Operating Instructions

Transcription

1 TotalFlow Print Server Operating Instructions Introduction 1 Trying Out TotalFlow Print Server Using Sample Files 2 Color and Grayscale Printing 3 Working with the Console 4 Configuring TotalFlow Print Server 5 Managing TotalFlow Print Server 6 Working with Jobs 7 Security 8 IPDS 9 Troubleshooting 10 Reference 11 For information not in this manual, refer to the Help System in your product. Read this manual carefully and keep it handy for future reference.

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3 Preface For safe and correct use, be sure to read the Safety Information in the Setup Guide before using the machine. Guides for TotalFlow Print Server The following guides are available for TotalFlow Print Server: Instruction Manuals The following instruction manuals are included: Setup Guide (printed) This guide provides safety information, regulations, setup procedures, how to connect the printer to TotalFlow Print Server, and settings required before you use TotalFlow Print Server. Before using the machine, be sure to read the section of this manual entitled Safety Information. Operating Instructions (this guide, PDF) This guide explains the functions and basic operations of TotalFlow Print Server. Help This guide is fortotalflow Print Server R-62 andtotalflow Print Server R-62A. Descriptions and illustrations in this manual are the same for these models. However, when necessary some descriptions and illustrations are different. There are two ways of displaying help, the Information Center help and the field help. The Information Center help explains the functions and basic operations of TotalFlow Print Server. The field help explains each of the settings, their values, and how to configure them. Reading the PDF Manuals on the CD-ROM This section describes how to read Operating Instructions on the supplied manual CD-ROM. File path The manuals are included in the following folder on the CD-ROM: MANUAL\language 1. Insert the CD-ROM in the CD-ROM drive of your computer. 2. Select a language, and then click [OK]. 3. Click [Read manuals]. To view the PDF manuals, you must have Adobe Reader installed on your computer. 1

4 How to Use the Information Center Help Click the icon in the top navigation bar, and then select [Help]. The top page of the Information Center help appears. How to Use the Field Help Each field where you can specify a value has its own icon. To display a short description of the field, click the icon. In this guide, this type of help is called field help. To display the related topic in the Information Center, click [More in Help...] within the field help. 2

5 How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: This symbol indicates points that you must pay attention to when using the print server. Be sure to read these explanations. This symbol indicates supplementary explanations of the functions of the print server and instructions on resolving user errors. [Bold] Bold type inside square brackets indicates the names of keys, menus, menu items, field labels, settings, and buttons. [ ] Square brackets indicate the names of keys on the operator control panel or buttons, fields, and menu items on the remote or local console. Bold Italic Monospace Bold type indicates the names of commands, switches, indicators, and levers. Italic type indicates variables that you must replace with your own information. Monospace type indicates computer input and output and file names. { } In messages and other elements of the console, curly brackets indicate variables that a program replaces with its own information.... An ellipsis indicates that a series can continue. Select The words select and selecting refer to using the touch-sensitive screen, the mouse, or the keyboard to do an action, choose an option, or enter data. Disclaimer To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it. Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine. In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you. Notes Contents of this manual are subject to change without prior notice. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Some illustrations in this manual might be slightly different from the machine. 3

6 Machine Types Check the type of your print server before reading the manuals. Type 1:TotalFlow Print Server R-62 Type 2:TotalFlow Print Server R-62A Trademarks AIX and IBM are registered trademarks of International Business Machines Corporation in the United States, other countries, or both. Adobe, the Adobe logo, Acrobat, Illustrator, InDesign, PostScript, the PostScript logo, PDF, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Agfa is a trademark of Agfa-Gevaert N.V. or its affiliates. APOGEE is a trademark of Agfa Gevaert N.V. AppleTalk, Mac, OS X, and Xcode are trademarks of Apple Inc., registered in the U.S. and other countries. DIC and COLOR GUIDE are registered trademarks of DIC Corporation. GRACoL is a registered trademark of International Digital Enterprise Alliance, Inc. (Idealliance). Heidelberg and Prinect are registered trademarks of Heidelberger Druckmaschinen AG in Germany, the United States and/or other countries. HKS is a registered trademark of HKS Warenzeichenverband e.v. (Hostmann-Steinberg GmbH, K+E of Flint Group Germany GmbH, Schminke). i1pro and i2pro are either trademarks or registered trademarks of X-Rite, Incorporated. Kodak and PRINERGY are registered trademarks of Eastman Kodak Company. Linux is a registered trademark of Linus Torvalds in the United States, other countries, or both. Microsoft, Windows, Windows Vista, the Windows logo, and Internet Explorer are trademarks of Microsoft Corporation in the United States, other countries, or both. The proper names of Internet Explorer 10 and 11 are as follows: Internet Explorer 10 Internet Explorer 11 PANTONE and other Pantone trademarks are the property of Pantone LLC. SCREEN and EQUIOS are trademarks or registered trademarks of SCREEN HOLDINGS CO., LTD. TOYO INK and COLOR FINDER are registered trademarks of Toyo Ink SC Holdings Co., Ltd. UNIX is a registered trademark of The Open Group in the United States and other countries. Other company, product, or service names may be trademarks or service marks of others. 4

7 Copyrights for Software This section explains copyrights for software used on the machine. PANTONE PANTONE Colors displayed in the software application or in the user documentation may not match PANTONE-identified standards. Consult current PANTONE Color Publications for accurate color. Pantone LLC, 2016 Pantone is the copyright owner of color data and/or software which are licensed to Ricoh Company, Ltd. to distribute for use only in combination with TotalFlow Print Server. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory unless as part of the execution of TotalFlow Print Server. DIC The DIC COLOR GUIDE database has obtained a license from DIC Graphics Corporation. The color data this product uses conforms to the DIC COLOR GUIDE. Printed colors using this product may not necessarily match the colors included in the DIC COLOR GUIDE. TOYO COLOR FINDER is licensed from Toyo Ink Co., Ltd. HKS HKS 3000 Plus is licensed from HKS Warenzeichenverband e. V. (Hostmann-Steinberg GmbH, Flint Group Germany GmbH, H. Schmincke). GRACoL 2013 CRP Idealliance, Inc. All Rights Reserved. We have obtained each author's permission for the use of applications including open-source software applications. For details about the copyright information for these software applications, see OSS.pdf on the CD-ROM supplied with the print server. 5

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9 TABLE OF CONTENTS Preface Guides for TotalFlow Print Server... 1 Reading the PDF Manuals on the CD-ROM... 1 How to Use the Information Center Help... 2 How to Use the Field Help... 2 How to Read the Manuals... 3 Symbols Used in the Manuals... 3 Disclaimer... 3 Notes... 3 Machine Types... 4 Trademarks... 4 Copyrights for Software Introduction Product Overview...15 Input Data Streams...15 Network Protocols...15 Job Submission Methods...16 Job Processing...16 Color Support...19 System Objects...20 Printer...20 Printer Presets...20 Virtual Printers...21 Jobs and Job Tickets...21 Papers and Paper Catalog...21 Filters...21 Users and Roles...22 Logs and Traces...22 Console...22 Icons Used in the Console...24 Printer Control Bar...26 Interactive Printer...29 Operations Page and Jobs Page...31 Configuration Page...37 [Job Properties Editor] Dialog

10 2 Trying Out TotalFlow Print Server Using Sample Files Creating and Printing a Ring-Bound Book...43 Creating and Printing a Stapled Booklet...45 Printing Tickets Color and Grayscale Printing Color Printing Concepts...49 Color Spaces and ICC profiles...49 Gamut and Rendering Intent...50 Color Mixing and Calibration...51 Halftones and Tone Transfer Curves...51 File Size...52 Grayscale Printing Concepts...52 Color Management...53 ICC Profiles...54 Rendering Intents...54 Paper Characteristics...55 AFP Color Management...56 IPDS Profiles...56 Color Management Resources...56 Data Objects...63 Resource Library Management...65 Tips and Best Practices...66 AFP Resource Installer Working with the Console Logging Into and Out of TotalFlow Print Server...69 Setting the Language of the Console...70 Setting the Display Language for the Local Console...70 Setting the Keyboard Language for the Console...70 Setting the Display Language for the Remote Console...71 Setting the Display Language for a User...71 Setting the Icon and Text Size for the Current User...71 Working with Shortcuts...71 Customizing the Operations Page and the Jobs Page...72 Changing the Information in a Portlet...72 Searching for Objects in a Portlet

11 Clearing a Search...73 Using the Paper Catalog Configuring TotalFlow Print Server Adding or Copying an Object...75 Viewing and Updating TotalFlow Print Server Settings...75 Setting the Date and Time...76 Manually Setting the Date and Time...76 Automatically Setting the Date and Time...76 Configuring Sample Printing...77 Setting the Default Virtual Printer...77 Setting Virtual Printer Defaults and Overrides for Job Properties...77 Setting Printer Defaults for Job Properties...78 Defining a JMF Device ID...78 Configuring for Job Submission...79 Accessing TotalFlow Print Server Remotely...80 Setting Up SNMP Access...80 Enabling the Remote Console...81 Setting Up for Outgoing Setting up Access Using TotalFlow Prep...82 Installing Extended Features...82 Saving Printer Presets...83 Configuring Printer Presets Managing TotalFlow Print Server Checking Printer Status...85 Checking Toner Levels...85 Checking Paper Levels...86 Checking Other Printer Information...86 Editing an Object...87 Disabling an Object...87 Enabling an Object...88 Loading an Object...88 Saving an Object...89 Deleting an Object...89 Deleting Multiple Objects...90 Uploading and Downloading Files

12 Uploading Files...90 Downloading Files...92 Checking the LAN Status of an Ethernet Card...93 Loading Paper in an Input Tray...93 Editing the Paper in an Input Tray...93 Viewing Font Properties...94 Importing a Font...94 Using a PostScript Job to Download Fonts...94 Specifying Color Profiles...95 Modifying ICC Profiles...96 Modifying NamedColor Profiles...97 Managing Black Output...98 Managing Brightness and Contrast...98 Printing a Color Control Bar...99 Printing Test Masters Calibrating the Printer Updating or Creating a Calibration Selecting the Calibration for a Paper Backing Up and Restoring TotalFlow Print Server Backing Up TotalFlow Print Server Restoring TotalFlow Print Server Erasing the Hard Drive Updating Code Resetting to Factory Defaults Stopping the Printer Restarting the Printer Shutting Down and Restarting TotalFlow Print Server Shutting Down and Restarting the Control Unit Shutting Down the Control Unit Working with Jobs Submitting a Print Job Submitting a Print Job from the Console Submitting a Job from a Hot Folder on Windows Submitting a Print Job from a Hot Folder on Mac Submitting a Print Job Using FTP Submitting a Print Job Using the Windows Printer Driver

13 Submitting a Print Job Using the Mac Printer Driver Submitting a Print Job from Prinect Submitting a Print Job Using JMF Submitting a Print Job Using LPR Submitting a Print Job Using AppleTalk Logging and Storing Job Tickets Managing Print Jobs Previewing a Print Job Viewing a Print Job Holding a Print Job Printing a Sample Copy of a Single Job Printing a Sample Copy of Every Job Printing Sample Pages of the Current Job Causes of Invalid Print Jobs Editing the Properties of a Print Job with the Job Properties Editor Editing a Print Job with TotalFlow Prep Changing the Tone Curve for a Job Storing a Print Job Reprinting a Stored Job Suspending a Print Job Resetting a Print Job Releasing a Print Job Changing the Order of Processing Jobs Deleting a Print Job Specifying Processing Options for Print Jobs Applying a Job Filter Viewing Job Properties Defaults and Overrides Changing the Job Properties Changing Job Options Editing the Layout Settings Changing the Paper Settings Changing the Marks and Bleeds Settings Changing Finishing Options Using the Exception Pages Adding Covers

14 Inserting Sheets Changing the Color Settings Changing the Print Quality Settings Changing the Fifth Station Settings Changing the Watermark Settings Changing the Header/Footer Settings Security Changing Your Password Resetting a Password Setting Up Authentication Including or Suppressing Customer Data in Traces Deleting Customer Data from Archived Traces Encrypting User Data Overwriting Deleted Data Restricting IP Addresses Setting up Secure Mode Printing IPDS AFP/IPDS Support Mapping IPDS Input Trays Setting the Default Input and Output Trays for IPDS Jobs Deleting Captured IPDS Resources IPDS Print Jobs Canceling an IPDS Print Job Troubleshooting Responding to Messages Recovering Job Tickets Traces Capturing a Print Job Saving Traces Configuring Traces ing Traces Managing Archived Traces Capturing Images of the Console Troubleshooting Job Properties Known Problems

15 11 Reference Fonts Shipped with TotalFlow Print Server ICC Profiles Shipped with TotalFlow Print Server Papers Supported Special Toner Patterns INDEX 13

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17 1. Introduction Product Overview System Objects Console These Operating Instructions contain user information for TotalFlow Print Server, including information about configuring and using the console. The Setup Guide is also available in printed format. You can use these interfaces to interact with TotalFlow Print Server: The TotalFlow Print Server console runs either locally or in a web browser at a remote computer. While there are minor differences between the local and remote consoles, you can do most tasks at either and all tasks at one or the other. The operator control panel is at the printer. It lets you do common tasks like monitoring the printer status and managing print jobs. 1 Product Overview TotalFlow Print Server is a digital front end for RICOH Pro C Series printers. It works with print workflows such as Heidelberg Prinect, Kodak PRINERGY, SCREEN EQUIOS, and Agfa APOGEE. Input Data Streams TotalFlow Print Server supports these input data streams: PDF Version 1.7 PDF/VT PDF/X PostScript Level 3 PPML Version 2.2 EPS JPEG TIFF IPDS (optional) Network Protocols TotalFlow Print Server supports these network protocols: [IPDS TCP/IP] [IPP] [JMF] 15

18 1 Introduction 1 [LPR] [Hot Folders] [Raw Port] [WSD] [RHPP] [FTP] [AppleTalk] Job Submission Methods You can use these methods to submit jobs to TotalFlow Print Server: The TotalFlow Print Server console. For more information, see Submitting a Print Job from the Console, p A hot folder on the system. For more information, see Submitting a Job from a Hot Folder on Windows, p. 110 or Submitting a Print Job from a Hot Folder on Mac, p File Transfer Protocol (FTP). For more information, see Submitting a Print Job Using FTP, p The printer driver. For more information, see Submitting a Print Job Using the Windows Printer Driver, p For information about installing the printer driver, see the Setup Guide. Printing workflow systems and tools that create or transmit Job Definition Format (JDF) job tickets. For example, PRINERGY, EQUIOS, APOGEE, TotalFlow Print Manager, TotalFlow Production Manager, and TotalFlow Path. For more information, see Submitting a Print Job Using JMF, p Line Printer Remote (LPR) protocol. For more information, see Submitting a Print Job Using LPR, p AppleTalk protocol. For more information, see Submitting a Print Job Using AppleTalk, p Job Processing This flowchart shows the basic path that jobs take through TotalFlow Print Server. Not all options are shown. For example, the flowchart does not show suspending a job or reprinting a stored job. 16

19 Product Overview START Submit job 1 Printer driver FTP JMF Console LPR Hot folder No Virtual printer specified? Yes Default virtual printer receives job Specified virtual printer receives job A k3fc001 17

20 1 Introduction 1 A Virtual printer assigns defaults and overrides No Processing option = Process & Print Process &Hold? Hold Yes No Property changes needed? Yes Processing option = Hold Process & Hold? Job is RIPped No Yes Operator changes job properties Yes Is job valid? Yes No Hold Operator releases job Operator changes job or printer properties B k3fc002 18

21 Product Overview B Printer receives job Printer assigns defaults Job is processed Job is printed 1 Store indefinitely Store =? Off Not set Job is stored Operator deletes job Store for Job is stored Storage period expires Job is deleted END k3fc003 Color Support TotalFlow Print Server supports the following color functions: ICC profiles CMYK profiles: SWOP, GRACoL, FOGRA, Japan Color RGB profiles: srgb, AppleRGB, AdobeRGB, RICOH-RGB Gray profiles: AdobeGray Device link profiles Rendering intent selection Profile switching by object type PDF/X output intent Spot color support: PANTONE, DIC, TOYO, HKS Color substitution Pure black/rich black Black overprint Auto trapping Color gradation CMOCA CMRs (for the IPDS data stream) 19

22 1 Introduction 1 Printer calibration Halftone screening Plate separation Toner reduction by object type Converting RGB to CMYK Output profiles Converting color to K-only GCR strength control 4 object support: text, line art, image, or smooth shade Overprint Optional functions for RIP Model H: Black point compensation Printing gray using black Preserving primary and secondary colors Preserving pure black mode Optional functions for RIP Model K and RIP Model S: Preserve K black/gray Force K black/gray (expand gray recognition) System Objects A TotalFlow Print Server system includes a printer, printer presets, virtual printers, jobs, papers, filters, users, roles, logs, and traces. Each of these things is a system object. You can define detailed attributes for each system object. These attributes are called properties. Printer The printer represents the physical device that prints jobs. Printer Presets You can save printer configuration settings in collections called printer presets. After you save a printer preset, you can load it so that you do not have to specify each setting individually. 20

23 System Objects Virtual Printers Virtual printers are separate input devices that can be created and customized to process print jobs according to your requirements and work flows. TotalFlow Print Server uses virtual printers to receive print jobs. Users can map the virtual printer from a print submission workstation or server and move job files to the printer. Every virtual printer has a hot folder associated with it. Hot folders are the most common method of submitting jobs. You can create up to 250 virtual printers. 1 Jobs and Job Tickets A print job is a unit of printing. The print job consists of a job ticket and the print file associated with that job. You can define and change various options for print jobs. Papers and Paper Catalog Papers represent the physical media that job are printed on. The paper catalog is a list of papers that are defined for the printer and the input trays or interposer trays where the papers are loaded. Paper definitions include the size, weight, color, type, and coating of the paper. In addition to the TotalFlow Print Server paper catalog, some printer controllers have their own paper catalogs. The TotalFlow Print Server paper catalog includes the papers defined in the printer controller paper catalog and papers defined using TotalFlow Print Server. When papers are added to or deleted from the printer controller paper catalog, the TotalFlow Print Server paper catalog is updated automatically. Filters Filters are command-line programs that change the data stream in print jobs. For example, a filter can replace all examples of a text string in jobs submitted to a virtual printer. RICOH provides customized filters as special orders at customer request. See your sales representative for details. 21

24 1 Introduction Users and Roles 1 Everyone who works with TotalFlow Print Server has a user ID that is assigned to a role. Roles define the level of access that users have and the actions they can do. TotalFlow Print Server provides these default users: [Print submitter]: Assigned to the [Print submitter] role. Only allowed to submit jobs. [Operator]: Assigned to the [Operator] role. Limited access to configuration settings. [Administrator]: Assigned to the [Administrator] role. Access to most configuration settings. [Service]: Assigned to the [Service] role. Full access to printer configuration settings and diagnostic tools. You cannot delete the predefined users, and you cannot change their associated roles. [Administrator] users can create, delete, and configure users with lower access levels. Only [Service] users can create, delete, and configure [Administrator] users or other [Service] users. When you create a user, you specify the associated role for that user. The role defines the base functions that a user can perform. [Administrator] or [Service] users can create, edit, and delete roles, with these restrictions: You can restrict the default functions for a role, but not authorize more functions than the default. You cannot restrict the authorized functions for the [Print submitter] role. Only users with [Service] access can create, edit, or delete roles based on the [Service] role. Logs and Traces Logs include messages and other information about TotalFlow Print Server. Traces are detailed logs that are useful for troubleshooting. Console You can access TotalFlow Print Server from various locations. Through the local console on the computer where TotalFlow Print Server is running. To use the local console, you must attach a keyboard, mouse, and monitor to that computer. Through a remote computer using a web browser. Through the operator control panel on the printer. Unless otherwise specified, the term console means either the local or remote console. You can use either to do almost all tasks. Exceptions are: 22

25 Console Local Only Setting the language of the local console Setting the language of the keyboard attached to TotalFlow Print Server Setting the text and button size of the local console Remote Only Setting the language of the web browser used by the remote console Setting the text and button size of the remote console 1 The console contains these pages that let you do different tasks: Operations Jobs Configuration Operations Page Use the controls and settings on these pages to set up and run TotalFlow Print Server. 23

26 1 Introduction Icons Used in the Console 1 This table lists the icons used in the console with a brief description of their function. For icons used in the interactive printer and the Printer Information portlet, see Printer Graphic Icons, p. 35. For job status icons, see Job Status Icons, p. 33. For job view icons, see View modes, p. 39. Icon Function Load, select, or mark Loaded Create new Edit Copy Search Save Delete Delete multiple objects Rotate left Rotate right Zoom in Zoom out Original size Download, list, or install Import Disable or hold Enable or print 24

27 Console Icon Function Configure View job Print test master 1 More actions Shut down control unit Restart DFE Restart control unit Clear IPDS buffers Update code Log management Options Help i Job or printer information Informational message Warning message Error message 25

28 1 Introduction Printer Control Bar 1 The printer control bar is at the top of the console and is always present, regardless of which page is displayed. You can use it to access some operator actions instead of using the Operations page. Printer Control Bar (Console) The printer control bar includes three areas: 1. Printer status area Shows a small image of the printer and message or warning icons. You can open the interactive printer from the printer status area to do these tasks: See and act on operator messages. Check toner levels. Edit some properties of the papers in the input trays and interposer trays. 2. Job status area Shows what job is printing and the percent complete. 3. Navigation bar The navigation bar shows the tabs that are available. It also shows which user is currently logged in, a button for submitting jobs, and a button that opens the help system. The printer status section of the printer control bar displays the current state of the printer. States are listed in Printer States, p

29 Console Printer States Icon ( Ready ) State and Description The printer is ready to print jobs. Before the printer can begin printing, it must be in the Ready state. The printer is in the Ready state when all the following conditions are met: The printer and TotalFlow Print Server are powered on and ready. All supplies are loaded. No errors are present. 1 The ([Start]) button on the printer control bar has been selected. The printer is currently operating and printing a job. ( Printing... ) 27

30 1 Introduction 1 Icon ( Not Ready ) State and Description The printer has been stopped. If the printer changes to Not Ready during printing, the printer stops processing the job and stores the remaining data in the printer buffers. Selecting the ([Stop]) button on the printer control bar causes the printer to enter the Not Ready state. When normal operation is interrupted, the printer goes into a Not Ready state. When the printer detects an intervention condition, it places itself in the Not Ready state and displays a pop-up warning or error message. These intervention conditions cause a Not Ready status: The printer needs basic supplies. Some supplies (for example, staples), let you temporarily bypass this message and continue processing. Other supplies (for example, black toner) require you to replace them immediately. The printer needs basic service that involves paper handling or checking mechanical conditions. You must handle all messages of this type immediately. The printer has a hardware problem, such as a paper jam or a component failure. You can postpone action for some messages of this type; others you must handle immediately. In any of these conditions, processing stops so that you can attempt to correct the problem, or, if necessary, call for service. Printer errors can cause some printed pages to be lost or damaged. The printer has encountered an error while printing. ( Error ) The printer has been turned on but it is not ready to print. ( Warming up ) The job status window on the printer control bar displays the job name and shows the progress of the job on the printer. 28

31 Console Job Status Window The printer control bar also includes these buttons: 1 Button [Sample] Description Print a copy of the page that is printing and output it to an available tray. You can see if the printed results are as expected even while printing. Stop printing. ([Stop]) ([Start]) Make the printer ready to print and to start printing if a job is available. Open the interactive printer. Close the interactive printer. Interactive Printer Use the interactive printer to monitor and change basic printer settings. Interactive Printer 29

32 1 Introduction 1 The interactive printer contains large versions of these portlets: Printer Information (see Printer Information, p. 35) Operator Messages (see Operator Messages, p. 36) Input Trays (see Input Trays, p. 35) Use these buttons in the printer status area of the printer control bar to open and close the interactive printer: Buttons Used to Open and Close the Interactive Printer Button Description Open the interactive printer. Close the interactive printer. 30

33 Console Operations Page and Jobs Page Depending on how you configure them, the Operations page and the Jobs page can contain the same or different information. Either one can display information about operating TotalFlow Print Server or managing the jobs in TotalFlow Print Server. 1 The Operations page and the Jobs page can contain these portlets: Portlet Operations Page Jobs Page Active Jobs Available Default Stored Jobs Available Default Invalid Jobs Available Default Inactive Jobs Available Default Job History Available Default All jobs Available Available Input Trays Default Default Date/Time Available Available Printer Information Default Default Operator Messages Default Available Current Settings Available Available Operations Page 31

34 1 Introduction Jobs Page 1 To add an available portlet to the Operations page or the Jobs page, click your user name, then drag the portlet name and drop it onto the page. To remove a portlet, click, the More Actions icon, then select [Close]. 32

35 Console Jobs Portlets The Operations page and the Jobs page can contain any of the jobs portlets. The jobs portlets are: Active Jobs Displays information about working jobs. Inactive Jobs Displays information about jobs in the [Held] state. Stored Jobs Displays information about jobs in the [Stored] state. Displays information about jobs in the [Invalid] state. Job History Displays information about processed and deleted jobs in the [Completed] state and deleted jobs in the [Discontinued] state. 1 IPDS jobs do not appear in the Job History portlet. All jobs Displays information about all current and past jobs that appear in the other jobs portlets. Use [Manage Columns] to select the properties that appear in each portlet. Selections are: [Status] The status of the job Job Status Icons Icon Icon (Processed) Description [Receiving] [Preprocessing], [Preparing to process], [Processing] [Working], [Waiting to print] [Preparing to print] [Printing] [Suspending], [Suspended], [Held] [Invalid], [Invalid/Suspended], [Invalid/Stored], [Quarantined], [Quarantined/Invalid], [Quarantined/ Held] 33

36 1 Introduction Icon Icon (Processed) Description [Idle] 1 [Completed] [Stored], [Stored/Time], [Stored/Space] [Canceling], [Canceled], [Deleted], [Deleted/Time], [Deleted/Space], [Discontinued] [Error], [Failing], [Failed] The icons in the Icon (Processed) column show that raster image processing (RIP) is complete. [Job name] The name of the job [User ID] The user who submitted the job [Copies] The number of copies included in the job [Impressions] The total number of printed pages in the job [Paper] The paper that the job requests [Size] The size of the job [Job type] The file type of the job, such as PDF or TIFF [Job ID] The unique identification number for the job [Pages per copy] The number of pages (before impositioning) in one copy of the job [Total sheets] The total number of sheets in the job [Number of records] The total number of records in a variable data job [Expiration date] The date and time when the stored job is automatically deleted [Process duration] How long it took to process the job [Received time] The time when the job was received [Print start] The date and time when the first printed page of the job was stacked in the output bin [Print complete] The date and time when the last printed page of the job was stacked in the output bin, or when the job was terminated [Printer preset] The printer preset that must be loaded to print the job [Protocol] The network protocol by which the job was submitted [Customer] The customer associated with the job [Modified by] The last user who modified the job [Store source] Whether to store only the job source, the source and processed data, or neither [Tone curve] The tone curve applied to the job 34

37 Console [Processing options] The processing options applied to the job [Processed] Whether the job has been processed [Virtual printer] The virtual printer that received the job [Priority] The priority of the job, with higher numbers meaning higher priority [Monochrome pages] The number of black and white pages in the job [Color pages] The number of color pages in the job 1 Input Trays The Input Trays portlet displays information about the paper loaded in the input and interposer trays of the printer. Input trays contain papers for printing the job. Interposer trays contain papers, usually preprinted, for inserting between the sheets of a printed job. For example, an interposer tray can contain an advertisement to be included with a bill. This portlet always appears in the interactive printer. It appears on the Operations page by default. Printer Information The Printer Information portlet shows a graphic image of the printer, with installed optional equipment. Icons show the status of the printer, the level of paper in each input tray and interposer tray, and the level of each toner color. The printer graphic uses these icons: Printer Graphic Icons Icon Function Informational messages about the printer are available. See the Operator Messages portlet for more information. The printer is not available. See the Operator Messages portlet for more information. A printer error has occurred. See the Operator Messages portlet for more information. The cover or door is open. The input tray or interposer tray is disabled. The input tray or interposer tray is full of paper. The input tray or interposer tray is less than full, but more than half full of paper. The input tray or interposer tray is half full of paper or less. 35

38 1 Introduction Icon Function The input tray or interposer tray has very little paper. 1 The input tray or interposer tray is empty. The paper feeds on the long edge. [Auto paper select] is [Yes]. The paper feeds on the long edge. [Auto paper select] is [No]. The paper feeds on the short edge. [Auto paper select] is [Yes]. The paper feeds on the short edge. [Auto paper select] is [No]. Yellow toner. Magenta toner. Cyan toner. Black toner. Toner is low. Toner has run out. The name of the printer appears below the printer image. To see information about the printer or to reset the print count, click the information icon next to the printer name. Below the printer name, gauges show the level of each toner color. The color on the left is printed first. If the printer has the fifth-station extension kit, the white or special-effect toner can be printed either first (extreme left) or last (extreme right). This portlet always appears in the interactive printer. It appears on the Operations page by default. Operator Messages The Operator Messages portlet displays information about the current state of the machine, such as hardware failures or paper jams. The types of messages shown include: Informational messages, which provide information about the status and configuration of the printer. Warning messages, which sometimes require intervention, such as reloading paper. Error messages, which require an operator action. When you click a message in the list, the recovery information for the message displays. 36

