OPERATION MANUAL For Lv. 5 (Supplier) Click here for the latest manuals.

Transcription

1 OPERATION MANUAL For Lv. 5 (Supplier) Click here for the latest manuals. Last update : April 24, 2017

2 2 Before reading Display of Honda Environmental Data Management System (SLIMOFFICE) is under renovation. Some words and/or sentences will be revised after this operation manual is issued. (Basic layout will not be changed) The purpose of this manual is to make operator understand with simple instruction of action. (One action is instructed in one page)

3 INDEX 3 Item Main Task Page Access SLIMOFFICE Survey Request Data Upload (Submission) Status Survey Flow Chart Communication Method Password renewal / Password reset Receipt of Survey Request File Download Data Upload : File attachment Error Status (Rev. P.25) No upload File Approval Request Before completion of Approval Request Before completion of Approval (Cancellation of Approval Request) Approval Rejection Status Checking Log History 4 5 All 7-9 (8-9) Rep Rep (23-26) (27-29) Rep (34) (36) App (45-46) all (50) FAQ Revision History System revision 53 Last update : April 24, 2017

4 Survey Flow Chart 4 Honda Supplier - Approver Supplier - Representative Survey Request Finish the Survey Receive Request Data Download P10 Send Back P45 Entry Data Honda Supplier GHG Management File Guidance Reject OK NG Check P37 Approve NG Upload Application for approve P16 OK Check Last update : April 24, 2017

5 Communication Method 5 Database(Cloud) Interface (Website) PC (Supplier s Site) Download Download File management Database management Upload Upload Data input Acquisition (to download) and submission (to upload) of entry files are implemented via Honda Environmental Data Management System (*SLIMOFFICE) Submitted data will be put into data base. It helps suppliers to confirm GHG reduction activities over time and to extract issues by using data analysis *System Requirement: OS: Windows VISTA, Windows7, Windows8.1 (Desktop Mode only) Web Browser: Internet Explorer 9 (VISTA), 11 Excel: Microsoft Excel2007, 2010, 2013 (available as Excel2003 book format) *The above is compliant with Microsoft Support Policy. The support will end when Microsoft ends support for the product *User ID registration is required in order to use the system (for approvers & representatives) * SLIMOFFICE is the name of system provided by Fujitsu and Fujitsu FIP. Database is managed by Cloud System. No expenses at suppliers for system use. Last update : April 21, 2017

6 6 SLIMOFFICE Operation

7 Updated Access SLIMOFFICE 7 URL : Company name: Select HONDA_PUR Input area for User ID and Password. * Initial password will be sent to you by auto from SLIMOFFICE. Password Reset HM set the password for Lv.5 as HONDAMOT How to disable the pop-up block. Last update : April 24, 2017

8 Change Password 8 Password is reset before survey. You need to change your password from your initial password sent from SLIMOFFICE system to your original password. Click input Click Last update : April 24, 2017 Click

9 Password Reset 9 If you lost your password, you can reset it. Step1 Input user ID and Click Step2 URL for password reset will be sent by auto notification to you.(step2) Click Step3 Click Step4 Initial password will be sent to you by auto notification . Last update : April 24, 2017

10 File Download for Representative 10 From: Lv.4(Honda) To: Lv.5 (Representative) SAMPLE URL : Click

11 File Download for Representative 11 Click Receiving request

12 File Download for Representative 12 Click Display to see the detail

13 File Download for Representative 13 (File Name) Click You can get some information from Honda (if any)

14 File Download for Representative 14 Click

15 File Download for Representative 15 You can change the file name when you save it. Warning!!! Do not change the version of excel file. Microsoft Excel Click

16 Data Upload for Representative 16 Click

17 Data Upload for Representative 17 Click

18 Data Upload for Representative 18 Click

19 Data Upload for Representative 19 Please click Reply file and upload GHG management file. This area for upload the others support document Click Beware!!!! Do not upload GHG Management file in No relevant reply data

20 Data Upload for Representative 20 Click

21 Data Upload for Representative 21 Click

22 Data Upload for Representative 22 Please confirm the file name is displayed in green color. (If it is in red color, ref. page 23-26)

23 Data Upload for Representative 23 Error Status In case the file name displays in Red. Mean there is error in your file name. Please check!! As long as there is any error, you cannot upload the file. Select Error Status displayed in upper part.

