. To quickly delete all comments in a document, click a comment in the document. On the Review tab, in the Comments group, click the arrow below Delete, and then click Delete All Comments in Document. Delete comments from a specific reviewer 1. On the Review tab, in the Tracking group, click the arrow next to Show Markup. 2. To clear the check boxes for all reviewers, point to Reviewers, and then click All Reviewers. 3. Click the arrow next to Show Markup again, point to Reviewers, and then click the name of the reviewer whose comments you want to delete. 4. In the Comments group, click the arrow below Delete, and then click Delete All Comments Shown. Note: This procedure deletes all comments from the reviewer that you selected, including comments throughout the document. Tip: You can also review and delete comments by using the Reviewing Pane. To show or hide the Reviewing Pane, click Reviewing Pane in the Tracking group. To move the Reviewing Pane to the bottom of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.
4 Changing Comments If comments are not visible on the screen, click Show Markup in the Tracking group on the Review tab. 1. Click inside the balloon for the comment that you want to edit. 2. Make the changes that you want. Notes To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon.
5 Add or Change the Name Used in Comments 1. On the Review tab, in the Tracking group, click the arrow next to Track Changes, and then click Change User Name. 2. Click Personalize. 3. Under Personalize your copy of Office, change the name or initials that you want to use in your own comments. Notes Any changes you make to the name and initials affect other Office programs. Only comments that you make after the name or initial change are affected. Comments that are already in the document before you change the name or initials are not updated.
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