39 Console This portlet always appears in the interactive printer. To add it to the Operations page or the Jobs page, click your user name, then drag the portlet name and drop it onto the page. Date/Time The Date/Time portlet displays the date and time for the control unit only. It does not display the date and time of any remote computer that is connected. This portlet does not appear by default. To add it to the Operations page or the Jobs page, click your user name, then drag the portlet name and drop it onto the page. 1 The date and time displayed in the portlet is configured under DFE Settings on the Configuration page. Current Settings The Current Settings portlet displays various configuration options for TotalFlow Print Server. This portlet does not appear by default. To add it to the Operations page or the Jobs page, click your user name, then drag the portlet name and drop it onto the page... Configuration Page The Configuration page contains all the parameters that are used to control how TotalFlow Print Server operates. Use the navigation panel at the left to move around the Configuration page. 37

40 1 Introduction Configuration Page 1 The elements of the Configuration page that you see and the tasks that you can do depend on your role. If you cannot perform any tasks in a section of the page, you do not see that section. If you are a [Print submitter], you cannot see the Configuration page at all. For more information, see Users and Roles, p. 22. [Job Properties Editor] Dialog The [Job Properties Editor] dialog consists of sections that let you configure and view the job that you send to the printer. The [Job Properties Editor] dialog provides all the information you need to configure the job to print. All your changes are shown in real time so that you can see how the final output looks. To open the [Job Properties Editor] dialog, select a job and click the properties or the edit icon. The elements of the user interface are: 38

41 Console 1. Title bar 2. Content area 3. Action bar View modes 1 The views area of the dialog has various options for displaying the job or information about it. Click [Show views] to display the entire views section. Use the icon at the top right of the section to change the view as described in the table. Icon View name Description [Sheet view] [Book view] [Job Summary] [View options] Shows the job displayed as pages in the order that you read them. Shows the job displayed as a book. Summarizes all the job settings. These settings can be exported as HTML files. Shows page numbers, slip sheets, and the origin point. [Book view] The [Book view] displays the job as a book in the center of the content area. You can flip the pages and see in real time the changes to the job that you print. 39

42 1 Introduction 1 To flip the pages, click the sheet edge or click the next and previous icons. Icon Name [Previous page] [Next page] For large print jobs, with more than 1000 sheets, only the first 1000 sheets are loaded to be displayed. You can see the number of loaded pages of the total number of pages in the job. The exception pages are visible only if the range of pages containing the exception pages is already loaded. This view is not available when some of the options are not set, such as printing side or the paper size. [Sheet view] The [Sheet view] shows multiple pages in the order that you read the pages in the job. 40

43 Console 1 You can set the zoom levels by using the zoom option from the right bottom corner. The zoom levels allows you to zoom in and out for a more detailed image or for an overview of all the pages. Use the [Fit width] option to view only the current sheet, zoomed in to fit the width available. The maximum zoom level of 100% displays 96 dots per inch. This view is not available when some of the options are not set, such as printing side or the paper size. [Job Summary] The [Job Summary] view displays a text summary of the current job properties. 41

44 1 Introduction 1 This view includes links that open the correct section, so that you can find the setting that you need to edit easily. You can also export the summary to an HTML file by clicking, the export button located in the upper right side of the [Job Summary] section. You can open and print the HTML file from outside the editor. The settings are listed grouped by the section headings. If any of the values displays a red triangle, your printer does not support the current selection. You must change it to a valid selection. 42

45 2. Trying Out TotalFlow Print Server Using Sample Files Creating and Printing a Ring-Bound Book Creating and Printing a Stapled Booklet Printing Tickets In this chapter, sample files are used in practice examples so that you can better understand the functions and operations of TotalFlow Print Server. Creating and Printing a Ring-Bound Book This practice shows you how to create a ring-bound book from a sample file. You will configure a virtual printer to receive the job, create papers for printing covers and tabs, submit the job by copying the job file to a hot folder, specify ring binding, change the paper for the front and back covers, insert tabs between chapters, and print the job. Operations: Enabling the [Hot Folders] protocol Configuring a virtual printer Connecting from a remote system to a hot folder Creating papers Loading papers in input trays Submitting a job through a hot folder Changing the view of the [Job Properties Editor] Setting the printing sides for a job Changing the page size to fit the paper Specifying finishing options Specifying page substitutions Inserting tabs Releasing a held job to print Prerequisites: Default size paper, cover paper, and tab stock must be loaded in the input trays of the physical printer. The printer must have a ring binder attached. You will use the sample file SAMPLE/SETUPGUIDE.pdf on the TotalFlow Print Server CD-ROM. 1. Make sure that the [Hot Folders] protocol is enabled. See Enabling an Object, p. 88 for instructions. 2. Create a virtual printer, or edit an existing one, to receive the job. See Adding or Copying an Object, p. 75 or Editing an Object, p. 87 for instructions. 1. Set [Processing option] to [Hold]. You must hold the job so that you can edit it. 2. Under [Supported submission methods], select [Hot folders]. 2 43

46 2 Trying Out TotalFlow Print Server Using Sample Files 2 3. If you are working at a remote system, connect to the hot folder. See Submitting a Job from a Hot Folder on Windows, p. 110 or Submitting a Print Job from a Hot Folder on Mac, p. 110 for instructions. 4. Create a paper for covers. 1. Set [Size] to [Letter (8.5 x 11 inch)] or [A4 (210 x 297 mm)], whichever is the default paper size for your printer. 2. Set [Weight] to [Weight 5 ( gsm]. 5. Create a paper for tabs. 1. Set [Size] to [Letter (8.5 x 11 inch)] or [A4 (210 x 297 mm)], whichever is the default paper size for your printer. 2. Set [Weight] to [Weight 4 ( gsm]. 3. Set [Type] to [Tab stock]. 4. Set [Number of tabs] to the number of tabs in a bank of tabs. The number of tabs in the job does not have to be an exact multiple of the number of tabs in the bank. If there are any tabs left over after the job is printed, they are ejected. For example, if there are five tabs in the job and the bank contains six tabs, the sixth tab is ejected. If the bank contains only four tabs, you use one bank and the first tab in the second bank to print five tabs. The second, third, and fourth tabs of the second bank are ejected. 5. Set [Tab width] to [2 inch] (Letter) or [55 mm] (A4). 6. Set [Tab printing method] to [Text on tab]. 6. Load the new papers in input trays. See Loading Paper in an Input Tray, p. 93 for instructions. 7. Copy SAMPLE/SETUPGUIDE.pdf to the hot folder of the virtual printer that you configured in Step 2. The hot folder is in theprinter folder and has the same name as the virtual printer, for example, Printer/Hold. 8. Select the job in the Inactive Jobs portlet of the Jobs page and click, the edit icon. The Job Properties editor opens. 9. Click [Show views], then, the pages view icon. This view lets you verify that you are selecting the right places to insert tabs. 10. In the navigation pane, click [Layout]. 1. Set [Printing side] to [Both sides (2 sided)]. 2. If your printer default paper is Letter size, set [Reduce/Enlarge] to [Fit to print size]. The sample file is formatted for A4 paper. 11. In the navigation pane, click [Finishing], then set [Staple/Bind] to [Ring binding]. 12. In the navigation pane, click Exception Pages Substitute. 13. Set [Pages] to [First two pages (Front cover)]. 44

47 Creating and Printing a Stapled Booklet 14. Set [Paper] to the name of the cover paper. 15. Click [Add]. 16. Repeat Steps 13 through 15 for [Last two pages (Back cover)]. 17. Click [Tab]. 18. Find [Tab position]. Look for the page where the appendix begins. Select [Before] and type the number of that page in the entry field. 19. In [Line 1], type Appendix. 20. Set [Paper] to the name of the tab paper. 21. Click [Add]. 22. Repeat Steps 18 through 21 for each chapter. Work from back to front because each new tab causes the following pages to be renumbered in the Job Properties editor. (The page numbers in the page images do not change.) 23. Click [OK] to close the editor Verify that the job is still selected in the Inactive Jobs portlet. Click, the print icon. Creating and Printing a Stapled Booklet This practice shows how to create a stapled booklet from a sample file. You will submit the job by copying the job file to a hot folder, fit the booklet to the paper size, lay out the booklet, specify stapling, and print the job. Operations: Submitting a job through a hot folder Changing the view of the [Job Properties Editor] Setting the printing sides for a job Changing the page size to fit the paper Specifying layout options Releasing a held job to print Prerequisites: Default size paper must be loaded in the input trays of the physical printer. The printer must have a folding unit and a finisher that supports stapling attached. If you do not have these options, you can do everything except specifying the finishing properties. You will use the same hot folder that you set up in Creating and Printing a Ring-Bound Book, p. 43 and the same sample file, SAMPLE/SETUPGUIDE.pdf. 1. Copy SAMPLE/SETUPGUIDE.pdf to the hot folder. The hot folder is in theprinter folder and has the same name as the virtual printer, for example, Printer/Hold. 2. Select the job in the Inactive Jobs portlet of the Jobs page and click, the edit icon. 45

48 2 Trying Out TotalFlow Print Server Using Sample Files The Job Properties editor opens Click [Show views], then, the pages view icon. This view lets you verify the page order of the finished job. 4. In the navigation pane, click [Layout]. 1. Set [Printing side] to [Both sides (2 sided)]. 2. Set [Reduce/Enlarge] to [Reduce to fit]. 3. Set [Pages per sheet] to [2]. 4. Set [Imposition] to [Booklet]. The page images in the job preview show a question mark. This is normal because previewing is not supported for booklet jobs. 5. In the navigation pane, click [Finishing] and set [Staple/Bind] to [2-staple at center]. As a result, these properties are set automatically: [Fold type] is set to [Half fold]. [Fold sheets together] is selected. 6. Click [OK] to close the editor. 7. Verify that the job is still selected in the Inactive Jobs portlet. Click, the print icon. Printing Tickets This practice shows how to print multiple tickets on one sheet of paper, using the fifth station to cover the tickets with special toner. Operations: Creating a paper Loading paper in an input tray Submitting a job through a hot folder Setting the orientation for a job Setting the printing sides for a job Specifying fifth station printing options Releasing a held job to print Prerequisite: The printer must have the fifth station extension kit installed, with special toner installed to print last. You will use the same hot folder that you set up in Creating and Printing a Ring-Bound Book, p. 43 and the sample file SAMPLE/TICKETS.pdf. This file already shows multiple images of the ticket on one sheet, with crop marks, so you do not have to define the [Imposition] values. 46

49 Printing Tickets When you preview the sample file in a Jobs portlet, view it using Adobe Reader, or print it on a printer that does not have the fifth station extension kit, the spot color appears in magenta. 1. Create a paper for tickets. See Adding or Copying an Object, p. 75 for instructions. 1. Set [Size] to [SRA3 (320 x 450 mm)]. 2. Set [Weight] to [Weight 5 ( gsm]. 2. Load the new paper in an input tray. See Loading Paper in an Input Tray, p. 93 for instructions. 3. Copy SAMPLE/TICKETS.pdf to the hot folder. The hot folder is in theprinter folder and has the same name as the virtual printer, for example, Printer/Hold Select the job in the Inactive Jobs portlet of the Jobs page and click, the edit icon. The Job Properties editor opens. 5. In the navigation pane, click [Layout]. 1. Set [Orientation] to [Landscape]. 2. Set [Printing side] to [Front side (1 sided)]. 6. In the navigation pane, click [Paper], then set [Paper] to the name of the ticket paper. 7. In the navigation pane, click [Fifth Station] and set [Processing target] to [Named spot color]. [Special effect toner] has already been automatically set to [Special]. These things happen automatically: [Spot color name] is set to [Clear]. [Spot color priority] is set to [Named spot color]. The spot color named [Clear] changes from the alternate color (magenta) to clear in the job preview. 8. Click [OK] to close the editor. 9. Verify that the job is still selected in the Inactive Jobs portlet. Click, the print icon. 47

50 2 48

51 3. Color and Grayscale Printing Color Printing Concepts Grayscale Printing Concepts Color Management AFP Color Management Printing documents in full color or with very high-quality black and white (grayscale) images is more complex than printing black and white or spot-color documents. Understanding some of the principles of color and grayscale printing and how various products can fit into color and grayscale solutions can help you integrate color and grayscale printing with your current operations or expand to implement new color workflows. Color Printing Concepts Color printing is significantly more complicated than black and white printing. If you understand some of the complexities, you can make the transition from black and white printing to grayscale or color printing more smoothly. 3 Color Spaces and ICC profiles Presentation devices, such as computer monitors and printers, create colors differently. Because of these differences, colors must be described differently for each device. The different methods of describing colors are called color spaces. In addition, each device might have one or more International Color Consortium (ICC) profiles associated with it. ICC profiles are used when an image or another object is converted to the color space of a different device. Each device has its own individual color space and range of colors that it can display or print. The color space specifies how color information is represented in an image when it is displayed on a particular device. As the image is passed from one device to the next, the color information about the image is converted from the color space of the source device to the color space of the destination device. Because color spaces do not exactly match between devices, some of the color information can be lost or modified in the conversion process. A color space is a representation of the individual colors that can be combined to create other colors. Some color spaces that are relevant to printing are: RGB In an RGB color space, red, green, and blue light are combined in different amounts and intensities to create different colors. RGB colors are often specified as single-byte integers numbered from 0 through 255. You can specify 256 levels of intensity for each of the three colors. For example: R=0, G=0, B=0 yields black R=255, G=255, B=255 yields white R=251, G=254, B=141 yields a pale yellow R=210, G=154, B=241 yields a light purple Devices such as monitors, digital cameras, and scanners generally use RGB color spaces to describe colors. Two standard implementations of RGB color spaces are srgb, which is most often used for Web graphics, and Adobe RGB (1998), which we recommend for graphics that are printed. 49

52 3 Color and Grayscale Printing 3 CMYK In a CMYK color space, cyan (bright blue), magenta (bright red-pink), yellow, and black pigments are combined to create different colors. CMYK values are often represented as a percentage. The percentage represents the portion of a particular area of paper that is covered by ink or toner. For example: C=0%, M=0%, Y=0%, K=100% yields black C=0%, M=0%, Y=0%, K=0% yields a blank area on the page C=1.6%, M=0%, Y=44.7%, K=.4% yields a pale yellow C=17.6%, M=39.6%, Y=5.5%, K=5.5% yields a light purple Color printers use the CMYK color space; they are loaded with ink or toner in each color. When the printer places dots of the correct sizes next to and on top of each other on a page, your eye interprets them as the intended color. Implementations of the CMYK color space vary from printer to printer and from paper to paper. Because the original color space of most images is an RGB color space, it is best to leave images in an RGB color space so they retain their original characteristics. That way, your print server or printer has as much of the original color information as possible when it converts the images to the most appropriate CMYK color space for the printer and paper combination. If you save an image by using the CMYK color space, make sure that you either save an ICC profile for that color space or use a standard non-device specific CMYK color space like SWOP or Coated FOGRA27 and associate the appropriate ICC profile with the image. Both RGB and CMYK values can be expressed in different ways. For example, in the PostScript data stream, the values range from 0.0 to 1.0, while in some graphic arts programs they can be expressed in hexadecimal numbers or as percentages. An ICC profile contains information for converting an image between a device-specific color space and a device-independent color space. A device-independent color space is a color space that does not depend on or relate to the characteristics of any particular device, but rather contains all colors for all gamuts. The ICC identified a specific profile connection space (PCS) as the target deviceindependent color space for all ICC profiles. You can use an input ICC profile to translate color data created on one device (such as a digital camera) into the PCS. Then you can use an output ICC profile to convert from the PCS into the native color space of a different device (such as a printer). Converting images from one color space to another is process-intensive and can affect performance in your print system, although it is the best way to maintain consistent color for the devices in your system. NamedColor profiles are used in addition to ICC profiles. They define a list of colors by name. These colors are called spot colors. They are used instead of the colors in the printer s ICC profile. Gamut and Rendering Intent Every device has a gamut, a range of colors or shades of colors that it can display or print. Some devices have larger gamuts than others; some devices have gamuts that are similar sizes, but that contain slightly different colors. When an image or a print job is created on a device with a gamut that 50

53 Color Printing Concepts is different from the printer, you can use a rendering intent to tell the printer how to adjust the colors that are outside the gamut of the printer. The gamut of a printer is almost always significantly smaller than the gamut of a monitor, digital camera, or scanner. Images or graphics nearly always have to be adjusted to print appropriately because some of the colors that they require might be outside the gamut of the printer. A rendering intent tells the printer how to adjust the image when it encounters colors that it cannot reproduce. Each rendering intent has different benefits and trade-offs, so you can choose one based on how the print output should look. Color Mixing and Calibration 3 Four standard colors (cyan, magenta, yellow, and black) are blended to create all the colors in the gamut of a printer. A printer mixes colors by printing four layers of a page or an image, one in each color. If the printer registration is not set correctly, the images do not line up properly and the colors appear wrong. In addition, the printer must be calibrated to ensure that all its systems are functioning correctly and that it is in a known good state. By using the color information described in its color space, each device determines the amount of cyan, magenta, yellow, or black to use. Dots of each color are printed in overlapping patterns that, when interpreted by your eyes, blend the colors appropriately. To ensure the colors are created accurately, the color planes must be perfectly aligned. If they are not, you might see moire patterns, unintended patterns in the printed images, or poorly blended colors, which are especially noticeable on the edges of your images. Color printers must be calibrated regularly, in some cases daily, to ensure that the colors they produce are consistent. In addition, follow the recommended printhead maintenance procedures and schedule to ensure that the printer operates optimally. Even when a printer is calibrated correctly, its gamut is much smaller than that of any monitor, so images do not look the same when they are printed as they do when they are displayed on a monitor. Halftones and Tone Transfer Curves Halftones are used to convert images (such as photographs, drawings, logos, or charts) from the continuous tones that you see on a monitor into a pattern of dots that a printer can put on paper. Tone transfer curves are used to modify the values of a particular color component and thus adjust the look and feel of some of the colors. For example, you can apply a tone transfer curve to emphasize the brightest parts of an image. Halftones and tone transfer curves are used with both color and grayscale print jobs. There are several different kinds of halftones, including clustered-dot, stochastic, and error diffusion. For simplicity, this discussion only covers clustered-dot halftones. Clustered-dot halftones are generally characterized by: Line screen frequency Line screen frequency is a measure of the resolution of a halftone, expressed in lines per inch (lpi). A low line screen frequency, such as 80 lpi, creates coarser images because they use larger halftone 51

54 3 Color and Grayscale Printing 3 dots. A high line screen frequency, such as 150 lpi, can produce higher quality images by using smaller halftone dots. Halftone pattern Halftone dots are printed in various shapes and patterns. For example, dots can generally be round, elliptical, or square, and they can be arranged in slightly different orientations. The halftone pattern also describes how the size of the dot is increased to cover a larger percentage of the total area and yield darker colors. Different patterns might produce better results for some print jobs. Rotation Lines of halftone dots do not run parallel with the top or side of the paper because that could cause unintended patterns to emerge, resulting in lower quality output. In addition, the dots for each of the four colors in a CMYK printer cannot all be printed at the same angle because they would overlap incorrectly and the colors would not appear as intended. Instead, the lines of dots are printed on the page at specific angles so your eye blends them appropriately. For example, the black layer of an image might be printed so the lines of dots run across the page at a 45 degree angle to the top of the paper, while the cyan layer is printed so that its lines of dots are at a 105 degree angle to the top of the paper. Tone transfer curves are most often used to offset the effects of dot gain. Dot gain is the tendency for printed dots to be larger than intended, often because of the way ink reacts with paper. If the ink soaks into the paper and spreads out, the resulting dot is much larger (and possibly much lighter in color) than the printer intended it to be. Tone transfer curves can increase or reduce the amount of ink used in proportion to the dot gain. File Size Color print jobs can have a file size that is much larger than black and white print jobs. The larger file size can lead to longer processing times and increased traffic on your network. Because color images must contain data about each layer of color, the file might contain three to four times more information than a grayscale file and over 24 times more information than a black and white file. In addition, ICC profiles are embedded in some file types (such as TIFF images). While ICC profiles by themselves might not be very large, they do increase the size of an image. If you only have one image repeated throughout a print job, and if you construct your job so the image is downloaded only once, the embedded profile is of little concern. However, if you use a variety of different images, each with an embedded profile, or if you construct your print job so that each image is downloaded every time it appears, the embedded profiles can add unnecessary volume to the print job. If you plan to use a wide variety of color images, create or save them with the same color space so they all use the same ICC profile. You can also install color images in a resource library so they can be reused. Grayscale Printing Concepts With grayscale printing you can reproduce color images as high-quality black and white images by using many shades of gray to represent subtle variations in color and light. Printing solutions that produce high-quality grayscale output use color printing concepts with a black and white printer that supports them to achieve that effect. 52

55 Color Management Moving to grayscale printing might be a first step in a migration to full color printing. You can start to create color print jobs and print them on an existing printer until you are ready to invest in color printers. In addition, you can use a grayscale printer as a backup system for a full color printer. Some color concepts are much less important in grayscale printing than they are in color printing: The gamut of a black and white printer is much smaller than that of a color printer; essentially all the colors in an image must be adjusted. The rendering intent you choose has little effect on the appearance of the image because the colors are already being changed significantly. Page registration is less important. Because the printer only uses one color, you do not have to line up the color planes to create the correct color. Paper characteristics have minimal effect on grayscale output; one output profile is usually adequate for all types of paper. Other color concepts are more essential to grayscale printing. 3 Color spaces and ICC profiles The color space of a black and white printer is much smaller than that of a color printer. Even so, printers that can print grayscale images have output ICC profiles, just like color printers. The ICC profiles for black and white printers map colors from the profile connection space (PCS) to shades of gray. Otherwise, the color conversion process is the same. The print job should specify the appropriate input profile; if there is no input ICC profile, the printer uses a reasonable default. The printer has its own default ICC profile installed and available; it should be adequate for nearly all print jobs. Halftones Grayscale printers apply halftones to print jobs to print them; halftones let the printer produce many shades of gray and high-quality images. Generally, the most important characteristic to consider for halftones in grayscale printing is line screen frequency, expressed in lines per inch (lpi). Each printer supports a set of line screen frequencies natively; when you specify the desired line screen frequency in a print job, the printer chooses the available line screen frequency that best matches it. Tone transfer curves Tone transfer curves are used in grayscale printing to adjust the amount of toner that is used at different levels of gray, thus adjusting the appearance of images. You can use the appearance value of a tone transfer curve in grayscale printing to indicate how much the tone transfer curve should adjust the color values. Some sample appearance values could be: Dark Highlight Midtone Standard Color Management Images, graphics, and photographs often appear different depending on the monitor or the printer you use. The colors printed by one printer might not match the colors printed on another printer, even if they 53

56 3 Color and Grayscale Printing came from the same source. If it is important that colors stay consistent from camera, scanner, or monitor to printer, you must use color management practices. It is virtually impossible to accurately reproduce the colors that you see on your monitor on a printed page. Because printers typically have smaller color gamuts than other devices, some of the colors must always be adjusted when images are transformed for printing. With color management, you can control the adjustments so they are less noticeable than they might be if you use the default settings of your image creation software, print server, and printer. Several factors play significant roles in color management, including ICC profiles, rendering intents, and paper characteristics. 3 ICC Profiles The International Color Consortium (ICC) is an organization that has established open standards for color management. These standards help products work together by identifying a device-independent color space and defining the elements of an ICC profile. The device-independent color space that the ICC defined is called the profile connection space (PCS). The PCS is a color space large enough to include all the color gamuts of different input, display, and output devices. An ICC profile contains methods that map the colors that a device can create or display to the values of the corresponding colors in the PCS. The ICC profile can be used to convert an image from a device-specific color space to the PCS, or from the PCS to a device-specific color space. Product manufacturers create ICC profiles that you can use with their devices. For example, if you take a photograph with a digital camera, you can associate the photograph with the ICC profile for your camera. Then, when you want to print that photograph, the color management system converts the color data from the camera into the PCS. The printer then uses its ICC profile to convert the photograph data from the PCS into its color space, and prints the photograph as accurately as it can. For more information about the ICC, ICC profiles, and the PCS, see the ICC Web site: Rendering Intents Rendering intents indicate what you want a printer to do with colors that are outside its gamut. ICC profiles support these rendering intents: Perceptual If an image includes any colors that are out-of-gamut for the printer, the printer adjusts all the colors in the image, even those that are already in the gamut of the printer, so they are all in-gamut and maintain their color relationships to each other. The result is an image that is visually pleasing, but is not colorimetrically accurate. The perceptual rendering intent is useful for general reproduction of images, particularly photographs. Saturation If a print job includes colors that are out-of-gamut for the printer, the printer replaces the out-ofgamut color with the nearest color in the gamut. It also adjusts the in-gamut colors so that they are 54

57 Color Management more vivid. Saturation is the least used rendering intent, but it is useful for business graphics, such as images that contain charts or diagrams. Relative colorimetric If a print job includes colors that are out-of-gamut for the printer, the printer substitutes the nearest in-gamut color; in-gamut colors are not adjusted. Colors printed on papers with different media white points might not match visually. The media white point is the color of the paper that the print job is printed on. For example, if you print an image on white paper, on off-white paper, and on blue paper by using the relative colorimetric rendering intent, the printer uses the same amount of ink or toner for each one and the resulting color is technically the same. However, the images might seem different because your eyes adjust to the color of the background and interpret the color differently. This rendering intent is typically used for vector graphics. Absolute colorimetric All colors are mapped by using the same method as the relative colorimetric rendering intent, however, all colors are adjusted for the media white point. For example, if you print an image on white paper, on off-white paper, and on blue paper by using the absolute colorimetric rendering intent, the printer adjusts the ink or toner used for each one. The resulting color is technically not same, but the images might look the same because of the way your eyes interpret them in relationship to the color of the paper. The absolute colorimetric rendering intent is typically used for logos. 3 Paper Characteristics The paper that you use has a significant impact on the colors that you see. Even if you use the same ICC profile and the same printer, printing on a different paper can result in a very different color appearance. Colors can change from paper to paper, particularly if you change from coated to uncoated paper or from sheet-fed to continuous forms paper. The changes can be so noticeable that printer manufacturers generally test and certify papers with certain characteristics for use with their printers. They also create different ICC profiles for their printers based on paper characteristics. Some ICC profiles can be used for groups of papers that have similar characteristics. When you load paper, you set certain paper characteristics on the printer. When the printer chooses the correct device-specific output profile to use, it takes the characteristics into consideration. The paper characteristics are: Media brightness The percentage of light that the paper reflects Media color The color of the paper Media finish The characteristics of the surface of the paper, such as: glossy, satin, matte Media weight The basic weight of the paper 55

58 3 Color and Grayscale Printing AFP Color Management There are various ways to print color data with Advanced Function Presentation (AFP). However, to implement an AFP color printing solution with full color management, you must use color management resources (CMRs). We also recommend that you install all your color images as data objects and associate CMRs with them. 3 You must have the IPDS extended feature installed and enabled to print AFP print jobs. IPDS is the host-to-printer data stream for AFP printing systems. The IPDS data stream processing options and color management settings are independent of configuration options for TotalFlow Print Server. IPDS Profiles When the IPDS extended feature is installed and enabled, IPDS profiles manage the color settings of IPDS print jobs. IPDS color management is more automated than International Color Consortium (ICC) color management. This increased automation means that IPDS profiles have fewer settings than ICC profiles. You can select, add, delete, and save profiles for groups, such as RGB or CMYK. However, you cannot apply separate profiles to different objects, such as text or line art. You need to indicate whether to use color management resources (CMRs) downloaded from the host in [Printer profile source]. Color Management Resources Color management resources (CMRs) are the foundation of color management in AFP print systems. They are AFP resources that provide all the color management information, such as ICC profiles and halftones, that an AFP system needs to process a print job and maintain consistent color from one device to another. CMRs share some characteristics with other AFP resources, but are different in some important ways. CMRs are similar to other AFP resources in these ways: CMRs can be associated with elements of a print job at various levels of the hierarchy. Typical hierarchy rules apply, so CMRs specified at lower levels override those at the higher level. For example, a CMR set on a data object overrides a default CMR set on a print file. CMRs can be included in a print job in an inline resource group and referenced in a form definition, page environment, object environment, or an include Object (IOB) structured field. 56

