University of Illinois SharePoint Shared Service. Birds of a Feather Roundtable.

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Audra Carroll
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1 University of Illinois SharePoint Shared Service Birds of a Feather Roundtable Phil Nyman & Larry Gibson Spring UIUC IT Pro ihotel June 8, 2017

2 Who are we? Phil Nyman Technology Services Software Services FAST3 Lead Training Specialist Larry Gibson AITS Application Administration Coordinator University SharePoint Advisory Board 17 Representatives from UIUC, UIC and UIS

3 SharePoint Shared Service UIUC, UIC & UIS Campuses Advisory Board & Governance Guidelines/Policies 300+ Site Collections Free! Free! Free! Site Collection Request form off of the shared service home page SP2013 Workflows, Excel Visio Access Services enabled Training: FAST3 & Lynda end user & SharePoint Designer Upgrading to 2016!

4 Topics What do YOU want to talk about??? Service Upgrade to SharePoint 2016 BTAA (CIC) Migration/Upgrade - Shibboleth Authentication What s New in SharePoint 2016? User Survey LIVE! Idea: SharePoint as a Learning Platform Idea: SharePoint Fest???

5 ITPC SHAREPOINT 2016 UPGRADE KICK- OFF MEETING NOVEMBER 1,

6 PROJECT OVERVIEW This project will upgrade our SharePoint Shared Service Environments with the latest software and features. Expected benefits: Provide increased functionality to UA and Campus SharePoint users Allow for better integration with Office 365/OneDrive services in use by the campuses These SharePoint environments are part of the enterprise shared service to the university ( 6

7 PROJECT GOALS Build SharePoint 2016 farms in Development, Test, and Production environments. Upgrade SharePoint 2013 Production databases to SharePoint 2016 Test farms Keep the same URL for SP 2016 (intranet.uillinois.edu) The SP 2013 site will be called old.intranet.uillinois.edu SharePoint 2016 upgrade methodology Upgrade service databases to SP2016 Upgrade ALL site collections to SP2016 SharePoint 2013 will be decommissioned 6 months after SP2016 goes live

8 PROJECT SCOPE In Scope All existing SharePoint 2013 farm environments will be upgraded to SP 2016 All existing SharePoint 2013 site collections on the Shared Service will be upgraded to SP 2016 Decommissioning of all SharePoint 2013 environments 6 months after SP 2016 goes live Implementing new servers for SharePoint 2016 environments (Development, Test and Production) Out of Scope No new functionalities other than default SharePoint 2016 enhancements Extranet project 8

9 PROPOSED SCHEDULE Develop roll-out plan Now - November 2016 Alpha Testing (Development environment) October 2016 January 2017 DR 1 Testing February - April 2017 DR 2 Testing May June 2017 Production GO LIVE July 2017 Decommissi on SP 2013 January

10 Sidebar So, what about Office 365? University is committed to the on-prem service. Hybrid search functionality on hold until able to federate our on-prem deployment with the three UIUC, UIC and UIS tenancies. No target date for a UIUC SharePoint Online service.

11 SharePoint 2016: What s the Same? Forms InfoPath 2013 Last version of IP IP Forms work with SP 2016 End-of-Life: 2027 Successor: PowerApps Site Development- SharePoint Designer 2013 Last version of SPD Works with SP 2016 Excel, Visio & Access Services Excel not going away! Just moving to the Office Online Server (OOS)

12 What s New for On-Prem? Five Essentials to Know: File upload size raised from 2GB to 10GB List Views no longer have a 5000 item limit Touch-responsive tiles instead of menus for a better mobile experience Move data seamlessly between team sites and OneDrive Data sensitivity classification (Data Loss Prevention policies)

13 & more Visualizations & Reporting Tableau web part! Power BI Tiles for SharePoint add-in PowerPivot/Query/View for SharePoint SQL Server Reporting Services in integrated mode SharePoint Development HTML5, CSS3 & JavaScript Libraries SharePoint Framework a page and part model for client-side development Workflow dev still uses SharePoint Designer 2013 App add-in model not deprecated/obsolete Project Server is now baked in

14 Survey GOALS Know more about who is using the service What are you doing? Support? Learning? Suggestions for improvement What do you want to do?

15 SharePoint as a Learning Platform Idea: A focal point for departmental learning documents, policies, activities Staff and faculty professional development Not a replacement for dedicated LMS SharePoint Education Services! A familiar, convenient environment Easy to customize lists, document libraries & other web parts

16 SharePoint Fest! Idea: Showcase campus SharePoint sites See how SharePoint is used on your campus Talk to people who developed and customized sites Tutorials beginner, intermediate, advanced topics Exchange ideas and experiences!

17 Thank You! SharePoint Shared Service Home Page Survey Advisory Board User Group List Contact Us please take the survey & complete the conference feedback form

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