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1 How to execute, print or save the Security Roles Report by Location from SAP portal Print to PDF: PDF and Excel options 1) Log into the Employee Portal ( and click on SAP ERP icon. 2) Click on the ERP Administration Tab. If you are the location s chief administrator, you will see this tab; otherwise, you will have to request it via a Heat ticket to ERP Security Team written by your top level administrator. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 1 of 24
2 3) Click on the link titled Security Roles Report How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 2 of 24
3 4) Once you click on Security Roles Report, you should receive the following screen. Choose your desired option (radio dials available). For this example, location 9319 will be used. Click Execute once you have entered your Cost Center. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 3 of 24
4 SAP will render a similar screen for the Cost Center you indicated. If you use the option Search Roles By Employee, it will take less time than Search Roles by Cost Center. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 4 of 24
5 For a description of the displayed Security Roles, click the button labeled Roles Description, and you will get another screen with the corresponding role description: How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 5 of 24
6 By clicking Back, Exit or Cancel, it will take you back to your previous Security Roles screen displayed: How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 6 of 24
7 How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 7 of 24
8 You can PRINT this report as a PDF if you have Adobe Acrobat and JAVA installed by clicking Menu, System, List, and Print option: (or some computers will display Menu, List, and Print option: ) How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 8 of 24
9 In order to print to PDF, you must choose the Adobe Web as the Output Device option. If yours is not set to Adobe Web, you must follow these steps to select it. a. Click on the Output Device field matchbox icon How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 9 of 24
10 b. Delete any words in the Output Device field at this time and click Start Search How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 10 of 24
11 c. From the list, find and double-click on the Adobe Web output device option How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 11 of 24
12 d. Click on the Properties button How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 12 of 24
13 e. If you see a Send to SAP Spooler Only for Now Parameter Value, double click on it. f. In any case, change the General Properties, Time of Printing to Print Out Immediately. g. Click on the Green Checkmark How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 13 of 24
14 Click on the Green Checkmark How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 14 of 24
15 You might get the following screen: How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 15 of 24
16 The Acrobat Adobe software will open it (PDF) and then you can print it, save it (PDF), it, etc., from there as usual: How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 16 of 24
17 Download to Excel: If you want to Download it as a file, there are several formats available: HTML(.htm), spreadsheet (.xls), etc. Here is an example for Excel: 1) Choose Menu, List, Save/Send and File. (or some computers will display Menu, System, List, Save and Local File option: ) How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 17 of 24
18 2) Then choose the Spreadsheet option for Excel and click on the green check mark. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 18 of 24
19 3) Steps 3 and 4 are optional and you may only see them if you do not have Java already installed. If you receive a screen such as below, click and select More info. It will take you to the Java Website to download Java. Follow the instructions as directed on the Java site. 4) If installing JAVA, click and select Yes if you receive the following screen. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 19 of 24
20 5) If you are prompted with the following question Do you want to run this application?, click Run. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 20 of 24
21 6) Type or choose the Directory where you want the file saved on your computer. You need to be in the Directory field box and click on the matchbox icon to be able to browse your computer for the Directory of your choice. The following dialog box should come up on your computer. Then title the file by typing in a File Name on the File Name box. Finally, click Generate. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 21 of 24
22 7) If you are prompted to Run again, click Run. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 22 of 24
23 8) You will find the file in the directory you previously selected. Locate it and double-click on the file to open. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 23 of 24
24 9) If prompted with the message below, click Yes. 10) Once in Excel, you may Print or Sort as desired. How_to_execute_and_print_PDF_and_Excel_Security_Roles_Report_from_SAP_portal_by_loc_Ver_6.doc Page 24 of 24
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