59 AFP Color Management CMRs can vary in size from several hundred bytes to several megabytes. If your print job uses relatively few CMRs, including them in the print file might not have an impact on the performance of your system. However, if your print job uses more than 10 CMRs, the size of the print job can increase so much that file transfer rates and network traffic are affected. CMRs can be stored centrally in a resource library, so you do not need to include them in every print job. You can configure all your print servers so they can access the CMRs. For the print server to find CMRs, the resource library must be listed in the AFP resource search path on the print server. CMRs are different from other AFP resources in these ways: You cannot copy CMRs into a resource library as you can other AFP resources. To store CMRs in a central resource library, you must install them by using an application such as AFP Resource Installer. CMRs and data objects must be stored in resource libraries that have resource access tables (RATs). AFP Resource Installer creates the RAT when CMRs and data objects are installed. We recommend that CMRs and data objects be installed in separate resource libraries and that you store resources that do not require RATs (such as form definitions, page definitions, and overlays) in other resource libraries. CMRs installed in a resource library can have names longer than 8 characters, and you can use the names in the print data stream. These names are created when you install the CMR by using AFP Resource Installer and are UTF- 16BE encoded. 3 Types of CMRs Different situations call for different types of CMRs. Some CMRs are created by product manufacturers so you can download and use them, while others are created by your printer or other color management software. If you have the appropriate information, you can also create CMRs yourself. Some CMRs are used to interpret input files (similar to the function performed by ICC input profiles), while others are used to prepare the final print job output for a specific printer (similar to the function performed by ICC output profiles). Color Conversion CMRs Color conversion (CC) CMRs are used to convert colors to and from the ICC profile connection space (PCS), a device-independent color space. You can use them to prepare images for color or grayscale printing. Color conversion CMRs are an essential element of any AFP color management system because they are ICC profiles encapsulated in AFP structures. The AFP structures add information that your color management system can use, but it leaves the ICC profile unaltered. You can use color conversion CMRs to produce consistent colors on different devices. In a color system, they help ensure that the colors on your monitor are as close as possible to those that are printed. If you move the print job to a different printer, the colors are adjusted again to match the new printer. 57

60 3 Color and Grayscale Printing In a grayscale system, color conversion CMRs map colors to appropriate shades of gray to produce high-quality black and white images. Passthrough CMRs are color conversion CMRs that indicate that no color processing should be done if the color space of the presentation device is the same as the color space of the CMR. Passthrough CMRs contain no data. Link Color Conversion CMRs 3 Link color conversion CMRs combine the processing information required to convert an image directly from the color space of an input device to the color space of the output device. Essentially, link color conversion CMRs replace a pair of color conversion CMRs. Converting color images to and from the PCS takes a significant amount of processing resources, in part because the process includes two conversions. Link color conversion CMRs combine the two conversions and make them more efficient. The printer can use the link color conversion CMR to convert colors directly from the color space of the input device to the color space of the output device with the same color fidelity they would have if the printer did both of the conversions. As a result, link color conversion CMRs can improve system performance. The two types of link color conversion CMRs are: Link CMRs Link (LK) CMRs are unique. You cannot create a link CMR yourself and you do not include references to link CMRs in your print jobs. The print system creates and uses link CMRs automatically. If you use AFP Resource Installer, link CMRs are generated automatically when you create or install a color conversion CMR. As a result, your resource library always contains link CMRs for every combination of color conversion CMRs in audit (input) and instruction (output) processing modes. When link CMRs are created, AFP Resource Installer marks them as capturable, so the printer can save them to be used in other print jobs. If you do not use AFP Resource Installer, some printers can create link CMRs when they process print jobs. If you send a print job to one of these printers, the printer controller looks at the audit color conversion CMRs that are specified. Then, the print controller looks at the link CMRs that it has available to find one that combines the audit color conversion CMR with the appropriate instruction color conversion CMR. If it does not find one, the print controller creates the link CMR and uses it. The print controller can be configured to save the link CMRs that it creates. However, the link CMRs are sometimes removed during normal operation, for example, if the printer runs out of storage or is shut down. If the link is removed, the printer must create a new link CMR the next time it is needed. When a link CMR is created, the print system evaluates the conversion algorithms to and from the PCS. The system then combines the algorithms, so a data object can be converted directly from one color space to the other without actually being converted to the PCS. Device link CMRs Device link (DL) CMRs use an ICC device link profile to convert directly from an input color space to an output color space without reference to an audit-mode or instruction-mode CMR. An ICC device link profile is a special kind of ICC profile that is used to convert the input device color space to the color space of an output or display device. ICC device link profiles are not embedded in images. You can create, install, and uninstall device link CMRs yourself. Device link CMRs are referenced in the MO:DCA data stream and take precedence over audit color conversion CMRs. A device link 58

61 AFP Color Management CMR specifies its own rendering intent, which is indicated in the header of the ICC device link profile. This rendering intent overrides any other rendering intent that is active. The biggest advantage of using device link CMRs is that they preserve the black channel (K component) of the input color space when converting from CMYK to CMYK. Halftone CMRs Halftone (HT) CMRs carry the information that a printer uses to convert print jobs into a pattern of dots that it can put on paper. Halftone CMRs can be used with both color and grayscale print jobs. Halftone CMRs generally specify the line screen frequency, halftone pattern, and rotation of the halftone that they carry. Some device-specific halftone CMRs also include the printer resolution. A printer that uses AFP color management to print color or grayscale print jobs must use a halftone CMR to convert the print job into a format that the printer can reproduce in ink or toner. If a halftone CMR is not specified in the print job, the printer applies a default halftone CMR. You can associate device-specific halftone CMRs or generic halftone CMRs with print jobs: If you know which printer is printing the job, you can associate a device-specific halftone CMR with the print job (or with AFP resources inside the print job). The printer uses the halftone CMR that you specify. If you do not know which printer is printing the job, but you want to ensure that it uses a halftone CMR that has certain characteristics, such as a specific line screen frequency, you can associate a generic halftone CMR with the print job. Because it is difficult to know which halftone CMRs should be used for the current conditions on the current printer, we recommend that you specify halftone CMRs generically and let the printer choose the most appropriate CMR that it has available. 3 Generic halftone CMRs You can use generic halftone CMRs when you want to choose one or more characteristics of the halftone CMR for a print job, but you do not know exactly which halftone CMRs are available. When a print job specifies a generic halftone CMR, the print server looks in the resource library for halftone CMRs that match the printer device type and model. If the print server finds an appropriate CMR, it sends the device-specific halftone CMR to the printer with the print job. If the print server does not find an appropriate halftone CMR, it sends the generic halftone CMR to the printer. If a print job arrives at the printer requesting a generic halftone CMR, the printer compares the requested characteristics with the available device-specific halftone CMRs. If there is a match, the printer uses the selected device-specific halftone CMR when it processes the print job. If there is no match, the printer uses the halftone CMR whose line screen frequency value is closest to the one requested. The Color Management Object Content Architecture (CMOCA) has defined a variety of generic halftone CMRs, which cover the most common line screen frequencies and halftone types. A print server that supports CMOCA can interpret generic halftone CMRs if it has device-specific halftone CMRs available to it in a resource library. If you use AFP Resource Installer, the generic halftone CMRs are installed in every resource library that you create and populate by using AFP Resource Installer. Printers that support CMOCA should be able to interpret those generic CMRs and associate them with device-specific halftone CMRs. 59

62 3 Color and Grayscale Printing Indexed CMRs 3 Indexed (IX) CMRs map indexed colors in the data to presentation device colors or colorant combinations. Indexed CMRs provide rules about how to render indexed colors. Indexed CMRs apply to indexed colors that are specified by using the highlight color space. They do not apply to indexed colors found within PostScript or other non-ipds data objects. For Indexed CMRs, both instruction and audit processing modes are valid. However, only indexed CMRs with an instruction processing mode are used; those with an audit processing mode are ignored. The tags in the indexed CMR let the CMR use various color spaces in the descriptions. These color spaces can be grayscale, named colorants, RGB, CMYK, or CIELAB. Tone Transfer Curve CMRs Tone transfer curve (TTC) CMRs are used to carry tone transfer curve information for an AFP print job, so you can modify the values of a particular color component and adjust the appearance of some of the colors by increasing or decreasing the amount of ink used to emphasize or reduce the effects of dot gain on the final output. Like halftone CMRs, tone transfer curve CMRs are associated with print jobs specifically or generically. If they are specified generically, the print server looks in the resource library for tone transfer curve CMRs that match the printer device type and model. If the print server finds an appropriate CMR, it sends the device-specific tone transfer curve CMR to the printer with the print job. If the print server does not find an appropriate tone transfer curve CMR, it sends the generic tone transfer curve CMR to the printer. If a print job arrives at the printer requesting a generic tone transfer curve CMR, the printer compares the requested characteristics with the device-specific tone transfer curve CMRs that it has available. If there is a match, the print server or printer uses the selected device-specific tone transfer curve CMR when it processes the print job. If the printer cannot find a good match for the generic tone transfer curve CMR, it ignores the request and uses its default tone transfer curve CMR. The Color Management Object Content Architecture (CMOCA) defines several generic tone transfer curve CMRs with different appearance values. You can use the appearance values to specify how to print your job with regard to the reported dot gain of the printer. Generic tone transfer curves can be used to select these appearance values: Dark The output is adjusted to show a dot gain of 33% for a 50% dot. Accutone The output is adjusted to show a dot gain of 22% for a 50% dot. Highlight Midtone The output is adjusted to show a dot gain of 14% for a 50% dot. This appearance is often used to emphasize the brightest part of an image. Standard The output is adjusted just enough to account for the effects of dot gain, effectively counteracting the dot gain. 60

63 AFP Color Management If you use AFP Resource Installer, it installs the generic tone transfer curve CMRs on your system automatically. CMR Processing Modes CMR processing modes tell the print system how to apply a CMR to the print data it is associated with. You specify a CMR processing mode whenever you specify a CMR, although not all modes are valid for all CMR types. Audit Processing Mode CMRs with the audit processing mode refer to processing that has already been applied to a resource. In most cases, audit CMRs describe input data and are similar to ICC input profiles. The audit processing mode is used primarily with color conversion CMRs. In audit processing mode, those CMRs indicate which ICC profile must be applied to convert the data into the profile connection space (PCS). For example, to take a photograph with a digital camera and then include the photograph in an AFP print job, you can use AFP Resource Installer to: 1. Create a color conversion CMR by using the ICC profile of your camera. 2. Install your photograph in a resource library. 3. Associate the color conversion CMR with the data object, indicating the audit processing mode. Then, you create a print job that includes the data object. When processing the print job, the system uses the color conversion CMR to convert the colors in the image into the PCS. The colors can then be converted into the color space of the printer that is printing it. 3 Instruction Processing Mode CMRs with the instruction processing mode refer to processing that is done to prepare the resource for a specific printer that uses a certain paper or another device. Generally, instruction CMRs refer to output data and are similar to ICC output profiles. The instruction processing mode is used with color conversion, tone transfer curve, and halftone CMRs. In instruction processing mode, these CMRs indicate how the system must convert a resource so it prints correctly on the target printer. The manufacturer of your printer should provide ICC profiles or a variety of CMRs that you can use. Those ICC profiles and CMRs might be installed in the printer controller, included with the printer on a CD, or available for download from the manufacturer's Web site. If you send a color AFP print job to a printer that supports AFP Color Management, color conversion and tone transfer curve CMRs in instruction processing mode can be associated with the job. When the printer processes the print job, it applies the CMRs in this order: 1. Color conversion CMRs in audit processing mode to convert the resources into the ICC profile connection space (PCS). 2. Color conversion and tone transfer curve CMRs in instruction processing mode to convert the resources into the color space of the printer. 3. Halftone CMR in instruction processing mode to convert the job pages from their digital format into the pattern of dots that the printer can produce. 61

64 3 Color and Grayscale Printing In some cases, CMRs that are usually used as instruction CMRs can be used as audit CMRs. For example, if you send a very large print job to a high-speed printer, the images in the print job are converted into the color space of that printer by using a color conversion CMR with the instruction processing mode. However, if you have to reprint part of the job on a different printer, the system must convert the print job into the color space of the second printer. In that case, the color conversion CMR of the first printer is used in the audit processing mode to move the images back into the PCS. Then, the system uses a color conversion CMR of the second printer in instruction mode to convert the images into its color space. Link Processing Mode 3 CMRs with the link processing mode are used to link an input color space in the presentation data (sometimes defined by an audit CMR) to the output color space of the presentation device (sometimes defined by an instruction CMR). Only link (LK) and device link (DL) CMRs can be used in link processing mode. Whenever you install or uninstall audit or instruction color conversion CMRs in your resource library by using AFP Resource Installer or a similar software product, the AFP Resource Installer automatically creates or deletes link (LK) CMRs for every combination of audit and instruction color conversion CMR. When a print job calls for a given audit-instruction combination, the print server checks the resource library for a link (LK) CMR for that combination. If the print server finds an appropriate link CMR, it sends the CMR to the printer with the print job. Your printer can use the link (LK) CMRs whenever a print job indicates that it uses a particular combination of audit and instruction CMRs. If you do not use AFP Resource Installer or a similar program to install your resources, your color printer must either create link (LK) CMRs while it processes your print jobs or convert the colors in your jobs twice, first from the original color space to the PCS and then from the PCS to the color space of the printer. CMR Creation and Installation Device manufacturers and groups that support AFP color standards create CMRs that you can use in your color printing systems. You can also create CMRs yourself, based on your needs. The AFP Consortium, the group that defined the AFP Color Management Object Content Architecture (CMOCA), identified a set of color conversion CMRs that are most often used in audit processing mode. The set includes color conversion CMRs for common color spaces, such as: Adobe RGB (1998) srgb SMPTE-C RGB SWOP CMYK The standard CMRs are included with AFP Resource Installer, although they are not installed by default. You can install the standard CMRs that you plan to use. In addition, AFP Resource Installer automatically installs all the generic halftone and tone transfer curve CMRs in any resource library you create. If you need more CMRs, you can create them by using wizards provided in AFP Resource Installer. See the online help for details about the wizard. 62

65 AFP Color Management If you use AFP Resource Installer to create a CMR, the software automatically installs the CMR in a resource library. You can also use AFP Resource Installer to install CMRs that you get from your printer manufacturer. Data Objects Presentation data objects contain a single type of data (such as GIF, JPEG, PNG, and TIFF images) and can be used in your print jobs. These data objects can be placed directly in a page or overlay or can be defined as resources and included in pages or overlays. Using a data object as a resource is more efficient when that object appears more than once in a print job; resources are downloaded to the printer just once and referenced as needed. Data objects can either be included inline with a print job or installed in a resource library by using software such as AFP Resource Installer. If you install your data objects in a resource library, you can associate color conversion CMRs with them. 3 Types of Data Objects Image data objects can be stored in a number of different formats, including AFPC JPEG Subset, EPS, GIF, IOCA, PDF, PNG, and TIFF. These image types are device-independent so they can be used by different systems and still be interpreted consistently. AFPC JPEG Subset (JPEG) AFPC (AFP Consortium) JPEG Subset files, formerly called JPEG File Interchange Format (JFIF) files, are bitmap image files that are compressed by using Joint Photographic Experts Group (JPEG) compression. As a result, AFPC JPEG Subset files are most commonly referred to as JPEG files. JPEG files most commonly use the file extension.jpg, but can also use.jpeg,.jpe,.jfif, and.jif. JPEG compression deletes information that it considers unnecessary from images when it converts them. JPEG files vary from having small amounts of compression to having large amounts of compression. The more an image is compressed, the more information is lost. If the image is compressed only once, there usually is no noticeable effect on the image. However, if the image is compressed and decompressed repeatedly, the effects of deleting information become more noticeable. JPEG compression is commonly used for photographs, especially photographs that are transmitted or displayed on Web pages. The compression makes the files small enough to transmit on a network efficiently, but leaves enough information that the image is still visually appealing. Encapsulated PostScript (EPS) EPS is a PostScript graphics file format that follows conventions that Adobe Systems defined. EPS files support embedded ICC profiles. Graphics Interchange Format (GIF) GIF files are bitmap image files that are limited to a palette of 256 RGB colors. Because of the limited color range that it can contain, GIF is not a good format for reproducing photographs, but it is generally adequate for logos or charts. GIF images are widely used on the Internet because they are usually smaller than other image formats. GIF files use the file extension.gif. Image Object Content Architecture (IOCA) 63

66 3 Color and Grayscale Printing IOCA is an architecture that provides a consistent way to represent images, including conventions and directions for processing and exchanging image information. The architecture defines image information independently of all data objects and environments in which it might exist and uses selfidentifying terms; each field contains a description of itself along with its contents. Portable Document Format (PDF) PDF is a standard file format that Adobe Systems developed. PDF files can be used and stored on various operating systems and contain all the required image and font data. Design attributes in a PDF are kept in a single compressed package. 3 Single-page and multiple-page PDF files can be used as data objects in AFP print jobs. Portable Network Graphics (PNG) PNG files are bitmap image files that support indexed colors, palette-based images with 24-bit RGB or 32-bit RGBA colors, grayscale images, an optional alpha channel, and lossless compression. PNG is used for transferring images on the Internet, but not for print graphics. PNG files use the file extension.png. Tagged Image File Format (TIFF) TIFF files are bitmap image files that include headers to provide more information about the image. TIFF files use the file extensions.tif or.tiff. TIFF files support embedded ICC profiles. If an ICC profile is embedded in a file, the characteristics of the input color space are known whenever the file is used; however, the profiles increase the file size. When you save a file in the TIFF format, you can use various compression algorithms. Single-image and multiple-image TIFF files can be used as data objects in AFP print jobs. Not all printers support all types of data objects. The embedded ICC profiles in EPS, JPEG, and TIFF files contain the information that a printer uses to convert colors in the image from an input color space into the profile connection space (PCS). The input color space is either an industry-standard space or a custom space that describes the color reproduction capabilities of a device, such as a scanner, digital camera, monitor, or printer. Data Object Creation and Installation You can use a wide variety of software applications to create or manipulate images to include in print jobs. If you want to store them in central resource repositories, you can use AFP Resource Installer to install them. Data object creation Most types of data objects are images of some kind. Examples include: photographs taken with a digital camera; charts or diagrams generated by a software tool; and digital drawings created using graphics software. Regardless of how images are created, you generally need to manipulate them to include them in print jobs. The changes include: 64

67 AFP Color Management Convert the image into a file type that is appropriate for printing. For example, the file types that many graphics applications (such as Adobe Illustrator, CorelDRAW, and Corel Paint Shop Pro) use to store images while you work on them are not appropriate for printing. To use images that you create from any of those programs, you can save or export those files as a different file type, such as EPS, JPEG, or TIFF. Make sure that your image files are associated with an appropriate color space or input profile. Follow the instructions provided with your graphics software to set up color management, including installing and using ICC profiles for digital cameras and monitors, and customizing color management settings. The instructions should also explain how to change the color profile that an image uses and how to save an image with an embedded profile. Follow the tips and best practices provided in the other sections below for creating images and managing them as data object resources. 3 Data object installation You can use AFP Resource Installer to install your images in a resource library. AFP Resource Installer includes wizards that can guide you through the process of installing an image as a data object. When you install an EPS, JPEG, or TIFF image with an embedded ICC profile by using AFP Resource Installer, you can choose how you want to handle the profile: Leave the profile in the file without creating a CMR. Leave the profile in the file, but also copy the profile and create a CMR from the copy. Associate the new CMR with the data object. To reduce the file size, remove the profile from the file and make the profile into a CMR. Associate the new CMR with the data object. Resource Library Management If you store CMRs and data objects in central resource libraries, you must understand some of the characteristics of resource libraries to make sure that your resources are available when and where you need them. Resource libraries that AFP Resource Installer creates use a resource access table (RAT) as the index of the resource library. The index is stored as a file in the library that it refers to. You must store CMRs in resource libraries that use a RAT. We recommend that you store data objects in resource libraries that use a RAT as well. When you use AFP Resource Installer to create a resource library, it creates a RAT and stores it in the library. When you install a CMR or data object, AFP Resource Installer updates the RAT with information about the resource. When a print server looks in a resource library for a resource, it first looks in the RAT to see if the resource is listed. The print server relies on the RAT; if it is incorrect, the print server cannot find resources in the resource library. As a result, you must always use AFP Resource Installer to manage your resource libraries, including to: Add CMRs and data objects to a resource library. 65

68 3 Color and Grayscale Printing 3 Do not copy CMRs or data objects directly into the resource libraries that AFP Resource Installer uses. If you copy CMRs or data objects into these resource libraries, the RAT is not updated so the print server cannot use it to find the CMRs or data objects. Modify properties of data objects and CMRs listed in the RAT. Do not directly edit the RAT or any of the files in a resource library. Do not replace an existing version of a CMR or data object with a new version by copying the new version directly into the resource library; use AFP Resource Installer to update the resource. Install CMRs or data objects in a different resource library or replicate a resource library in a different location. Do not copy CMRs or data objects from a resource library and store them in another location. For more information about completing these tasks, see the AFP Resource Installer online help. Tips and Best Practices These general guidelines about creating and managing images and other color resources can improve the performance of your AFP color printing system. Tips for images To optimize the performance of your AFP color printing system, we recommend that you follow some guidelines for creating and including images in print jobs. When you want to use color images in your print jobs: Get the original electronic versions of images instead of scanning existing documents. Almost unnoticeable specks of color in the background of images that have been scanned can greatly increase the size of the image. If you must scan an image, use an image editing tool to clean up the background as much as possible. Save all images in the same standard color space so you only need one input profile for all of them. Adobe RGB (1998) is the recommended color space for images that are to be printed. Flatten multi-layer images (such as the ones you can create in graphics tools like Adobe Illustrator and Corel Paint Shop Pro) before including them in print jobs. Unflattened images are extremely large and more difficult to work with. Save a copy of the original image for future editing, but flatten the version that you include in your print job. Tips for Resources To optimize the performance of your AFP color printing system, we recommend that you follow some guidelines for managing color resources. You can use AFP Resource Installer to: Install all the CMRs for your printer in a resource library. Install the data objects that you use frequently in a resource library. 66

69 AFP Color Management Mark the CMRs and data objects that are reused regularly as non-private, capturable resources so they can be saved on the printer and used for other print jobs without being downloaded every time. This option is not advisable for secure resources, such as signature files. Install CMRs and data objects in resource libraries that the print server can access, so they only need to be stored in one place and can be used by all print servers. Associate audit color conversion CMRs with data objects that require color management, so the embedded profiles can be removed from the image files. AFP Resource Installer 3 AFP Resource Installer is a key element of an AFP color management system when resources are stored in central libraries. You can use it to create, install, and manage color management resources (CMRs) and data objects for use in your system. AFP Resource Installer is a Java application that you install on a Windows workstation. You can use it to install and work with fonts in addition to CMRs and data objects. You can use AFP Resource Installer to: Create CMRs from existing data, including ICC profiles. You can use a wizard to guide you through the process. Install CMRs, fonts, and data objects in resource libraries on the local system or on any system that you can access with FTP. Associate CMRs with data objects, so data objects can be reproduced accurately on different printers. In some cases, you can reduce the file size of your images by removing the embedded color profile from the file and using an associated CMR. Mark resources as capturable. Capturable resources can be captured and saved in the printer for use with other print jobs, which can help improve system performance. The print server queries the printer before it sends any resources; if the printer already has the resource, the print server does not have to send it. Mark resources as private. Private resources cannot be captured in the printer and must be downloaded with every print job that uses them. For example, you can mark signature files used for company checks as private for security reasons. When you use AFP Resource Installer to install a color conversion CMR, the software automatically creates link (LK) CMRs between the new color conversion CMR and the existing color conversion CMRs. When a print file references the new CMR, the print server automatically downloads the link CMRs that match the target device type and model and sends them to the printer with the print job. If one of those link CMRs is appropriate, the printer can use it instead of having to spend extra time creating a link CMR. 67

70 3 Color and Grayscale Printing To let a print server use resources installed by AFP Resource Installer, you must add the path to the resource libraries to the AFP resource path in the server. 3 68

71 4. Working with the Console Logging Into and Out of TotalFlow Print Server Setting the Language of the Console Setting the Icon and Text Size for the Current User Working with Shortcuts Customizing the Operations Page and the Jobs Page Changing the Information in a Portlet Searching for Objects in a Portlet Clearing a Search Using the Paper Catalog The console provides a highly functional user interface that can be accessed either locally or through a remote computer. You can customize the console to suit your needs. Logging Into and Out of TotalFlow Print Server To use the TotalFlow Print Server console, you must be logged in. Before using the remote console from Internet Explorer 11, add TotalFlow Print Server to the list of trusted servers. Click the Settings icon, then [Internet Options], then [Security], then [Trusted Sites], then [Sites]. Type where hostname is the host name or IP address of TotalFlow Print Server, and click [Add]. 4 If [Authentication required for local console] is set to [No], the user specified in [Default local console user] is automatically logged in to the local console when TotalFlow Print Server starts or when another user logs out. By default, this user is [Administrator]. To log in: 1. Do one of these actions: To use the local console, attach a keyboard, mouse, and monitor to TotalFlow Print Server. To use the remote console, open a web browser and go to hostname is the host name or IP address of TotalFlow Print Server. See the Setup Guide for supported browsers and operating systems. 2. In the [User ID] field, select your user ID. 3. In the [Password] field, type your password. 4. Click [LOGIN]. 5. To log out of TotalFlow Print Server: On the remote console or on the local console if you are not the default user, click your user ID in the printer control bar and select [Log out]. If you are the default user of the local console, you cannot log out, but you can switch user IDs. Click your user ID in the printer control bar and select [Log in], then log in as a different user. 69

72 4 Working with the Console Setting the Language of the Console You can set different languages for the local console, for each remote console, and for different users. Language settings are used in this order: Local Console 1. The language specified for the individual user 2. The language of the local console Remote Console 1. The language of the web browser 2. The language of the local console Setting the Display Language for the Local Console 4 [Administrator] and [Service] users can change the default display language of the local console. This language is used in the local console when the current user has not set a different preference. It is also used in the remote console when the web browser is set to a language that TotalFlow Print Server does not support. This task can be done only at the local console. To change the display language: 1. On the Configuration page, select DFE Settings. 2. In [Language], select the language that you want to use and click [SAVE]. Setting the Keyboard Language for the Console [Service] users can change the keyboard language of the local console. This task can be done only at the local console. To change the language: 1. On the Configuration page, select DFE Settings. 2. In [Keyboard Language], select the language that corresponds to the display language and click [SAVE]. If the display language is [Dutch], select [English] or [French] because the Dutch keyboard is not supported. 70

73 Setting the Icon and Text Size for the Current User Setting the Display Language for the Remote Console Each remote console uses the language of the web browser, if it is available. TotalFlow Print Server is available in English, Japanese, Brazilian Portuguese, Czech, Dutch, French, German, Italian, Polish, Russian, Simplified Chinese, Spanish, and Turkish. If the browser is set to any of these languages, the remote console uses that language. If the browser is set to a regional version of any of these languages, the remote console uses the basic version of the language. For example, if the browser language is French/Canada, the remote console uses French. If the browser is set to a language that TotalFlow Print Server does not support, the remote console uses the language of the local console. Setting the Display Language for a User 4 You can set a display language for each user. This language is always used for that user in the local console. It is not used in the remote console. You can edit your own user ID and user IDs with a lower access level. To set the language for a user: 1. On the Configuration page, select Security Users And Roles. 2. Select the user ID and click, the edit icon. 3. In the [Display language] field, select a language. Select [Default] to use the display language of the local console. 4. Click [OK]. Setting the Icon and Text Size for the Current User Each user can specify the size of text and icons in the console. This setting affects only that user. It must be set separately for the local and remote console. To change the icon and text size in your user preferences: 1. Click your user ID in the printer control bar. 2. Under [Display Size], select [Normal] or [Large]. Working with Shortcuts You can specify what shortcuts to include in the toolbar and how to display them. To add and remove shortcuts or to change how the shortcuts look, do these steps: 1. Click your user ID in the printer control bar and select [Manage Toolbar]. 2. In Manage Action Toolbar, select the pages where you want to display the shortcut toolbar. 3. Select the pages where you want to display shortcuts for the print actions in the toolbar. 71

74 4 Working with the Console The print actions are [Print], [Hold], [Delete], [Edit], and [View]. 4. Select the tasks (other than print actions) for which you want to display shortcuts in the toolbar. 5. Drag and drop the selected tasks to change the order of the shortcuts. 6. Click [OK]. 4 Customizing the Operations Page and the Jobs Page You can change the Operations page and the Jobs page to display the information you need in the way that works best for you. To add a portlet to the current page, click your user ID, then drag and drop the name of the portlet from the menu to the page. To close a portlet, click, the More Actions icon, then select [Close]. To move any portlet, close it, then add it to a different area of the page. To move a jobs portlet displayed in a tabbed layout, drag and drop it by the tab ear. To resize portlets, drag and drop the boundary between them. If multiple portlets share a horizontal or vertical boundary, dragging the boundary resizes them all. To resize a single portlet, press [Ctrl] while you drag its boundary. To restore the current page to its default layout, click your user ID, then select [Reset Defaults]. Changing the Information in a Portlet Some portlets and some sections of the Configuration page let you change the information that is displayed and the way it is displayed. Different view options are available for different portlets. To change what information is displayed and how that information is displayed: 1. Click, the more actions icon. 2. Do any of these actions: Select View Graphic to display a thumbnail icon and selected properties for each job. Select View List to display job information in table format. In the [List] view, click i, the information icon, to open or close a thumbnail view and summary of properties for the selected job. In Active Jobs only, select View Schedule to display jobs in the order that they are scheduled to print. Drag and drop jobs to change the order. In Active Jobs only, select View Process to display jobs sorted by processing stage. Select [Manage Columns] to select the object properties that are displayed. Drag and drop properties to change their position in the list. Select [Group By] to arrange the objects by property values. Click a column heading to sort the objects by property values. To sort in ascending or descending order, click the column heading again. 72

