SW 6000 Conference Management Software

Transcription

1 Top Level Conference Solutions SW 6000 Conference Management Software Get a total overview of the conference and the participants Organize your conferences smoothly and effectively Be more efficient and structured - and gain all the benefits from the network based, integrated conference solution with SW 6000 Full support of the DCS 6000 Digital Congress System.

2 Building on the best With the SW 6000 Conference Management Software DIS has set a new unique standard for conference performance and handling. The SW 6000 has been developed to meet the ever-changing requirements of the modern conference. Together with the existing DCS 6000 Digital Congress System DIS has integrated conference control and management with the flexibility of a personal computer and the power of the client/server environment. Our success is founded on a respect for knowledge and experience. DIS has always focused on maintaining a high level of experience in the field of conference management and conference equipment and subsequently translating this broad expertise - together with input from our international customers and partners - into the development of the new client/server based Conference Management Software, SW Fully integrated In order for such a strategy to be successful it is essential that our solution is fully integrated with our DCS 6000 Digital Congress System and the customers existing network. The network integration assures high performance and gives the users more flexibility in their work. For all needs During a conference the user of the software will gain added value in addition to his specific individual needs, regardless of whether the user is e.g. administrator, operator, chairman, delegate, interpreter or speaker. 2

3 Five fundamental ideas Working in a community council, a parliament or attending an international conference everyone involved in the meeting will be able to read the agenda, see the details of the delegates and the speakers, manage the settings of the simultaneous interpreted languages, vote or send and receive messages. The technician can monitor and control everything to assure an uninterrupted and efficient meeting. The ultimate software tool The SW 6000, Management Software is the ultimate software tool for managing the conference. Since the SW 6000 is a client/ server based application, each individual participant in the meeting may run his own uniquely configured SW 6000 application tailor made to his specific needs and rights, and even in his own preferred language. Simplicity All user interfaces and displays have a graphical design of high quality, are very user friendly and can be used without previous training Quality We build our software on well-proven SQL database and client/server technology. With our own software development and test centre we combine innovation with reliability. The high quality graphical design is based on touch-screen technology Recognition DIS has attached importance to developing a system for all conference participants including language support and profile handling Integration The SW 6000 runs on standard PC s connected in a TCP/IP LAN. All data is stored in a standard Microsoft SQL database Adaptation Log onto the system, and the Multiple User Profiles knows your profile, the language you speak and the tasks you have The SW 6000 is a user-oriented system giving the delegates, the chairmen, the administrators and the technicians an overall view of all ongoing conference activities together with an advanced communication tool. DIS makes a conscious effort to develop our accumulated expertise to benefit our customers needs. A user-friendly network solution From the very beginning it has been our intention to develop a software tool in a very intuitive, user-friendly way, based on a Microsoft SQL database and a client/server topology for multiple PC s connected by a local area TCP/IP network. The software contains various modules with full language support all structured logically. Each user will only see the commands needed for his job giving him an instant overview without wasting time. 3

4 Conference Management one system to fit all The SW 6000 enables you to configure, control and manage a complete conference. The software system includes a comprehensive range of software modules for use with the DCS 6000 system. User Application (CUA) A modular application with a DIS user interface to enhance the meeting Administration Application (CAA) This basic package enables the administrator to create and maintain all data relating to conferences, agendas, delegates and interpreters besides setting up system and voting parameters and printing out various reports. The CAA application is mainly used by people outside the conference room, who are responsible for system status during conferences. The application is a separate module and uses a standard Windows user interface. Display Application (CDA) The display application is used for presenting speakers list, request list or voting results by use of large screen projectors or on e.g. plasma screens. User Application (CUA) User Application is used by the chairman, the delegates, the interpretation manager or other persons attending or managing a conference with functionalities such as language selection, controlling of the microphones, voting, interpretation, intercom, messaging, agenda and delegate information. It all depends on the user profiles and facilities installed. Furthermore the technician can monitor the conference and configure and set up parameters on the CU 6010 Central Unit. It is a separate application with an enhanced, graphically designed DIS user interface for use with both touch screen and mouse/keyboard. These applications all run on standard PC s or on application servers connected by TCP/IP LAN and integrate conference preparation, management and control. Any combination of modules can be loaded according to specific needs. Log-in procedure The SW 6000 supports numerous screen languages and font types (e.g. Arabic, Chinese and Roman). The first screen presented to the user is a selection of preferred languages. Depending on the language selected the user can have left to right or right to left character sequence on the screen (English/Arabic example) The system supports five modes of login operation depending on how the user is identified. E.g. the user can be pre-assigned to a seat, may login with a personal code or use a chip-card. When the user has successfully logged on to the system, the main screen is displayed containing the buttons available for that user profile. Pressing the buttons on the right side changes the different screens in the work area. The buttons on the right side and in the panel at the bottom part of the screen will always be accessible except when mimic screens and voting session are selected. Only when a keyboard is attached to the PC will the user be able to exit the application and use other Windows applications. 4