24 Data Upload for Representative 24 Error Status Click Display to see the Error Status

25 Revised Updated Data Upload for Representative 25 Error Status Please review the data according to the error information. As long as there is/are an/any error(s), you cannot upload the file. <Sheet location> <Excel tab> Last update : April 20, 2018

26 Data Upload for Representative 26 Error Status : Error message list Error Message Case (What s happen) "A reply file to be registered is in an invalid format." Another research classification or an input sheet for the last period (previous month) or the previous year was input. "The template file downloaded for receiving a research request was not used for the reply." "No more than 12 digits in the integer part of numeric data can be saved." "A character string has been entered in a cell that accepts only numeric values." "No more than 2000 characters of string data can be saved." A file not downloaded from SLIMOFFICE is registered. An input number has the wrong number of digits. A character string has been input into a numeric cell. Many characters have been input into a remarks column, etc.

27 Data Upload for Representative 27 You don t have attachment file Click Please take Upload procedure even if there is no data to submit. (Survey cannot be closed without your uploading) In such case, please get advanced agreement from your upper level who sent you the survey request.

28 Data Upload for Representative 28 You don t have attachment file Click

29 Data Upload for Representative 29 You don t have attachment file Click

30 Data Upload for Representative 30

31 Data Upload for Representative 31

32 Data Upload for Representative 32

33 Data Upload for Representative 33 Select If any

34 Data Upload for Representative 34 In case of Replacement of the upload file before Approval Request In case that you want to replace the upload file before application of approval ( Approval Request ), click Cancel button, then back to the process of page 16. Last update : April 24, 2017

35 Data Upload for Representative 35 (If any message to approver) Application is completed. To Approver

36 Data Upload for Representative 36 Cancel the approval request If you need to replace the file, going back to Upload Data process (back to the page16) If you need to change the approval route, going back to the page 32. Last update : April 24, 2017

37 From : Representative To: Approver Data Upload for Approver 37 SAMPLE URL :

38 Data Upload for Approver 38 URL : Company name:select HONDA_PUR Input area for User ID or Password. * Initial password will be sent to you by auto . Last update : April 24, 2017

39 Data Upload for Approver 39

40 Data Upload for Approver 40 Approval have to click the attached file for Final Review Before submit to Honda.

41 Data Upload for Approver 41 OK Approve Go to P42 NG Reject Go to P45 Last update : April 24, 2017

42 Data Upload for Approver 42 If the data is OK. Then click Approve

43 Data Upload for Approver 43 Please reconfirm the data quality before approval.

44 Data Upload for Approver 44 (If any massage to Representative) After click Save mean the Upload is completed. From Supplier Honda

45 Data Upload for Approver 45 If you rejected due to data deficiencies If the data not OK. Then click Reject The data will be send back to representative for checking again.

46 Data Upload for Approver 46 If you rejected due to data deficiencies (Not enough information) (If any massage to Representative) Application return to the applicants (Representative) Please apply again after re-checking of the data.

47 Status Checking 47 <= Please select the Reporting Year. Select You can check the progress of your submission data in the Status. Last update : April 24, 2017

48 Status Checking 48

49 Status Checking 49 Complete (Status) Data upload has already completed. You can check your progress in the Status table. Last update : April 24, 2017

50 Status Checking 50 You can see the log history here.

51 FAQ 51 Item Q A Receive Request Receive Request Upload Data There is no download file. (Unavailable to follow the manual page ) Please contact Honda PIC. There is no entry data. Please contact Honda PIC and follow their advise. Error message is displayed when I put Submit button. Please use the file which you downloaded from SLIMOFFICE. If you still cannot upload, please contact Honda PIC. Upload Data Submit button is not active. There is some error of the entry data in the file. Please check the entry data referring the manual page Then re-try to upload according to the manual page 16. Last update : April 24, 2017

52 FAQ 52 Item Q A Approval Request Replacement of the file(1) Replacement of the file(2) Replacement of the file(3) Other Is it required to register two approvers? How to replace the upload file before finalize Approval request, How to replace the upload file after finalize the Approval Request. After the data upload has been completed, some discrepancy is found and want to revise. Want to change the User Information of the System. Registration of the 2 nd approver is up to your company s management. Please refer the manual page 34. Please refer the manual page 36. It is not available for supplier s side to replace the file. Please contact Honda PIC. Please contact Honda PIC. Other Forgot my ID & Password See page 8-9 in this manual. Other Is password locked when I enter wrong password in several times? This system does not have password lock function. Please contact Honda PIC when you forget User ID and/or Password. Other Can password be changed? Password can be changed as you like. You can change it from Change Password displayed at the upper right side of the display. Other How to get the latest entry guide when it is revised? The latest manuals are available from Manuals on the right side top of the display. Last update : April 24, 2017

53 Revision History 53 Date Item Page Feb-27, 2015 Added workflow history function 50 Feb-27, 2015 Added password reset function April-15, 2016 Revision - April-24, 2017 Revision - April-20, 2018 Revision 25 Last update : April 24, 2018