75 Searching for Objects in a Portlet Searching for Objects in a Portlet Some portlets have a search icon ( ) in the title bar. You can search these portlets for objects, such as jobs or papers, with specific properties. To search for objects in a portlet: 1. Click, the search icon. A text field opens. 2. Specify the search conditions: To search for a single text string included in the value of any attribute, type the string in the entry field. The search is not case-sensitive. To search for a value of a selected attribute, for more than one value, or for an exact match: 1. Click the arrow in the text field. 2. Select [Match all attributes] or [Match any attributes]. 3. Select the property that you want to search for in the list. 4. Select the type of match: [Contains] The value includes the search string. For example, smith matches smith, Smith, SMITH, and JoeSmith. [Is] The value exactly matches the search string (except for case). For example, smith matches smith, Smith, and SMITH, but not JoeSmith. 5. Type the text that you want to search for in the text field To add another search condition, click, the add icon. 7. To remove a search condition, select it and click, the delete icon. 8. Click [Search]. Clearing a Search If you do not see an object in a portlet, it is possible that it is filtered out. To clear a search: 1. If there is no room in the title bar for a text field, click, the search icon. A text field opens below the title bar. 2. Do either of these actions: If there is a string in the text field, click, the cancel icon. Otherwise, do these steps: 1. Click the arrow in the text field. 73

76 4 Working with the Console 2. Click [Reset]. Using the Paper Catalog If a paper catalog exists on your device, you can toggle the paper switch to [Paper catalog] and select the paper from your catalog by name. If there is no [Paper catalog] on your device, the paper switch is not available and you can only select paper manually. For details about selecting paper manually, see Changing the Paper Settings, p Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. 4 74

77 5. Configuring TotalFlow Print Server Adding or Copying an Object Viewing and Updating TotalFlow Print Server Settings Setting the Date and Time Configuring Sample Printing Setting the Default Virtual Printer Setting Virtual Printer Defaults and Overrides for Job Properties Setting Printer Defaults for Job Properties Defining a JMF Device ID Configuring for Job Submission Accessing TotalFlow Print Server Remotely Installing Extended Features Saving Printer Presets Configuring Printer Presets Use these procedures to configure TotalFlow Print Server. Adding or Copying an Object Whenever you see, the add icon, or, the copy icon, in the section of the Configuration page for an object type or in a dialog that lists objects of a particular type, you can create a new object of that type. If you see both icons, you can either create a new object whose only preselected property values are defaults, or select an existing object and create a new object with the same values. You can then change the values for the new object. To create an object: 1. On the Configuration page, navigate to the appropriate section. For example, to create a paper, select [Paper]. 2. Do either of these actions: 5 To create a new object with default values, click, the add icon. To use an existing object as a template, select that object and click, the copy icon. 3. Specify a unique name for the new object and specify the correct values for it. For information, see the context help. 4. Click [OK]. Viewing and Updating TotalFlow Print Server Settings The settings determine the options that TotalFlow Print Server uses. You cannot change some settings when the printer status is [Ready]. To view or change settings: 1. Go to the appropriate part of the user interface. Each of these places has some printer settings: 75

78 5 Configuring TotalFlow Print Server On the Operations page, the Current Settings portlet. On the Jobs page, the Current Settings portlet. On the Configuration page, select Workflow Processing options. On the Configuration page, select DFE Settings. On the Configuration page, select Color Management. On the Configuration page, select Security. 2. Type or select new values for the settings that you want to change. 3. Click [SAVE]. Setting the Date and Time The local date and time for TotalFlow Print Server can be set manually or automatically using a time server. 5 You cannot change the date and time when the printer status is [Ready]. Manually Setting the Date and Time You can set the date and time for TotalFlow Print Server manually. To set the local date and time manually: 1. On the Configuration page, select DFE Settings. 2. Select [Manual] from the [Time source] list. 3. Fill in the appropriate fields. 4. Click [SAVE]. Automatically Setting the Date and Time The date and time can be set automatically by using any accessible network server or by specifying a server. To set the date and time automatically: 1. On the Configuration page, select DFE Settings. 2. Select either [Any network server] or [Specific network server] from the [Time source] list. 3. For [Specific network server], enter the [Time server name] and select the [Time server type]. 4. Click [SAVE]. 76

79 Configuring Sample Printing Configuring Sample Printing You can configure the printer to allow, limit, or disable printing sample pages of printing jobs. 1. On the Configuration page, select Workflow Processing options 2. Select one of these values from the [Inspection sample] list: To disable sample printing, select [Off]. To allow operators to print a single sample page or a single collated copy of the current job, select [Manual]. To print an entire copy of the current job, select [Print collated sample copy]. (If the job is not collated, only a single sheet is printed. Single-copy jobs are not collated.) To print a single sheet of the current job, clear [Print collated sample copy] To allow operators to print sample sheets or copies at intervals, select [Periodic]. 1. Select or clear the [Print collated sample copy] check box. 2. Select or clear the [Print inspection sample during current job only] check box. To stop sample printing at the end of the current job, select this check box. To continue sample printing until the operator clicks the [Sample] button, clear this check box. 3. Enter the number of sheets to print between samples in [Frequency]. 3. Click [OK]. 5 Setting the Default Virtual Printer The default virtual printer receives jobs when the job submission method does not specify a virtual printer. To set the default virtual printer: 1. On the Configuration page, select Workflow Virtual Printers. 2. Click the name of the virtual printer and click, the edit icon. 3. If the virtual printer is not enabled, select the [Enable virtual printer] check box. 4. Select the [Use as default virtual printer] check box. 5. Click [OK]. Setting Virtual Printer Defaults and Overrides for Job Properties You can associate default and override values for job properties with a virtual printer. When the virtual printer receives a job, the job uses the virtual printer defaults for properties that do not have a value. It uses the virtual printer overrides for all job properties instead of the values in the job ticket. To set virtual printer defaults and overrides for job properties: 1. On the Configuration page, select Workflow Virtual Printers. 77

80 5 Configuring TotalFlow Print Server 2. Click the name of the virtual printer to change and click, the edit icon. 3. Click [Job Properties...] to open the Job Properties editor. 4. Enter or select values for any properties that you want to set. For information about job properties, see the field help. 5. Do any of these procedures: To mark all job property values in this section of the Job Properties editor as defaults, click [Default]. To mark all job property values in this section of the Job Properties editor as overrides, click [Override]. To mark an individual job property value as a default or an override, click the lock icon. The lock icon toggles between default and override images. The icon means that the value is a default. 5 The icon means that the value is an override. 6. Click [OK]. Setting Printer Defaults for Job Properties You can associate default values for job properties with the printer. The printer uses these values for properties that are not set in any other way. To set printer defaults for job properties: 1. On the Configuration page, select Workflow Processing options. 2. Click [Job Properties] to open the Job Propertieseditor. 3. Enter or select values for any properties that you want to set. For information about job properties, see the context help. 4. Click [OK]. Defining a JMF Device ID If you submit jobs using a method that uses a JMF device ID to identify TotalFlow Print Server, you must define the device ID. To define a JMF device ID: 1. On the Configuration page, select DFE Network. 2. Select [JMF] and click, the edit icon, to edit it. 3. In the [State] field, select [Disabled]. 4. Click [OK]. 5. Click, the edit icon, again. 78

81 Configuring for Job Submission 6. In the [Device ID] field, type a device ID. This device ID must be unique in the network. 7. In the [State] field, select [Enabled]. 8. Click [OK]. Configuring for Job Submission By default, virtual printers allow users to submit jobs from the console. To allow users to submit jobs in any other way, you must enable the appropriate network protocol and the corresponding job submission method. A protocol is a set of rules controlling the communication and transfer of data between the host system and a printer in a network. The [Manual job submission (console)] job submission method has no corresponding network protocol. Available protocols include: [IPDS TCP/IP] allows exclusive, interactive use of a printer by a host system. This protocol is available only when the IPDS feature is installed. [IPP] supports print job submission, status, and management, and printer status and operations. [JMF] supports print job submission, status, and management, and printer status and operations. [LPR] supports print job submission, status, and management, and printer status. It also allows font downloading. LPR queue names are case-insensitive and restricted to the 7-bit ASCII character set. Because virtual printer names are limited to the least common denominator that can be used for all job submission protocols, virtual printer names are also case-insensitive and restricted to the 7-bit ASCII character set. [Hot Folders] allow files to be copied into directories, from which they are submitted for printing. They also allow font downloading. [Raw Port] allows print jobs to be sent directly to a specified port. It also allows font downloading. [WSD] allows Microsoft Windows systems to discover TotalFlow Print Server in the network. It supports print job submission, status, and management, and printer status. [WSD] can be enabled for only one virtual printer at a time. [RHPP] supports print job submission to printers that support the Reliable Host Printing Protocol. [FTP] allows files to be copied from a remote system into directories, from which they are submitted for printing. [AppleTalk] supports job submission and font downloading. [AppleTalk] can be enabled for only one virtual printer at a time. 1. On the Configuration page, select DFE Network. 2. Do these steps for each network protocol that you want to use: 5 1. Select the network protocol and click, the edit icon. 2. Set [State] to [Enabled]. 79

82 5 Configuring TotalFlow Print Server 3. Set appropriate values for other properties. These properties are different for each network protocol. See the context help for more information. 4. Click [OK]. 3. On the Configuration page, select Workflow Virtual Printers. 4. Do these steps for each virtual printer: 1. Select the virtual printer and click, the edit icon. 2. Click [Supported submission methods] to display a list of methods. 3. Select each method that you want to enable. 4. Click [OK]. 5 Accessing TotalFlow Print Server Remotely Users can access TotalFlow Print Server from remote computers using various methods. The method you choose is based on the task you are trying to do. TotalFlow Print Server allows these types of remote access: [SNMP] Lets other programs on the network communicate and interact with TotalFlow Print Server using the Simple Network Management Protocol. [ ] Lets users receive notifications about events in TotalFlow Print Server or the printer. Traces and files can also be sent from TotalFlow Print Server through . [Remote console] Lets users access the console over the network using a web browser. [TotalFlow Prep IP] Lets TotalFlow Prep access the console from the computer whose IP address you specify. This lets users at the console edit jobs with TotalFlow Prep. Setting Up SNMP Access SNMP lets operators on remote computers view printer status, receive notification of printer error conditions, and control certain printer actions. To set up SNMP access: 1. On the Configuration page, click DFE Network. 2. Select [SNMP] and click, the edit icon. 3. Set [State] to [Enabled]. 4. Select the correct SNMP version. 80

83 Accessing TotalFlow Print Server Remotely 5. Add SNMP trap hosts and users or communities. 6. Click [Show log...] to view status for SNMP. 7. Click [OK]. SNMP Trap Hosts An SNMP trap host is a system that the SNMP protocol notifies when asynchronous conditions exist on the control unit. SNMP Users and Communities SNMP version 2 supports community-based security, while SNMP version 3 supports user-based security. An SNMP user is a remote system that is identified by a unique user name. An SNMP community is a group of remote systems that are identified by a shared community name. You must define the user names or community names that are allowed to access TotalFlow Print Server using SNMP. 5 Enabling the Remote Console Users can access TotalFlow Print Server remotely by using the remote console. To enable the remote console: 1. On the Configuration page, click DFE Network. 2. Select [Remote console] and click, the edit icon. 3. Set [State] to [Enabled]. 4. Click [OK]. Setting Up for Outgoing TotalFlow Print Server uses outgoing to send notification of certain printer conditions automatically and to send an internal trace (as an attachment) to a support person for problem analysis. Before you can use , you must specify your mail server and primary and secondary DNS servers. You can get these addresses from your network administrator. To set up outgoing 1. On the Configuration page, click DFE Network. 2. Select [ ] and click, the edit icon. 81

84 5 Configuring TotalFlow Print Server 3. Set [State] to [Enabled]. 4. Specify options. For information, see the field help. Click [Test] to make sure that the addresses work and that the SMTP server is correct. 5. To send notifications when specific errors occur, click [Error Codes...]. 6. Click an error code and click, the edit icon, to view details and change the status. 7. Click [SMTP Log] to view information in the error log. 8. Click [OK]. Setting up Access Using TotalFlow Prep 5 TotalFlow Print Server users can access TotalFlow Prep or later remotely on one computer. Before using TotalFlow Prep, configure the address of the computer where TotalFlow Prep is installed. TotalFlow Prep is sold separately. To enable access using TotalFlow Prep: 1. On the Configuration page, click DFE Network. 2. Select [TotalFlow Prep IP] and click, the edit icon. 3. Enter the host name or IP address of the computer where TotalFlow Prep is installed. 4. Click [OK]. Installing Extended Features Extended features are available for optional purchase with TotalFlow Print Server. Customer service installs extended features, using the procedure in this topic. The access level required to install extended features varies by feature. Only one RIP option can be installed at a time. Installing a new RIP option automatically uninstalls the old one. To install an available feature: 1. If the feature requires a dongle to allow installation or function, connect it to the system where TotalFlow Print Server is installed. 2. On the Configuration page, select DFE Features. 3. Click, the install icon. 82

85 Saving Printer Presets 4. Select the feature you want to install and click [OK]. You see a confirmation dialog that tells you what to do next. For some features, you must restart the computer, enter a password, or get a license from the Entitlement Management System (EMS). 5. If the confirmation dialog shows a system fingerprint: 1. Copy the system fingerprint and paste it into a text editor, or write it down, then click [OK]. 2. In a web browser, go to ems/customerlogin.html and log in using the EID that your customer service representative provided. The feature that corresponds to the EID is selected. 3. Do either of these actions: If the license exists (if you are reinstalling a deleted feature), select it and click [Activate]. If the license does not exist: 1) Click [Activate]. 2) Enter the system fingerprint and click [Generate]. The license is displayed. 4. Click [Save to File] and save the license file with a meaningful name to a folder where you can find it again. 5. In the next dialog, enter the full file path of the license file. 6. Restart the system where TotalFlow Print Server is installed. 6. Return to DFE Features and check to see if the feature is enabled. If not, enable it. 5 Saving Printer Presets A printer preset is a set of configuration information. Printer presets let you save the settings for essential configuration items so that you can reuse them later without having to respecify each item individually. Printer presets include the paper catalog, input tray information, and color management settings. You cannot save printer presets when the printer status is Ready. You can save up to 100 printer presets. To save a printer preset: 1. On the Configuration page, select [Printer Presets]. 2. Click, the save icon. 3. Enter the name of the new printer preset. 4. Click [OK]. The new printer preset is marked as the currently loaded ( ) printer preset. 83

86 5 Configuring TotalFlow Print Server When you load a printer preset, the settings on the console are updated to match the values in the printer preset. Configuring Printer Presets You can change how the options in a printer preset work with system settings. To configure a printer preset: 1. On the Configuration page, select [Printer Presets] Select a printer preset and click, the configure icon. 3. Select the options for each configurable setting. Not all parameters can be configured. 1. Select the [Load] check box to indicate that the value is copied to the corresponding system setting when the printer preset is loaded. Clear the [Load] check box to ignore the value. By default, [Load] is selected for all parameters. 2. Select or clear [Significant] to indicate how to handle a difference in value between the system setting and the currently loaded printer preset. If [Significant] is selected, a difference causes the currently loaded printer preset to be unloaded. If it is not selected, a difference causes the printer preset to be marked as modified, but does not cause it to be unloaded. By default, [Significant] is not selected for most parameters. 4. Click [OK]. 84

87 6. Managing TotalFlow Print Server Checking Printer Status Editing an Object Disabling an Object Enabling an Object Loading an Object Saving an Object Deleting an Object Deleting Multiple Objects Uploading and Downloading Files Checking the LAN Status of an Ethernet Card Loading Paper in an Input Tray Editing the Paper in an Input Tray Viewing Font Properties Importing a Font Using a PostScript Job to Download Fonts Specifying Color Profiles Modifying ICC Profiles Modifying NamedColor Profiles Managing Black Output Managing Brightness and Contrast Printing a Color Control Bar Printing Test Masters Calibrating the Printer Backing Up and Restoring TotalFlow Print Server Erasing the Hard Drive Updating Code Resetting to Factory Defaults Stopping the Printer Restarting the Printer Shutting Down and Restarting TotalFlow Print Server Shutting Down and Restarting the Control Unit Shutting Down the Control Unit 6 Use these procedures to manage TotalFlow Print Server. Checking Printer Status There are different ways to check the printer status, depending on the information you want. Checking Toner Levels There are several ways to check toner levels. To see gauges that show the level of each toner color, do any of these actions: In the printer control bar, click, the open interactive printer icon, to open the interactive printer. The gauges are below the printer name. 85

88 6 Managing TotalFlow Print Server Find the Printer Information portlet. This portlet appears by default on the interactive printer and the Operations page. You can add it to the Jobs page. The gauges are below the printer name. In the printer control bar, find the printer image. Small gauges appear under this image. Checking Paper Levels There are several ways to check the level of paper in each input tray or interposer tray. 6 In the printer control bar, click, the open interactive printer icon, to open the interactive printer. For each input or interposer tray, an icon in the appropriate location on the printer graphic shows the approximate paper level. Find theprinter Information portlet. This portlet appears by default on the interactive printer and the Operations page. You can add it to the Jobs page. For each input or interposer tray, an icon in the appropriate location on the printer graphic shows the approximate paper level. Find the Input Trays portlet. This portlet appears by default on the interactive printer, the Operations page, and the Jobs page. For each input or interposer tray, an icon next to the tray name shows the approximate paper level. On the Configuration page, select DFE Trays. Select a tray and click, the edit icon. Checking Other Printer Information The printer information dialog shows the machine name or IP address of the printer, its status, its serial number, the total number of pages printed, and the number of pages printed since the print count was last reset. It also has a button for resetting the print count. To open the printer information dialog, do these steps: 1. Find the Printer Information portlet. This portlet appears by default on the interactive printer and the Operations page. You can add it to the Jobs page. 2. Click i, the information icon, next to the printer name. 86

89 Editing an Object Editing an Object Whenever you see, the edit icon, in the section of the Configuration page for an object type or in a dialog that lists objects of a particular type, you can change the properties of that object. To edit an object: 1. On the Configuration page, navigate to the appropriate section. For example, to edit a virtual printer, select Workflow Virtual Printers. 2. Select the object to edit and click, the edit icon. 3. Update the options as needed. For information, see the context help. 4. Click [OK]. Disabling an Object Some objects can be disabled when you do not need to use them. You can disable an object whenever: You see, the disable icon. in the section of the Configuration page for an object type or in a dialog that lists objects of a particular type. The object has a property called [State] whose value is [Enabled]. The object has a selected check box called [Enabled], [Enable virtual printer], or something similar. To disable an object: 1. On the Configuration page, navigate to the appropriate section If you see, the disable icon, do these steps: 1. If, the disable icon, is grayed out, click, the [Stop]button, to stop the printer. 2. Select the object to disable and click, the disable icon. 3. If you do not see, the disable icon, do these steps: 1. Select the object to disable and click, the edit icon. 2. If the [State] property or [Enabled] check box is grayed out, stop the printer. 3. Do either of these actions: In the [State] field, select [Disabled] from the list. Clear the [Enabled] check box. 4. Click [OK]. 87

90 6 Managing TotalFlow Print Server If the object is the default virtual printer, the [Default] check box is cleared automatically. The first enabled virtual printer becomes the default virtual printer. 4. If you stopped the printer, click, the [Start] button, to restart it. Enabling an Object Some objects must be enabled before you can use them. You can enable an object whenever: 6 You see, the enable icon, in the section of the Configuration page for an object type or in a dialog that lists objects of a particular type. The object has a property called [State] whose value is [Disabled]. or [Enabled]. The object has a cleared check box called [Enabled], [Enable virtual printer], or something similar. To enable an object: 1. On the Configuration page, navigate to the appropriate section. 2. If you see, the enable icon, do these steps: 1. If, the enable icon, is grayed out, click, the [Stop]button, to stop the printer. 2. Select the object to enable and click, the enable icon. 3. If you do not see, the enable icon, do these steps: 1. Select the object to enable and click, the edit icon. 2. If the [State] property or [Enabled] property is grayed out, stop the printer. 3. Do either of these actions: In the [State] field, select [Enabled] from the list. Select the [Enabled] check box. 4. Click [OK]. 4. If you stopped the printer, click, the [Start] button, to restart it.. Loading an Object For some object types, like printer presets and halftone screening sets, multiple objects can exist, but you can use only one at a time. Selecting the object that you want to use is called loading it. 88

91 Saving an Object Whenever you see, the load icon, on Configuration page or in a dialog that lists objects of a particular type, you can load an object. To load an object: 1. On the Configuration page, navigate to the appropriate section. 2. Select the object to load. 3. Click, the load icon. Saving an Object Whenever you see, the save icon, or, the export icon, in the section of the Configuration page for an object type, you can save an object of that type. Printer presets are saved at the print server. You can save other objects, such as logs or NamedColor profiles, to a file on removable storage or a mapped network drive. To save an object other than a printer preset: 1. On the Configuration page, navigate to the appropriate section. For example, to save a NamedColor profile, select Color Management Spot Colors Select the object and click, the save icon, or the export icon. 3. Upload the file. Deleting an Object Whenever you see, the delete icon, in the section of the Configuration page for an object type or in a dialog that lists objects of a particular type, you can delete an object of that type. Before you delete an extended feature, make sure that you never want to use it again. If there is a chance of using it again, disable it instead of deleting it. You cannot delete certain objects that are supplied with TotalFlow Print Server, such as the autotray and stringreplace filters. You cannot delete some objects, such as fonts, while the printer is running. To delete an object: 1. On the Configuration page, navigate to the appropriate section. For example, to delete a virtual printer, select Workflow Virtual Printers. 2. If, the delete icon, is grayed out, click, the [Stop] button, to stop the printer. 3. Select the object to delete. 89

92 6 Managing TotalFlow Print Server 4. Click, the delete icon. 5. Click [Yes] or [OK] to confirm the action. For extended features, you see a confirmation dialog that tells you what to do next. 6. If you stopped the printer, click, the [Start] button, to restart it. Deleting Multiple Objects Whenever you see, the multiple delete icon, on the Configuration page or in a dialog, you can delete all the objects listed there, or a subgroup of them, at once. To delete multiple objects: 1. Click, the stop button, to stop the printer. 2. On the Configuration page, navigate to the appropriate section. For example, to delete multiple fonts, select DFE Fonts Click, the multiple delete icon. 4. If you are offered a choice of subgroup, select one. For example, for fonts, select [Downloaded] or [User installed]. 5. Click [OK]. 6. Click, the start button, to restart the printer. Uploading and Downloading Files Many tasks require you to upload files to or download files from TotalFlow Print Server. You can upload files from and download files to any of these devices: A USB storage device attached to TotalFlow Print Server A network drive mounted to TotalFlow Print Server Any storage device that you can access from the remote console You can also upload files from a DVD drive attached to TotalFlow Print Server. If you enable for remote access, you can also download files to . Uploading Files You must upload files to do tasks like submitting print jobs from the console, importing fonts, or restoring TotalFlow Print Server from a backup file. 90

93 Uploading and Downloading Files To upload a file: If the file is on a USB storage device attached to TotalFlow Print Server: 1. Select [USB]. 2. If you have not already done so, attach the USB drive. 3. To display only files of certain types: 1) Click, the search icon, then click the arrow next to the text field. 2) Select [Display only], then select the file types to display. 3) Click [Search]. 4. Select the file. 5. Do either of these actions: To submit a job, select a value from [Hold] or [Print]. To upload a file that is not a job, click [Load]. If the file is on a DVD attached to TotalFlow Print Server: 1. Select [DVD]. 2. If you have not already done so, attach the DVD drive and insert the DVD. 3. To display only files of certain types: 6 1) Click, the search icon, then click the arrow next to the text field. 2) Select [Display only], then select the file types to display. 3) Click [Search]. 4. Select the file. 5. Do either of these actions: To submit a job, select a value from [Hold] or [Print]. To upload a file that is not a job, click [Load]. If the file is on a network drive mounted to TotalFlow Print Server: 1. Select [Mapped drives]. 2. If you have not already done so, mount the network drive. 3. Select the network drive. 4. To display only files of certain types: 1) Click, the search icon, then click the arrow next to the text field. 2) Select [Display only], then select the file types to display. 3) Click [Search]. 5. Select the file. 6. Do either of these actions: 91

94 6 Managing TotalFlow Print Server To submit a job, select an option from the [Hold] list or the [Print] list. To upload a file that is not a job, click [Load]. If the file is on a storage device that you can access from the computer where the remote console is running (including the hard drive, USB storage devices, DVDs, and mapped network drives): 1. Select [Computer]. 2. Use the standard browser dialog to select and upload the file. This dialog is different for each browser. 3. Select the file. 4. Do either of these actions: To submit a job, select a value from [Hold] or [Print]. To upload a file that is not a job, click [Load]. Downloading Files 6 You must download files to do tasks like saving a trace or backing up TotalFlow Print Server. To download a file: To download a file to a USB storage device attached to TotalFlow Print Server: 1. Select [USB]. 2. If you have not already done so, attach the USB drive. 3. Go to the folder where you want to store the file. 4. To save the file with a different name, type the new filename. 5. Click [Save]. To download a file to a network drive mounted to TotalFlow Print Server: 1. Select [Mapped drives]. 2. If you have not already done so, mount the network drive. 3. Select the network drive. 4. Go to the folder where you want to store the file. 5. To save the file with a different name, type the new filename. 6. Click [Save]. To save the file to a storage device that you can access from the computer where the remote console is running (including the hard drive, USB storage devices, DVDs, and mapped network drives): 1. Select [Computer]. 2. Use the standard browser dialog to save the file. This dialog is different for each browser. To the file: 92

95 Checking the LAN Status of an Ethernet Card 1. Select [ ]. This icon is not available if remote access is not enabled. 2. Type one or more addresses. Separate multiple addresses with any combination of commas and default space characters (U +0020). Do not use the double-byte space character (U+3000). 3. Type a subject for the . You cannot send an with a blank subject. 4. Click [Send]. Checking the LAN Status of an Ethernet Card Ethernet adapter cards allow TotalFlow Print Server to receive data from a host or network. One or more Ethernet adapter cards are installed in TotalFlow Print Server. To check whether and how fast an Ethernet card is sending and receiving information over the LAN: 1. On the Configuration page, select DFE Network. 2. Select an installed Ethernet adapter card and click, the edit icon. 3. Click [LAN Status]. Loading Paper in an Input Tray When you physically load a new paper in an input tray or interposer tray, you must edit the tray in TotalFlow Print Server. If the paper is defined in the paper catalog or for use when the tray is in manual mode, you can select it from a list. This action is called loading the paper. To load a defined paper: 1. On the Operations page, find the Input Trays portlet. 2. Click the tray where you want to load paper. 3. Select the paper that you want to load. 6 Editing the Paper in an Input Tray You can edit the paper loaded in an input tray or interposer tray. To edit a paper: 1. On the Operations page, find the Input Trays portlet. 2. Click an input tray or interposer tray. 3. To edit a paper defined in the paper catalog, select [Paper Catalog]. You can now add a new paper or modify an existing paper. 4. To edit the paper defined for use when the tray is in manual mode, select [Manual paper]. You can now edit selected properties of the paper. 93

96 6 Managing TotalFlow Print Server Viewing Font Properties You can view the properties associated with a font. To view the properties for a font: 1. On the Configuration page, select DFE Fonts. 2. Click the font to view and click, the view icon, to see the properties associated with the font. 3. Click [OK]. Importing a Font If your jobs require fonts that are not installed and are not embedded in the job, import those fonts. To install a font: 1. On the Configuration page, select DFE Fonts 2. Click, the import icon. 3. Select and upload the font in the File Browser dialog. 6 Using a PostScript Job to Download Fonts You can download PostScript fonts from a remote system using a PostScript font job. Font jobs are different from print jobs because the printer does not produce printed output for font jobs, even if the job attempts to generate printed output. Use one of these communication methods to download fonts using a PostScript job: AppleTalk FTP Hot folders LPR Raw port Font download web page You must install FTP and LPR and enable the appropriate protocols before you can use them to download font jobs. To download a font job using FTP: 1. Make an FTP connection from the system where the font job is to the system where TotalFlow Print Server is installed. For example, ftp myprintserver. 2. Do one of these actions: If authentication is not required to submit a job, press [Enter] to log in as the default user. Otherwise, enter your user name and password. 3. Set the FTP connection to binary mode using thebinary orbin command. 94