5 Microphone Management Handling of the microphones, speakers and requests lists are part of the basic software package. On the screen you can see who has an open microphone, who is requesting to speak and who spoke earlier. The microphone operating mode can be assigned to individual seats or delegates during configuration of a conference, and the volume of the microphone related to the selected seat can be adjusted individually. Mimic Control The SW 6000 has facilities to control and monitor microphone status in a geographical layout the mimic diagram. The graphical display shows the layout of the conference hall, using different colours to represent the different microphone status. Delegate Information All users logged into the system will be displayed on the screen, where you can get personal information such as title, background, and origin. Furthermore a photo of the delegate is available. Messaging The participants can send or receive messages to or from one or all logged-in users. It can either be from the list of pre-recorded messages or if a keyboard is attached, the user may compose his own message. Agenda and voting results A list of subjects and items created for the conference showing description, status and voting results When a voting session is started, all PC screens are forced into voting mode giving the voters the exact buttons and a pre-set voting time. Afterwards the screen displays the result of a vote as a chart. Interpretation By pressing the button Interpretation in the menu you will see all active interpretation booths and which languages are available. By selecting an interpretation booth you will get an overview of the configuration of the Interpreter Sets. The preselected languages and outgoing A and B channel can be preset. Multiple Room Selection When multiple halls or rooms are in use, a technician can use this facility to select the hall he wants to supervise or control. A central monitoring PC allows the technician to connect through the network to each of all the available conference PC s or servers having access to the central units, the CU The technician can then receive messages from all rooms or connect to a single room to turn on and off microphones or to do other jobs. Configuration Before a conference the administrator will set up the conference parameters, and during the conference the screen allows the user to change parameters such as maximum number of open microphones and speech time limit. Also the volume control can be changed during a session. 5

6 Administration Application (CAA) A user-friendly Widows application to organise and configure future conferences Conference Administration Administration Application works independently of the conference and can be used anytime to create and maintain data for future conference such as conferences, delegate lists, user types, pre-recorded messages, microphone operating modes, interpreters etc. This application is designed with a standard Windows user interface for use with mouse and keyboard. More conference administrator applications can work simultaneous in a system. Larger systems The system can be enhanced by connecting either a SQL database server or an application server. An application server is required when you have an installation with many PC s. A Microsoft SQL Database server is required in a larger system for performance reasons. The application and the database server can, however, be the same computer depending on number of PC s and load. Other functionalities The system contains different functionalities and can furthermore be customized for specific individual demands. Conference type Pre-recorded message text-editing Delegate list configuration Label translation Language selection User type set-up Mimic screen set-up Conference log report Connection via RS232 of a camera control system. Display Application (CDA) Vote result can be displayed on large screens or by using data projectors. One or more PC s with the application can be configured by the system administrator running the vote result display in different resolutions. 6

7 Configurations List of modules (ask for specific datasheets) SW 6000 SW 6010 SW 6015 SW 6020 SW 6028 SW 6032 Conference Administration Application (CAA) Incl.: Languages, System Installation, etc Conference User Application License (CUA) Microphone Control Message function Delegate information Data base SW Interpretation control SW 6050 SW 6060 SW 6065 SW 6070 SW 6075 SW 6090 SW 6232 Languages Parliamentary Voting Multi Voting ID card control and programming Registration and access control Display output SW; Voting and message RS 232 Interface SW 7

8 About DIS DIS, Danish Interpretation Systems is one of the world s leading brands of advanced conference electronics. DIS provides complete system solutions of advanced electronic conference and congress products to the global meeting industry on a permanent or rental supply basis. Conference Microphone and Discussion Systems, Simultaneous Interpretation and Translation Systems, Language Distribution Systems, Conference Voting and Audience Response Systems. DIS is engaged in product development, manufacturing and worldwide sales and has 50 years of experience in serving global clients in the meeting and communication industry. The DIS products today are the result of decades of accumulated know-how combined with the usage of the latest available analogue and digital technologies. DIS is a subsidiary of the Danish company Informationsteknik Scandinavia Group and is represented through a global partner network in more than 50 countries. DIS Offices are to be found in Copenhagen, Aarhus, Malmö, Stockholm, Oslo, Bangkok and Dubai. For more information visit For many years DIS has delivered conference and simultaneous interpretation systems to parliaments, county chambers, town halls, national banks, universities, and international organisations such as NATO, UN, WHO, and IMF in addition to conference centres and hotels all over the world. Our reference list includes some of the most prestigious installations throughout the world. Danish Interpretation Systems A/S Vestre Teglgade 12 DK-2450 Copenhagen SV Tel Fax info@dis.cc DCS 6000 series have been installed worldwide in e.g. Brussels, Belgium Ottawa, Canada Dublin, Ireland Novara, Italy Seoul, Korea Bucharest, Romania Danish Interpretation Systems (Thailand) Ltd Soi Latphrao 94 (Town in town 3/2) Latphrao Rd., Wongtonglang Bangkok Tel Fax bangkok@dis.cc Stockholm, Sweden Washington DC, USA Hanoi, Vietnam DIS, Middle East LOB 15; Office 221 Jebel-Ali Free Zone P.O. Box UAE Tel Fax dubai@dis.cc GBC//Handling