97 Specifying Color Profiles 4. Change the directory on the TotalFlow Print Server system to the/fonts directory by entering cd/fonts. 5. Send the font job to TotalFlow Print Server. For example, the command put myfonts.ps sends the file myfonts.ps to the/fonts directory on the TotalFlow Print Server system. 6. Enter the bye command to end the FTP connection. To download a font job using a hot folder, LPR, AppleTalk, or the raw port protocol: 1. Configure a virtual printer to receive font jobs: 1) Set [Processing option] to [Print]. 2) Set [Processing mode] to [Unidirectional Fonts] or [Bidirectional Fonts]. You must use AppleTalk or raw port to download bidirectional fonts. Printing or ripping cannot occur while the AppleTalk protocol is enabled on the virtual printer that is configured for bidirectional font download. Also, the AppleTalk protocol is not enabled until the processing of print jobs and RIP jobs is complete. See Adding or Copying an Object, p. 75 or Editing an Object, p. 87 for instructions. 2. Submit the font job like any other job. See one of these topics for instructions: Submitting a Job from a Hot Folder on Windows, p. 110 Submitting a Print Job from a Hot Folder on Mac, p. 110 Submitting a Print Job Using LPR, p If you used AppleTalk to download the font job, restart TotalFlow Print Server before you use the fonts to print. To download a font job from a web page, use the standard download procedure for your browser. Save the font job to the/fonts directory. 6 Specifying Color Profiles Specify the ICC profiles to use in converting input colors to output colors. You do not have to specify NamedColor profiles. Any NamedColor profile that is installed is used whenever a job specifies a color defined in it. 1. Do either of these actions: To specify profiles used for non-ipds jobs, select Color Management Profiles on the Configuration page. To specify profiles used for IPDS jobs, select Color Management IPDS on the Configuration page. 2. For each color model, select an input profile that converts the color space used in the job to the PCS or to the printer color space. 95

98 6 Managing TotalFlow Print Server 6 Input profiles that convert the job color space to the printer color space are called device link profiles. Select a device link profile in the same way as any other input profile. For non-ipds jobs, you can select different input profiles for different object types. You can use the input profile embedded in the job: For non-ipds jobs, select [Pass through] to use the embedded color profile. For IPDS jobs, the embedded color profile is always used if it exists. The specified color profile is used when there is no embedded color profile. 3. If the input profile is not a device link profile, select a printer profile that converts the PCS to the printer color space. If the input profile is a device link profile, the printer profile is ignored. For non-ipds jobs, you can select different printer profiles for the front and back of the paper and for each object type. Because the texture and coating of different papers affect the appearance of printed colors, printers can use different color spaces, and therefore different profiles, for different paper types. 4. If the input profile is not a device link profile, select a rendering intent to determine how to represent colors that are defined in the input profile but cannot be reproduced exactly in the output color profile. If the input profile is a device link profile, the rendering intent is ignored. If you are not sure what rendering intent to use, try [Perceptual], the default. For non-ipds jobs, you can select different rendering intents for different object types. For RIP Model K or RIP Model S, you can also select different rendering intents for PDF and PostScript. For PDF, you can select different rendering intents for each input color model. 5. Optional: For non-ipds jobs only, select a reference profile that converts the PCS to a CMYK color space associated with a different printer. Use the reference profile to simulate other printers. When you specify a reference profile, it is used instead of the printer profile. Modifying ICC Profiles Use color substitutions to modify ICC profiles. A color substitution replaces a specific RGB, CMYK, or gray input color with a defined CMYK output color instead of using the output color in the printer profile. To create and use color substitutions: 1. Click, the stop button, to stop the printer. 2. Select Color Management Settings on the Configuration page. 3. Click [Substitutions]. 4. In the dialog that opens, click, the add icon. 96

99 Modifying NamedColor Profiles 5. By default, the new color substitution is enabled. To create a color substitution but not use it immediately, change [State] to [Disabled]. You can create up to 64 color substitutions, but you can enable only 20 at a time. 6. Select the printer profile that you want the color substitution to apply to. The color substitution is used only when that printer profile is used. Select [All] if the color substitution applies to all ICC profiles. If you want the color substitution to apply to more than one printer profile, but not to all, you must create a color substitution for each ICC profile. 7. Select values to define the input and output colors. 8. Click [OK], then click [Close], to return to the Configuration page. 9. Set [Color Substitutions] to [On]. 10. Click, the start button, to restart the printer. Modifying NamedColor Profiles Use color exceptions to modify NamedColor profiles. A color exception replaces a specific CMYK or CIELAB named color with an edited CMYK color. 1. On the Configuration page, select Color Management Spot Colors. 2. Select a NamedColor profile Select the color that you want to create an exception for and click, the edit icon. You see a dialog that shows the named color as it is defined in these color spaces: CMYK: This definition is used when [Spot color matching] is set to [Off] in Color Management Settings. CIELAB: This definition is used when [Spot color matching] is set to [On]. The L*a*b* values are converted to CMYK values for printing. 4. Click, the add icon. 5. Select a value for [Spot color matching]. The exception is used when the value you select here matches the value of [Spot color matching] in Color Management Settings. 6. If you selected [On], select the ICC profile that the exception applies to. The exception is used only when that ICC profile is used. Select [Any] if the exception applies to all ICC profiles. If you want the exception to apply to more than one ICC profile, but not to all, you must create an exception for each ICC profile. 7. Click [OK]. 8. Edit the CMYK values for the exception and click [OK]. 97

100 6 Managing TotalFlow Print Server 6 Managing Black Output Use these properties to control the appearance of black output. See the context help for more information about each property. [Black/Gray reproduction] Specifies whether to use process black (CMY) and pure black (K), only K black, or whatever is defined in the CMYK input color space. You can select different input profiles for different object types. [Black (text/line art)] Specifies whether to use process black (CMY) and pure black (K), only K black, or K black plus a configurable amount of cyan for black text and line art. [Black overprint] For PostScript and PDF data only, specifies whether to preserve the colored background underneath black text and line art. [Images][Graphics] For RIP model H only, specify whether to attempt to preserve shadow details in PDF jobs. [Print RGB gray using black] For RIP model H only, specifies whether to print gray RGB text and line art in PDF jobs using pure black or process black. [Threshold] When [Print RGB gray using black] is [On], specifies the maximum percentage of RGB that is converted to process black. To edit these properties: For CSPI, RIP Model K, or RIP Model S, select Color Management Settings on the Configuration page. For RIP Model H, select [Color Management] on the Configuration page, then select [Settings], [HDM PDF], or [HDM PS]. Managing Brightness and Contrast Use tone curves to adjust the colors produced by the printer manually so that they match required colors when the job file cannot be corrected. They are especially useful for managing brightness, contrast, and color balance. The [Identity] tone curve, which does not adjust the colors, is supplied with TotalFlow Print Server. You cannot edit it or delete it. To edit tone curves: 1. Stop the printer. 2. Do either of these actions: On the Jobs page, 98

101 Printing a Color Control Bar 1. Select a job and click, the view icon. The Image Viewer shows the selected job. 2. Click, the edit tab. 3. Select a tone curve from the list. On the Configuration page: 1. Select Color Management Print quality. 2. Click the [Tone curve name] list, then click [Manage] 3. Do either of these actions: To create a new tone curve, click, the add icon. Enter a name for the new tone curve. The Add dialog shows the Color test master. To edit an existing tone curve, select it and click, the edit icon. The Edit dialog shows the Color test master. 4. Click, the edit tab. 3. Select an edit mode: [Graphical Smooth] displays a graphic view of a curve for each color. Drag the adjustment points to change the curve. [Graphical Numeric] displays a graphic view and 10 numeric fields for each tone curve. These fields contain values at X-axis values at intervals of 10%, starting at 10% and ending at 100%. 4. Select a color to edit. 5. Do any of these actions: Drag the adjustment points to change the curve. Move the sliders below the graphic left or right. In [Graphical Numeric] mode, type values in the numeric fields. As you make changes, they are applied to the displayed image. 6. To see one color plane at a time: 6 1. Click, the view tab. 2. Select a single color plane. 7. When you have finished making changes, click [OK]. 8. Restart the printer. Printing a Color Control Bar You can print a control bar at the bottom of each page to help verify color printing.. To print a color control bar: 99

102 6 Managing TotalFlow Print Server 1. On the Configuration page, select Color Management Settings. 2. Set [Control bar] to [On] and click [Settings...]. 3. By default, the default color control bar is printed. To print a custom color control bar: 1. Set [Color Bar Type] to [Custom]. 2. Select a PDF or EPS file in [Paper Wedge File]. If the file you want is not listed, click Manage MW Files Add new MW file, then upload the file. 4. Select print options and click [OK]. 6 Printing Test Masters You can print a test master to help identify print quality problems. These types of test masters are available: [Configuration] These test masters contain information about the printer configuration. [IPDS] (if the IPDS extended feature is installed) These test masters show the current settings for IPDS jobs. [PDF] These test masters show the current settings for PDF jobs. To print a test master: 1. On the Configuration page, select Diagnostics List/Test Print. 2. Select the test master to use and click, the test print icon. 3. Select print options and click [OK]. Calibrating the Printer Calibrate the printer to ensure that it prints accurate colors whenever you change toners, use a paper that has not been calibrated before, or observe printer drift. Calibration means comparing the colors in the current state of the printer with the reference state, then calculating a set of tone curves to compensate for the differences. The reference state of a printer is specified based on paper types and halftones with the current toners. Each paper is associated with a calibration. Different papers can use the same calibration, for example, different size papers that are otherwise alike. The same paper can use different calibrations under different conditions, for example, on days with high or low humidity, or with different halftone screenings, or in different input trays. TotalFlow Print Server includes several predefined calibrations for common paper types. You can also create new calibrations. 100

103 Calibrating the Printer Updating or Creating a Calibration Update the existing calibrations when you use new toner or when the color output appears to have changed. Create a new calibration if the existing calibrations do not suit your needs. To create a new calibration or to update an existing calibration, you need any one of these measuring devices: An inline color sensor installed on the printer. The inline sensor is the fastest option. An i1pro or i1pro2 spectrophotometer attached to the print server. An attached spectrometer is faster than using an offline spectrophotometer. An i1pro or i1pro2 spectrophotometer attached to an offline computer. If the spectrophotometer is attached to an offline computer, you must have ColorPort or its replacement, i1profiler, installed on that computer. If you do not have either of these programs, download i1profiler from Then use i1profiler or ColorPort to import these calibration target files from the printer driver CD-ROM: For i1profiler and i1pro2: Cal_Target_Standard_i1Pro.txf Cal_Target_High_i1Pro.txf For i1profiler and i1pro: Cal_Target_Standard_i1Pro.txf Cal_Target_High_i1Pro.txf For ColorPort and i1pro2 or i1pro: Calibration_Target_Standard.xml Calibration_Target_High.xml 6 Do not print any jobs while you are calibrating the printer. If calibration is interrupted, restart the calibration from the beginning. To create or update a calibration: 1. Do these steps on the operator control panel: On a Pro C7100 series printer: 1. Press [User Tools]. 2. Press [Adjustment Settings for Operators]. 3. Press [0201 Adjust Image Density/ DEMS]. 4. Press [Image Density Adjustment: Manual Execute]. On a Pro C9100 series printer: 1. Press [User Tools]. 2. Press [Adjustment Settings for Operators]. 101

104 6 Managing TotalFlow Print Server 3. Press [02 Machine Image Quality]. 4. Press [0207 Adjust Image Density Before Auto Color Calibration]. 5. Press [001 Image Density Adjustment: Manual Execute]. 2. On the Configuration page, select [Calibration]. 3. Use the Calibration wizard to guide you through these steps: 1. Select calibration options and print the calibration page. 2. Measure the calibration page and, if you used an offline spectrophotometer, upload the measurements. 3. Optional: Print a test page and verify the calibration. 4. Accept the calibration. Selecting the Calibration for a Paper 6 You can change the calibration associated with a paper. To select a calibration: 1. Do either of these actions: To select a calibration for a paper in the paper catalog: 1. On the Configuration page, select [Paper]. 2. Select the paper and click, the edit icon. 3. Click [General]. To select a calibration for a paper that is loaded in an input tray: 1. On the Operations page or the interactive printer, find the Input Trays portlet. 2. Click the tray where the paper is loaded. 3. Select [Manual paper]. 2. Select a value in the [Calibration] field. 3. Click [OK]. Backing Up and Restoring TotalFlow Print Server You can back up TotalFlow Print Server configuration data, user-created ICC profiles, logs, traces and, if space permits, jobs. You can then use the backed-up data to restore TotalFlow Print Server after a hard drive failure or to copy the configuration data to another installation of TotalFlow Print Server. You can back up data from an installation of TotalFlow Print Server at one printer and restore it to another printer of the same model. You cannot restore it to another printer of a different model. 102

105 Backing Up and Restoring TotalFlow Print Server Backup or Restore Type Configuration Data (Note 1) [Normal] Yes Yes [Extended backup (no Jobs)] [Extended backup (include Jobs)] [Partial restore] (Note 2) [Normal restore] (Note 3) [Extended restore (no jobs)] (Note 3) [Extended restore (including jobs)] (Note 3) User-Created ICC Profiles Data Type Logs Traces Jobs Yes Yes Optional Optional Yes Yes Optional Optional Yes Selected Yes Yes Yes Yes Optional Optional Yes Yes Optional Optional Yes 6 1. Configuration data includes printer presets, virtual printers, users, roles, paper catalog, and other configuration parameters. It does not include fonts. 2. [Partial restore] lets you choose whether to preserve or overwrite existing configuration data. 3. [Normal restore], [Extended restore (no jobs)], and [Extended restore (including jobs)] overwrite all existing data. Therefore, only a [Service] user can perform these restore types. Backing Up TotalFlow Print Server You can back up configuration data, ICC profiles, logs, and trace files from either the local or remote console. Because jobs can require more space than is available for remote download, you must back up jobs from the local console to a storage device. To back up TotalFlow Print Server: 1. If you are using the local console, attach a USB storage device to TotalFlow Print Server. 2. Log in as an [Administrator] or [Service] user. 3. On the Configuration page, select DFE Disk Operations. 4. Click [Backup]. 5. Select the type of backup to perform: [Normal] includes configuration data and user-created ICC profiles. 103

106 6 Managing TotalFlow Print Server [Extended backup (no Jobs)] adds logs, trace files, or both to [Normal] data. [Extended backup (include Jobs)] adds jobs to [Extended backup (no Jobs)] data. 6. For [Extended backup (include Jobs)], you see a message if TotalFlow Print Server is processing jobs. Click [OK] to restart the system and stop TotalFlow Print Server. When the system restarts, restart the backup process. 7. For [Extended backup (no Jobs)] or [Extended backup (include Jobs)], select the types of data to back up. 8. Click [OK]. 9. Save the backup file. Restoring TotalFlow Print Server 6 [Administrator] users can restore configuration data from a backup file. [Service] users can restore any backup data. To restore backed-up data: 1. On the Configuration page, select DFE Disk Operations. 2. Click [Restore]. 3. Select the backup file. 4. Select the type of restore to perform: [Partial restore] lets you select the configuration data to restore and whether it replaces existing data. This is the only option that [Administrator] users can select. [Normal restore] includes all configuration data and user-created ICC profiles. Restored configuration data replaces existing data; but restored user-created ICC profiles are added to existing ICC profiles. Any existing ICC profiles with the same names as restored ICC profiles are overwritten. Only [Service] users can choose this option. [Extended restore (no jobs)] adds logs, trace files, or both to [Normal] data. Restored logs and trace files replace existing logs and trace files. Only [Service] users can choose this option. [Extended restore (including jobs)] adds jobs to [Extended restore (no jobs)] data. Only [Service] users can choose this option. 5. For [Extended restore (including jobs)], you see a message if TotalFlow Print Server is processing jobs. Click [OK] to restart the system and stop TotalFlow Print Server. When the system restarts, restart the restore process. 6. For [Partial restore], [Extended restore (no jobs)] or [Extended restore (including jobs)], select the types of data to restore. 7. For [Partial restore], select one of these options: [Add unique only] restores only objects (for example, user IDs) that do not have the same name as existing objects. Existing objects are preserved. 104

107 Erasing the Hard Drive [Add unique and replace non-unique] restores objects that do not have the same name as existing objects and replaces existing objects that have the same names as restored objects. Existing objects that do not have the same name as restored objects are preserved. [Replace all] deletes all existing objects, then restores all objects from the backup file. 8. Click [OK]. For all types of restore except [Partial restore], the system is automatically restarted after the restore is complete. Erasing the Hard Drive [Service] users can erase all data from the hard drive by repeatedly overwriting it. This operation makes TotalFlow Print Server inoperable. Do not do this operation unless you are completely finished with the print server. For example, do it when you are scrapping the print server or returning it as part of an upgrade. This procedure can take up to 17 hours, depending on the amount of data on your hard drive. 1. On the Configuration page, select DFE Disk Operations 2. Click [Disk Erase]. 3. Select the method for erasing the hard drive: [DoD] The DoD method complies with the standards set by the Department of Defense for erasing data from a hard drive. [NSA] The NSA method complies with the standards set by the National Security Agency for erasing data from a hard drive. 4. Do either of these actions: To continue, select [Confirm] and click [OK]. To quit, click [Cancel]. 6 Updating Code [Service] users can use the console to select and install a code update file. 1. On the Configuration page, select DFE Disk Operations 2. Click [Update Code]. 3. Upload or select the update code file. 4. Do one of these actions: Click [OK] to complete the installation. TotalFlow Print Server automatically shuts down and restarts. Click [Cancel] to postpone the installation. 105

108 6 Managing TotalFlow Print Server Resetting to Factory Defaults [Service] users can reset TotalFlow Print Server to factory defaults. This operation removes all jobs, all records in the job history, and all logs. 1. On the Configuration page, select DFE Disk Operations. 2. Click [Reset to factory defaults]. 3. To shut down and restart the control unit after the reset, select [Restart Control Unit once complete]. 4. Do either of these actions: To continue, click [OK]. To quit, click [Cancel]. 6 Stopping the Printer Stopping the printer leaves the printer powered on, but makes it stop printing. You must stop the printer to change some settings. To stop the printer, do either of these actions: Click, the [Stop] button, in the printer control bar. This method activates, the [Start] button. Press the hardware Stop button at the printer. This method does not activate the [Start] button. The printer goes into the Not Ready state. If a job is being printed, the printer stops the job and stores the remaining data in the printer buffers. Restarting the Printer Restart the printer when it is powered on but in the Not Ready state. If necessary, add supplies or correct an error condition, such as a paper jam, first. To restart the printer, do either of these actions: If, the [Start] button in the printer control bar, is active, click it. If the [Start] button is not active, the printer was stopped by the hardware Stop button at the printer engine. Press [Resume] on the operator control panel. The printer goes into the Ready state. If jobs are available, it starts printing. Shutting Down and Restarting TotalFlow Print Server You can shut down and restart the TotalFlow Print Server software without shutting down the hardware. 106

109 Shutting Down and Restarting the Control Unit To shut down and restart the TotalFlow Print Server software: 1. On the Configuration page, select DFE Shutdown. 2. Click [Restart DFE]. Any job that is being received is terminated. Any job that is printing is available for reprinting after the restart. Shutting Down and Restarting the Control Unit You can shut down and restart TotalFlow Print Server, including the hardware. This operation takes several minutes. To shut down and restart the TotalFlow Print Server software and hardware: 1. On the Configuration page, select DFE Shutdown. 2. Click [Restart Control Unit]. Any job that is being received is terminated. Any job that is printing is available for reprinting after the restart. Shutting Down the Control Unit You can shut down TotalFlow Print Server, including the hardware, without restarting it. To shut down the TotalFlow Print Server software and hardware: 1. On the Configuration page, select DFE Shutdown. 2. Click [Shut Down Control Unit]. Any job that is being received is terminated. Any job that is printing is saved so that you can reprint it later

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111 7. Working with Jobs Submitting a Print Job Logging and Storing Job Tickets Managing Print Jobs Specifying Processing Options for Print Jobs Applying a Job Filter Viewing Job Properties Defaults and Overrides Changing the Job Properties Use these procedures to work with jobs on TotalFlow Print Server. Submitting a Print Job There are several ways to submit a job to TotalFlow Print Server. Before you submit jobs from Windows 7, check whether [Authentication required to submit jobs] is set to [Yes]. If so, download and install the Windows hotfix from com/kb/ This hotfix corrects an access problem. Without it, Windows 7 asks you for authentication, but does not pass your credentials to TotalFlow Print Server. You cannot submit jobs from applications that do not conform to the data format of TotalFlow Print Server. Submitting a Print Job from the Console 7 You can submit a job from the console. To submit a print job from the console: 1. Edit the virtual printer where you want to submit the job and make sure that the [Manual job submission (console)] check box is selected under [Supported submission methods]. See Editing an Object, p. 87 for instructions. 2. In the printer control bar, click [Submit Job]. 3. Select the jobs that you want to print. The jobs can be on the local computer, a USB storage device, a CD or DVD, or a mapped network drive. When you submit a job from removable media (DVD or USB), you cannot do other tasks at the console until the job finishes spooling or is canceled. If you submit many jobs at once, some file names can be invisible or can overlap with others. You can submit the jobs anyway. 4. Select a virtual printer. 5. To set properties for a single job, do these steps: 109

112 7 Working with Jobs 1. Click [Edit]. 2. Set properties for the job. You cannot set properties for multiple jobs at the same time. 6. Select an option for [Hold] or [Print]. Submitting a Job from a Hot Folder on Windows 7 To submit jobs from a remote Windows system to a virtual printer using a hot folder, you must map a network drive to the Printer folder. This folder contains all the virtual printer hot folders. This procedure explains how to map a network drive on Windows 7. Other versions of Windows vary. 1. In TotalFlow Print Server, make sure that the [Hot folders] network protocol is enabled. 2. Edit the virtual printer and make sure that the values of [Supported submission methods] include [Hot folders]. 3. On the Windows [Start] menu, right-click [Computer], then click [Map network drive...]. 4. Select a drive letter. 5. In [Folder], type the IP address or host name of the system where TotalFlow Print Server is installed with the\\ prefix, then click [Browse...]. 6. Select the Printer folder. 7. Select [Reconnect at login]. 8. Click [Finish]. 9. Optional: Create a shortcut to the hot folder. Each hot folder has the same name as its virtual printer. 1. Right-click the hot folder and select [Create shortcut]. You see a message asking if you want to create the shortcut on the desktop. 2. Click [Yes]. 10. Copy a file either to the hot folder on the mapped network drive or to the shortcut. Submitting a Print Job from a Hot Folder on Mac Print jobs can be submitted from other computers in the network, including Mac systems. To submit a print job from a hot folder on a Mac system: 1. In TotalFlow Print Server, make sure that the [Hot folders] network protocol is enabled. 2. Edit the virtual printer and make sure that the values of [Supported submission methods] include [Hot folders]. 3. In the Mac system Finder, click [Go], then [Connect to Server ]. 4. Type the IP address of TotalFlow Print Server with the smb:// prefix, then click [Connect]. 110

113 Submitting a Print Job 5. Select [Guest], then click [Connect]. 6. Copy a PostScript or PDF file to the hot folder associated with the virtual printer. The hot folder is in theprinter folder and has the same name as the virtual printer, for example, Printer/Print. Submitting a Print Job Using FTP You can use FTP to submit jobs to a virtual printer. To submit jobs from a remote computer using FTP: 1. In TotalFlow Print Server, make sure that the [FTP] and [Hot Folders] network protocols are enabled. 2. Edit the virtual printer where you want to submit the job and make sure that the values of [Supported submission methods] include [FTP] and [Hot folders]. 3. Make an FTP connection from the remote computer to TotalFlow Print Server. For example, ftp myprintserver. 4. In TotalFlow Print Server, make sure that the [FTP] and [Hot Folders] network protocols are enabled. 5. Do one of these actions: If TotalFlow Print Server does not require authentication to submit a job, press [Enter] to log in as the default user. Otherwise, enter your user name and password. You connect to the hot folder for the default virtual printer. 6. Optional: To submit the job to a virtual printer other than the default, change to the hot folder for that virtual printer. For example, cd../myvirtualprinter. 7. Set the FTP connection to binary mode using thebinary orbin command. 8. Send the job to TotalFlow Print Server. For example, the command put myfile.pdf would send the file myfile.pdf to the default virtual printer. 9. Enter the bye command to end the FTP connection. 7 Submitting a Print Job Using the Windows Printer Driver You can use the printer driver to submit jobs to TotalFlow Print Server from a remote Windows system. To install the printer driver, see the Setup Guide. To submit a job using the printer driver: 1. Open the document file in an application that has a print function (for example, Adobe Reader). 111

114 7 Working with Jobs 7 2. Select the print function. In many applications, the print function is [File], then [Print]. 3. In the Print window, select the printer and print options. When you print a PDF document from Adobe Acrobat or Adobe Reader, do not select [Choose paper source by PDF paper size] if the document includes pages with different orientations. If you do, the document can be printed incorrectly. Do not use the [Separator page] printer option to print separator pages. Use the [Banner page] or [Job separator sheet] job property instead. 4. To change the job properties: 1. Click [Properties]. 2. If you want to import a job ticket, click [Import] on the [Job Properties] tab and select the job ticket file. 3. Set job properties in [Frequently Used Settings] or [Job Properties]. [Frequently Used Settings] include input and output tray settings, paper size and type, print side, finishing options, page orientation, and number of copies. [Frequently Used Settings] is only available on Windows. [Job Properties] is similar to the Job Properties Editor in the console. 4. If you want to export the job properties to a job ticket, click [Export] on [Job Properties] and save the job ticket file. 5. Click [OK]. 5. Click [Print]. Submitting a Print Job Using the Mac Printer Driver You can use the printer driver to submit jobs to TotalFlow Print Server from a remote Mac system. To install the printer driver, see the Setup Guide. You cannot use the printer driver to print from applications where library validation is enabled. You cannot use the printer driver to print from applications where garbage collection is enabled. Results are unpredictable when you use the printer driver to print from these Mac OS X applications: Adobe InDesign CS3 or later Adobe Illustrator CS3 or later To submit a job using the printer driver: 1. Open the document file in an application that has a print function (for example, Adobe Reader). 2. Select the print function. In many applications, the print function is [File], then [Print]. 112

115 Submitting a Print Job 3. In the Print window, select the printer and print options. When you print a PDF document from Adobe Acrobat or Adobe Reader, do not select [Choose paper source by PDF paper size] if the document includes pages with different orientations. If you do, the document can be printed incorrectly. 4. To change the job properties: 1. Select [Properties] from the list. 2. If you want to import a job ticket, click [Import] on the [Job Properties] tab and select the job ticket file. 3. Set job properties in [Job Properties]. [Job Properties] is similar to the Job Properties Editor in the console. 4. If you want to export the job properties to a job ticket, click [Export] on [Job Properties] and save the job ticket file. 5. Click [OK]. 5. Click [Print]. Submitting a Print Job from Prinect Prinect requires you to identify TotalFlow Print Server using a host name or IP address. Before you use the Prinect Hybrid Workflow system, you must register the paper list in the printer. 1. In TotalFlow Print Server, make sure that the [JMF] network protocol is enabled. See Enabling an Object, p. 88 for instructions. 2. To submit the job, use the host name or IP address of TotalFlow Print Server. 7 Submitting a Print Job Using JMF Many applications that create or transmit Job Definition Format (JDF) job tickets use JMF (Job Messaging Format) to submit jobs. These applications include RICOH TotalFlow Path and workflows like APOGEE. The details for configuring TotalFlow Print Server to receive jobs from these applications vary. This topic provides a general process. Adjust it if necessary. 1. In TotalFlow Print Server, make sure that the [JMF] network protocol is enabled. 2. If the application requires you to identify TotalFlow Print Server using a URL that includes a JMF device ID, make sure that the JMF device ID is defined. See Defining a JMF Device ID, p. 78 for instructions. 3. Edit the virtual printer where you want to submit the job and make sure that the values of [Supported submission methods] include [JMF]. 113

116 7 Working with Jobs 4. To submit the job, use one of these URLs. Experiment to find out which one works for your application. RICOH TotalFlow Path generates a URL from the host name or IP address of the print server, so you do not need to specify one. To submit the job to the default virtual printer, use this URL: To submit the job to a specific virtual printer, use this URL: hostname The host name or IP address of TotalFlow Print Server deviceid The JMF device ID vpname The name of the virtual printer 7 Submitting a Print Job Using LPR You can use the lpr command to submit a job from any system where an LPR client is installed to TotalFlow Print Server. Before you use the lpr command, you must install the LPR client. Windows operating systems earlier than Windows Vista do not support LPR. To submit a job using the lpr command: 1. In TotalFlow Print Server, make sure that the [LPR] network protocol is enabled. 2. Edit the virtual printer where you want to submit the job and make sure that the values of [Supported submission methods] include [LPR]. 3. Open a command prompt. 4. Enter one of these commands: On Windows: lpr -Shostname -Pvpname filename On UNIX-based systems, including Mac systems: lpr -Hhostname -Pvpname filename hostname The host name or IP address of the system where TotalFlow Print Server is installed vpname 114

117 Logging and Storing Job Tickets The name of the virtual printer filename The file name of the job Submitting a Print Job Using AppleTalk You can submit a print job from an AppleTalk client. Mac OS X v10.7 and later versions do not support AppleTalk. To submit jobs from these operating systems, use a hot folder, LPR, FTP, or the printer driver. 1. In TotalFlow Print Server, make sure that the [AppleTalk] network protocol is enabled. 2. Edit the virtual printer where you want to submit the job and make sure that the values of [Supported submission methods] include [AppleTalk]. [AppleTalk] can be enabled for only one virtual printer at a time. 3. On your Mac system, make sure that AppleTalk is enabled in Network preferences. 4. Do one of these actions: For Mac OS X v or earlier, click the [Printer] menu in the print dialog, then [Edit Printer List]. For Mac OS X v10.3 or later, click the [View] menu, then [Show Printer List]. The Printer List window opens. 5. Click [Add Printer]. 6. In the pop-up window, select [AppleTalk]. 7. If your network uses AppleTalk zones, choose the appropriate zone in the second pop-up menu. 8. Select the virtual printer and click [Add]. 9. Open the document file in an application that has a print function (for example, Adobe Reader). 10. Select the print function. 11. Select the printer, then click [Print]. 7 Logging and Storing Job Tickets You can configure TotalFlow Print Server to log and store the updated job tickets for all jobs submitted to hot folders. You can store up to 10,000 job tickets. After this limit is reached, the oldest existing job ticket is deleted whenever a new job ticket is stored. To enable logging and storing updated job tickets: 1. On the Configuration page, select DFE Network. 115

118 7 Working with Jobs 2. Select [Hot Folders] and click, the edit icon, to edit it. 3. In the [Publish updated job tickets] field, select [Enabled]. 4. Click [OK]. Managing Print Jobs There are several ways to manage print jobs. Print jobs can be paused in various states, stored, restarted, and deleted. IPDS print jobs are processed differently from other print jobs. Previewing a Print Job You can preview a job in a jobs portlet. To preview a print job: 1. On the Jobs page, find the portlet that contains the print job to preview. 2. Select the print job to preview If you do not see a preview on the right side of the portlet, click i, the information icon. Viewing a Print Job Use the Image Viewer to see a high-resolution image of a print job. You cannot view jobs in the Job History portlet. To view a print job: 1. On the Jobs page, find the portlet that contains the print job to view. 2. Select the print job and click, the view icon. The Image Viewer opens and displays an image of the print job. 3. Use these controls to select the area that you want to view: Icon Description Zoom in. Zoom out. 116

119 Managing Print Jobs Icon Description Rotate the image 90 degrees to the left. Rotate the image 90 degrees to the right. Go to the first page or record of the job. Go to the previous page or record. Go to the next page or record. Go to the last page or record of the job. The [View] tab shows a thumbnail of the page with the area that you are viewing highlighted. 4. Select the color planes that you want to view. The selected color planes are superimposed. To see one color plane at a time, select only that color. 5. To close the Image Viewer, click [Cancel]. Holding a Print Job You can hold active print jobs at any point during the print process until they actually start to print. To hold a print job: 1. On the Jobs page, find the Active Jobs portlet. 2. Select the active print job to hold Click, the hold icon. The print job moves to the Inactive Jobs portlet and the [Held] state. Printing a Sample Copy of a Single Job You can print a sample copy of a held job to check it before you print multiple copies. To print a sample copy: 1. On the Jobs page, find the Inactive Jobs portlet. 2. Select the job that you want to print a copy of. 3. Click, the more actions icon, then select [Sample Print]. The job is released to print a single copy, then returns to the [Held] state. 117

120 7 Working with Jobs Printing a Sample Copy of Every Job You can print a sample copy of every job sent to the printer. You can check the sample before you print multiple copies. To print a sample copy of every job: 1. On the Configuration page, select Workflow Processing options. 2. Click [Job Properties]. 3. Click [Job Setup] on the left side of the screen. 4. Set [Sample print] to [On]. 5. Click [OK]. Each job is released to print a single copy, then placed in the [Held] state. Printing Sample Pages of the Current Job 7 You can print sample pages of the job that is currently printing. To print sample pages: 1. In the printer control bar, click [Sample]. Either a copy of the current page of the current job or a collated copy of all the pages of the current job is printed. The output depends on how sample print is configured. Again depending on the configuration, more samples can be printed at intervals until the end of the job or until you stop sample printing. 2. To stop sample printing, click [Sample] again. Causes of Invalid Print Jobs Print jobs that cannot be processed are given a status of [Invalid]. These print jobs are listed in the Invalid Jobs portlet. An invalid job is not the same thing as a job with errors in the data stream. The job can be free of errors, but the printer is not configured to process it. Changing the job property values or the printer configuration settings can make the job valid. A print job could be invalid because: Required fonts are missing and font substitution is turned off. The correct printer preset is not loaded or has been modified after loading. The correct paper is not loaded. The correct page range is not indicated. 118

121 Managing Print Jobs Editing the Properties of a Print Job with the Job Properties Editor Use the Job Properties editor to edit the values of print job properties in the job ticket. You do not have to submit a job ticket with the job to edit these properties. TotalFlow Print Server can create a job ticket internally. The values that you set by editing a print job in the Job Properties editor are job ticket values. They take precedence over all other values except virtual printer override values. Only inactive jobs and stored jobs can be edited. Active jobs cannot be edited. To edit a print job in the Job Properties editor: 1. On the Jobs page, find the portlet that contains the print job to edit. 2. Select the print job to edit. 3. Click, the edit icon. The print job opens in the Job Properties editor. After you make changes, verify them in the portlet that contains the job. Editing a Print Job with TotalFlow Prep 7 Use TotalFlow Prep to edit the content of a print job, or to edit the values of layout and finishing properties in the job ticket. You do not have to submit a job ticket with the job to edit these properties. TotalFlow Print Server can create a job ticket internally. Before you can edit jobs using TotalFlow Prep, you must configure TotalFlow Print Server so that TotalFlow Prep can access it. See Setting up Access Using TotalFlow Prep, p. 82 for instructions. The values that you set by editing a print job with TotalFlow Prep are job ticket values. They take precedence over all other values except virtual printer override values. Only inactive jobs and stored jobs can be edited. Active jobs cannot be edited. To edit a print job using TotalFlow Prep: 1. On the Jobs page, find the portlet that contains the print job to edit. 2. Right-click the print job to edit, then click [Open TotalFlow Prep]. The print job opens in TotalFlow Prep. For information about using TotalFlow Prep, see TotalFlow Prep User s Guide. After you make changes, verify them in the portlet that contains the job. 119

122 7 Working with Jobs Changing the Tone Curve for a Job You can select a different tone curve for a job. To change the tone curve of a print job: 1. On the Jobs page, find the portlet that contains the print job to edit. 2. Select the print job and click, the view icon. The Image Viewer opens and displays an image of the print job. 3. Click the [Edit] tab. 4. Select the tone curve you want to use from the list. 5. Click [OK]. Storing a Print Job Storing a print job prevents it from being automatically deleted after it is successfully printed. Store print jobs that you plan to run again. 7 TotalFlow Print Server ignores storage settings from external programs, including the printer driver. Use the process in this topic to store jobs. To store a print job: 1. On the Jobs page, find the portlet that contains the print job to store. 2. Select the print job to store. 3. Click, the edit icon. The print job opens in the Job Properties editor. 4. Select Job Setup Advanced Settings. 5. In [Store], do any of these actions: Select [Store indefinitely] to store the job until the operator deletes it. Select [Store until] and specify the date and time when the job will be deleted. You can set this value only for individual jobs that are already in [Stored] state. Select [Store for] and specify the number of days and hours to store the job. You cannot set this value for individual jobs that are already in [Stored] state. 6. Select [Space available] to delete the job when TotalFlow Print Server runs out of raw spool space or approaches the limit of jobs in the system. 120

123 Managing Print Jobs The jobs with this value that were printed least recently are deleted first. If TotalFlow Print Server runs out of RIP spool space, jobs with this value are still stored but their RIP data is deleted. The least recently printed RIP data is deleted first. 7. Click [OK]. You can use the Job Properties editor to store every non-ipds print job submitted to TotalFlow Print Server. On the Configuration page, select Workflow Processing options. Click [Job Properties] to open the Job Properties editor. You can use the Job Properties editor to store every non-ipds print job submitted to a virtual printer. On the Configuration page, select Workflow Virtual Printers. Select the virtual printer you want, then click, the edit icon, then click [Job Properties...] to open the Job Properties editor. If you set [Store] to [Store for], this value is used to calculate the [Store until] value for jobs received by the virtual printer. Reprinting a Stored Job You can print a stored job again. To reprint a stored print job: 1. On the Jobs page, find the Stored Jobs portlet. 2. Select the stored print job you want to reprint. 3. Do one of these actions: 7 Click, the print icon. Click, the more actions icon, and select [Process and Hold]. Click, the more actions icon, and select [Process and Print]. Click, the more actions icon, and select [Print and Store]. Click, the more actions icon, and select [Process, Print and Store]. The print job moves to the Active Jobs portlet and continues through the process you selected. Suspending a Print Job A print job that has a status of [Printing] can be suspended in the middle of its run. To suspend a print job: 1. On the Jobs page, find the Active Jobs portlet. 121

124 7 Working with Jobs 2. Select the print job to suspend. 3. Click, the more actions icon. 4. Select [Suspend]. The status of the print job changes from [Printing] to [Suspended]. The job moves to the Inactive Jobs portlet. Resetting a Print Job A suspended print job can be reset. A reset print job starts printing again from the beginning. To reset a print job: 1. On the Jobs page, find the Inactive Jobs portlet. 2. Select the print job to reset. 3. Click, the more actions icon, in the toolbar at the top of the page. 4. Select [Reset Suspend Point]. The status of the print job changes from [Suspended] to [Held] To finish printing the job, select it and click, the print icon. Releasing a Print Job Inactive print jobs can be released to continue processing, printing, or both. A suspended job begins printing where it left off. To release a print job: 1. On the Jobs page, find the Inactive Jobs portlet. 2. Select the inactive print job to release. 3. Do one of these actions: Click, the print icon. Click, the more actions icon, and select [Process and Hold] or [Process and Print]. These options process the print job one time, and then print multiple copies (if selected) of the already-processed job. Use them to avoid blank pages in between job pages that could occur if the processing speed is not as fast as the printing speed. This could happen on a complex job, especially when it is printing multiple copies. 122

125 Managing Print Jobs The recommended time to use [Process and Hold] is during off-shift times or when doing maintenance operations. You can process one job using [Process and Print] or [Process and Hold] and print another job at the same time; but this can slow down printing. You can print test masters during [Process and Hold] because they are already processed. Click, the more actions icon, and select [Print and Store]. Click, the more actions icon, the actions icon, and select [Process, Print and Store]. The print job moves to the Active Jobs portlet and continues through the process you selected. Changing the Order of Processing Jobs You can change the order in which jobs are processed and printed. To change the job order: To process a job immediately after the current job: 1. In the Active Jobs or All jobs portlet, select the job to process next. The job must be in the [Waiting to process] or [Waiting to print] state Click, the more actions icon. 3. Select [Process Next]. To change the order of all scheduled jobs: 1. In the Active Jobs portlet, click, the options icon. 2. Select View Schedule. 3. Drag and drop the jobs into the new order. Deleting a Print Job Print jobs can be easily deleted. To delete a print job: 1. On the Jobs page, find the portlet that contains the print job to delete. 2. Select the print job to delete. 3. Click, the delete icon. Although the print job is deleted, a record of it can be found in the Job History portlet. 123

126 7 Working with Jobs Specifying Processing Options for Print Jobs You can specify processing options that apply to all non-ipds jobs. Processing options include the information to include on the banner page. To specify processing options for print jobs: 1. On the Configuration page, select Workflow Processing options. 2. Select the correct processing options for the print jobs. 7 Jobs fail if the combination of job processing options and peripherals is incorrect because the default value for [Process jobs with unsupported options] is [Fail job]. If you select [Save and hold], you can change a combination repeatedly because jobs that do not have correct combinations are saved. However, [Save and hold] uses spool space. 3. To configure the banner page, do these steps: 1. Click [Settings...]. 2. Select the properties to include on the banner page. 3. To change the order of the properties, select a property and use the arrows to move it up or down in the list. 4. Click [OK]. 4. Click [SAVE]. Applying a Job Filter Job filters are scripts that process all the jobs received by a virtual printer. TotalFlow Print Server includes basic filters that you can edit to do simple tasks, such as replacing strings in a job. You can get customized filters from your RICOH sales representative to do more complex tasks. To apply a job filter to the jobs received by a virtual printer: 1. If the filter has not been installed, install it: 1. On the Configuration page, select Workflow Filters. 2. Click, the install icon. 3. Upload the file. 2. Add the filter to the virtual printer: Filters are applied in the order that they are added to the virtual printer. If the new filter is to be applied before an existing filter, delete that filter, add the new filter, then add the existing filter again. 1. On the Configuration page, select Workflow Virtual Printers. 2. Edit the virtual printer. 124

127 Viewing Job Properties 3. Set [Processing mode] to [Spool job]. 4. Under Filters, click, the add icon. 5. Select the installed filter to add and click [OK]. Viewing Job Properties The job properties section lets you set up your print job. It is divided into smaller subsections that let you fine-tune the job. To view the [Job Properties Editor]: 1. Select a job from the list. 2. To open the editor and to change the job options, click, the edit icon. Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. Defaults and Overrides When an override value is set for a virtual printer property, that value replaces any existing value set for that property in the incoming job. The default values are only used when no value is set in the incoming job. If any exception pages are set as defaults, they are used only if the incoming job does not have any exceptions set. Once a job is in the system, you can edit any property, even the properties set based on an override value. To switch between the defaults and overrides for a value, do these steps: 1. Open [Job Properties] Select an attribute containing a specific value. On the left side of the label, the icon shows that the selected value is the default value. 3. To replace an existing value with the one you select, click, the defaults and overrides icon. The override mode is active when the defaults and overrides icon is displayed. The value selected is used as a default value for the attribute where the change was made. If there is no value set, the icon shows that the defaults and overrides option is disabled. Changing the Job Properties The job properties section contains these settings: [Basic Settings] [Job Setup] settings [Layout] settings 125

128 7 Working with Jobs [Paper] settings [Marks and Bleeds] settings [Finishing] settings [Exception Pages] settings [Covers] settings [Sheets] settings [Color] settings [Print Quality] settings [Fifth Station] settings [Watermark] settings [Header/Footer] settings The [Fifth Station] settings are only available when a [Fifth Station] extension kit is installed. The [Fifth Station] extension kit can only be installed on these printers: Pro C7200/C7200S/C7200SX/C7200X/C7210/C7210S/C7210SX/C7210X 7 Changing Job Options This section lets you see and edit basic information about the print job. 126

129 Changing the Job Properties 7 To access the job options: 1. Open [Job Properties Editor]. 2. Click [Job Setup] on the left side of the screen. 3. Use the options displayed to customize the job. Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. Configuring the Job Options You can edit the basic information about the job. 1. Click [Job Setup] on the left side of the screen. 2. Enter the number of copies you want to print in the [Copies] field. 3. To specify which pages to print, enter a single page, multiple pages separated by commas, or a range of pages in the [Page range] field. 4. Specify which records to print, either as a single page, multiple pages separated by commas, or a range of pages in the [Record range] field. 127

130 7 Working with Jobs To enable the [Record range] field, go to the [Variable Data Settings] section and edit the [Number of pages per record] and [Number of records] fields. 5. To print a single sample copy of the job before manually releasing all the copies for the final print, select [On] from the [Sample print] list. 6. To place a banner page before the job, go to [Banner page] and select [Before job]. To place the banner page before and after the job, click [Before and after job]. 7. Expand the [Job Information] group. 8. Enter the job name in the [Job name] field. 9. To specify the user who modified the job, type a name in the [Last modified by] field or select a user already registered from the list. 10. To specify the person who owns the job, enter the name in the [Customer] field. 11. If you have chosen to add a banner page to the job, edit the information to print on the banner in the [Banner page information] field. 12. Add additional information about the job in the [Notes 1] and [Notes 2] fields. 13. In the [Description] field, enter a text to describe the job. 7 Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. Editing the Variable Data Settings Using the Variable Data Printing data formats, you can print personalized documents containing records. You can specify the number of records and the number of pages per record. 1. Click [Job Setup] on the left side of the screen. 2. Scroll down and expand the [Variable Data Settings] section. If the [Number of records] field is disabled, you must set a value for the [Number of pages per record] field. The [Number of records] field is always displayed as read-only. 3. To specify if you want to cache and reuse the objects in the jobs containing PDF files, select a value from the [Cache objects in PDF jobs] list. 4. Select the [Number of pages per record] check box. 5. To specify how many pages are per one record, enter a value in the [Number of pages per record] field. The [Number of records] field automatically displays the number of records in the variable data file. This value is calculated by dividing the total number of pages by the number of pages per record. 128

131 Changing the Job Properties Setting the Job Priority Specifies the priority of the job. To set the job priority: 1. Click [Job Setup] on the left side of the screen. 2. Go to [Priority] under [Advanced Settings]. 3. If necessary, select the check box to enable the [Priority] input field. 4. Enter100 if you want the job to be the highest priority or1if the job is the lowest priority. Setting the Job Store Options Specifies whether the job is stored, and if so for how long. To set whether or how the job is stored: 1. Click [Job Setup] on the left side of the screen. 2. Scroll down and go to [Store] under [Advanced Settings]. 3. To turn off the [Store] option for the current job, select [Off] from the list. 4. To store the job select [Store indefinitely]. If [Space available] is checked, this job is deleted when an incoming job requires the space. 5. To store the job for a specific amount of time after it is printed, select [Store for] and set the days and hours to store the job. 6. To store a job until a specific day and time, select [Store until] and use the calendar icon to set the date. You can set the time by clicking the up and down arrows or simply entering the digits. 7. Use the [Space available] option to store the job for the selected period if there is enough storage space. 8. To store the processed version of the job along with the source, select [Save process]. 7 Setting the Address for Notifications Specifies who to notify when this job completes or printer encounters an error. To set up an address to receive notifications when a job is done: 1. Click [Job Setup] on the left side of the screen. 2. Go to [ notification] and select [Notify on job completion]. 3. Enter the address in the [To] field. 4. In the [Message] field, enter a customized message or a comment for the body. Substituting a Font You can select to substitute a requested font if it is not found. 129

132 7 Working with Jobs 1. Click [Job Setup] on the left side of the screen. 2. Scroll down and go to [Advanced Settings]. 3. From the [Font substitution] list, select [On]. Setting a Different Imposition for a Range of Pages To set a different imposition for only a range of pages: 1. Go to [Job Setup]. 2. Set the page range in the [Page range] field. 3. Scroll down and go to [Advanced Settings]. 4. Select [Reflow selected pages] from the [Page range imposition] list. Selecting Printer Presets 7 Specifies the printer preset used to print the job. To select a set of printer configuration parameters: 1. Click [Job Setup] on the left side of the screen. 2. Scroll down and go to [Advanced Settings]. 3. Go to [Printer preset]. 4. Select a printer preset configuration from the list, if available. 5. To print with any printer preset values, select [Any]. Selecting Printer Features Specifies the printer features used to print the job. To select a printer feature: 1. Click [Job Setup] on the left side of the screen. 2. Scroll down and go to [Advanced Settings]. 3. Go to [Printer feature]. 4. Select a printer feature from the list, if available. Editing the Layout Settings This section lets you specify how you want the pages to be laid out in your print job. 130

133 Changing the Job Properties 7 To access the layout options: 1. Open [Job Properties Editor]. 2. Click [Layout]on the left side of the screen. 3. Use the options displayed to edit the layout settings. Setting a Booklet Layout 1. Click [Layout] on the left side of the screen. 2. Go to the [Booklet] section. 3. Set the [Imposition] value to [Booklet]. Setting a Gangup Layout 1. Click [Layout] on the left side of the screen. 2. Go to the [Gangup] section. 3. Set the [Imposition] value to [Repeat] or [Speed]. 4. Set the [Pages per sheet] value to [2] or more. 131

134 7 Working with Jobs Selecting the Printing Side You can specify which sides of the sheet to print on. 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Printing side]. 3. To print only on one side, select [Front side (1 sided)]. 4. To print only on the back side of the paper, select [Back side (1 sided)] 5. If you want to print on both sides of the paper, select [Both sides (2 sided)]. Changing the Page Orientation To change the page orientation from vertical layout to a horizontal layout: 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Orientation]. 3. Select [Landscape] from the list. 7 The selected orientation must match the orientation of the pages in the print file. If there are combined layouts in the print file, you must set it to match the orientation of most pages. Jobs submitted to virtual printers must have the same orientation as the virtual printer. Otherwise, the job might not print as expected. For example, if the print file has ten pages and seven pages are displayed in portrait mode and three in landscape mode, you must set the orientation to portrait, to match the orientation of most pages. Selecting the Open Orientation You can specify the direction in which sheets are opened. To select the direction to open or flip the sheets: 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Open orientation]. 3. To open the sheet from right to left, select [Open to left]. When you select it, the [Binding edge] is automatically set to [Left]. 4. To open the sheet from bottom to top, select [Open to top]. When you select it, the [Binding edge] is automatically set to [Top]. Rotating a Page To specify the amount to rotate the image on each page in the job in a counter clockwise direction: 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Rotation degrees]. 132

135 Changing the Job Properties 3. Click one of the buttons to select the number of degrees to rotate the image on the page. You can use this setting in addition to any automatic rotation. The automatic rotation ensures that the long edge of the image is aligned with the long edge of the sheet or page. Scaling an Image To specify whether to reduce or enlarge the image to fit: 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Reduce/Enlarge] under [Image]. 3. To reduce or enlarge the image or up size to match the print size, select [Fit to print size]. 4. To reduce an image to match the paper size or the ups size, when there are multiple ups, select [Reduce to fit]. 5. To preserve the original size of the image, select [Off]. Aligning an Image To specify how to align an image: 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Image alignment] under [Image]. 3. To have an image centered on the sheet, select [Center]. 4. To anchor the corner of an image to the bottom left corner of the sheet select [Bottom left]. 7 Changing the Origin of the Page 1. Click [Layout] on the left side of the screen. 2. Select the layout type and go to [Image offset] under [Image]. 3. If necessary, click [Image offset] to switch it on. 4. You can set the same values for front and back by selecting the [Apply the same image offset for front and back] check box. 5. Enter a value as a positive or negative number with up to three decimals in the [Front] and [Back] fields. 6. Select the unit of measure from the [Units] list. When the sheet is rotated for display purposes, the image offset rotates with the sheet. The X and Y arrows on the coordinate system indicate the image offset direction. 133

136 7 Working with Jobs Adding a New Custom Layout 1. Click [Layout] on the left side of the screen. 2. Go to the [Normal] section and select a value greater than [1] from the [Pages per sheet] list. 3. To create a new custom layout, click [Add custom layout]. 4. To preserve the same settings for both sides, check the [Use same layout for both sides] check box. 5. To select the location of the layout you want to customize, click the page to select it, use the [Location] list, use the arrows, or simply drag and drop the page on top of another. 6. To specify the degree to rotate the images placed in this location, click one of the [Rotation degrees] options. 7. To reduce or enlarge the images so that it fits the location, select a value from the [Reduce/ Enlarge] list. 8. To specify the amount to offset the images placed in this location, click [Image offset] to switch it on and enter a value in the X and Y fields. If you do not select the [Maintain custom order] check box, the page order is the same as specified under [Layout]. The [Maintain custom order] check box is automatically selected when you change the order of pages. 7 Changing the Paper Settings This section lets you see information about the paper selected for the job. 134

137 Changing the Job Properties 7 To access the paper settings options: 1. Open [Job Properties Editor]. 2. Click [Paper] on the left side of the screen. 3. Use the options displayed to customize the paper settings. Adding a Manual Paper 1. Open the [Job Properties Editor]. 2. Click [Paper] on the left side of the screen. 3. Expand the [Paper] list and click [Manual paper] to open the [Add manual paper] dialog. 4. Select a tray from the [Input tray] list. 5. Set the size by selecting an option from the [Size] list or select [Custom] to create a custom size. If the size is set as an override, it overrides any size set in the print file. Otherwise, the size set in the print file is used. See the Defaults and Overrides, p. 125 section for more details. 6. Set the weight by selecting an option from the [Weight] list or enter a weight. To allow the job to print on any paper weight, select [Any]. 7. Set the type by selecting an option from the [Type] list or enter a type. To allow the job to print on any paper type, select [Any]. 135

138 7 Working with Jobs Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. Updating a Manual Paper 1. Open the [Job Properties Editor]. 2. Click [Paper] on the left side of the screen. 3. Go to the [Paper] field and expand the list. 4. In the [Manual paper] section, hover over the paper you want to edit and click the update icon to display the [Update manual paper] dialog. Setting a Paper Custom Size 1. Open the [Job Properties Editor]. 2. Click [Paper] on the left side of the screen. 3. Go to the [Size] list and select [Custom]. 4. Enter the custom values in the [Width] and [Height] fields. 7 Selecting a Paper in the Paper Catalog The [Paper catalog] mode lets you select the paper that is currently defined in the printer paper catalog. You cannot change the properties of a paper when the [Paper catalog] is selected. 1. Open the [Job Properties Editor]. 2. Click [Paper] on the left side of the screen. 3. Expand the [Paper] list and click [Paper catalog]. 4. In the [Paper catalog] window, left-click a paper from the [Catalog paper] section. Sorting the Paper You can sort the paper in the [Paper catalog]. 1. Open [Job Properties Editor]. 2. Click [Paper] on the left side of the screen. 3. Expand the [Paper] list. 4. Click [Paper catalog]. 5. Click a column heading to sort the paper based on a paper attribute. To sort the paper in ascending or descending order, click the column heading again. 136

139 Changing the Job Properties Searching in the Paper Catalog The Search function lets you find the paper in the catalog that matches the attributes you are looking for. You can search a paper based on the properties displayed either as a single keyword or as a string containing the keywords. The search is narrowed down as it matches all the properties for the paper. Changing the Marks and Bleeds Settings This section lets you edit the settings for the margins, marks, bleeds, and gutters. 7 To access the trim size options: 1. Open [Job Properties Editor]. 2. Click [Marks and Bleeds] on the left side of the screen. 3. Use the options displayed to edit the settings. Setting the Bleed Area 1. Click [Marks and Bleeds] on the left side of the screen. 137

140 7 Working with Jobs 2. Set the paper type and specify whether to reduce or enlarge the image to fit by selecting an option from the [Reduce/Enlarge] list. 3. Click [Margin/Gutter settings] to switch it on. 4. Go to [Bleeds]. 5. Specify the width for the bleed, in the vertical and horizontal fields. Setting the Distance Between Multiple Pages on a Sheet 1. Click [Marks and Bleeds] on the left side of the screen. 2. Set the paper type and specify whether to reduce or enlarge the image to fit by selecting an option from the [Reduce/Enlarge] list. 3. Click [Margin/Gutter settings] to switch it on. 4. Go to [Gutters]. 5. Specify the width for the gutter in the vertical and horizontal fields. Setting the Margins 7 1. Click [Marks and Bleeds] on the left side of the screen. 2. Click [Margin/Gutter settings] to switch it on. 3. Go to [Margins]. 4. To set the top, bottom, left, and right margins, which indicate the amount of space to leave between the finished size and the outside edges of the sheet, enter the values into the corresponding fields. Select the [Use same margin] check box to have the same values for all margins. Printing Crop Marks 1. Click [Marks and Bleeds] on the left side of the screen. 2. To print the crop marks on the corner: 1. From the [Corner crop marks] list, select the side where to print the crop marks. 2. Select the style for the corner crop marks. The [Single] style marks where to trim the finished size and the [Double] style shows both the edge of the bleed and where to trim the finished size. 3. To specify the line thickness in points, enter a value in the [Thickness] field. 4. To print the corner crop marks to the edge of the sheet, select [Print to edge]. 5. If you want to use a specific length, select [Custom]. 6. Enter the values for the horizontal and vertical length and select the units of measure. 138

141 Changing the Job Properties Set the margins wide enough for the crop marks to print. 3. To print the crop marks on the center: 1. From the [Center crop marks] list, select the side where to print the crop marks. 2. Select the style for the center crop marks. 3. To specify the amount to shift the center of the crop mark from the edge of the finished size, enter a value in the [Offset] field. 4. To specify the units for the offset, use the [Units] list. Changing Finishing Options This section lets you see and edit the finishing for the job. 7 To access the finishing options: 1. Open [Job Properties Editor]. 2. Click [Finishing] on the left side of the screen. 3. Use the options displayed to customize the finishing settings. 139

142 7 Working with Jobs Setting the Stapling and Binding Methods To insert staples or to select the binding method: 1. Click [Finishing] on the left side of the screen. 2. Go to [Staple/Bind]. 3. From the list, select whether to staple or bind the pages in the job. Selecting the Punching Method To select how to punch the pages in the job: 1. Click [Finishing] on the left side of the screen. 2. Go to [Punch]. 3. Select the punch method from the [Punch] list. Selecting the Folding Method 7 To specify how to fold the job or large sheets in the job: 1. Click [Layout] on the left side of the screen. 2. Go to [Fold type]. 3. Select one of the folding methods from the list. Changing the Output Tray To select what tray to use for the finished output: 1. Click [Finishing] on the left side of the screen. 2. Go to [Output tray]. 3. Select one the output trays available for your printer. Paper that is not folded cannot be send to the output tray of the multi-folding unit. When you print a job containing mixed paper types and some of the paper finishing is a [Z-fold] type, specify a finisher tray as the output tray. Collating the Job Copies Specifies how to collate the copies of the job. To specify how to collate the copies: 1. Click [Finishing] on the left side of the screen. 140

143 Changing the Job Properties 2. To stack all the pages of the first set of copies in the tray, and then jog to offset the stack before stacking all the pages of the second set of copies in the output tray, select [Shift collate]. 3. To set the number of copies you want stacked in each set, enter a value in the [Stack interval] field. 4. To sort all the pages of the first copy in the tray, followed by all the pages of the second copy, select [Collate]. 5. To sort all the copies of the first set of pages in the tray, and then jog to offset the stack before stacking all the copies of the second set of pages in the output tray, select [Stack]. 6. To set the number of copies you want stacked in each set, enter a value in the [Stack interval] field. 7. To sort all the copies of the first page in the tray, followed by all the copies of the second page, select [Off]. Ejecting the Job Copies Specifies whether the output is ejected face-down or face-up in the output tray. To specify how you want the output ejected: 1. Click [Finishing] on the left side of the screen. 2. Select [Face-down] from the list to print the first page facing down at the bottom of the stack. 3. Select [Face-down, reverse order] from the list to print the first page facing down on top of the stack. 4. Select [Face-up] from the list to print the first page facing up at the bottom of the stack. 5. Select [Face-up, reverse order] from the list to print the first page facing up on top of the stack. 7 Using the Exception Pages Use this section to insert blank pages, modify or substitute the settings for the existing pages, create subsets of pages to be finished, or insert tab pages (including text to print on the tab) for the current job. The exception pages are: [Insert] [Substitute] [Subset] [Tab] Make sure that you first configure the settings for the [Imposition], [Paper], and [Finishing] options before any other settings made to the [Exception Pages] section. The exception pages inherit these settings when they are first added. 141

144 7 Working with Jobs Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. Adding Preprinted or Blank Pages To insert a preprinted or blank page into a job after or before a page: 1. Go to [Exception Pages]. 2. Click [Insert]. 3. Click [Before] or [After] and then enter the page number in the [Pages] field. 4. Select the paper from the [Paper] list. To preserve the same paper as the job, select the [Use default] value. 5. Enter the number of sheets you want to insert in the [Number of sheets] field. 6. Click [Add]. Modifying Pages in a Job 7 The [Substitute] section allows you to modify the paper, color, printing sides, or image settings for a page or a range of pages. You can also choose to begin a new chapter with the first page of a substitute. 1. Click [Substitute]. 2. In the [Pages] field, enter a number or a range to specify the pages to modify. Enter a single page, such as1, or a range of pages separated by a dash, such as1-10. When you enter a range of pages, a single substitution is created for all the pages in the range. 3. Select the paper, color, printing sides, or image settings. To use the same paper, color, printing sides, and image settings as the job, select the [Use default] value. 4. To begin a new chapter with the substitute, select the [Start new chapter] check box. 5. Click [Add]. Finishing Subsets of Pages 1. Go to [Exception Pages]. 2. Click [Subset]. 3. In the [Pages] field, enter a number or a range to specify the pages for the subset. 4. To specify how to staple the subset, select one of the values from the [Staple] list. 142

145 Changing the Job Properties 5. To specify how to punch the subset, select one of the values from the [Punch] list. This field is available only when the printer configuration supports it. 6. To specify how to fold the subset, select one of the values from the [Fold type] list. This field is available only when the printer configuration supports it. 7. Click [Add]. Inserting Tabs with Text The [Tab] section allows you to specify where to insert the tab, the paper to use for the tab, and the text to print on the tab. You can also specify the text font and formatting options. 1. Go to [Exception Pages]. 2. Click [Tab]. 3. Go to [Tab position]. 4. To insert before a particular page, click [Before] and enter the page number. 5. To insert after a particular page, click [After] and enter the page number. 6. Select the paper from the [Paper] list. 7. Select the text font name, size, and color. 8. Enter the text to display in the [Line 1] field. 9. If you need additional information or you want the information on multiple lines, use the [Line 2] and [Line 3] fields. 10. Set the [Text direction] to select where to start the text. 11. Go to [Text alignment] to set the horizontal and vertical position of the text. 12. Enter a value in the [Indent] field if you want to indent the text towards the outside edge of the tab. 7 Tabs are available only when the paper catalog includes paper that supports printing on the tab. Sometimes, tabs are available depending on the settings made in the [Layout] and [Finishing] sections. 143

146 7 Working with Jobs Adding Covers 7 The [Covers] section lets you add various types of covers. The type of covers you can add depend on the settings made on the [Layout] and [Finishing] sections. Adding Front and Back Covers to a Job 1. Go to [Covers]. 2. To add a preprinted or blank front cover, go to [Front cover] and select [Preprinted]. 3. To add a printed front cover, go to [Front cover] and select one of the print side options. 4. Select the paper from the [Paper] list. To use the same settings as the job, select the [Use default] value. 5. Select the [Use same settings for both covers] check box to add the same [Back cover]. 6. Clear the [Use same settings for both covers] check box to add a different [Back cover]. 144

147 Changing the Job Properties Adding a Preprinted or Blank Cover to a Booklet 1. Click [Layout] on the left side of the screen. 2. Go to the [Booklet] section. 3. Set the [Imposition] value to [Booklet]. 4. Go to the [Booklet cover] section and set the [Cover] to [Preprinted]. 5. Select the paper from the [Paper] list. To use the same settings as the job, select the [Use default] value. The [Covers] and [Finishing] sections are updated to display the same settings for [Booklet cover]. Adding a Cover to a Perfect Bound Job 1. Click [Finishing] on the left side of the screen. 2. Go to [Staple/Bind] and select [Perfect binding] to enable the [Perfect bound cover] section. 3. Select the paper from the [Cover paper] list. 7 To use the paper loaded in one of the perfect binder interposer trays, select the [Use default] value. 4. To print on the cover, go to [Cover printing side] to select which sides of the perfect bound cover to print on. If necessary, set [Cover image offset] to shift the images printed on the cover. To enable the [Cover printing side] field, change the [Cover paper] selection or the [Pages per sheet] value. The last pages in your print file must be correctly formatted in advance with the contents of the entire cover, including the spine. Inserting Sheets This section lets you enable or disable the insertion of separator sheets and slip sheets in the job. 145

148 7 Working with Jobs 7 To access the sheet options: 1. Open [Job Properties Editor]. 2. Click [Sheets] on the left side of the screen. 3. Use the options displayed to enable or disable the insertion of sheets. Inserting a Job Separator Sheet Specifies whether to include a job separator sheet to separate this job from the previous job. This field is available only when the printer configuration supports it. To include a job separator sheet: 1. Click [Sheets]. 2. In the [Job separator sheet] section, select the [On] button to include a separator sheet between the jobs. 3. Select a paper from the [Paper] list. 146

149 Changing the Job Properties Inserting a Copy Separator Sheet Specifies whether to include a copy separator sheet between collated copies of the job. This field is available only when the printer configuration supports it. To include a copy separator sheet: 1. Click [Sheets]. 2. In the [Copy separator sheet] section, select the [On] button. 3. Select a paper from the [Paper] list. 4. Enter the number of copies you want between the separator sheets in the [Interval] field. Inserting a Slip Sheet To include a slip sheet: 1. Click [Sheets]. 2. In the [Slip sheet] section, check the [On] button. Changing the Color Settings 7 This section lets you see and edit the color settings for the job. 147

150 7 Working with Jobs 7 To access the color settings options: 1. Open [Job Properties Editor]. 2. Click [Color] on the left side of the screen. 3. Use the options displayed to customize the color settings. Some options are not available for the default properties or if you edit the print job properties from the Virtual Printers section. Printing in Color or Black and White To specify if the output is printed in color or black and white: 1. Click [Color] or [Basic Settings] on the left side of the screen. Depending on the printer configuration, the [Color] section might not be displayed. 2. Go to [Color/Black and white]. 3. To print in full color, select [Color]. 4. To print monochrome, select [Black and white]. 148

151 Changing the Job Properties If [Use default] is selected, the default value set on the printer is applied. Specifying the Color Planes to Print Specifies which color planes to print. You can select to print all the color planes or only some of them. 1. Click [Color] on the left side of the screen. 2. Go to [Print selected planes]. 3. To print all the color planes except for the [Special effect] plane, select [CMYK]. 4. To print all the color planes, including the [Special effect] plane, select [All]. 5. To print only a specific plane or a specific set of planes, select [Custom]. You can add or delete the planes from the [Print] panel. The [Special effect] plane is available only when the printer configuration supports it. The [Special effect] plane displays in the [Grid] view and [Book view] using the color and transparency values set in [Image Viewer]. Printing a [Control bar] 7 Specifies whether the [Control bar] (including a color bar and/or margin information) is printed on each sheet. To print a control bar: 1. Click [Color] on the left side of the screen. 2. Go to [Control bar]. 3. To print a control bar on each sheet to check the toner density and track the printer stability, select [On]. For more detailed settings, return to the console and go to Configuration Color Management Settings. Setting the Color Profiles 1. Click [Color] on the left side of the screen. 2. To set the [Input Profiles]: 1. Go to the [Input Profiles] section and expand it. 2. For the CMYK input profile, go to [CMYK input profile], click [Show details] and select the profile for each of the [Images], [Text], [Line art], and [Smooth shades] objects. 149

152 7 Working with Jobs 3. For the RGB input profile, go to [RGB input profile], [Show details] and select the profile for each of the [Images], [Text], [Line art], and [Smooth shades] objects. 4. For the gray input profile, go to [Gray input profile], [Show details] and select the profile for each of the [Images], [Text], [Line art], and [Smooth shades] objects. 3. To allow one device to simulate another by using RGB separation, select a profile from the [Reference profile] list. 4. To set the [Printer Profiles]: 1. Go to the [Printer Profiles] section and expand it. 2. To set the printer profile on the front, go to [Printer profile, front], [Show details] and select the profile for each of the [Images], [Text], [Line art], and [Smooth shades] objects. 3. To set the printer profile on the back, go to [Printer profile, back], [Show details] and select the profile for each of the [Images], [Text], [Line art], and [Smooth shades] objects. 4. To set separate intents for images, text, line art, and smooth shades, select one of the values from the [Rendering intent] list. Matching Spot Colors 7 The spot color is used when only one or two solid colors are needed on a page or when a color has to match perfectly and be consistent. This field is available only when the printer configuration supports it. To enable matching the spot colors: 1. Click [Color] on the left side of the screen. 2. Go to [Spot color matching]. 3. Select [On] from the list. For more detailed settings, return to the console and go to Configuration Color Management Settings. Configuring the Advanced Color Settings This section is available only when the printer configuration supports it. 1. Click [Color] on the left side of the screen. 2. Go to the [Advanced Settings] section and expand it. 3. To substitute a color, set the [Color substitution] to [On]. For more detailed settings, return to the console and go to Configuration Color Management Settings. 150

153 Changing the Job Properties 4. To set how to output black for text and line art, select one of the options from the [Black (text/ line art)]. 5. To limit the toner amount used: 1. Go to [Toner/Ink limit]. 2. Select [Low], [Medium], or [High] depending how much you want to limit the amount. 6. To specify how to reproduce black and gray when printing in color, select one of the options from the [Black/Gray reproduction]. This option might not be available for jobs submitted from Prinect. To configure how to print the black colors or the gray shades for a PDF file, see Configuring PDF-specific settings, p Go to [Do not print] to select which spot color name to print with a special toner and not with CMYK. Configuring PDF-specific settings These settings apply only to the PDF files sent to the printers. Some of the options might not apply, and they depend on the available configuration. To access these settings, you must first expand the [Advanced Settings] area from the [Color] section. 1. If you want the printer to use an embedded PDF/X output intent, select [On] from the [Use PDF/ X output intent] list. 2. To specify whether to use color trapping to compensate for poor color registration or not, select a value from the [Trapping] list. 3. Use the [Blackpoint compensation] option to preserve the shadow details for PDF jobs. You can set the compensation separately for images, graphics, and color spaces or just select [On] without showing the details for the [Images] and [Graphics] sections. To expand the sections, click [Show details]. 4. Go to [Print gray RGB using black] if you want to use only the black toner for the gray RGB graphics. Enter100 in the [Threshold] box to apply it only to black color. Set the value to0to apply it to the colors when RGB values are identical. 5. Go to [Preserve pure black] for more control on preserving the colors. You can select to preserve the black, primary, and secondary colors for images, text, line art, and smooth shades objects. To apply the [Preserve pure black] to individual objects: 1. Click [Show details]. 2. Select a different value for each object displayed

154 7 Working with Jobs Changing the Print Quality Settings 7 To access the print quality settings options: 1. Open [Job Properties Editor]. 2. Click [Print Quality] on the left side of the screen. 3. Use the options displayed to customize the print quality settings. Using Halftone Screening to Convert the Input To apply a particular halftone screen to the input: 1. Click [Print Quality] on the left side of the screen. 2. Go to [Halftone screening] and use the list to display the values. 3. Select one of the methods to convert the input. 200 dot Text: 200 dot Line art: 200 dot 152

155 Changing the Job Properties Smooth shade: 200 dot Image: 200 dot Performs a halftone screening appropriate for obscuring boundaries between text and photos. Text: 200 line + fine text Text: 300 line Line art: 200 line Smooth shade: 200 line Image: 200 line Performs a halftone screening appropriate for graphics and photos. 200 dot + fine text Text: 300 line Line art: 200 dot Smooth shade: 200 dot Image: 200 dot Performs a standard halftone screening appropriate for all kinds of documents. 200 dot + fine text, line art, smooth shades Text: 300 line Line art: 300 line Smooth shade: 300 line Image: 200 dot Performs a halftone screening appropriate for line art and CAD data. Interference reduction Text: Interference reduction Line art: Interference reduction Smooth shade: Interference reduction Image: Interference reduction Performs a halftone screening appropriate for hatching patterns and thin lines. This setting reduces moire and breaking of specific-angled thin lines. 175 dot Text: 175 dot Line art: 175 dot Smooth shade: 175 dot Image: 175 dot Performs a smoother halftone screening than 200 dot. This setting sometimes improves halos. 175 line + fine text 7 153

156 7 Working with Jobs Text: 300 line Line art: 175 line Smooth shade: 175 line Image: 175 line Performs a smoother halftone screening than 200 line + fine text. This setting sometimes improves halos. 300 line Text: 300 line Line art: 300 line Smooth shade: 300 line Image: 300 line Performs a halftone screening appropriate for thin lines and text in images. Applying the Maximum Density 7 During a printer calibration process, the maximum density can be changed to a lower value for one or more CMYK colors. Applying the maximum density forces the output to be at maximum density level, regardless of calibration. 1. Click [Print Quality] on the left side of the screen. 2. Go to [Use maximum density]. 3. Select [For CMYK] to apply the maximum density to all CMYK colors or [For K only] to apply the maximum density to black color only. Printing Black Characters over Colored Backgrounds When white lines appear around the characters, use the [Black overprint] option to print the black characters over colored backgrounds: 1. Click [Print Quality] on the left side of the screen. 2. Go to [Black overprint] and select [On] from the list. Enhancing the Text and Line Art Quality To enhance the quality for the edge or the thin lines: 1. Click [Print Quality] on the left side of the screen. 2. Expand the [Text/Line Art Quality] section. 3. Go to [Edge enhancement] and select[on] from the list. This enhances edges for text and line art by removing jagged lines. 4. Go to [Thinning/Outline enhancement] and select [On] from the list. This enhances the thin lines for text and line art. 154

157 Changing the Job Properties Adjusting the Fuser Settings If there is residual gloss when printing, you can adjust the quality to eliminate it. 1. Click [Print Quality] on the left side of the screen. 2. Go to [Fuser setting]. 3. Select [High quality] to eliminate the residual gloss. Setting the Image Resolution To specify the output resolution in dots per inch to use when printing TIFF and JPEG jobs: 1. Click [Print Quality] on the left side of the screen. 2. If necessary, select the [Image output resolution] check box. 3. Enter the resolution or use the up and down arrows to specify it. The resolution is expressed in dpi. Replacing Colored Objects with CMYK Objects The options listed below are displayed only when the printer configuration supports these settings. To replace the colored objects with CMYK objects: 1. Click [Print Quality] on the left side of the screen. 2. Go to [CMYK knockout white] and select [On] from the list. 7 Overprinting The options listed below are displayed only when the printer configuration supports these settings. When you want to print some colors or objects on top of another, there are two methods. You can choose to overprint colored objects with CMYK objects or the colored backgrounds with black text and line art: 1. Click [Print Quality] on the left side of the screen. 2. Go to [CMYK overprint] and select [On] from the list to overprint colored objects with CMYK objects. 3. Go to [Black overprint] and select [On] if you want the black text and line art to overprint colored backgrounds. You can modify the text size and the black level or you can leave the default values. 155

158 7 Working with Jobs Changing the Fifth Station Settings 7 [Fifth Station] is a special marking station where you can select different toners to use. This gives you the option to print with a fifth color. To access the [Fifth Station] options: 1. Open [Job Properties Editor]. 2. Click [Fifth Station] on the left side of the screen. 3. Use the options displayed to customize the [Fifth Station] settings. 156

159 Changing the Job Properties The [Fifth Station] settings are only available when a [Fifth Station] extension kit is installed. The [Fifth Station] extension kit can only be installed on these printers: Pro C7200 Pro C7200S Pro C7200SX Pro C7200X Pro C7210 Pro C7210S Pro C7210SX Pro C7210X Setting the Special Effect Toner Properties 1. Click [Fifth Station] on the left side of the screen. 2. Go to [Special effect toner] and select one of the toner types installed on your printer. 3. Go to the [Processing target] control and select one of these options: [Named spot color] 7 The [Named spot color] option is only available when the printer configuration supports it. [Whole page] [Specified objects] [None] If you select [Named spot color] from the list, choose a specific spot color from the list or enter your own spot color name. The spot color name entered must match exactly the corresponding spot color name used in the PDF print file. The spot color name used in the PDF print file must contain only ASCII printable characters. To apply the special effect toner only to specific objects, select [Specified objects]. If you select [None], any spot color used is processed using alternate CMYK values. 4. Go to [Spot color priority] to set which spot color has priority over each other. This field is only displayed when you select [Named spot color] from the [Processing target] list. 5. Go to [Adjust tone] and enter a value from0to100%. 6. Go to [Print priority] and set it to [Quality] or [Speed]. When the print mode is set to [Speed], the amount of special effect toner is reduced to enable a faster printing speed. 7. Go to [Page range] and enter the range of pages to print with special effect toner. 8. Go to [Mirror] and select whether to mirror all the sheets in the job. The Mirror function applies to the entire printing job, even if you set up a page range for the other [Fifth Station] options. 157

160 7 Working with Jobs The color and transparency values for displaying special effects in the [Sheet view] and [Book view] can be modified in [Image Viewer]. Changing the Watermark Settings 7 To access the watermark settings options: 1. Open [Job Properties Editor]. 2. Click [Watermark] on the left side of the screen. 3. Use the options displayed to customize the watermark settings. Adding a Watermark to the Job 1. Click [Watermark] on the left side of the screen. 2. To specify the text printed, enter the content in the text area or select a previously specified text from the list. 3. To set the font properties, select the name, color, and size for the font displayed. 158

161 Changing the Job Properties 4. To rotate the text 90 degrees, enter the value90 in the [Angle] field. 5. To make the watermark opaque, leave the transparency percentage to 0 in the [Transparency] field. 6. To customize the position of the text relative to the center of the page, go to [Position] and enter the amount you want to shift the watermark in the [X] and [Y] fields. 7. To print the watermark only on the first page, select the [First page only] check box. Otherwise, the watermark is printed on all the pages in the job. Changing the Header/Footer Settings 7 To access the header/footer settings options: 1. Open [Job Properties Editor]. 2. Click [Header/Footer] on the left side of the screen. 3. Use the options displayed to customize the header and footer settings. Configuring the Header and Footer Text You can set up and configure the text displayed on the header and footer sections of the job. 159

162 7 Working with Jobs 1. Click [Header/Footer] on the left side of the screen. 2. To specify the text displayed on the left, center, or right at the top or bottom of the page, enter the content in the corresponding fields. If you want only the text in the header to be displayed, leave the footer text fields empty. You can enter a customized text or insert the page number, date, or time in the header and footer areas. To insert the current page number, select [Page &p]. To insert the current date, select [&d]. To insert the current time, select [&t]. 3. Set the name, color, and size for the font displayed. 4. To set the date format, go to [Date format] and select one of the options from the list. 5. To set the time format, go to [Time format] and select one of the options from the list

163 8. Security Changing Your Password Resetting a Password Setting Up Authentication Including or Suppressing Customer Data in Traces Deleting Customer Data from Archived Traces Encrypting User Data Overwriting Deleted Data Restricting IP Addresses Setting up Secure Mode Printing Use these procedures to set up and maintain security on TotalFlow Print Server. Changing Your Password You must change your password when you first log in to the console. You can change it again at any time. Change it at regular intervals for security. To change your password: 1. Log in to the console. 2. Click your user ID in the printer control bar and select [Change Password]. 3. Enter the requested values. 4. Click [OK]. Resetting a Password Resetting a password deletes the current password without setting a new password. Only [Service] users can reset passwords for [Service] and [Administrator] users. [Administrator] users can reset passwords for users with lower access levels. For the user to log in after a password is reset, you must leave the password field blank. The user should change the password after logging in. To reset a password: 1. On the Configuration page, select Security Users And Roles Select the user ID and click, the edit icon. 3. Click [Reset Password]. 4. After you click [OK], the system clears the password. Setting Up Authentication You can specify how TotalFlow Print Server uses authentication. The remote authentication settings let users log in with Lightweight Directory Access Protocol (LDAP) or Active Directory (AD) user IDs. To set up authentication: 1. On the Configuration page, select Security Authentication. 2. Select the correct settings for local and remote authentication. 161

164 8 Security See the field help for information. 3. Click [SAVE]. If you set [Authentication required to submit jobs] to [Yes], download and install the Windows hotfix from to Windows 7 client systems. This hotfix corrects an access problem. Without it, Windows 7 asks you for authentication, but does not pass your credentials to TotalFlow Print Server. Including or Suppressing Customer Data in Traces By default, the trace information for spooled jobs (not in secure mode) includes customer data. Because this data is often sensitive, a [Service] user can specify whether to include it. To include or suppress customer data in trace information: 1. On the Configuration page, select Security Authentication. 2. In the [Job data in traces] list, select one of these values: Select [Allowed] to include customer data in job trace information. Select [Not allowed] to suppress customer data in job trace information. 3. Click [SAVE]. 8 Deleting Customer Data from Archived Traces You can delete sensitive customer data from an archived job trace. To delete customer data from a trace: 1. On the Configuration page, select Diagnostics Traces. 2. Select a trace and click, the delete icon. Encrypting User Data You can store user data on the disk in an encrypted format. Encrypted data requires you to enter a password whenever you start TotalFlow Print Server. To enable or disable encryption of stored user data: 1. On the Configuration page, select Security Encryption. 2. Select a value for [State] to enable or disable encryption. 3. If you selected [Enabled], enter the password for encrypted data. Enter up to 32 bytes. 4. Click [SAVE]. Overwriting Deleted Data You can configuretotalflow Print Server so that when a file is deleted, the area is overwritten. To enable or disable data overwrite: 162

165 Restricting IP Addresses 1. On the Configuration page, select Security Encryption. 2. Select a value for [State] to enable or disable data overwrite. 3. If you selected [Enabled], select the overwrite method. 4. Click [SAVE]. Restricting IP Addresses TotalFlow Print Server can be configured to accept network connection requests from certain network addresses. You can restrict the network addresses that are used to submit print jobs, access TotalFlow Print Server using SNMP, and access the remote console. To restrict IP addresses: 1. On the Configuration page, select Security Restricted IP Addresses. 2. For each type of connection you want to restrict, select [Restricted]. 3. To allow access from a range of IP addresses: 1. Set [Access] to [Allow]. 2. Type values for [IP Address Low] and [IP Address High]. 4. To forbid access from a range of IP addresses: 1. Set [Access] to [Allow]. You cannot edit [IP Address Low] and [IP Address High] when [Access] is [Deny]. 2. Type values for [IP Address Low] and [IP Address High]. 3. Set [Access] to [Deny]. 5. Click [SAVE]. Setting up Secure Mode Printing Secure mode printing sends a job to the printer without placing it on the spool, so that the job is never written to the hard disk. Secure mode supports these data streams: PostScript EPS JPEG To use secure mode: 1. Configure a virtual printer. Set [Processing mode] to [Secure mode]. See Adding or Copying an Object, p. 75 or Editing an Object, p. 87 for instructions. 2. Submit jobs to that virtual printer in the same way as to other virtual printers

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167 9. IPDS AFP/IPDS Support Mapping IPDS Input Trays Setting the Default Input and Output Trays for IPDS Jobs Deleting Captured IPDS Resources IPDS Print Jobs This chapter describes the IPDS extended feature. Intelligent Printer Data Stream (IPDS) is the host-to-printer data stream for AFP printing systems. The IPDS data stream processing options and color management settings are independent of configuration options for TotalFlow Print Server. AFP/IPDS Support To print AFP or line data jobs using TotalFlow Print Server, you need a print server to convert these data streams to IPDS. Possibly, you also need a product that manages AFP resources. InfoPrint print servers receive print jobs from various sources and prepare them to be sent to a printer. This preparation includes conversion from AFP or line data format to IPDS. After print jobs have been prepared, the print server interacts with the printer to make sure that all the required resources are available. Then it sends the print job data to be printed. Several different print servers are available. Although they provide much of the same function, they are appropriate for different environments. InfoPrint Manager is a print management solution for AIX, Linux, or Windows. It can process print jobs that contain references to color management resources. It can also search the resource libraries you create with the AFP Resource installer to find data objects and CMRs when print jobs request them. Page Printer Formatting Aid (PPFA) is a feature of InfoPrint Manager that lets you create form definitions and page definitions for use with AFP print jobs. You can use PPFA to associate CMRs with form definitions and page definitions for your color print jobs. The form definitions and page definitions that you create using PPFA can be used in print jobs that are sent to InfoPrint Manager and RICOH ProcessDirector. RICOH ProcessDirector is a database-driven print workflow system that lets you manage all aspects of your printing process. The server runs on an AIX, Linux, or Windows system and is accessed using a Web browser-based interface. Ricoh ProcessDirector can receive and process AFP print jobs that include AFP color management objects. RICOH ProcessDirector can also receive line data print jobs that refer to CMRs and data objects and convert them into AFP. TotalFlow Print Server supports the industry-standard AFP color management architecture published by the AFP Consortium ( This standard can help you provide accurate, consistent, and device-independent color output. InfoPrint AFP Resource Installer lets you create, install, and manage color management resources (CMRs), fonts, and data objects for use in your system. CMRs are AFP resources that provide color management information, such as ICC profiles and halftones. An AFP system uses CMRs to process a print job and maintain consistent color from one device to another. Data objects contain a single type of data (such as TIFF, GIF, and JPEG images). They can be placed directly in a page or overlay or can be defined as resources and included in pages or overlays. Using a data object as a resource is more efficient when that object appears more than once in a print job. Resources are downloaded once and referenced as needed

168 9 IPDS Mapping IPDS Input Trays IPDS jobs request papers by logical input tray instead of paper name. To use the right paper, you must map each IPDS logical input tray either to the appropriate paper or to the physical input tray that has the appropriate paper loaded. To map IPDS input trays: 1. On the Configuration page, select Workflow IPDS. 2. Do either of these actions: To map to physical input trays: 1. Select [Tray renumbering]. 2. For each physical input tray, enter the number of the corresponding IPDS logical input tray. Do not map the same logical input tray to more than one physical input tray. To map to papers: 1. Select [Media mapping]. 2. Do either of these actions: To create a new mapping, click, the add icon. To change an existing mapping, select it and click, the edit icon. 3. Specify a logical tray, a paper, and whether the tray is enabled or disabled. 4. Click [OK]. 3. Click [SAVE]. 9 Setting the Default Input and Output Trays for IPDS Jobs You can set the default input and output trays for IPDS jobs. The input or output tray must be enabled before you can select it. You cannot select a finishing device as the default IPDS output tray. 1. On the Configuration page, select DFE Trays. 2. Select the default input or output tray and click, the edit icon. 3. Select the [IPDS default] check box and click [OK]. Deleting Captured IPDS Resources When resources are downloaded with IPDS print jobs,totalflow Print Server can save them for future use. This is called capturing the resources. You can delete captured resources if you do not need to use them again. 1. On the Configuration page, click Workflow IPDS 2. Click [Delete Captured IPDS Resources]. 166

169 IPDS Print Jobs IPDS Print Jobs IPDS print jobs do not go through the same print process as other print jobs. This difference means that IPDS print jobs cannot be controlled in the same way as other print jobs. TotalFlow Print Server must switch to IPDS mode. When TotalFlow Print Server switches to IPDS mode: No history is retained for IPDS print jobs. No preview is available for IPDS print jobs. IPDS print jobs cannot be held or suspended, only canceled or stopped. Canceling an IPDS Print Job IPDS print jobs cannot be deleted; they must be canceled. To cancel an IPDS print job: 1. Find the job in one of the jobs portlets. 2. Select the job to be canceled. 3. Click, the delete icon. 4. Click [OK]

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171 10. Troubleshooting Responding to Messages Recovering Job Tickets Traces Capturing Images of the Console Troubleshooting Job Properties Known Problems Use these topics to identify and fix problems with TotalFlow Print Server. Responding to Messages Operator messages display information about how TotalFlow Print Server or the printer is running. Operator messages display information about how the printer is running. Operator messages display on the interactive printer and in the Operator Messages portlet of the Operations or Jobs page. You can tell the type of an operator message by the message icon. The types of operator messages include: Informational messages Informational messages describe the condition of the printer or of TotalFlow Print Server. Sometimes they appear in response to an operator action. They appear only for your information and do not necessarily mean that something is wrong. However, if a printer is not performing the way you think it should, an informational message can give you information about what to do. Warning messages Warning messages do not stop printing, but if the problem is not solved it could potentially cause problems. Select the warning message to open a message window that provides more information about the warning. Error messages Error messages stop printing. Parts of the printer graphics in the Printer Information portlet of the Operations page and in the interactive printer turn red to show the location of the problem. To restore the printer to the Ready state, follow any recovery directions that appear in the message window. Some Error messages have additional troubleshooting information that displays in a detailed message window. The suggested actions are arranged based on the most likely condition that could cause the error. You should follow the suggestions in the order listed. Use the mouse to select the colored text; these are links that display a related online help topic. 10 Recovering Job Tickets If TotalFlow Print Server is configured to log and store job tickets, you can recover them for troubleshooting. Job tickets are stored in the\\ip_address\job History folder on the print server, where: IP_address The IP address of the print server. 169

172 10 Troubleshooting TotalFlow Print Server creates an XML file for each job ticket in thejobhistory folder. If the job ticket contains a job ID, this file is called ticketjobid.xml. Otherwise, the file is called extjobid.xml or extjobid intjobid.xml, where: ticketjobid The job ID from the job ticket. This job ID is assigned by an external program. extjobid The external job ID. This job ID is assigned when the job is received. intjobid The internal job ID. This job ID is created in some processing steps, for example, when the job is held or stored. This file contains the job ticket, including any changes that were made in processing. In the same folder, TotalFlow Print Server also creates an entry for each terminated job in the JobHistory.csv file. The entry contains the job ID, job name, and whether the job was completed, canceled, or aborted. JobHistory.csv has a limit of 10,000 entries. After it reaches this limit, the oldest existing entry and the corresponding XML file are deleted whenever a new entry is added. Traces Tracing lets you save internal event traces or capture a print job as an aid in resolving problems. Internal event tracing is always active. Select Diagnostics Traces on the Configuration page to: Request that traces be saved. When you select this, the current state of recent events is saved. Start capturing job data. Stop capturing job data. 10 Saving a trace or sending the trace to a specified destination does not initiate a service call. You still need to contact your service representative. Enabling traces in addition to internal event tracing may affect performance. Capturing a Print Job Job captures save print jobs to a memory buffer or to the hard disk. They include print data and host communications. Service representatives use job captures to diagnose problems. To capture a print job: 1. On the Configuration page, select Diagnostics Traces. 2. Under Job Capture, click [Start]. 3. Select the values you want. 170

173 Traces 4. Click [OK]. Saving Traces TotalFlow Print Server automatically captures all the data needed to diagnose software problems when it encounters a program check or fatal error. You can also save a trace whenever you notice anything unusual. To save a trace: 1. On the Configuration page, select Diagnostics Traces. 2. Click [Save Traces]. 3. Type a description of the trace and then click [OK]. 4. Select a destination for downloading and saving the trace file. The trace information is saved after the trace completes. Configuring Traces Your service representative might ask you to change the details of a trace to identify a problem. To configure a trace: 1. On the Configuration page, select Diagnostics Traces. 2. Click [Configure Trace]. 3. Select a component and click, the edit icon. 4. Select the trace flags that you want to activate and then click [OK]. 5. Click [Close]. ing Traces 10 Before you can your saved trace data, TotalFlow Print Server must be correctly configured to send . To traces: 1. On the Configuration page, select Diagnostics Traces. 2. Click [Save Traces] and then click [OK]. 3. Select [ ] and click [OK]. 4. Verify the addresses. 5. Click [OK] to send the

174 10 Troubleshooting Managing Archived Traces The last 660 MB of trace information is saved to an archive file system for use by your service representative. In some cases, your service representative might need you to access this archive. To access the trace archive: 1. On the Configuration page, select Diagnostics Traces. 2. Under Archive Traces, you can select a trace and view details about the trace, save the trace, mark the trace as done, or mark all of the traces in the window as done. If the trace includes customer data, you can delete that data. Capturing Images of the Console When you are troubleshooting problems, it is sometimes useful to capture images of the console. To capture screen images in PNG format: 1. Click Ctrl+Alt+P. If you are at the local console, the screen image is automatically included in the next trace that you save. 2. If you are at a remote console, save the file on your remote computer. Troubleshooting Job Properties There are many ways to set the properties of a print job. Depending on the way you use, property values might not be applied as you expect. This table shows how property values are applied: 10 Precedence Values Changes Affect More Information 1. Override property values set by the virtual printer Jobs received after the change Setting Virtual Printer Defaults and Overrides for Job Properties, p Property values in the job ticket Edited job only Editing the Properties of a Print Job with the Job Properties Editor, p Property values set by the page description language 4. Property values set by the job submission protocol 5. Default property values set by the virtual printer No changes possible No changes possible Jobs received after the change Setting Virtual Printer Defaults and Overrides for Job Properties, p Paper property values All jobs Editing an Object, p Printer default property values All jobs Setting Printer Defaults for Job Properties, p

175 Known Problems Precedence indicates which setting is applied when the same job property is set in more than one way. For example, virtual printer override values have a higher precedence than property values set in the job ticket. If the same job property is set to different values in both ways, the virtual printer override value is applied. Property values set in different ways are applied at different times: 1. Property values set by the page description language or by the job submission protocol are applied before the job is received. You cannot change these values in TotalFlow Print Server, but you can override them for jobs received in the future by setting a virtual printer override value. For individual jobs that are already in the system, you can override them by editing the job ticket. 2. Job ticket values and default and override property values set by the virtual printer are applied when the job is received. Changing property values at the virtual printer does not affect jobs that are already in the system, but it affects jobs received after the change. You can change these values for individual jobs that are already in the system by editing the job ticket. 3. Paper property values and printer default property values are applied when the job is printed. Changing these values for the paper or at the printer affects both jobs that are already in the system and jobs that are received after the change, but only if the value is not set in a way with higher precedence. Known Problems This topic includes a table of known problems

176 10 Troubleshooting 10 Problem or Symptom Job is not stapled. Job is not punched. Job is not ring bound. Job is not perfect bound. Job is not booklet folded. Job is not Z-folded. Job is not booklet folded. Job is not booklet stapled. On a Windows 7 client, you receive this message when you try to access the printer:youdonot have access to the printer, please try a different username or password. A PPML job with Japanese characters in the file name fails to print. Although your display language is not English, an Information Center topic is displayed in English Possible Meanings or Solutions The printer might not be able to do the selected finishing operation (staple, punch, bind, fold, and so on) because of other properties of the job. Possible causes can be: incompatible finishing settings, too many pages to be stapled together, only certain paper sizes that can be ring bound, or the job uses a different paper size. If the printer cannot correctly finish a simple job, check the printer documentation for information about other restrictions that apply to that type of finishing. The printer might not have the correct finishing equipment installed. For example, if the printer does not have a perfect binder installed, it does not do any jobs requiring the perfect bind option. Resend the job to a printer that has the required finisher installed. The overall job finishing options cannot be processed together with subset finishing. If you have selected subset finishing for certain pages in the job, any job finishing selections are removed. The option of [Z-fold] is not supported when [Binding edge] is set to [Bottom]. The [Staple/Bind] option is not supported when [Binding edge] is set to[bottom]. Booklet finishing is incompatible with printing on only one side of the sheet, printing multiple pages side by side, printing more than two pages on a sheet, and inserted tabs. Set the [Printing side] property to [Both sides (2 sided)] or [Both sides (2 sided), flip on short edge]. When you change the [Printing side] property, either at the job or page level, to a one-sided option, the booklet formatting is removed. Install Windows hotfix For more information, see Setting Up Authentication, p Rename the file using only alphanumeric characters. Select the Information Center topic from the table of contents. 174

177 Known Problems Problem or Symptom when you click [More in Help...] in the context help. Icons in the Information Center are not displayed in Internet Explorer 11 on Windows 10. A special color object in a PostScript job is not printed. The object under the special color object might be knocked out. Halftones are not printed as expected in a job that contains multiple layers or transparent objects. Special effect toner is not printed as expected in a job that contains multiple layers or transparent objects. The printer prints part of the document, although the number of sheets for one set exceeds the capacity of the finisher or binder, when these finishing functions are used: Stapling (any value of[staple/bind] that specifies staples) [Perfect binding] [Ring binding] [Fold sheets together] Possible Meanings or Solutions Use a different browser. Save the original as a PDF file or convert the special color object to a CMYK process object before printing. Either apply the same halftone to all objects or use an original that does not include multiple layers or transparent objects. To use the [Fifth Station] function, use an original that does not include multiple layers or transparent objects. Otherwise, create a special color plane to apply the special color and specify it as a named color plane. Do either of these: Print using [Process and hold] or [Process and print]. On the Configuration page, set Workflow Processing options Process jobs before printing to [Yes]

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179 11. Reference Fonts Shipped with TotalFlow Print Server ICC Profiles Shipped with TotalFlow Print Server Papers Supported Special Toner Patterns Use reference information to help you with configuring and managing TotalFlow Print Server. Fonts Shipped with TotalFlow Print Server These fonts are shipped with TotalFlow Print Server. Fonts that Support PDF and PostScript These fonts support the PDF and PostScript data streams. Use the full name of the font when working with PDF jobs. Use the PostScript name when working with PostScript jobs. Full Name Adobe Heiti Standard OpenType Regular Adobe Ming Standard OpenType Light Adobe Myungjo Standard OpenType Medium Adobe Sans MM Adobe Serif MM Adobe Song Standard OpenType Light Albertus MT Albertus MT Italic Albertus MT Light Antique Olive Bold Antique Olive Compact Antique Olive Italic Antique Olive Roman Apple Chancery Arial Arial Bold Arial Bold Italic Arial Italic Bodoni Bold Bodoni Bold Italic Bodoni Italic Bodoni Poster PostScript Name AdobeHeitiStd-Regular AdobeMingStd-Light AdobeMyungjoStd-Medium AdobeSansMM AdobeSerifMM AdobeSongStd-Light AlbertusMT AlbertusMT-Italic AlbertusMT-Light AntiqueOlive-Bold AntiqueOlive-Compact AntiqueOlive-Italic AntiqueOlive-Roman Apple-Chancery ArialMT Arial-BoldMT Arial-BoldItalicMT Arial-ItalicMT Bodoni-Bold Bodoni-BoldItalic Bodoni-Italic Bodoni-Poster

180 11 Reference 11 Full Name Bodoni Poster Compressed Bodoni Roman Carta Chicago Clarendon Bold Clarendon Light Clarendon Roman Cooper Black Cooper Black Italic Copperplate Gothic Thirty-Three BC Copperplate Gothic Thirty-Two BC Coronet Regular Courier Courier Bold Courier Bold Oblique Courier Oblique Eurostile Bold Eurostile Bold Extended #2 Eurostile Extended #2 Eurostille Medium Geneva Gill Sans Gill Sans Bold Gill Sans Bold Condensed Gill Sans Bold Italic Gill Sans Condensed Gill Sans Extra Bold Gill Sans Italic Gill Sans Light Gill Sans Light Italic Goudy Bold Goudy Bold Italic Goudy Extra Bold PostScript Name Bodoni-PosterCompressed Bodoni Carta Chicago Clarendon-Bold Clarendon-Light Clarendon CooperBlack CooperBlack-Italic Copperplate-ThirtyThreeBC Copperplate-ThirtyTwoBC Coronet-Regular Courier Courier-Bold Courier-BoldOblique Courier-Oblique Eurostile-Bold Eurostile-BoldExtendedTwo Eurostile-ExtendedTwo Eurostile Geneva GillSans GillSans-Bold GillSans-BoldCondensed GillSans-BoldItalic GillSans-Condensed GillSans-ExtraBold GillSans-Italic GillSans-Light GillSans-LightItalic Goudy-Bold Goudy-BoldItalic Goudy-ExtraBold 178

181 Fonts Shipped with TotalFlow Print Server Full Name Goudy Old Style Goudy Old Style Italic Helvetica Helvetica Bold Helvetica Bold Oblique Helvetica Condensed Bold Helvetica Condensed Bold Oblique Helvetica Condensed Medium Helvetica Condensed Oblique Helvetica Narrow Helvetica Narrow Bold Helvetica Narrow Bold Oblique Helvetica Narrow Oblique Helvetica Oblique Hoefler Text Hoefler Text Black Hoefler Text Black Italic Hoefler Text Italic Hoefler Text Ornaments ITC Avant Garde Gothic Book ITC Avant Garde Gothic Book Oblique ITC Avant Garde Gothic Demi ITC Avant Garde Gothic Demi Oblique ITC Bookman Demi ITC Bookman Demi Italic ITC Bookman Light ITC Bookman Light Italic ITC Lubalin Graph Book ITC Lubalin Graph Demi ITC LubalinGraph Book Oblique ITC LubalinGraph Demi Oblique ITC Mona Lisa Recut PostScript Name Goudy Goudy-Italic Helvetica Helvetica-Bold Helvetica-BoldOblique Helvetica-Condensed-Bold Helvetica-Condensed-BoldObl Helvetica-Condensed Helvetica-Condensed-Oblique Helvetica-Narrow Helvetica-Narrow-Bold Helvetica-Narrow-BoldOblique Helvetica-Narrow-Oblique Helvetica-Oblique HoeflerText-Regular HoeflerText-Black HoeflerText-BlackItalic HoeflerText-Italic HoeflerText-Ornaments AvantGarde-Book AvantGarde-BookOblique AvantGarde-Demi AvantGarde-DemiOblique Bookman-Demi Bookman-DemiItalic Bookman-Light Bookman-LightItalic LubalinGraph-Book LubalinGraph-Demi LubalinGraph-BookOblique LubalinGraph-DemiOblique MonaLisa-Recut

182 11 Reference 11 Full Name ITC Zapf Chancery Medium Italic ITC Zapf Dingbats Joanna MT Joanna MT Bold Joanna MT Bold Italic Joanna MT Italic Kozuka Gothic Pr6N AJ16 OpenType Medium Kozuka Mincho Pr6N AJ16 OpenType Regular Letter Gothic Letter Gothic Bold Letter Gothic Bold Slanted Letter Gothic Slanted Marigold Monaco New Century Schoolbook Bold New Century Schoolbook Bold Italic New Century Schoolbook Italic New Century Schoolbook Roman New York Optima Bold Optima Bold Italic Optima Italic Optima Roman Oxford Palatino Bold Palatino Bold Italic Palatino Italic Palatino Roman Stempel Garamond Bold Stempel Garamond Bold Italic Stempel Garamond Italic Stempel Garamond Roman PostScript Name ZapfChancery-MediumItalic ZapfDingbats JoannaMT JoannaMT-Bold JoannaMT-BoldItalic JoannaMT-Italic KozGoPr6N-Medium KozMinPr6N-Regular LetterGothic LetterGothic-Bold LetterGothic-BoldSlanted LetterGothic-Slanted Marigold Monaco NewCenturySchlbk-Bold NewCenturySchlbk-BoldItalic NewCenturySchlbk-Italic NewCenturySchlbk-Roman NewYork Optima-Bold Optima-BoldItalic Optima-Italic Optima Oxford Palatino-Bold Palatino-BoldItalic Palatino-Italic Palatino-Roman StempelGaramond-Bold StempelGaramond-BoldItalic StempelGaramond-Italic StempelGaramond-Roman 180

183 Fonts Shipped with TotalFlow Print Server Full Name Symbol Tekton Regular Times Bold Times Bold Italic Times Italic Times New Roman Times New Roman Bold Times New Roman Bold Italic Times New Roman Italic Times Roman Univers 45 Light Univers 45 Light Oblique Univers 53 Extended Univers 53 Extended Oblique Univers 55 Oblique Univers 55 Roman Univers 57 Condensed Univers 57 Condensed Oblique Univers 63 Bold Extended Univers 63 Bold Extended Oblique Univers 65 Bold Univers 65 Bold Oblique Univers 67 Condensed Bold Univers 67 Condensed Bold Oblique Wingdings Fonts that Support Only PDF PostScript Name Symbol Tekton Times-Bold Times-BoldItalic Times-Italic TimesNewRomanPSMT TimesNewRomanPS-BoldMT TimesNewRomanPS-BoldItalicMT TimesNewRomanPS-ItalicMT Times-Roman Univers-Light Univers-LightOblique Univers-Extended Univers-ExtendedObl Univers-Oblique Univers Univers-Condensed Univers-CondensedOblique Univers-BoldExt Univers-BoldExtObl Univers-Bold Univers-BoldOblique Univers-CondensedBold Univers-CondensedBoldOblique Wingdings 11 These fonts support only the PDF data stream and cannot be used with PostScript jobs. 181

184 11 Reference Adobe Arabic Bold Adobe Arabic Bold Italic Adobe Arabic Italic Adobe Arabic Regular Adobe Fan Heiti Std B Adobe Gothic Std B Adobe Hebrew Bold Adobe Hebrew Bold Italic Adobe Hebrew Italic Adobe Hebrew Regular Adobe Heiti Std R Adobe Ming Std L Adobe Myungjo Std M Adobe Pi Std Adobe Song Std L Adobe Thai Bold Adobe Thai Bold Italic Adobe Thai Italic Adobe Thai Regular Courier Std Bold Courier Std Bold Oblique Courier Std Medium Courier Std Medium Oblique Kozuka Gothic Pr6N M Kozuka Mincho Pr6N R Minion Pro Myriad Pro Morisawa Fonts (Optional) The Morisawa fonts are an additional set of optional system fonts. 11 Full Name CGBM Proportional Roman Chu Gothic BBB Medium Proportional Roman Gothic Medium BBB Heisei Kaku Gothic W5 Proportional Roman Heisei Mincho W3 Proportional Roman Hon Mincho Medium Proportional Roman JL Proportional Roman Jun OneZeroOne Light Proportional Roman Maru Gothic Medium Proportional Roman Mincho PC Hiragana Mincho PC Katakana MMMA PropRoman Osaka Monospaced Roman Osaka Proportional Roman PC Century Bold PC Helvetica Bold PCCentury Old Style Regular PostScript Name CGBM-PropRoman ChuGothicBBB-Medium-PropRoman GothicBBB-Medium HeiseiKakuGothic-W5-PropRoman HeiseiMincho-W3-PropRoman HonMincho-M-PropRoman JL-PropRoman Jun101-Light-PropRoman MaruGothic-M-PropRoman Mincho-PC-Hiragana Mincho-PC-Katakana MMMA-PropRoman Osaka-MonoRoman Osaka-PropRoman MidashiMin-MA31 PropRoman MidashiGo-MB31 PropRoman FutoMinA101 Bold-PropRoman 182

185 Fonts Shipped with TotalFlow Print Server Full Name PCHelvetica 65 Medium RL KL Proportional Roman Ryumin Light KL Proportional Roman PostScript Name FutoGoB101 Bold-PropRoman RLKL-PropRoman Ryumin-Light-KL-PropRoman Substitute Chinese, Japanese, and Korean Fonts CPSI uses substitute fonts to replace Chinese, Japanese, and Korean fonts that are neither installed with TotalFlow Print Server nor embedded in a PDF file. Type 1 Fonts Jun OneZeroOne Light Proportional Roman Mincho PC Hiragana Mincho PC Katakana PC Century Bold PC Helvetica Bold PCCentury Old Style Regular PCHelvetica 65 Medium CID-Based Fonts Adobe Heiti Standard OpenType Regular Adobe Ming Standard OpenType Light Adobe Myungjo Standard OpenType Medium Adobe Song Standard OpenType Light Kozuka Gothic Pr6N AJ16 OpenType Medium Kozuka Mincho Pr6N AJ16 OpenType Regular

186 11 Reference ICC Profiles Shipped with TotalFlow Print Server These ICC profiles are shipped with TotalFlow Print Server. RGB Profiles Adobe RGB (1998) Apple RGB RICOH RGB photo RICOH RGB vivid SMPTE-C srgb IEC black scaled srgb IEC no black scaling srgb v4 ICC preference perceptual intent beta 11 CMYK Profiles Coated FOGRA27 (ISO :2004) Coated FOGRA39 (ISO :2004) Coated GRACoL 2006 ISO :2004) GRACoL 2013 CRPC 6 Japan Color 2001 Coated Japan Color 2001 Uncoated Japan Color 2002 Newspaper Japan Color 2003 Web Coated Japan Color 2011 Coated Japan Web Coated (Ad) JMPA ver. 3 (RICOH) PSO Coated v2 300% Glossy laminate (ECI) PSO Coated v2 300% Matte laminate (ECI) PSO Coated V3 PSO LWC Improved (ECI) PSO Uncoated ISO12647 (ECI) U.S. Web Coated (SWOP) v2 U.S. Web Uncoated v2 Uncoated FOGRA29 (ISO :2004) Web Coated FOGRA28 (ISO :2004) Web Coated SWOP 2006 Grade 3 Paper Web Coated SWOP 2006 Grade 5 Paper Gray Profiles Adobe Gray 20% Dot Gain 184

187 ICC Profiles Shipped with TotalFlow Print Server Printer Profiles For Pro C7200/C7210X series printers The Pro C7200/C7210X series includes these printer models: Pro C7200, Pro C7200S, Pro C7200SX, Pro C7200X, Pro C7210, Pro C7210S, Pro C7210SX, and Pro C7210X. Pro C7200Sseries Plain JPN Pro C7200Sseries Gloss JPN Pro C7200Sseries Matte JPN Pro C7200Sseries Plain Pro C7200Sseries Gloss Pro C7200Sseries Matte For Pro C9200/C9210 printers Pro C9200series Plain JPN Pro C9200series Gloss JPN Pro C9200series Matte JPN Pro C9200series Plain Pro C9200series Gloss Pro C9200series Matte NamedColor Profiles DIC Color Guide (Part 1 and Part 2) HKS K (Coated Paper) v2.2 HKS N (Uncoated Paper) v2.2 PANTONE+ Solid Coated-V3 PANTONE+ Solid Uncoated-V3 TOYO COLOR FINDER (Ver. 2.0)

188 11 Reference Papers Supported This topic describes the paper sizes, types, and weights that TotalFlow Print Server supports. There are some differences between the papers supported for Pro C7200/C7210X series and Pro C9200/C9210 printers. The Pro C7200/C7210X series includes these printer models: Pro C7200, Pro C7200S, Pro C7200SX, Pro C7200X, Pro C7210, Pro C7210S, Pro C7210SX, and Pro C7210X. Paper Sizes 11 Size Feed Direction Width Length Unit Notes A3 SEF mm A4 SEF mm A4 LEF mm A5 SEF mm A5 LEF mm A6 SEF mm B4 SEF mm B5 SEF mm B5 LEF mm B6 SEF mm DLT SEF inch Legal SEF inch Foolscap SEF inch Letter SEF inch Letter LEF inch Government LG SEF inch Folio SEF inch F/GL SEF 8 13 inch Eng Quatro SEF 8 10 inch Executive SEF inch Executive LEF inch Statement SEF inch Statement LEF inch 8K SEF mm 16K SEF mm 16K LEF mm 12x18 SEF inch 186

189 Papers Supported Size Feed Direction Width Length Unit Notes 11x15 SEF inch 11x14 SEF inch 10x15 SEF inch 10x14 SEF inch 13x19.2 SEF inch 13x19 SEF inch 12.6x19.2 SEF inch 12.6x18.5 SEF inch 13x18 SEF inch SRA3 SEF mm SRA4 SEF mm SRA4 LEF mm Japanese postcard SEF inch Custom standard mm (min.) Custom standard (max.) mm Custom standard (min.) Custom standard (max.) Custom long (min.) Custom long (max.) inch inch mm mm Pro C7200/C7210X series, when [Tray A] supports super-long paper

190 11 Reference Size Feed Direction Width Length Unit Notes Custom long mm (max.) Custom long (min.) Custom long (max.) Custom long (max.) inch inch Pro C7200/C7210X series, when [Tray A] supports super-long paper inch Paper Types and Weights Supported paper weights are: gsm gsm gsm gsm gsm gsm gsm gsm (Pro C7200/C7210X series), gsm (Pro C9200/C9210) gsm (Pro C9200/C9210 only)

191 Papers Supported Type Weights (Pro C7200/C7210X Series) [Plain] [Recycled] [Black] [Colored] [Letterhead] [Preprinted] [Prepunched] [Transparency] Not set Not set [Tab stock] [Translucent] Not set Not set [Labels] [Coated] [Envelope] [Textured] [Magnetic] Not set Not set [Metallic/Pearl] [Clear file folder] Not set Not set [Synthetic] Weights (Pro C9200/C9210)

192 11 Reference Special Toner Patterns Certain products that create printable document files, for example, Adobe Illustrator, let you specify a halftone pattern for special toner. You can apply this pattern either to the whole page or to selected areas. This pattern is applied to the [Ricoh Effect] for 5th station printing. TotalFlow Print Server supports printing these special toner patterns, but you cannot specify them in the console, the operator control panel, or the printer driver. You must specify these patterns in the program that creates the printable document file. In Adobe Illustrator, define a special plane called Ricoh Effect. Apply swatches of special toner to this plane. TotalFlow Print Server supports these patterns: Ricoh Effect Value Area Ratio (Tint) Pixels Effect Pattern 98% Reserved 96% Reserved 94% Reserved 92% Reserved 90% Full page gloss, Type 1 Inverter mask 1 88% Full page gloss, Type 2 Inverter mask 2 86% Full page gloss, Type 3 Inverter mask 3 84% Reserved 82% Reserved 80% Matte pattern % Matte pattern 24 Texture Pattern 25 76% Matte pattern 23 Texture Pattern 24 Texture Pattern

193 Special Toner Patterns Ricoh Effect Value Area Ratio (Tint) Pixels Effect Pattern 74% Matte pattern 22 72% Matte pattern 21 Texture Pattern 22 70% Matte pattern 20 Texture Pattern 21 68% Matte pattern 19 Texture Pattern 20 66% Matte pattern 18 Texture Pattern 19 64% Matte pattern 17 Texture Pattern 18 62% Matte pattern 16 Texture Pattern % Matte pattern 15 Texture Pattern 16 Texture Pattern

194 11 Reference Ricoh Effect Value Area Ratio (Tint) Pixels Effect Pattern 58% Matte pattern 14 56% Matte pattern 13 Texture Pattern 14 54% Matte pattern 12 Texture Pattern 13 52% Matte pattern 11 Texture Pattern 12 50% Matte pattern 10 Texture Pattern 11 48% Reserved 46% Reserved 44% Matte pattern 9 Texture Pattern % Matte pattern 8 Texture Pattern 9 40% Matte pattern 7 Texture Pattern 8 192

195 Special Toner Patterns Ricoh Effect Value Area Ratio (Tint) Pixels Effect Pattern Texture Pattern 7 38% Reserved 36% Reserved 34% Matte pattern 6 32% Matte pattern 5 Texture Pattern 6 30% Matte pattern 4 Texture Pattern 5 28% Reserved 26% Reserved 24% Matte pattern 3 Texture Pattern 4 22% Matte pattern 2 Texture Pattern 3 20% Matte pattern 1 Texture Pattern % Reserved 16% Reserved 14% Reserved 12% Reserved Texture Pattern 1 193